Documenti di Didattica
Documenti di Professioni
Documenti di Cultura
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ANNEXURE
ANNUAL
STATEMENT
PART
OF ACCOUNTS
I-STATEMENTS
Page
Sta.tement
No.
,.
Tith
No.
R2vcnue Account
r
-'
2.
3.
Balance Sheet
4.
Statement
Notes to Accounts
6.
1;. . Sources
Account
of ACCOun!Hlg Policies
1I Statement
Electricity
1J
12 - '3
14 - 15
i6
17
r' Statement
flcvenue
2. Element-wise
Analysis of Revenue
18
18
19
4.
20
5. Other Income
20
6. Purchase of Power
20
1\
7. Generation of Power
21
21
~.
22
I,
_,'.:
12.
Employee Costs
Administration
Depreciation
15.
Other Debits
6. Extra-ordinary
I.
Provision
Items
for Income-tax
2'>
,J
'.,
{...
\
\
(iii I
PART III - SCHEDULES
TO THE BALANCE
SHEET
PAGE
No.
Schedule
No.
Title
18.
19.
20.
Function-wise
21.
22.
23.
Deferred Costs
24.
Intangible Assets
25.
Investments
26.
27
29
29
30
30
31
31
32
>
32
26 (a) Stocks
26 (b) Receivables against Supply of Power
26 (c) Cash and Bank Balances
26 (d) Loans and Advances
26 (e) Sundry Receivables
, '27.
26
28.
29.
30.
Borrowings
31.
32.
Capital Liabilities
33.
34.
Contributions,
35.
33
33
34
34
34
35
35
35
36
36
36
37
37
,,MINISTRY OF ENERGY
( Department of Power)
New Delhi, the 31st October, 1985
G. S. R. 1134 - In exercise of the powers conferred by section 69 of the Electricity (Supply)
Act, 1948 ( 54 of 1948 ), the Central Government, in consultation with the Comptroller and Auditor
General of India and the State Governments hereby makes the tollowinq rules namely :-
"
"
CHAPTER I
INTRODUCTORY
,
,
r
1. Short title and commencement- (1) These rules may be called the Electricity
Annual Accounts Rules 1985.
(Supply)
(2) They shall come into force with effect from date of their publication in the official Gazette.
2.
Definitions-
(a)
"Act"
(b)
"Annexure"
(c)
(d)
"Financial year" means a period of twelve calendar months ending on the 31 st day of
March every year or in the case of the first accounts, a shorter period commencing on the
date of constitution of the BOJrd and ending on the 31 st day ef March imrnediatelv
following;
(e)
(f)
"Schedule"
(g)
"Statement"
in Statement
(2) Words and expressions-used herein and not defined but in the Act. shall have the meaning respectively assigned to them in the Act.
.......jj
.
,: -~<~~-~~.
CHAPTER
COMPILATION
II
OF ANNUAL
:B.:
ACCOUNTS
3. Accounting Period - The accounting period for which the annual accounts have to be compild by a Board shall be a peri cd of twelve calendar months ending on the 31 st day of March every
year or in the case of the [trs t acccuns a shorter period ccrnrnencinq on the date of constitution of the
Board and endir.g on the Immediately following the 31 st dar of March.
i _ -h 3/ -3
4-
4. Compilation and submission of annual accounts>- Every Board shall at the end of each
financial year, compile its annual accounts for that year and within six months from the end of such
financial year, SUbmit the said Annual accounts and auditors' report thereon <0 th : Central Electricity
Authority and to the concerned State Government.
(2) The accounts when submitted to the Cent-at Elecv. Authority and to the State Government shall have the audiror s report at the top followed b'( Annual Statement of Accounts arranged in
the order rnentions d in sub-rule (1) of ru.e 5:
5.
Statement No.
Tit.e
1.
Revenue Account
2.
3.
Balance Sheet
4.
4.
5.
Notes to Accounts
6.
Function-wise
7.
Account
8. Statement of Capital Base and surplus under section 59 of th':! Act. and
9.
(2) The Annual Accounts shall present a true and fair view of the financial position of the
Board at the end of the fins ncial year and of the results of operations of the Board for that year.
