Identifying What Excel is good for

Number crunching: Create budgets, tabulate expenses, analyze survey results, and p
analysis
Creating charts: Create a wide variety of highly customizable charts.
Organizing lists: Use the row-and-column layout to store lists efficiently.
Text manipulation: Clean up and standardize text-based data.
Accessing other data: Import data from a wide variety of sources
Creating graphical dashboards: Summarize a large amount of business information in
Creating graphics and diagrams: Use Shapes and SmartArt to create professional loo
Automating complex tasks: Perform a tedious task with a single mouse click with Exc

What is new in Excel 2013 (Versions and Updates)

Cloud storage: Excel is tightly integrated with Microsofts SkyDrive web-based Storage
Support for other devices: Excel is available for other devices, including touch sensitive
New aesthetics: Excel has a new flat look and displays an (optional) graphic in the title
but you can choose from two other Schemes (Light grey. Drk gray) in the General Tab of
Single document interface: Excel no longer supports the option to display multiple work
Each workbook has its own top-level Excel Window and Ribbon
New types of assistance: Excel provides recommended pivot tables and recommended C
Fill Flash: Fill Flash is a new way to extract (by example) relevant data from text Strings
You can also use this feature to combine data in multiple columns.
Support for Apps for Office: You can download or purchase apps that can be embedded i
The Data Model: Create pivot tables from multiple data tables, combined in a relational
New Slicer option: The Slicer feature, introduced in Excel 2010 for use with pivot tables,
Timeline filtering: Similar to the Slicer, the Timeline makes it easy to filter data by dates
Quick Analysis: Quick Analysis provides single click access to various data analysis tools
Enhanced chart formatting: Modifying charts is significantly easier.
New worksheet functions: Excel 2013 supports dozens of new worksheet functions.
Backstage: The Backstage screen has been reorganized and is easier to use.
New add-ins: Three new add-ins are included (for Office Professional Plus only): Power Pi

e survey results, and perform any type of financial

usiness information in a concise format

reate professional looking diagrams
e mouse click with Excel's macro capabilities

web-based Storage
uding touch sensitive devises such as IPAD, Android
nal) graphic in the title bar. The Default scheme is white
in the General Tab of the excel
display multiple workbooks in a single Window

s and recommended Charts

ata from text Strings

at can be embedded in a workbook file

mbined in a relational manner
use with pivot tables, has been extended and now work with tables
to filter data by dates
us data analysis tools

ksheet functions.
ier to use.
al Plus only): Power Pivot, Power View and Inquire

Session flow for MMS

MMS Course Outline
Introduction
Session Outline
Evaluation
Excel Uses in Business
What is new inn Excel 2013
Excel user Interface Explanation
Navigation through Key Board
Navigation through Mouse
Ribbon, Commands and Shortcut Menus
Using Key Board to work on Ribbon
Dialog Boxes
Task Panes
Creating First Workbook
Introduction to References
Introduction to Operators

Major Comparison
Version 2003

Version 2007

65,536 rows and 256 columns

Limited to One type of Conditional Format only
Filtering and Sorting could be performed by cell values only
allows 7 levels of nesting of functions
Resizeable Formula Bar
slow calculations when applying functions to large datasets
1,048,576 rows and 16,384 columns
Ability to apply more than 3 conditional formats w
conditional formatting with pivot tables

Filter and Sort by colour. This can be either the fo

allows up to 64 Nesting Functions
Limitation Resolved for Resizable Formula Bar
New Functions included - IFERROR Function, the

Total Change in User Interface - GUI and Architect

mparison between MS Excel Versions

Version 2010

Version 2013

olumns
onditional formats with as many conditions and each with a different format. Excel 2007 introduced the abil
vot tables

can be either the font colour or the cell background colour.

ions
able Formula Bar

RROR Function, the SUMIFS function, and the new statistical AVERAGEIF, AVERAGEIFS, and COUNTIFS functio

e - GUI and Architectural Changes

Maximum number of function arguments increases from 30 to 255, Formula length increases from
characters, Nesting levels for formulae increased from 7 to 64, 64 sort levels
Customizable ribbon Now you can completely customize the appearance of the ribbon
Sparklines Cool graphs that summarize lots of data in a single cell.
Slicers Dashboard controls that make slicing and dicing PivotTable calculations much easier
PowerPivot A free add-in that enables you to quickly create PivotTables with up to 100 million rows
data from many sources (databases, spreadsheets, and websites).

Solver An improved Solver allows you to ind the best solution to many business problems for whi
versions of the Solver returned incorrect answers.
File tab The new File tab on the ribbon replaces the Ofice button and allows easy access to the File

Updated statistical functions The accuracy of Excel statistical functions has been improved, and se
functions (including RANK.EX, AGGREGATE, WORKDAY.INTL, and NETWORKDAYS.INTL) have been ad

Equations You can now edit equations in Excel by using an equation editor that is similar to the Mic
equation editor.
Data bars Data bars have been improved.
Paste Special Paste Special options now include a live preview
Start screen sets the scene specially introduction of SkyDriv
Enjoy a new Backstage View - Total Revamp

FlashFill: Excel 2013 notices pattern in the user's data entry

completes the remaining data - so no need to use formulas
this.
Simplify choices with Recommended Charts

Chart tools get smarter: In previous versions of Excel, when

selected, the Chart Tools tab revealed three additional tabs:
and Format. The interface is simpler in Excel 2013, with only
Format tabs to choose from.

