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Proposal
Contact:
CH. Vijaykumar
Contact: +91 9962191333
E-mail: vijaykumar.ch@yesteem.in
Registered Office:
www.yesteem.in
Contents
General Profile .............................................................................................................................................. 2
Service Offerings ........................................................................................................................................... 3
Process & Infrastructure ................................................................................................................................ 4
Execution Methodology ................................................................................................................................. 6
Scope of Work ............................................................................................................................................... 8
Commercial Fee Structure .......................................................................................................................... 10
Page 1 of 12
General Profile
A fully integrated Human Capital Management Solutions Company, specializing in Consulting,
Technology and Smart sourcing solutions to Organizations to achieve Performance Excellence.
YES helps Organization to create, nurture, manage
and excel in their Human Capital Management areas
through our unique client focused solutions.
With the CORE Team possessing rich global
experience and expertise in the field Human
Resources
Management,
Organizational
Development,
Business
Development
and
Operational Excellence; YES is a professional
organization working towards designing and
implementing customized strategic programs that
propel Organizations and Individuals towards
success.
YES continue to work towards being a pioneer and thought leader in the niche areas of Human
Resources Management like HR Analytics, Technology in HR, OD & Change Management, Executive
Search, Turnkey Consulting and Behavioural Interventions.
Our vision
To be a Global Thought Leader Organization providing best in class solutions for the Consulting, Technology,
Smart sourcing needs in the field of HR.
Page 2 of 12
Service Offerings
Our service offerings include:
Pay Slip generation that is subsequently made available either through the Employee
Self Service portal or as hardcopies
Standard Reports (e.g. Bank Advice Report, Statutory reports, TDS report)
Payroll Compliance Management - Filing of all periodical returns for the employer
related to payroll
o
IT/PT/EPF/LWF/ESI
Online Employee Self Service Portal a dedicated portal for client employees that provides
access anytime, anywhere. Browser based application which can be accessed by employees
and HR Managers. It does not require any component to be installed on users machine.
Features includes
o
o
o
o
o
o
o
View / Download of Payslip, Tax Computation Sheet, Reimbursement Slip, Form 16 and
other documents
View / Edit / Download of Investment Declarations
Post Queries
Upload company related documents that requires to be shared with employees
Reimbursement module and leave management module that could be customized as per
client requirements
Provision to transfer files between Client SPOC & YES SPOC
Broadcast common information to all employees
Page 3 of 12
Dedicated contact centre team that handles query management to ensure quick turnaround of
queries raised.
Onsite Implant whose responsibility will include general coordination between the client and YES
PeopleTech Solutions, collation of inputs, addressing employee queries, preliminary validation of
reimbursement bills & investment proofs.
Cloud Services Payroll-on-Cloud, Leave and Time & Attendance Management Services
A Service Level Agreement (SLA) will be set up to agree acceptable standards of accuracy,
response and working practices.
The SLA adherence is completely transparent and shared with the client as a monthly feedback
mail.
A dedicated client representative will be assigned to every client to ensure the adherence to the
service standard prescribed for the respective client
A Contact center has been established to ensure resolution of all queries raised by the client
employees. All queries raised will be tracked for timely resolution and reports on the same will be
shared on a monthly basis.
Infrastructure
Facilities and infrastructure designed to manage seasonality and the ability to support secure and
complex operations.
Page 4 of 12
We use specially developed payroll software and Store the Data in our exclusive payroll server
We take backup every day in a magnetic tape and store the tapes in the HDFC locker
Deployment of world class applications customized to suite our needs to serve clients better.
Application Infrastructure is entirely deployed on Microsoft as base system thereby ensuring our
environment in stable and well supported.
Focus on End to End automation of process thereby ensuring efficiency and integrity in data
processing.
Page 5 of 12
Execution Methodology
Contract
Implementation
Finalise SLA
(Service Level Agreement)
Live Processing
Contract
On finalization of terms, a contract will be executed.