6. Chart of Accounts:- (1) The Chart of Accounts, as laid down in Annexure II shall come
into Ioice with effect from the date of commencement of these rules. The transactions of a Board
which take place after the said date shall, subject to rule 11 be accounted for under the account heads
provided in the Chart
Accounts as given in the said Annexure.
ot
'"))
A B08rd may, in accordance with the provisions contained in Annexure II, make addi...tions to the Chart of Accounts jf the local conditions or procedures so warrant.
-----------
- --3
unted
7. Basic accounting principles and policies(1) The transactions of a Board shall be accofor in accordance with the basic accounting pr inci pl es and policies laid dcwn in Annexure 1I1.
(2)
principles
and policies
shall be adopted
immediately
on the
(3) The basic account ing principles and policies shall be applied only prospectively,
to say, only to the transacrions which take place on the commencement of these rues.
that is
8. Disclosure of accounting policies- A Board shall. in its Annual Accounts, idclude a Statement of accounting policies (Statement 4) confirm: og adherance to the prescribed accounting policies
and also stating therein the departures,
9. Accounting policies for transactions not covered by Annexure- III :- (1) A Board shatt
adopt commercia! accounting system of year-and accruals even in respect of transations for which no
specific policy is prescribed in Annexure III. The accounting policy adopted in such cases shall be
st atcd in the statement of accounting poticies. if the amounts involved are sqnificant
.
peculiar
(2)
Even the accounting policies ether than
transacnons
in accordance with suc-rul:
(:)
year.
(3) I n the event of several or all the Boards commencing new activities of the nature not
hitherto carried QUt.. the Central Government shall in consultation with rhe Comptroller and Auditor
General of India and th a concerned S:a~~ Governrnent s. upon intimation
or knowledge thereof, lay
down wherever considered necessary the accoun.inq po'icies rel at inq tCJ the transactions arising from
the said new set of activities.
Appropriate account heads m sv be sp i :ified Central GO'J'omment f;')r
booking such transactions.
Disclosure requirernent for report irq of such tran33ctions in Annual
Accounts shall also be laid down by the Central Government in consultation with the CornlJtrolier and
Auditor General of India and the concerned State Governments.
10. Criteria for departure from the prescribed accounting policies- (1)
.11. Board may make a
departure from the prescribed accounting policies only in the foliowing circumstances namely:(a)
(b)
the prescribed
accountwould
fail
(2) Any departure from the prescribed accounting policies or change in respect of the accopolicies adopted by the Board under sub-rule (i)
of rule 9 shall be disclosed in a Board's
accounts for the year of departu re or chanq e as also for the first two years immediately thereSuch disclosure shall also include the reasons for the said departure or change and its effect
surplus for the year or on capital base to be considered for the purposes of computation of the
matters
10
13. Adjustinq EntriesThe Board may make any ad;usting entries in its accounts for the
financial year endir.g on the thirty first day of March,
1986, to make such accounts conformable to
the provisions of these rules.
CHAPTER III
Adoption
of Annual Accounts
14. Adoption of annual accounts by the Board- (1) Annual accountsof a Board shall be
considered and initially adopted by the Board before their submission for audit to the Comptroller and
Auditor-General of India or to any other person authorised by him in this behalf.
(2) These accounts shall, upon completion of the audit by the aforesaid authority and after
in corporatinq therein any changes necessitatedbe considered and finally adopted by the Board.
- -
---------------------------
ANNEXURE 1-ANNUAL
STATEMENT OF ACCOUNTS
STATEMENT I
(Rs. in lakhs)
REVENUEACCOUNT
Schedule Note
This year
Previous year
6
7
8
9
10
11
12
Purchaseof Power
Generation of Power
Repairs and Maintenence
EmployeeCosts
Administration and General Expenses
Depreciation and Related Debits (Net)
Interest and FinanceCharges
Sub-total
13
14
15
Other Debits
16
Extra-ordinarv items
TOTAL
PROFIT/(LOSS)BEFORE TAX
17
18
,.
_,.
