Deloitte India Localization Repository

Process: Order to Cash

Sub-Process: Domestic sales from depot (IL03) to customer

Process Overview
Purpose:

This demonstration script explains the business process for the sale of finished goods (FINGOOD2) from
depot (IL03) to customer, Fusion Computer Associates Pvt. Ltd. Incase of sale from a depot to a customer
process is similar to a normal sales from plant (manufacturing unit). Referring to our simulation process we
have depicted FINGOOD2 with a quantity of 50 to explain the sale process of the same material from depot
IL03 to Fusion Computer Associates Pvt. Ltd. Here, the customer is being charged with the excise duty
components for the quantity of good sold with other taxes as well.

Process Steps:
a.
b.
c.
d.
e.
f.

Create local sales order from depot IL03 to customer (customer code : 100116).
Create outbound delivery, 80000229.
Create excise invoice from depot IL03 via J1IJ with reference to the material document 4900008046.
The material document is with respect to the material document generated from goods issue from IL03 to
customer 100116.
Post and update of RG23D.
Create invoice document from ILOC depot sale (10CD).

Process Organisation Structure and Master Data

Organization required:
Organization
Company code
Sales Organisation
Distribution Channel
Division
Document Type
Sales Order
Outbound Delivery
Billing document

Value
ILOC
ILOC
AA
X1
Value
10BD (ILOC sale from depot)
10DB (ILOC delivery depot)
10CD (ILOC depot sale invoice)

Master data Used:

Master Data
Customer Master
Material Master
Plants (used as depot units)
Condition master for ZPG1 condition fields used Sales Org/ Dist Chain/
customer / material
Condition master for condition type JEXP condition fields used
Country/Office/Control code
Condition master for condition type JEXC condition fields used
Country/Office/Control code
Condition master for condition type JESE condition fields used
Country/Office/Control code
ECC number for customer
Material Chapter ID
Tax conditions for CST : JCUP (Country/ Rg. of delivering plant/ customer
region/ customer tax classification/ material tax classification
Condition records for Excise Duties Totals : JEXT (BED total) : Sales Org
Condition records for Excise Duties Totals : JECT (EduCess total) : Sales
Org
Condition records for Excise Duties Totals : JEXT (SeCess total) : Sales
Org

Value
100116
FINGOOD2
IL03 (depot unit 2)
ZPG1 = 1000 (this condition was entered manually)
JEXP = 12%, Condition fields : IN/ IL02/1
JEXC = 2%, Condition fields : IN/ IL02/1
JESE = 1%, Condition fields : IN/ IL02/1
Customer : ECC/1001/DM
1
4%
JEXT = 100%, Condition fields : Sales Organization (ILOC)
JECT = 100%, Condition fields : Sales Organization (ILOC)
JECS = 100%, Condition fields : Sales Organization (ILOC)

1. Create Sales Order from IL03 depot to customer

Menu Path: Logistics -> Sales -> Order -> Create/ Change/Display
Transaction

VA01

Screen

Comments
Enter the following :
Sales Order type : 10BD
Sales Area : ILOC/ AA/ X1
Press Enter

2. Creation of depot sales order continues, specify order data in overview screen.
Menu Path: Logistics -> Sales -> Order -> Create/ Change/Display
Transaction

VA01

Screen

Comments
Enter the following :
Sold-to party : 100116
PO number : Test Depot
Material : FINGOOD2
Order qty : 50

Manually enter ZPG1 value as

1000 (INR)

3. Creation of depot sales order continues, specify order data in overview screen.
Menu Path: Logistics -> Sales -> Order -> Create/ Change/Display
Transaction

VA01

Screen

Comments
Enter the following :
Manually enter ZPG1 value as
1000 (INR)

3. Creation of depot sales order continues, specify order data in overview screen.
Menu Path: Logistics -> Sales -> Order -> Create/ Change/Display
Transaction

VA01

Screen

Comments
Enter the following :
Specify Delivery due date as
16.09.2013

4. Creation of depot sales order continues, specify order data in overview screen.
Menu Path: Logistics -> Sales -> Order -> Create/ Change/Display
Transaction

VA01

Screen

Comments
Press Save and the depot sales
order is saved, 400
Subsequently this sales order can
also be viewed via VA02/ VA03.
This helps the user to access the
sales order in change as well as
display mode.

5. Creation outbound delivery

Menu Path: Logistics -> Logistics Execution-> Outbound process -> Goods issue for outbound delivery-> Create-> Single
document-> With reference to sales order.
Screen
Transaction
Comments
Enter shipping point 0001
VL01N
Selection date : 0001
Sales order from depot 400
Press Enter.

6. Creation outbound delivery and saving the delivery document number.

Menu Path: Logistics -> Logistics Execution-> Outbound process -> Goods issue for outbound delivery-> Create-> Single
document-> With reference to sales order.
Screen
Transaction
Comments
This helps the user to access the
VL01N
sales order in change as well as
display mode.
System
automatically
has
captured the sales order data,
here the user has specified 50 as
the quantity.
This creation can also be done in
the same way as the steps shown
incase of domestic sales from
ILOC to customer.
Upon entering all the required
data, press Save.
System generates the delivery
doc # 80000229.

