Report (Directed Writing)

Your school library is in a bad state and many of the students have been
complaining about it. As the Secretary of your schools Reading Club, you have
been asked to write a report to the Principal to inform him about the problem and
to suggest solutions.
Include the following points in your report:

old books books in poor conditions

insufficient chairs and tables
media equipment is not functioning
inefficient and lazy librarian
You should elaborate on the points given and add any further points of your own.
When writing your report you should remember:

that you are writing to your Principal.

to address him properly
to sign off correctly
Comment:
You have to write a report, addressed to the Principal. Make sure you include all
the points provided, elaborating on them through details, examples, explanations
or related points. You can touch briefly on the improvements that you would like
to see, but as it was not specified in the question, you should not stress on them.
Note that the word limit was not mentioned so you are free to add in more
material so as to gain the maximum marks that have been allocated for your
points. The language used must be formal. Be sure not to use slang, contractions
or conversational forms.
Sample Answer:
To: The Principal, SMK Panglima Bukit Gantang, Kerian, Perak
Poor Conditions and Services of the School Library
I am writing this report to draw your attention to the poor conditions and
services of our school library.

Firstly, the collection of library books needs to be expanded and improved

upon. Many of the books are so old that they are out of-date and in poor
condition, with torn or missing pages.
Secondly, the seating arrangements are inadequate. Only 12 chairs have
been provided in our library for a school of more than 200 students. Furthermore,
many of the chairs and tables are rickety and the tabletops are all so deeply
scratched that it is difficult to write on them. It would also be much more
conducive to readers if some easy chairs were provided, so pupils will able to
relax while reading.
Thirdly, the media equipment in the library is not functioning. As far as I
know, it has been out-of-order since January last year and has not been repaired
since then.
Finally the school librarians arc rude and unhelpful. To quote just one
example, when asked for help in finding a book, one librarian responded, Find
it yourself. Do you think I am your mother? Surely, librarians should be more
willing to assist the students.
One of the objectives of our club is to encourage reading among the
students of the school. As we realise that many of the students will have little
access to good reading material apart from the school library we hope that the
conditions in our library can be improved.

..
(Noor Aishah bt Mohamad Rasol)
Secretary
School Reading Club