Introduction

Marven Del Rosario is the owner of Marven Del Rosario Farm(MDF) , situated at Purok 3, Brgy. Manay,
Panabo City covering a total farm area of 46 hectares planted with Banana Cavendish at the rate of 1800
stems per hectare. MDF is a partner of DOLE Fresh Philippines. They are one of the leading providers of
quality bananas of the DOLE Fresh. T

Background of the Study

Dole Company is a worldwide team of growers, packers, processors and shippers is committed to
consistently provide safe, high-quality fresh fruit, vegetables and food products, while protecting the
environment in which its products are grown and processed. Dole is committed to nutrition to education
to communicate to the public the health benefits of eating a diet in rich in fruits and vegetables.
Dole Company is in partnership with Marven Del Rosario Farm (MDF). MDF is one of the growers of
banana of the DOLE. MDF provides high quality banana- the Dole standard and sell it to the DOLE.
Innovation have made possible for the operations of the computer easy enough in processing record
systems such as, creation of data records, storing, filing and retrieval of data. The Marven Del Rosario
Farm is a growing company and at the same time, the number of works of the General Manager and Sales
Monitoring to be processed has also increase. One of the responsibilities of the General Manager is to
monitor the sales report and the variance of MDF and DOLE report. To check if the record from the
DOLE and MDF is the same and to check if there is a variance in the report.
MDF General Manager takes more effort and physical space to keep track of paper documents, to find
information and to keep the details secure. When mistakes are made or changes or corrections are needed,
manual transactions must be redone rather than just updated.
The proponents decided to develop a System that will automate all the manual system of the MDF.

Statement of Objectives
The proponents will develop a production parameter system that will check the variance report of MDF
and DOLE.
General Objectives

To develop a system that will automate manual processing of transactions, monitoring, checking
and preparing essentials report.

Specific Objectives

To develop a system that will lessen the General Manager in encoding of Sales.
To develop a system that will check the sales of MDF every quarter, month and year.
To develop a system that will check the variance of MDF and DOLE Report.
To develop a system that will alert the user if MDF sales are loss.
To develop a system that will generate a report of the variance between MDF and DOLE.

Significance of the Study

This primary significance in this research is to help MDF Employees to well-organized every transaction
and minimize their workload. The system will generate reports of sales quarterly, monthly and yearly. The
automated system will help MDF to alert if there is a variance in MDF and DOLE Report.
Scope and Limitation of the Study
Scope:

The system will check the variance of the DOLE and MDF Recording.
To system will lessen the time and effort that will consume to produce a report.
The system will monitor all the Sales of MDF.
The System will automate the Manual Transaction
The system will alert if there is a variance.
The system automatically back up the database

Limitations:

Only authorized personnel will be allowed to use the system

Methodology of the Study

The system development life cycle (SDLC) we chose to use the iterative waterfall model. In this model,
the system follows a series of events from the requirement definition, system and software design,
implementation and unit testing, integration and system testing and operational maintenance. We also
used different aspects from other models like prototyping which helped us come up with system
definition and analysis, data flow diagrams (DFD) and entity relationship diagram (ERD). The ERD was
used to show the relationship between entities while the Data Flow Diagrams were used to show the flow
of data in the system.
Iterative waterfall model divides the system development lifecycle into phases. During each phase of the
lifecycle, a set of well-defined activities are carried out for instance at the Analysis stage (structured
analysis of requirement) was specifically carried out in focus of the functionality of dataflow at Marven
Del Rosario Farm. The system and structured analysis was then transformed into software design
(software architecture to decompose the system into modules and representation of relationships among
the modules, data structures and algorithms for the modules to be designed
Data Gathering Procedure and Output
Data Collections Method
We used the following methods during data collection: Observation and Interviewing as our research
methods. Through this we were able to collect raw data at Marven Del Rosario Farm where existing
reports on the current system were obtained. Verbal interview techniques were used to interview
employees from the hospital.

Observation
We went to the Marven Del Rosario Farm Office and observed their daily as regards their current system
and they were manually recording the Banana records as specified by the farmer, manager, owner and
the dole employee. A follow up was made to determine the time it took to carry out the banana record
management. We observed the systems weaknesses like it was vulnerable to errors.
Interviewing
In this method, there was interaction between us, the researchers and the Staff. Interviews will be
conducted with the owner and some potential employees to find out what difficulties they encountered
with the existing system. These interviews were held to verify the information collected using the
questionnaires since there was room to search for further information during the interview.

