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No: ESCL-QSP-003
Rev. No: 00
Issue Date:12th Nov, 2012
Page 1 of 6
Issue Date
Revision
12/11/2012
Identification
First Issue
Prepared by
Management
Representative
(MR)
Reviewed
Approved by
by
Production
Manager
Managing
Director
Change/Amendment No.
Date
Page
Description of Change/Amendment
Rev. No: 00
Issue Date:12th Nov, 2012
Page 3 of 6
1.0
PURPOSE
This procedure defines the requirements and responsibilities for planning and
conducting internal audits, establishing records and reporting results.
2.0
SCOPE
This procedure covers internal audits of ESCL Quality Management System.
3.0
REFERENCES
NIS ISO 9001:2008, Quality Management Systems-Requirements.
NIS ISO 9000:2005, Quality Management System-Fundamentals and Vocabulary.
ESCL Quality Manual (ESCL-QM-001)
ESCL-QSP-002, Records Control Procedure.
Form 105, Internal Quality Audit Record.
Form 106, Audit Nonconformity Report (NCR) Form
4.0
4.1
4.2
4.3
4.4
4.5
4.7
4.8
4.9
5.0
5.1
5.2
Top Management and Workforce: Responsible for taking timely correction and
corrective action on nonconformities as it relates to their areas of work.
5.3
6.0
PROCEDURE
6.1
Audit Classification
Audits in ESCL fall into one of three classifications:
6.2.1 The MR prepares an audit programme taking into consideration, the status and
importance of the processes and areas to be audited as well as the results of
previous audits.
6.2.2 The audit programme outlines the criteria, function/department/process and timing
of such audits.
6.2.3 An audit notification is prepared by the MR and communicated to relevant
functions/departments at least seven (7) days before the audit due date.
6.3
6.3.2 To avoid conflict of interest, personnel who do not have direct responsibility in the
areas being audited perform audits.
Audit Performance
The audit is performed using the checklist as an aide-memoire. The auditor(s) have
access to all documents/facilities concerned with the scope of the audit. The
auditee cooperates in providing information and documentation that makes the
audit meaningful and desired result achieved.
6.5
Reporting of Results
Audit results are documented in the Audit Record Form (Form 105) and Audit
Nonconformity Report Form (Form 106) and transmitted to auditee and
management personnel having responsibility for the activity being audited. The
audit record includes: Audit scope, Audit criteria, Identification of auditor(s),
Personnel contacted during the audit, Details of specific nonconformities found,
and Date and signature.
6.6
6.6.2 The
auditee
and
management
personnel
responsible
for
the
audited
process/activity ensure that any necessary corrections and corrective actions are
taken without undue delay to eliminate detected nonconformities and their causes.
6.6.3 Such nonconformities are closed out within one month unless otherwise approved
by top management.
6.7
Follow-up Activities
6.7.2 Follow-up actions are undertaken by the audit team leader or MR for the following
reasons:
To ensure that corrective action and means of preventing recurrence are
identified and scheduled for each nonconformance; and
To verify that corrective actions are accomplished as scheduled.
6.7.3 The results of follow-up action are documented in the Audit Nonconformity Report
Form (Form 106).
6.8
6.9
Maintenance of Records
The MR and each audited personnel maintain records of the audit and the followup activities and dispose them only after a minimum of five (5) years in accordance
with the Records Control Procedure - Ref. No. ESCL-QSP-002.
7.0
RECORDS
7.1
Audit programme/plan.
7.2
Audit notification.
7.3
Audit checklist.
7.4
7.5
7.6