Aj}TIT SECURITIES I.

I ITED

Regd. Office : lstfloo( Swadeshi

Market, 316,
Mumbai 4OOO02 Maharashtra

lbadevi Road,

CIN L65990MIII992pLC067266
E-rDait:
AMIT/SE/20 1 5
To,
The Geneml Manaeer
DCS.CRD
Lrnitnc llLng at listing.bsr
BSE Ltd.
com
FAX
OZt_
Roturda Buildins
23121
PJ. Tower. DalJstreet,
22 2039
Foft
lVI UMIJAI . 4OI]OO
22
041
i

1" Dec- 2ol5_-

NO.:

22
BSE C(
rubJec(: Submissioo of polic)
for prcscrva
ILrsnng Obligations and
Disclosurl

2061

E:531557

of Docum ts under Regulation

9 of SEBI
Requirements Regularion,20lS.

Dear Sir,
q orrhe
sr-Bl (l
nnd encrosed hrreqi

n::]llrr-:::lf:eura,ioD
20r5 kindrl

i:ii:|,o:

poric; qas
fJli;n:^*::
f" arore-said
,)::"Tb*.201:
an{ shalr be,:ome

a1

;lj:^"j_l
the
same will be losteo

";,il;:;il;fi:

You are requested to please

runner needflrl.

Thanting you,

n
"U/-

QAMAR ALT
COMPANY S-OCRETARY
&
I'UMPLIANCE OFFICtrR

e on record

Obligati
the Poiicy for

and Disclosures Requirements)

:servation ofDocuments
of the

ved by the
icable w.e.f

I of Directors

pany.

above said

,l

ar their meetinq
uecember, 2015 and a copy
oi

for your reference

and

Policy
Under Resulation 9

,reservotio, I oI Docum
nts
t MIT SECUfI ITIES LTD'

for

ofthe

SEB!

tsting Obligotions o

for

ents) Regulatian, 2015

1. PREAMBTE:

The Board of Directors (Board) of AMiT SECURTTTES

LTM|;ED(,,the Company,, or ,,Ami()
has
adopted the following policy and procedure
with regard to preservation ofdocuments
as defined
below The Board shall review and may amenci
this policy from time totime.
2, PURPOSE:

This policy is framed as per requjremenl

of Regulation 9 of sEBl {Listing obligations and
Disclosures
Requirements) Reguration,

2015

3.INTRODUCTION:

The document preseruation policy involves the

systematic

icientifi catjon, categorizatron,

maintenance, review, retention, and destnlction
of documents received or created in the course
of business.
The policy containsthe guideljnes how to identify
documents that need to be maintained, for
how

long certajn documents should be retained, how and

when those documents shoutd be
disposedoffif no ronger needed, and how shourd it be
accessed or retrieved *h"n .n.y
needed as perthe rules made underthe law,
"r"
4. DEFINITIONS:
l.

Act: Means the Companies Act, 2013

Il. Board of Directors: Board of Directors of Amit Securities

Limited

lll. The Company: Means"Amit Secu ties Limited',

or,the Compdny" or,,Amit,

lV. SS-1: Means Secreta ria I Sta nde red_ 1 for the Board
Meetings as notified by the tcsl
V. SS-2: Means Secretarial Stanclered 2 for the
General Meeting as notified by the ICSI

vl.

sEBl {LoADR)Reguration, 2015: r\4eans sEBr

{Listing obrigations and Disclosures Requirements)

Regulation,2015

Vll. Compliance Officer: The Company

by the Board

Secreta.y and/or a Key Managerial person appointed

of Difectors of the Company

as the Compliance

Officer for the purpose ofthese

rcgulations from tinre to time.

VIll. SEBI: The

lX. Rules: R

Seauriries arld Exchange Board

oflndia

Ies made under th Companies Act, 2013.

X. Regulatio[: Regulation made under SEBI Act.

Policy

lor Prcsetudtion of Documents

5, DOCUMENTS WHOSE PRESERVATION

SHA|.L BE PERMANENT IN NATURE:

The Board of Directors shall decide

lec
tjme as required under*," e.t

"na

n"gr;'t';:t].

f preseryation of documents permanentlyfrom

time to

I"""x'JHiil:i:i."""Jj[?"*,,ffT1T^"1-5.ein rhe. Act, ss-r and ss-2,-the folowiDg

pernanently ard hos"o.' ro" *.ol""itJri*"|*H;lt Resulations shall be presenei

3.

ffiiliJi,Tli::,*11u;:';;1:**,

4.
5.
6.
7.
8.
9.

***.

Minutes of allthe General Meetir

Discrosures mad" un,ru. tn" srsr
Regulaiions, 2015 to the Stock Exchange

rsnlill::ffi:ilffff.I,Tlli'.

,n" ,ru, ,,ooo*,

"no
from time to tjme.
Memorandum and Articles ofAss ociation
ofthe Cornpany as may be amended from
iime
to

time.

Shareholders and Joint Venture agreement.

Letter of Offer relateclto public issue,
right issue, further jssue, buy back
offer, etc.
any other docLrments, ifBoard of Directors
think deemedit fit.
Agreements with the Share TransferAgent,
Depositories

6. DOCUMENTS WITH PRESERVATION

PERIOD OF NOT I.ESS THAN EIGHT
YEARS COMPTETION OF THE
RELEVANTTRANSACTTON:

1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
I1,.

