E-Timelog User Manual

E-TimeLOG User Manual
E-TimeLOG 9.2
User Manual
This document has been prepared for E-TimeLOG 9.2c.

Note: This equipment has been tested and found to comply with the limits for a Class B digital device,
pursuant to part 15 of the FCC rules. These limits are designed to provide reasonable protection against
harmful interference in a residential installation. This equipment generates, uses and can radiate radio
frequency energy and, if not installed and used in accordance with the instructions, may cause harmful
interference to radio communications. However, there is no guarantee that interference will not occur in a
particular installation. If this equipment does cause harmful interference to radio or television reception
which can be determined by turning the equipment off and on, the user is encouraged to try and correct the
interference by one or more of the following measures.
Reorient or relocate the receiving antenna.
Increase the separation between the equipment and receiver.
Connect the equipment to an outlet on a circuit different from that to which the receiver is connected.
Consult your dealer or an experienced radio/TV technician for help.
All rights reserved. Reproduction of use of editorial; or pictorial content without expressed permission is
prohibited. No patent liability is assumed with respect to the use of the information contained herein.
While every precaution has been taken in the preparation of this manual, Synel Industries Ltd. assumes no
responsibility for errors or omissions. Neither is any liability assumed for damages resulting from the use
of the information contained herein.
TimeLOG and Synman are trademarks of Synel Industries Ltd.
IBM PC is a trademark of IBM Corporation.
Windows is a trademark of Microsoft Corporation.
All trade names referenced are either trademarks or registered trademarks of their respective companies.
Table of ContentsTimeLOG Version 9.2 - DRAFT
Table of Contents
Table of Contents .................................................................................................... 3
Chapter 1 -Introduction ......................................................................................... 4
1.1System requirements ..............................................................................................................4
1.2Working with e-TimeLOG .....................................................................................................5
1.3System Layout .......................................................................................................................6
Chapter 2 -Installation ........................................................................................... 7

2.1IIS...........................................................................................................................................7
2.2Parameters..............................................................................................................................8
2.3ODBC ....................................................................................................................................9
2.4Alerts....................................................................................................................................10
2.5Update ..................................................................................................................................11
2.6Registration ..........................................................................................................................11
2.7Proxy ....................................................................................................................................12
Chapter 3 -Routine operation.............................................................................. 13

3.1The main eTimeLOG menu...............................................................................................13
3.2Sys = System........................................................................................................................14
3.3Atn = Attendance .................................................................................................................14
3.4Prj = Projects........................................................................................................................17
3.5Bal = Balance ......................................................................................................................18
3.6Mng = Routine Activities.....................................................................................................19
4 -Permissions........................................................................................................ 20
4.1TimeLOG Definitions...........................................................................................................20
4.2Implementation in e-TimeLOG............................................................................................21
4.3Manager Approval ...............................................................................................................23
Troubleshooting .................................................................................................... 24
Introduction
Chapter 1 -Introduction
By using state-of-the-Art technologies e-TimeLOG can interlink to TimeLOGs
database and display that data in numerous forms on intranet display screens. The
data is easily accessed, quickly processed and displayed. This system provides online attendance s.
e-TimeLOG is an internet interface and T&A platform for the TimeLOG software.
Its configuration is based on TimeLOGs definitions involving attendance and
project s. Thus, adjustment of fields/headings in the TimeLOG will be
simultaneously reflected in e-TimeLOG. This is achievable also for user access
levels changes.
1.1 System requirements

Server:
Processor: Pentium 3GHz
Windows server NT, 2000, 2003
NT Server version 4 or higher
IIS version 5 or higher
200MB Free Hard disk
512Mb RAM (Win NT or 2000)
The following date formats are supported:
Synel Industries Ltd.
Introduction
Client:
SVGA colour monitor, resolution 800x600
Internet explorer version 6 or higher
1.2 Working with e-TimeLOG

e-TimeLOG is installed on your main server and connects to TimeLOGs data base.
After a quick tour, using the browser, the user can locate the relevant data base files
and process this information as per his authorization level.
The user can perform the following activities:
Entry & exit reporting, project reporting, absence reporting (retroactively, future).
The user can also view and print various s such as: attendance, absence, projects,
exceptions and balance s.
The exceptions which is linked directly to the TimeLOG data base enables the user
to update his attendance data.
Introduction
1.3 System Layout
TimeLOG PRO
Web Server- IIS
Supervisor
ETHERNET
Installation
Chapter 2 -Installation
eTlogCfg.exe is the installation software designated for setting-up all components
required for the configuration and operation of the e-TimeLOG Popup HTML
interface.
WARNING!:Before running a new version make sure all reports sre approved by
the manager. Otherwise, the reports will be deleted.
2.1 IIS
The Internet Information Server, Microsofts web server is used in e-TimeLOG for
responding to queries of its client browser, it enables running scripts as per the
specific application. e-TimeLOGs working environment set-up requires also
integration with the DSN- Data Source Name- providing connectivity to a database
via an OBDC driver.
Step 1. After running the setup, the script directory to be used by default will be:
C:\Program Files\Synel\eTimeLOG8\English.
Installation
2.2 Parameters
Section
Description
Language
Here you can determine which interface language will be used.
Log in
Specify your log-in requirements.
Sort by
Specify sorting employee data priorities.
IP Address
Fill-in workstations IP number range.
IP Address
The IP addresses tha can be used for the program.
Server name
Specifies whether the Server name is refered to by IP address

