Grants for the arts

Application Type
Application Type
Are you applying as an individual or as an organisation?

Personal access costs

Please tell us whether your budget includes personal access costs. If you are Deaf or disabled there may be
extra costs relating to your own access needs that you will need to pay to help you manage your activity. (For
example, payment for a sign language interpreter to help you manage your activity.)
Will you be requesting funding for personal access costs?

Contact with us and local authorities

Advice you have received
Have you received any advice from the Arts Council?

Have you received any advice from local authority staff?

Have you received advice from other sources?

Basic details
Project information
What is the name or working title of the activity you are applying to do?
(No more than 50 characters)
Please give us a concise description of the activity you are asking us to support (no more than 100 words). Refer
to the How to apply guidance here.

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Activity dates
When will your activity start and end?
Please enter the start and end date of your activity. You must allow enough time for planning your activity and for
us to process your application. We can not fund any goods or services that you have bought, ordered or
contracted before we can make a decision on your application.
We need six weeks to process applications for 15,000 or under.
Please give a start date for your activity that will give you enough time to complete all the main stages of the
activity that you are asking us to support. For example, if your activity requires marketing, you should include
enough time here to do this. If you do not give us enough time before your activity starts, we may not be able to
process your application.
Activity start date
Activity end date

Has your organisation / have you already submitted an application to Grants for the arts on which we have not yet
told you our decision?

Artistic quality
In this section we want you to tell us about you and your artistic work, some more detail about the activity you
would like to do, and how this activity will help you or your organisation develop. We also ask about any other
artists you may be working with, what their role is, and why you have chosen to work with them.
See the Artistic Quality section of the How to apply guidance for more information on what we expect to see in
your answers to these questions. Click here.
What is your proposed artistic activity, and what do you want to achieve by doing it? (250 words)

Why is this activity important for your artistic development? (250 words)

Who's involved
Artists

Please list the main additional artists involved in your activity using the table, up to a maximum of 10 artists. Do
not include yourself if you are the main artist. If you are working with any individuals or organisations who are
helping to deliver or manage your activity, please tell us about them in the Management section of the application
form.
See the Artistic Quality section of the How to apply guidance for more information on what we expect to see in
your answers to these questions. Click here.
Click 'Add name' to begin.
Artists
Artist's name
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Role in activity

Confirmed or expected

Artist's website
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Please outline how each artist will contribute to the activity, and give a brief description of their work. (250 words)

People who benefit from your activity

In this section we want you to tell us about who will engage with your activity. We are asking you to estimate the
numbers resulting from this activity based on what you think you will achieve. On the next page you will have a
chance to tell us more about the audiences and/or participants, who they are and how you will reach them.
See the Public Engagement section of the How to apply guidance for more information on what we expect to see
in your answers to these questions. Click here.
In the boxes below, please give an estimate of the number of people you estimate will benefit from this activity. If
possible, please also estimate how many people benefited from your activities in the last 12 months. If none
applies, enter '0'. 'Participants' means people doing the activity, including education workshops. 'Audience'
includes people going to an exhibition or performance, and people getting access to work that is printed,
recorded, broadcast or available online.
Numbers benefiting from this activity:
Artists
Participants
Audience (live)
Audience (broadcast, online, in
writing)
Total
Numbers benefiting from your activities over the last 12 months:
Artists
Participants
Audience (live)
Audience (broadcast, online, in
writing)
Total

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Results of your activity

Please give the expected results of your activity.
We understand that your activity may change through the planning stages. Please estimate what you think will
happen because of your activity, based on your current plans, and enter the appropriate number in each field.
Enter '0' (zero) in any field which is not relevant to your activity.
Number of new products or
commissions
Period of employment for
artists (in days)
Number of performance or
exhibition days
Number of sessions for
education, training or
participation.
('Participation' means people doing the activity. Divide the day into three sessions - morning, afternoon and
evening. A 'session' is any one of, or part of, one of these. For example, a half-day education workshop would be
one session.)

People benefiting from your activity

What are the age ranges of the people who will benefit from your activity?