Notice

of the

Board meetings given to the Stock Exchange

for considering marers
relating to pre-intimations required to
be submjttea to tf,e StJcf, exchange.

Date for the Book closures and Record

dates for various
the Company from time to time.

13.

Ou

o".,cuo

Oy

euarterly and half yearly and annualfinancial results ofthe

Company;
Quarterjy Shareholding pattern includjng details for ptedge
of shares and any changes
therein.
Results

ofthe E-Voting, General

l\,4eetrngs, postal Bajlot etc.

List of Unpaid Djvidend to the shareholders

Change in the constitution

ofthe Board of directors,

Secreta ria I Auditors, Share TransferAgent.

KI\4p, Compliance Officer, Audjtors,

Any price Sensitive Informarions

to the stock Exchanse under
Resuration 30 of rhe sEB,
nooo, o"?1,"1,"1' lrovrded
Recommendation and payment ofdividend
to the sharehojders
ofthe Complaints recejved and resolved by the
Company.
Corporate covernance Report submitted
Details

to the Stock Exchange on quarterly ano

annuat

basis.

72.

purpor". u, ,""y

Copy

ofthe orders issued by the

the Stock Exchanges.

SEB| or Stock Exchanges relating

to securitjes listed with

Disclosures made under companies Act, in

form MBp,1.
Policy Jor PteseNdtion of Documents

14.

Registers maintained under

the CornpantesAct.

The above said documents

shall be host
vears. rhe Board

at-its website for a period

of at teast 8
ofDirectors may decide thi:.y^-tl-:".,!3tot"l
e preservation per iod for
any pdrticrrlar docur,ents.

7. RESPONSIBILITY OF EMPLOYEES
FOR PRESERVATION OF
DOCUMENTS:
The Company Secretary and
in absence

"'

o'1*'",,

;"*''ilHlT:it'#?ffi

on
presenation of ""i".
^1"11
the documents in their work
u,"a and
oestloy documents pertaining
to their area.

'l1Hl"::l',T1

;:i":',lf 1j;*:

lh"i. aJ"on io"#u,ro."r".u" o.

8. AUTHORIZED FOR MONITORING

THE POUCY:

The Company Secretary or

any one Ke!

Personnel of

the companv authorized b},

the Board
res;;;;
tte
Policv The authoriTed person
shall jnrorm its Board
"-;;r;:Iil:'erial
ot oiru.tor,
"oortliu-,n"o"n'ffir;;;:i]||il:
Ine authorjied
person shdll
of oirectors shail be

take necessdry steps to discharge

his dutv.

9.

PRXSERVATION PRINCIPLES:

It is only through preservation

that conti
and access to items in the
maintained. rh; r;row,;;;i;;;rl;;ti;:i:vailabiritv
correctjons can be

,L

Wherever possible, documents a

phy.j"d i";;;,fty

,
3.

access to be siven

AppropriaLeconservalionmeasur

ofthe item in ou".r,ont"t

*t"

formar. respecrins the

ro prevenr further detenomtion

or

tuo" into account the needs, value,

significance,

Su(ogates shall be created wher

;;;,";-il;#; :t:ilT:T:iTiiff ,::liiilil,!li ii'f, :ifl

i';"T*ffiffffiwareif

10.

jiil:ff:,T",ii*;:in2r

is employed when appropriate

*i::-":-"*tyation
damage to an item, oa to enable
and usage

4.

;;";;;;il;il

iii,tii,lX.;",o".

the pa'amount importance of preservation,

and are trained on

SECURITY OF DOCTMENTS:

The Board shall ensure that allthe

documents shall be kept at safe place
in the Company premrses. The
Board mayauthorizeperson/s
for the security of
,rlu o"'r".or"ooiii".

o"*r""uri"

lL

SUSPXNSION OF RECORD DISPOSAL

*.

*u"ru

IN THE EVENT OF LITIGATION

Policy

Ior prcsetudtion oI Documents

",

OR

l11 case

the Company is served

with
for request of documents or
oecomes aware of a governmentar
any emproyee
,:.11".y1:"

;T['#il":1.#i5::l;t#,11f i|d""T:tr',iltgil:i;lii:,":#'#ti
fi;,tr;;:,,ffi *,J:ji",!ffi T"H;ff".ff #:iru.ffi

*ii*

12. DISPOSAT OF DOCUMENTS:

Disposal ofdocLlments after
said period

nature)sha

* *." *"

Directors. Berore dispos,*,

'"

"

of

o.r!"J"";'^:.1:i::-i1t:*

t'eservation shall not be permanent

in
prescribed by Board
or

i"i."rr ri.i'r'Ij_""|r:il:".::#*d

13. REVIEW OFTHE POI.ICY:

lff ::11,:',lJ;,'j,"::;1jff"1il::I:i:[]:,:ff,:"*:fi"T".:il;:,oJLun",,no,o"o

ft'fr"i:i;!;::,;?fiff:!":?#i;:;;l'i.:|:,, ;:::

o1

ai,"",o,, o, ,noi,:
^eelins

o",,on
herd on

By Orders ofthe

Managing Director
DrN 065s83s3

********END********

Policy for presetuotion

of

Documents