CS Mohit Saluja

Mohit Saluja & Associates

B. Com (Prof.), M.COM, ACS

csmohitsaluja@gmail.com, 9914558709

APPOINTMENT OF AUDITOR IN CASE OF RESIGNATION

DRAFT ATTACHED FORMATS

1. RESIGNATION LETTER BY AUDITOR
Date: 01/08/2015
To
The Board of Directors
ABC PRIVATE LIMITED
Jagadhri
Subject: Resignation as Statutory Auditor of the Company
Dear Sir
We are tendering herewith our resignation as Statutory Auditor of the Company for the Financial
Year 2014-15 due to our pre-occupation. So, we request you to accept our resignation with
immediate effect and acknowledge the same

For OLD AUDITOR FIRM & Associates

Chartered Accountants

CA XYZ
M. No.
FRN.

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CS Mohit Saluja
Mohit Saluja & Associates

B. Com (Prof.), M.COM, ACS

csmohitsaluja@gmail.com, 9914558709

CONSENT LETTER AND CERTIFICATE FROM AUDITOR

AS PER SECTION-139 & 141 OF COMPANIES ACT -2013
Date: 01/08/2015
To,
The Board of Directors
M/S. ABC PRIVATE LIMITED
JAGADHRI, YAMUNA NAGAR, 135003
Dear Sirs,
Ref: Consent & Certificate for appointment as auditor under the Companies Act, 2013
We are in receipt of your communication inquiring as to our consent and eligibility for being
appointed as statutory auditors of ABC PRIVATE LIMITED from the conclusion of Extra
Ordinary General Meeting to be held on 25/08/2015 till the conclusion of the ensuing Annual
General Meeting of the Company to be held in 2015. We give our consent for being appointed as
statutory auditor of the Company subject to Shareholders approval.
Further, in pursuance of requirement of section 139 of the Companies Act, 2013 and rule (4) of
Companies Audit and Auditors) Rules, 2014, we hereby confirm that:
1) The firm is eligible for appointment and is not disqualified for appointment under section 141
of the Companies Act, 2013, the Chartered Accountant Act, 1949 and rules and regulations made
there under;
2) Our proposed appointment would be as per the term provided under the Act;
3) The proposed appointment is within the limits laid down by or under the authority of the Act;
4) There are no proceedings pending against either of the partners or the firm with respect to
professional matters of conduct.
Thanking you,
Yours Sincerely,
For and Behalf of,
M/s NEW AUDITOR FIRM
Chartered Accountants

CA
M. No.
FRN No.

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CS Mohit Saluja
Mohit Saluja & Associates

B. Com (Prof.), M.COM, ACS

csmohitsaluja@gmail.com, 9914558709

NOTICE FOR CALLING EGM

Notice is hereby given that the First Extra Ordinary General Meeting of FY 2015-16 of the
Members of ABC PRIVATE LIMITED will be held on Tuesday 25/08/2015 at 11.00 A.M. At
Registered Office of the Company to transact the following as Special business:SPECIAL BUSINESS:
ITEM NO. I. To consider and, if thought fit, to pass with or without modification the
following as Ordinary resolution:
RESOLVED THAT pursuant to the provisions of Section 139 (8) of the Companies Act, 2013
and other applicable provisions of the Act, if any, including any statutory modifications,
amendments or re-enactments thereof, consent of the Company be and is hereby accorded to
appoint Mr.
of M/s. NEW AUDITOR FIRM, Chartered Accountants, Jagadhri (FRN:
ICAI-012322N) as Statutory auditor of the company who shall hold the office as statutory
auditor till the conclusion of ensuing General Meeting on such remuneration as may be decided
by the Board..
FURTHER RESOLVED THAT any of the Board of Directors, be and is, hereby empowered
and authorised to take such steps, in relation to the above and to do all such acts, deeds, matters
and things as may be necessary, proper, expedient or incidental for giving effect to this resolution
and to file necessary E Forms with Registrar of Companies.
FOR ABC PRIVATE LIMITED
DATE: 01/08/2015
PLACE:
Name of Director
DIRECTOR/ Managing
DIN:
Address:
NOTES:
1. a member entitled to attend and vote is entitled to appoint a proxy to attend and vote
instead of himself. the proxy need not be a member of the company.
2. The proxies to be effective should be deposited at the registered office of the
company not later than 48 hours before the commencement of the meeting.
3. The relevant Explanatory Statement in terms of Section 102 of the Companies Act,
2013 is enclosed herewith.