The Existing System

Company Background
Marven Del Rosario is the owner of Marven Del Rosario Farm(MDF) , situated at Purok 3, Brgy. Manay,
Panabo City covering a total farm area of 46 hectares planted with Banana Cavendish at the rate of 1800
stems per hectare. MDF is a partner of DOLE Fresh Philippines. They are one of the leading providers of
quality bananas of the DOLE Fresh.
MDF Farmers will make a report on how many Bananas, what type of banana as has been harvest and
how many bananas has been rejected. That report will be submitted to the Manager. The manager will
check all the data and he will record how many banana has been purchase by the DOLE.
DOLE Employee will also monitor and record on how many bananas has been harvest, what type and
how many has been rejected. The DOLE employee will also record how many bananas has been packed
and purchase. DOLE employee will give this report to their accounting to prepare a Statement Account.
DOLE will give to Mr. Marven Del Rosario the Statement of Account and a the payment.
The Manager will check the Statement of Account that has been given by the DOLE and will check if
there is any variances of the Report.

Description of the System

Marven Del RosarioFarm (MDF) is currently using a manual transaction system. An employee from
DOLE is deployed at the MDF Farm to check how many bananas and what class of banana has been
purchase, the employee from DOLE will record also how many stems cut of banana per quarter and how
many banana has been harvest per quarter and how many banana has been rejected and that report will be
submitted to the Office of the DOLE located at Panabo and that report will be check by the Accountant of

the DOLE and after checking the purchase report the accountant will make a Statement Account and the
DOLE will pay Mr. Marven Del Rosario for all the banana that they have been purchased.
The Manager of the MDF will also record how many Bananas stems cut every quarter, what kind and
class of banana has been harvest, how many banana has been rejected and how many banana that has
been purchased of the DOLE. This report will be submitted to Mr. Marven Del Rosario owner of the
MDF farm.
Every 15th and 30th of the month the DOLE will give a Statement of Account to the MDF and a record of
all the banana that they have been purchase and the total amount that they will pay to the MDF.
Mr. Marven Del Rosario will also check manually if the report from the DOLE and MDF is the same. He
will check if there is a variance.

Data Flow Diagram

DOLE
Accountant

DOLE
Personnel

Make Purchase

MDF Owner

DOLE OFFICE

Statement
Account and
Payment Check

Purchase
Report

Prepare
Stateme
nt of

Statement
Account Report

Comparing the Statement Account & Sales Report of MDF

MDF

Data Flow Diagram- Existing System

1.0

Record
the
Producti

Manage

Checking
1.2
Reports

Harves
t

Famer

1.3 the
Recording
variance

Data Dictionary

Problem Areas

Checking of variance report is hard

The sales of MDF will be affected if the manager e cant monitor properly the variances of the
report.

The Proposed System

System Overview
The proponents will develop a system that will automate the current manual system. The system will
record and save all the data report from MDF and DOLE. The system will be the one to check if there is
any variance in the report.

Data Flow Diagram

1.
0

Verified Login Details

Login

1.
1

Input all
MDF
Report

MDF Report
Database
1.
2

MDF
Manager

DOLE Report
Database

Send Notification

1.
3

Check if
there is
Variance

Input all
DOLE
Report

Data Dictionary

DATA SPECIFICATION
Entity Relationship Diagram
MDF Farm

Supply

hass

Headed by

Class

General
Manager

Banana

Makes Report

Purchased
order

Statement Of
Account

Makes Report

DOLE

Tables/Files Layout

Screen Layout/Specification
Report/Form Specification
Program/Module Specification

SYSTEM CODING (Prototype)

Programming Language
This describes the tools used to implement the graphical user interface and the database. SQL2008 was
used to create and connect relational tables to the database. C# was used to develop the GUI and to
process queries and request flash to integrate and interfaces was done to develop the model that meets all
the requirements of this system

Special Purpose Language Tools

SYSTEM TESTING PLAN
Testing Stages
Test
Individual
Component

Unit Test

Test
Component
Group

Integration
Test
System
Test
Unit Test

Test the
Integrated

System

Test the Final

System

Testing Schedules

System Implementation Plan

Resource Requirements
Hardware Requirements

HARDWARE

MINIMUM SYSTEM REQUIREMENT

Processor

2.4 GHZ processor speed

Memory

128 MB RAM (256 MB Recommended)

Disk Space

80 GB (including 20 GB for database Management

system)
800 x 600 colors (1024 x 768 High color- 16 bit
Recommended)

Display

Software Requirements
Software
Operating System
Sql Server Management Studio
Visual Studio

MINIMUM SYSTEM REQUIREMENT

Windows 7 or later
Version 2008
Version 2015

Human Resource Requirements

Associate or College Graduate
Accurate in relevant computer applications such as MS Office
Accurate keyboard skills and proven ability to enter data
Computer literacy