Making it easier for the user to analyse data - The new Quic
can help both new and experienced users find options for w
selected data. To use it, select the data to analyze, and the
icon appears in the bottom-right corner of the selected data

Recommended Pivot table; Excel gives the user a range of p

table options, allowing the user to select the best option.

New analysis tools to improve the visualisation of data. Inclu

following

Quick analysis lens: This is a new single click method, for ap

formatting, sparklines, or charts to make analysis more effe

Chart formatting control: 2013 includes a more interactive in

customising charts.
Making it easier to share work, present it online, add it to a

Simplified sharing: 2013 includes a default setting so that w

automatically saved online. This ensures all users are workin
version, with the added protection of control of the viewing
permissions.
Share part of a worksheet via embedding selected sections
networks.

Present online - 2013 makes it easier to share workbooks wi

using a Lync conversation or meeting.

Version 2016

Excel 2007 introduced the ability to use

AGEIFS, and COUNTIFS functions.

Formula length increases from 1000 to 8000

ort levels
ance of the ribbon

calculations much easier

es with up to 100 million rows of data based on

any business problems for which previous

allows easy access to the File and Print menus.

ons has been improved, and several new

WORKDAYS.INTL) have been added.

editor that is similar to the Microsoft Word

pecially introduction of SkyDrive

- Total Revamp

pattern in the user's data entry and then auto

a - so no need to use formulas or macros to do

mended Charts

evious versions of Excel, when a chart is

revealed three additional tabs: Design, Layout,
simpler in Excel 2013, with only the Design and

o analyse data - The new Quick Analysis tool

ienced users find options for working with
t the data to analyze, and the Quick Analysis
ight corner of the selected data.

xcel gives the user a range of previews of pivot

er to select the best option.

e the visualisation of data. Includes the

new single click method, for applying

rts to make analysis more effective.

3 includes a more interactive interface for

k, present it online, add it to a social networks

udes a default setting so that workbooks are

his ensures all users are working on the latest
ction of control of the viewing and editing

embedding selected sections in social

t easier to share workbooks with colleagues

meeting.
Six new chart types - Treemap, Sun
Burst, Histogram, Box&Whisker,
waterfall and Combo
Get and transform (Query), which was
available as add-in under Power
Query. Data Tab
on Data tab - One click forecasting
with adjusting parameters. In the
Previous version only linear
forecasting had been available.
3D Maps
Finncial Templates
Calendar Insight Templates
Pivot Table enhancements with Multi
select Slicing

Publish and share your analysis with

Power BI
Quick Shape Formatting - This feature
increases the number of default
shape styles by introducing new
preset styles in Excel.
Insert Pictures with Correct
Orientation
Do things quickly with Tell Me - a text
box on the ribbon in Excel 2016 that
says Tell me what you want to do. This
is a text field where you can enter
words and phrases related to what
you want to do next and quickly get
to features you want to use or actions
you want to perform

Insights into what you're working on The Insights pane, powered by Bing,
offers more than just definitions
Ink Equations - Including math
equations has gotten much easier
Simpler sharing - Choose Share on the
ribbon to share your spreadsheet with
others on SharePoint, OneDrive, or
OneDrive for Business.
Improved version history
New themes

Data Loss Protection (DLP) in Excel to enable real time scan of content
based on a set of predefined policies
for the most common sensitive data
types (e.g., credit card number, social
security number etc.) with unified
policies across content stored in
Exchange, SharePoint and OneDrive
for Busines

Cancel, Enter, Insert

Function

Navigating through Key Board

Navihgating through Mouse

Press Central Wheel on the mouse for Zooming
Options - Advanced - Zoom on roll

Ribbon Tabs and Commands, and Shortcut Men

CTRL + F1 will hide and Display the Ribbon

Double Click tab to hide and deiplay ribbon
Or Selct the Choice from Ribbon Display Opt

Coomands on each tab vary

Home: This tab contains the basic clipboard
Commmands to Insert and delete rows or co
commands to insert and delete rows or colum

Insert: Select this tab when you need to inse

table, a diagram, a chart, a symbol, and so o

Page Layout: This tab contains commands th

worksheet, including some settings that dea

Formulas: Use this tab to insert a formula, na

formula auditing tools, or control how Excel p

Data: Excels data-related commands are on

Review: This tab contains tools to check spel

View: The View tab contains commands that

sheet is viewed. Some commands on this tab

Developer: This tab isnt visible by default. It

programmers. To display the Developer tab,
Customize Ribbon. In the Customize the Ribb
Tabs is selected in the drop-down control, an