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CS Mohit Saluja
Mohit Saluja & Associates

B. Com (Prof.), M.COM, ACS

csmohitsaluja@gmail.com, 9914558709

EXPLANATORY STATEMENT PURSUANT TO SECTION 102 OF THE COMPANIES

ACT, 2013
ITEM NO. 1:
(a). As Mr. A of M/s. OLD AUDITOR FIRM & Associates, Chartered Accountants, ..City has
resigned on 01/08/2015 from post of Statutory Auditor of the Company. Hence, for the audit of
accounts of the company for the FY 2014-15, the Board proposed the name of M/s. NEW
AUDITOR FIRM, Chartered Accountants, .City, (FRN: ICAI) to be appointed as
Statutory Auditor of the company pursuant to the provisions of Section 139 (8) of the Companies
Act, 2013. As the Board of Directors of a Company cannot, except with the consent of Members
in General Meeting by an ordinary resolution, appoint any person as an Auditor of the Company.
The Directors therefore, recommend the Ordinary Resolution for approval of the shareholders.
(b). None of the Directors, Key Managerial Personnel of the Company or their relatives or any of
other officials of the Company is, in any way, financially or otherwise, concerned or interested in
the resolution.
FOR ABC PRIVATE LIMITED
DATE: 01/08/2015
PLACE:
Name of Director
DIRECTOR/ Managing
DIN:
Address:

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CS Mohit Saluja
Mohit Saluja & Associates

B. Com (Prof.), M.COM, ACS

csmohitsaluja@gmail.com, 9914558709

CERTIFIED TRUE COPY OF THE RESOLUTION PASSED AT THE

MEETING OF MEMBERS OF M/S. ABC PRIVATE LIMITED HELD ON
AUGUST 25, 2015 AT REGISTERED OFFICE OF THE COMPANY 11 A.M.
____________________________________________________________________________

The Chairman informed that Mr.

of M/s. OLD AUDITOR FIRM, Chartered
Accountants, Jagadhri has resigned from the post of Statutory Auditor of the Company on
01/08/2015. Hence, as per Section 139(8), the company intends to appoint the Auditor of the
company. Chairman apprised the members that the Board has proposed the name of Mr..of
M/s. NEW AUDITOR FIRM, Chartered Accountants, Jagadhri, for appointment as Statutory
Auditor of the Company. The members considered the same and passed the following resolution
unanimously:
RESOLVED THAT pursuant to the provisions of Section 139 (8) of the Companies Act, 2013
and other applicable provisions of the Act, if any, including any statutory modifications,
amendments or re-enactments thereof, consent of the Company be and is hereby accorded to
appoint M/s. NEW AUDITOR FIRM, Chartered Accountants, Jagadhri as an auditor of the
company who shall hold the office as statutory auditor till the conclusion of ensuing General
Meeting on such remuneration as may be decided by the Board.
FURTHER RESOLVED THAT any of the Board of Directors, be and is, hereby empowered
and authorised to take such steps, in relation to the above and to do all such acts, deeds, matters
and things as may be necessary, proper, expedient or incidental for giving effect to this resolution
and to file necessary E Forms with Registrar of Companies.

CERTIFIED TRUE COPY OF RESOLUTION

FOR ABC PRIVATE LIMITED
DATE: 25/08/2015
PLACE:

Name of Director
DIRECTOR/ Managing
DIN:
Address:

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CS Mohit Saluja
Mohit Saluja & Associates

B. Com (Prof.), M.COM, ACS

csmohitsaluja@gmail.com, 9914558709

INTIMATION LETTER TO NEW AUDITOR

Date: 25/08/2015
To,
M/s. NEW AUDITOR FIRM
Chartered Accountants
Jogadhri
Subject: Appointment as Statutory Auditor of the Company for the FY 2014-15
Dear Sir,
In reference to the captioned subject, we are pleased to inform you that the members of
the company in Extra Ordinary General Meeting held on 25/08/2015 at the Registered Office of
the Company, has appointed your firm as the Statutory Auditor of the Company from the
conclusion of Extra Ordinary General Meeting held on 25/08/2015 till the conclusion of ensuing
Annual General Meeting. You are requested to comply with all legal and procedural formalities
in this regard and intimate the company accordingly.

Thanking You,

FOR ABC PRIVATE LIMITED

Name of Director
DIRECTOR/ Managing
DIN:
Address:

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