Implementation
A team of experienced payroll professionals with expertise in systems and payroll domain perform the
implementation activities.
The implementation phase is carried out to understand the clients payroll system, the complexities
involved, customizations required in order to set up the clients payroll enabling smooth transition of the
account.
An introduction call is
organized with the client
following which a study is
performed on the existing
payroll system of Client.
Past payroll data are
uploaded in the payroll
engine based on the
understanding obtained
during the study.
A parallel processing of the
payroll will be performed,
where gaps in the output
are identified at both ends
and actions taken.
Once complete clarity is
obtained on the payroll
system of the client, the
processing is done live.
System
Study
Past
Run
Parallel
Run
Live
Run
On completion of the Implementation, a signoff is obtained from the client and the monthly payroll processing
is performed by a separate team.
Page 6 of 12
Client Inputs
Joinees / Resignees
Attendance
Reimbursement
Tax & Loan details
Monthly
Processing
Payroll &
Reimbursement Processing
Update Tax Declarations
Master Data
Outputs
Inputs
Duration
From
To
#
Apr
May
Funds
Transfer
(Pass
Through)
Salary
Credit
Payslip
Statutory
Reports
YES
Client
Client
YES
YES
YES
YES
Client
YES
YES
Client
Client
Client
19-Apr-12
24-Apr-12
25-Apr-12
26-Apr-12
27-Apr-12
30-Apr-12
2-May-12
17-May-12
Thursday
Jun
Confirmation
of Paysheet
Client
Thursday
May
Paysheet
20-Jun-12
Wednesday
Tuesday
Wednesday
Thursday
Friday
Monday
Wednesday
22-May-12
23-May-12
24-May-12
25-May-12
28-May-12
29-May-12
Tuesday
Wednesday
Thursday
Friday
Monday
Tuesday
25-Jun-12
26-Jun-12
27-Jun-12
28-Jun-12
29-Jun-12
2-Jul-12
Monday
Tuesday
Wednesday
Thursday
Friday
Monday
Sample SLA
Scope of Work
Based on our discussions, please find below our understanding of your requirements:
Total strength is approximately 900 employees,
Reimbursement Processing
Other reports
o
Journal Vouchers
Tax Computation
Statutory Statements
o
PF deduction statement
* (Monthly TDS Remittance would have to be remitted directly by the client through their corporate bank account)
Page 8 of 12
Any other reports as required by the client may be offered subject to feasibility.
Quarterly & Year-end Tax Processing
eTDS Filing
Query Management EMAIL and Help Desk @ client site every month
Professional Tax
PT report generation
PT challan preparation
PT challan remittance
Provident Fund:
Monthly Remittances
Filing of PF Nomination
Submission of Transfer in/out, Withdrawal, Death Claim and Loan application forms with
RPFC and obtaining acknowledgements
Page 9 of 12
Monthly Remittances
Generating Online Temporary card as per the new joinee details provided
Professional Tax
PT report generation
PT challan preparation
PT challan remittance
Inspection assistance
Page 10 of 12
Component
Charges in INR
INR 25000
Run,
INR 60000
Full & Final Settlements Will be considered as a record in the month it is processed
Commercial Terms:
Page 11 of 12
Service Tax will be charged @ 12.36% on the entire fee specified above fee (Subject to revisions as
per Government of India rules).
One-time fee for System study, Data migration and Past run will be invoiced after completion of
migration.
Client will pay the Monthly charges within 14 days of the invoice date.
Once Payroll is completed, if the Client requests for changes in payroll, YES PeopleTech Solutions
will reverse the payroll and re-run it, re-generate reports and re-check. YES PeopleTech Solutions
India will charge the Client 50% of the monthly fee for this process.
Double Taxation for Expat will not be handled by YES PeopleTech Solutions.
This Proposal will be valid for a period of 30 days from the date of Proposal.
Page 12 of 12