or by name.
Transformation
Sys/Atn/Prj/Bal/Mng icons
Specify the screens to make available to the user interface.
Report buttons in update
Installation
Approval of Reports
Specifies the manager approval requierments for reports.
Adjust Reporting time
Enables manual editing of time when reporting attendence.
Adjust Reporting date
Enable manual editing of date when reporting attendence.
Adjust popup Reporting date
Enable manual editing of popup (MNG reporting) date when

reporting attendence.
Project Reporting
Refers to whether to include projects in your reports.
Promotion Add-ins
On the right-most side of the e-TimeLOG screen it is possible

to view flipping images of Synels products.
System Operator E-mail
This address appears under the

customer support reference.
button for
Adjust Parameters to Madaan The Parameters setting can be adjusted comprehensively.

requirements
Additional Email fields
Additional informaiton to include.
2.3 ODBC
Abbreviation of Open DataBase Connectivity, a standard database access method
developed by Microsoft Corporation. The goal of ODBC is to make it possible to
access any data from any application using compatible drivers. In e-TimeLOG the
ODBC defines the connection to TimeLOGs database.
Choose the path of the Tabs directory in which all data tables are stored.
Installation
2.4 Alerts
Any exceptional data management and follow-up is exercised via the Alert screen.
The first table consists of exception messages that will be displayed as per table
10
Installation
definitions. Clicking the
Step 1.
Step 2.
Step 3.
Step 4.
Step 5.
Step 6.
button the following screen appears:
Under the Main tab mark the relevant exceptions to be alerted.

Mark the days of the week and the hour of alert.
In the Exceptions tab you can fill-in manually any alternate content for all
exception types. Click OK.
In the Mail Server section fill-in the server IP address. Then determine
which username and password will the user be required to fill-in.
In the Send Message Via section determine how the message will be sent
to the user.
The General section enables determining how often the server will query
the workstation for employee exceptions.
2.5 Update
Enables updating e-TimeLOG version from the network including a process display.
2.6 Registration
This button enables registrating the TimeLOG DLL, in case the DLL was, for some
reason, not registered automatically.
11
Installation
2.7 Proxy
Enables defining a proxy server for updates via the network. Fill-in all the relevant
information.
12
Routine operation
Chapter 3 -Routine operation

In order to log-in to e-TimeLOG you must set the browser by filling in the server
address and then your user name and password (up to 6 charecters).
e-TimeLOG offers an easy-to-use interface.
3.1 The main eTimeLOG menu

The main eTimeLOG menu, is user to login to the system and navigate to the various
e-TimeLOG screens.
This screen also displays the date and the last TimeLOG update.
has the following buttons:
The Mng button is used for performing daily activities of attendence reporting.
The Sys, Atn, Prj and Bal buttons are used to generate reports with various types of
data filtering.
13
Routine operation
This interface supports 5 permission levels (defined under TimeLOG | Personnel)

enabling ammending employee data as follows:
Supervisor
Can view all employees and make adjustments.
Manager
Can view and update data relating to the managers department.
Operator
Can view and update data relating to his team.
Operator not
authorized to
com
Can only view data for employees that worked on specific projects.
None
Can view and change his/her data only.
e-TimeLOGs interface consists of the following sections represented by the buttons

displayed.
3.2 Sys = System

Employees - Displays a detailed list of the companys employees.
Pertains to updated personnel and organization information:
Projects - Displays a detailed list of all current projects.
Dapartments - Displays a detailed list of all company departments.
3.3 Atn = Attendance

Enables issuing periodic attendance s:
Time Card - A monthly (as defined in TimeLOG) issued per employee
for a defined period (as per TimeLOG definitions). The manager can
confirm the report by electronic signature.
14
Routine operation
Following is an example of the Time Card :
Daily - Employees issued per a predefined time period.
Exceptions - Displays employees entry/exit/exceptions s - read only.