Add-Ins: This tab is visible only if you loaded

customizes the menu or toolbars. Because m
in Excel 2013, these user interface customiz
Contextual Tabs
Demo with a Piture Insert
Types of Buttons on the Ribbon
Simple Button
Toggle Button
Simple Drop-downs
Split Button
Check Boxes
Spiiner

Accessing Ribbon through Keyboard

Through ALT Key (Demonstration)
Shortcut Menus
Rigt Click and Demostration

Customizing the Quck Access Toolbar

Through options or more commands

Working with Dialog Bixes

Excel Uses Dialog Box for additional Comma
Exampe: Review - Chnages - Protect Sheet
Two types of Dialog Boxes
Typical Dialog Box (Modal)
Stay-on-top Dialog Box (Modeless)
Navigating Dialog Boxes
Tab Key and Shift + Tab Key
Tabbed Dialog Boxes
Example: Format Cells
Task Pane

Right Click and Forma

Using Key Board for navigating Ta

ands, and Shortcut Menus

d Display the Ribbon

e and deiplay ribbon
m Ribbon Display Options

s the basic clipboard commands, formatting commmands, style commands

and delete rows or columns, plus lot of worksheet editing commands
d delete rows or columns, plus an assortment of

when you need to insert something in a worksheet a

rt, a symbol, and so on.

ontains commands that affect the overall appearance of

ome settings that deal with printing.

to insert a formula, name a cell or a range, access the

or control how Excel performs calculations.

ted commands are on this tab, including data validation commands

ns tools to check spelling, translate words, add comments, or protect worksheets

tains commands that control various aspects of how a

commands on this tab are also available in the status bar.

t visible by default. It contains commands that are useful for

ay the Developer tab, choose File Options and then select
he Customize the Ribbon section on the right, make sure Main
drop-down control, and place a check mark next to Developer.

ble only if you loaded an older workbook or add-in that

r toolbars. Because menus and toolbars are no longer available
er interface customizations appear on the Add-Ins tab.

Font Size is an Example or thorugh a drop down

Bold Button,
Conditional Formatting
Merge Button
In View utton - Gridlines, Ruler
Scale to Fit under page layout group

ugh Keyboard
onstration)

ccess Toolbar

re commands

or additional Commands
ages - Protect Sheet

Click OK to Perform or Cancel. Unless Complete action you can not work on Sheet
(Modeless)
Find and Replace Example. Willl have only close button

Right Click and Format Picture

oard for navigating Task Pane - F6 and Tab Keys

Key Board Short Cuts

Ctrl + Spacebar - Selects the entire column
Shift + Spacebar - Selects the entire row
CTRL +SHIFT+Space bar selects the entire worksheet
alt+pageup - page up
alt+page down - page down
crtl+pageup moves worksheets
ctrl+page down - move to next worksheet
ctrl+c copying
ctrl+x - Cut the cell
ctrl+v paste the contents
ctrl+a selets the entire worksheet
ctrl+n Contents bold/normal or ctrl+2
ctrl+s saving the file
ctrl + right arrow - takes you to last column XFD
ctrl + home to A1 Cell
ctrl + Down arrow - takes you to last row 1048546
ctrl + left arrow brings you to first column
ctrl + uparrow takes you to first row
Type January and Drag
Type Sunday and Drag

Alt + Page up
Alt + Page Down
Ctrl + end to move to last cell
ctrl+D Copy the cell above
ctrl+F invokes find and replace box
ctrl+N creates new workbook
ctrl+p opens print tab
ctrl +3 or ctrl+I italics
ctrl+4 Underlining or ctrl+u
ctrl+5 striking through
ctrl+9 hides selected rows
ctrl+0 hides columns

Multiple Ways of Copying the d

By Autofill
By CRTL C/ctrl v
Select Cells, Enter Data and CT
Array Calculations
2
3
4
5
6
7
7
8
9

2
3
4
5
6
7
8
9
2

ys of Copying the data

Enter Data and CTRL+Enter

4
9
16
25
36
49
56
72
18

Creating firstwork book (CTRL + N)

Month
Projected Sales
January
50000
February
51750
March
53561.25
April
55435.89
May
57376.15
June
59384.32
July
61462.77
August
63613.96
September 65840.45
October
68144.87
November 70529.94
December 72998.49

Practice Steps
1. Autofill Month
2. enter the data
3. Formatting Number
First Select Currency
Second Decrease the Number of Z

Little more fancier

Select any Active Cell in the range
Insert, Table, and from the dialog

Table Format Change

From Design, Select Design Forma

Creating First Chart

Activate a cell from the table
Select from the recommended ch
Printing
Saving - Multiple Options
j

g Number

rease the Number of Zeros

ctive Cell in the range

, and from the dialog box OK

, Select Design Format and also select Row

ell from the table

the recommended charts, select the default

tiple Options

Create Workbook
Formatting and Creating First Chart
Saving and Printing the Worksheet