Is the activity you are planning directed at, or particularly relevant to, any of the following groups of people?
Ethnicity of beneficiaries
Asian or British Asian
Black or British Black
Chinese
Other
Not directed at any of these groups
Disability status of beneficiaries

Social exclusion status of beneficiaries

Public engagement
See the Public Engagement section of the How to apply guidance for more information on what we expect to see
in your answers to these questions. Click here.
Who will engage with this activity? Tell us about the target audiences or people taking part, and how they will
engage with the activity. If the activity will not engage people immediately, eg some research and development
activities, please tell us about who you anticipate will engage with your work in the longer term. (250 words)

Please describe how you will reach your target audience or participants, in the short or long term, and give details
of your proposed marketing activities where appropriate. (250 words)

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Income for your activity

The Finance section will ask you to complete a budget for your activity, and to answer some questions
about how you will manage your budget. Please read the Finance section of the How to apply guidance
carefully before you begin. Click here.
Key things to remember about Grants for the arts budgets
1.
2.
3.
4.

Your budget has to balance (your income needs to be the same as your expenditure)
We expect you to find at least 10% of the total cost of your activity from other sources
We need to be able to see how you have worked your figures out, so please break them down clearly
This should be for the total cost of the activity you are applying to do

It is important to remember that the spending (expenditure) and income for your activity should match.
Please use full pounds only and no pence (for example, '1,167'). Please check your figures carefully. If
you do not fill in this section correctly, we cannot process your application.

Amount you are requesting:

Please tick this box if you are applying for 100% funding.
You should only enter cash income on this screen. Please enter any support in kind on the Support in kind
screen, which is on a later page.
For more information about completing the budget table, read the Finance section of the How to apply guidance.
Click here.
Please click on the button 'Add income line' to add an item of income to the budget.
Income from other sources
Income heading
Earned income
Local authority funding
Other public funding
Private income
Income total

Description

Expected or confirmed

Amount

Please describe your approach to raising as much money as you can from other sources. Identify which other
sources of funding you have applied to, and the progress of any other applications you have made (including the
date you will know the outcome). (250 words)

Expenditure for your activity

You should only enter cash expenditure on this screen. Please enter any support in kind on the Support in kind
screen, which is on the following page.
If your budget includes personal access costs that you need to manage the activity, please enter them under the
last budget heading. Further information can be found in the Finance section of the How to apply guidance. Click
here.

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Total income (for information)

For more information about completing the budget table, read the Finance section of the How to apply guidance.
Click here.
Please click on the button 'Add spending line' to add an item of expenditure to the budget.
Spending (expenditure) for your activity
Expenditure heading
Artistic spending
Making your performance accessible
Developing your organisation and people
Marketing and developing audiences
Overheads
Assets - buildings, equipment, instruments and vehicles
Other
If you are disabled or Deaf, additional access or support cost you need to manage the activity
Expenditure total

Description

Amount

Briefly tell us about your experience in managing budgets, and describe how you will manage the budget. (250
words)

Please describe how any fees, rates and purchases have been calculated. (250 words)

Support in kind
Support in kind
Description

Expected or confirmed?

Amount

For more information about support in kind, read the Support in kind section of the How to apply guidance. Click
here.

Please click on the 'Add support line' to add an item of support in kind to the budget.
Please use this box to explain your support in kind in more detail, if necessary. (250 words)

Activity partners
In this section of the application form we want you to tell us how you will manage your activity. We will ask you to
tell us about any other partners involved in the activity, where it will be taking place and how you will manage and
evaluate the activity. We will ask you to complete a timeline of the key stages of your activity.
See the Management section of the How to apply guidance for more information on what we expect to see in
your answers to these questions. Click here.

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Activity partners
If your activity involves working with other organisations or partners, please enter their details here.
Click the 'Add partner' button
Partners
Partner name

Main contact

Email address

Confirmed or expected

Role in activity

Please provide a brief summary of your and your partners' recent experience in managing similar types of activity.
(250 words)

Location
We report to local and national government on where funded activity takes place. We also consult local
authorities about activities that will affect their communities. To help us to do this we ask you to give us
information on where your activity takes place.
Type of activity:
For more information about Touring activities, read our Touring information sheet. Click here.