Processing of entry and exit s is performed only after TimeLOGs data
collection. Processing of exceptions s is performed immediately
including
calculations.
15
Routine operation
Update transaction - Same as exceptions but enables adjusting as

follows:
* Requiring supervisors confirmation, thus data is transferred to
DBonly after the supervisor has confirmed the .
* No confirmation required - data is transferred directly to the
TimeLOG collection file.
* The time defficiency is displayed in the report Time Edit field.
Note:
It is possible to add a new line.
Displays the updated report type as on in, out, duty/off duty, break/return
and project, according to what is defined in TimeLOG.
Please se an example of an Update (see added Entry row!):
Period - A depicting a periodic employee time classification summary

by departments. You can select an employee range, a deaprtment range
and the period to include in the report.
Annual - A depicting employee time classification annual summary by
departments.
Note: If a consists of one record only, it will not be possible to 2 different absence
types.
Note: Entry and exit data will be registered in TimeLOGs data base only after
manually/automatically performing the collect data procedure (Setup--
16
Routine operation
>Automate). Absence data such as: Sick, vacation etc. will immediately be
updated in the DB.
3.4 Prj = Projects

Daily Projects - Displays daily project data per employee.
Hours per project - A graphic displaying hourly project

calculation as per users definitions.
17
Routine operation
3.5 Bal = Balance

Balance summary - A graphic report comparing between balances of
departments and employees. For example you can display and
compare the expected vacation time balance of two departments.
A report can be displayed as a bar (see below), pie, or area graph.
18
Routine operation
3.6 Mng = Routine Activities

The Mng area is used to report employee attendence. Each of the keys uses
the funcuanality set for the matching buttons in TimeLOG.
In - Reports employee daily entrance or other use specifies in
TimeLOG. For example, Swipe&GO or return from break.
If using Swip&Go, and the Out button is disabled, this button is used
for all reporting and the syatem calculates to report type as in or out.
INAfter reporting entrance (In)you can manually enter an entrance time
prior to the entrance time reported.
IN/OUT - Is used to report Entrance and Exit simultaneously, before
or after the previously reported TimeLOG entrance or exit time.
Projects - Is used to report projects
Out - Reports employee daily exit or other use specifies in TimeLOG.
For example, Swipe&GO or out to break.
When working in the same shift after 23:59 (midnight) hours can be
reported as more than 24 such as 24:30, 26:00, 3026 ect.
Project - An employee daily project for a specified date.
Absence - An absence data periodic employee .
Manager confirmation - Enables the manager to confirm employee

exceptions.
Confirmations report - A displaying all manager confirmation of

employee exceptions.
19
Permissions
4 - Permissions
4.1
TimeLOG Definitions
TimeLOG has 5 permission levels, that can be defined under Personnel |

Employment | Access Level:
For all access levels you must choose under Personnel | Employment the required
access level for the specific employee, and then perform other complimentary
activities for each access level as follows:
1. Supervisor
Designated for an overall view of employee information

including reporting. Enables approving/rejecting reporting
data.
2. Manager
Designated for department managers - You must assign all
the subordinate employees to the specific department.
The department is defined in the department field:
Personnel | Employment.
3. Operator
Designated for team managers - Go to Dictionary | Marital
Status and define a team name. Then, under Personnel |
Family Data choose the relevant team.
4. Operator not Designated for project managers - Under Personnel |
authorized to Project you must assign the relevant projects to this
employee.
comm.
5. None
20
Access only to the data screen of the employee whose name

and password were filled-in when logging-in
Permissions
4.2
Implementation in e-TimeLOG
1. Supervisor
Enables viewing all employee data and update and approve/

reject reporting.
2. Manager
reject reporting for his department only.
A manager can access the Manager confirmation screen
3. Operator
reject reporting for his subordinate team only.
4. Operator not This employee will be able to view the Project Hours -fullyauthorized to not summarized only. The Summary only check box should
be enabled:
comm.
- If it is marked the will be displayed graphically
summarized only
- If it is unmarked the will be displayed as follows
(detailed data included):
21
Permissions
5. None
22
Access only to the data screen of the employee whose name

and password were filled-in when logging-in
Permissions
4.3
Manager Approval
Rejected reporting
Approved reporting
Reject all reporting
Approve all reporting

Electronic approval
This Manager Confirmation can be accessed only by the specific manager. First
the manager can view his departments employee list. Then he chooses an employee.
See the above screen. Herein, the manager can change read the data, change it/or not
and than approve it.
Note: As long as the ed data was not approved it will not be transferred to
TimeLOG.
The Confirmations that outlines the employee s that were approved, can be issued
by the manager only:
23
Troubleshooting
Troubleshooting
the following are solutions for errors that may occur during the operation of your eTimeLOG software:
Problem
Solution to solve the problem
It is impossible to log into the system. An

error message is displayed: Data source
name not found.
The vfpodbc.dll file was not copied to the

System32 folder. As a result no DSN was
created.
This file must be copied from the OBDC
folder in your Installation folder, and the
configuration program must be run again.
It is impossible to log into the system. An

error message is displayed: synel/
default.asp, line 1/
Click the Registration button in the

Configuration program!
It is impossible to log into the system.
Check if a ~ (tilde) character exists in the

path specified in your Configurations
programs opening screen under Script
Directory.
24

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