7. Document Flow
Menu Path: Logistics -> Logistics Execution-> Outbound process -> Goods issue for outbound delivery-> Create-> Single
document-> With reference to sales order/ Display
Screen
Transaction
Comments
Document flow has been
VL03N
generated after doing the Post
Goods Issue.
Upon clicking on the material
document # 4900008046 we can
access the accounting entries for
the goods movement from IL03.

8. Creation of Excise Invoice from depot IL03

Menu Path: Country India Localization -> Indirect taxes -> Sales/Outbound movements-> Excise Invoice-> For Depot-> J1IJ
Create/Change/Display
Screen
Transaction
Comments
Select Material document from
J1IJ
the menu bar and click on
RG23D for the creation of
excise invoice from depot IL03.

10. Creation of Excise Invoice from depot IL03 .contd

Menu Path: Country India Localization -> Indirect taxes -> Sales/Outbound movements-> Excise Invoice-> For Depot-> J1IJ
Create/Change/Display
Screen
Transaction
Comments
Specify the following :
J1IJ
Material doc : 4900008046
Material doc year : 2013
Excise Group : L4
Series Group : L03

11. Creation of Excise Invoice from depot IL03 .contd

Menu Path: Country India Localization -> Indirect taxes -> Sales/Outbound movements-> Excise Invoice-> For Depot-> J1IJ
Create/Change/Display
Screen
Transaction
Comments
Press Enter and in the screen
J1IJ
shown here, select for the line
item.
Click on Detailed button and
press Enter.

12. Creation of Excise Invoice from depot IL03 .contd

Menu Path: Country India Localization -> Indirect taxes -> Sales/Outbound movements-> Excise Invoice-> For Depot-> J1IJ
Create/Change/Display
Screen
Transaction
Comments
Enter the quantity sold to the
J1IJ
customer from IL03,
Click on the Excise Invoice
button for the system to capture
the reference excise invoice
created. This activity is required
for the system to capture the
initial excise invoice from depot
IL02 to IL03.

13. Creation of Excise Invoice from depot IL03 .contd

Menu Path: Country India Localization -> Indirect taxes -> Sales/Outbound movements-> Excise Invoice-> For Depot-> J1IJ
Create/Change/Display
Screen
Transaction
Comments
Select the reference excise
J1IJ
invoice initially created during
the goods movement from IL02
to IL03.
Click on Continue.

14. Creation of Excise Invoice from depot IL03 .contd

Menu Path: Country India Localization -> Indirect taxes -> Sales/Outbound movements-> Excise Invoice-> For Depot-> J1IJ
Create/Change/Display
Screen
Transaction
Comments
Upon selection of the initial
J1IJ
excise invoice system will auto
populate the excise duty
components as shown.
User needs to change the
quantity to 50, as the sales from
depot IL03 is made for 50
quantity instead of 140.

15. Creation of Excise Invoice from depot IL03 .contd

Menu Path: Country India Localization -> Indirect taxes -> Sales/Outbound movements-> Excise Invoice-> For Depot-> J1IJ
Create/Change/Display
Screen
Transaction
Comments
Press Enter and system will auto
J1IJ
populate all the values as
explained above.
Press Save for the RG23D for
depot to update the excise
created from depot IL03.

15. Creation of Excise Invoice from depot IL03 .contd

Menu Path: Country India Localization -> Indirect taxes -> Sales/Outbound movements-> Excise Invoice-> For Depot-> J1IJ
Create/Change/Display
Screen
Transaction
Comments
RG23D is updated with the
SE16N
depot
excise
invoice
as
highlighted in yellow.

16. Creation of invoice

Menu Path: Logistics-> Sales & Distribution-> Billing-> Billing document->Create
Transaction

VF01

Screen

Comments
Select Billing Type : 10CD ILOC
Depot Sales Invoice
Specify the delivery document #
80000229

17. Creation of invoice

Menu Path: Logistics-> Sales & Distribution-> Billing-> Billing document->Create
Transaction

VF01

Screen

Comments
Press Enter and Save the billing
document.
System generates the billing
document, 90000248.

18. Accounting document generated

Menu Path: Logistics-> Sales & Distribution-> Billing-> Billing document->Create
Transaction

VF01

Screen

Comments
Accounting document genrated
from billing.

19. Invoice Printout

Path: Billing Document Issue Output to
Transaction

VF02/ VF03

Screen

Comments

20. Excise Invoice Printout

Transaction

Screen

Comments

This Invoice is an illustrative

example. The format may vary with
every Client.

Deloitte refers to one or more of Deloitte Touche Tohmatsu Limited, a UK private company limited by guarantee, and its network of member firms,
each of which is a legally separate and independent entity. Please see www.deloitte.com/about for a detailed description of the legal structure of
Deloitte Touche Tohmatsu Limited and its member firms.
This material has been prepared by Deloitte Touche Tohmatsu India Private Limited (DTTIPL), a member of Deloitte Touche Tohmatsu Limited, on
a specific request from you and contains confidential information. The information contained in this material is intended solely for you thereby, any
disclosure, copy or further distribution of this material or the contents thereof is strictly prohibited.
2013 Deloitte Touche Tohmatsu India Private Limited.