Activity plan
To give us a clear understanding of how your project will be managed, we would like to know about your planning
and preparation to date and to see an outline project plan for your proposed activity.
Planning to date
Please briefly identify the main stages of any planning and preparation activity completed to date. Please note
this work should not be included in your budget, as we cannot fund any part of an activity that has already taken
place.
See the Management section of the How to apply guidance for more information on what we expect to see in
your answers to these questions. Click here.
(100 words)

Activity plan
Please use the table below to identify the main stages of the activity from the start date onwards, and to show
who will lead on each element of the activity. Add each activity in date order.
Activity plan
Start date

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End date

Activity or task

Task lead

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Evaluation
Please briefly tell us how you plan to monitor the progress of your activity and to evaluate your achievements
throughout the activity. If we give you a grant, we will ask you to evaluate your work and fill in an activity report
form at the end of your activity.
See the Management section of the How to apply guidance for more information on what we expect to see in
your answers to these questions. Click here.
Please briefly describe your plans to evaluate this activity. (100 words)

Attachments
Grants for the arts - supporting information
Please note: this information refers to Grants for the arts applications only and does not apply to applications to
the Artists' international development fund. If you are applying to the Artists' international development fund you
should return to 'Application type' page using the menu on the left and make sure you have ticked the box against
the statement "Please tick this box only if you are applying to the Artists' international development fund". You will
then see information specific to the Artists' international development fund mandatory attachment when you
return to this page.

The application form is designed to give us all the information we need to come to a decision on your application.
Where appropriate, you can upload one supporting document as an attachment or supply one weblink to
illustrate the quality of your work.
This attachment should only be used to give us a sense of your work. It should not be used to provide further
information about your activity.
1. We can only accept one document or link
2. The document can be a maximum of five pages
3. The maximum file size you can upload is 10MB
We can accept the following formats:
1.
2.
3.
4.
5.

PDF
Image file (jpg, png etc)
Microsoft Word
Microsoft PowerPoint
Web link (please note we will only view a single website page.)

Please do not upload links to folders or sites containing lots of documents - we will not be able to take these into
account.
or
Description

Link to open / download

File Size (MB)

Total

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Declaration
National lottery
Do you, or does your organisation object to receiving National Lottery funding for religious reasons?

Data protection and freedom of information

Data protection and freedom of information

We are committed to being as open as possible. This includes being clear about how we make decisions on
Grants for the arts and how we will use your application form and other documents you give us. We are happy to
provide you with copies of the information we hold about you.
As a public organisation we have to follow the Data Protection Act 1998 and the Freedom of Information Act
2000. We have a data protection policy, which is available from our website at
www.artscouncil.org.uk/data-protection-policy
We also have an information sheet about freedom of information. Click here.
You must read the Freedom of Information Act section of the How to apply guidance before you sign your
application. Click here.
By signing this application form, you agree to the following:
1. We will use this application form and the other information you give us, including any personal information, for
the following purposes.
1. To decide whether to give you a grant.
2. To provide copies to other individuals or organisations who are helping us award and monitor grants,
including local authorities, other lottery distributors and organisations that award grants. After we reach a
decision, we may also tell them the outcome of your application and, if appropriate, why we did not offer
you a grant.
3. To hold in our database and use for statistical purposes.
4. If we offer you a grant, we will publish information about you relating to the activity we have funded,
including the amount of the grant and the activity it was for. This information may appear in our press
releases, in our print and online publications, and in the publications or websites of the Department for
Culture, Media and Sport (DCMS) and any partner organisations who have funded the activity with us.
5. If we offer you a grant, you will support our work to campaign for the arts, contributing (when asked) to
important publicity activities during the period we provide funding for. You will also give us, when asked,
case studies, images and audio-visual materials that we can use to celebrate artistic excellence.

2.You have read and understood the Freedom of Information Act section of the How to apply guidance. Click
here. You accept how we generally plan to treat your application and other related information if someone asks to
see it under the Freedom of Information Act 2000. You accept that the information sheet does not cover all cases,
as we have to consider each request for information based on the situation when we get the request.
Do you meet our bank account requirements set out in our Bank Details guidance? Click here.

Tick this box if you consider that we should treat your application as confidential information.
Tick this box if you consider that we should treat your financial information, such as your budget and any
business plan, as confidential information.
Tick this box if there is any other information you have provided that you consider to be confidential
information.
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If we offer you a grant and you have ticked any of the boxes above, we would generally treat that information as
confidential until your activity ends (according to the date you gave us in this application).
Tick this box if you consider that we should treat that information as confidential after your activity ends.

3. You agree that we can keep you informed of our work and pass your contact details to organisers of arts
marketing activities, conferences and training events.
Tick this box if you do not want us to keep you informed of our work.
Tick this box if you do not want us to pass your contact details to organisers of arts marketing activities,
conferences and training events.

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