(Minimum surplus specified by the State Government for 198 ...... 8 ..... subsequent year) is '%,
"f
,0
6
NET REVENUE & APPROPRIATION
ACCOUNT
STATEMENT
(Rs_ in lakhs
NOTE
Contributions
to Ressrves and Reserve Funds
~'-Sinking
Fund for Repayment of Borrowings
-General
Reserve
BALANCE
= Ope.ation
CARRIED
FORWARD
. BALANCE
Schedule
SHEET
(Rs.
Note
As at 31 st March
this year
in fakhs)
As at 31 st Ma rch
Previous year
NET ASSETS
~'!etFixed Assets
Gross Block
Less: Accumulated
Net Fixed Assets
~1
22
23
24
25
26
27
28
29
Capital Expenditure
Assets not in Use
in Prngress
Deferred Costs
Intangible Assets
Investments
. -Net Current Assets
Total Current Assets
less:
Total Current Liabilities
Security Deposits from Consumers
Other Current Liabilities
Total Current Liabilities
Net CUrrent Assets
Subsidy Receivable from Government
_-----_-_
NET ASSETS
30
31
32
33
34
35
FINANCED
Borrowinqs
BY
for Workings
.e.
Capita!
towards
Cost
TOTAL FUNDS
7
STATEMENT OF ACCOUNT!NG
1.
STA TEMENcn'
POL:C!CS
The Board has maintained its accounts and compiled its Annual Statement of Accounts in
accordance with the relat ed previsions of the Electricity (Supply) Act, 1948 and the Rules made
t hereu nder.
The following departure from the Basic Accounting
Principles end Accounting
permitted under the Rules) have been made for the reasons stated thereaginst
(a)
2.
(b)
Policies
(as
(c)
followed
followed hitherto
--policy
-the amount, if material, by which any item in the Revenue Account, Net Hevenune and
Appropriation Account or Balance Sheet. has been affected by the change. For this purpose, a plus/minus change of 3 n or more shall be considered to be material).
STATEMENT 5
NOTES TO ACCOUNTS
Notes to accounts are an important requirement in providing a true & fair view.
Notes must
be as clearly worded as possible and be able to Iullv convey the matter with any ambiguity. Amounts
involved must be given wherever relevant,
Notes should be split into 2 sections:
(A) Notes to Revenue Account and Net Revenue and Appropriation
(B) Notes to Balance Sheet.
W~erever a note relates to items in both the sections, the
Account and
,:'( .',
Similarly,
number
the
'note.
The matters included in the attached list must be disclosed
in 'Note to Accounts' by every
'board except in cases where any of them are not applicable to a Board. This list, however, is not
intended to be an exhaustive list and, therefore,a Board would have to select other matters for which
a note would be essential in the Annual Accounts.
~Explanation of Certain Terms used in the Notes to Accounts
(1)
Note 1 refers to 'Contracts placed but not executed and
not provided
for'
This term
means:
The total value of the work contracted as on the date of the Balance Sheet .
.Less :
Contract value of work which is executed and accounted for (i.e. either paid for
in favour of the suppller/contrector
or a liability
.Less:
Amount of advance payments (made
<lgainst the
unexecuted
portion
of
contract)
which
8
STATEMENT 5
(Contd.)
NOTES TO ACCOUNTS
The word 'contract' for the purpose of this note covers all types of capital contracts, such as
contracts for capital supplies. contracts for erection of capital assets; contracts for supply-cum-erection of capital assets etc. contract value of which exceeds Rs. 1 crore each.
(2) Notes 3 and 4 below refer to 'unconditional obligations for purchase and unconditional
right of sale of power'.
An 'unconditional
purchase obligation'
of
the agreement
1.
End of
Previous Year
Rs.
2.
3.
year
The disclosure of such obligations should include the nature and term of obligations, the fixed
or variable payments to be made for the power purchase under the agreement, the units and value of
purchase during the year etc.
4.
information
referred
to
in
purchase obli-
gations.
~:_,.
5.
In respect of Contingent Liabilities which are in excess of 1 crore each in value. Board
shall disclose the total amount contingently payable if the liabilities were to become
actual liabilities as of the date of the Balance Sheet.
6.
"
9
STATEMENT 5 (Cont'd)
NOTES
TO ACCOUNTS
/7.
govern-
8.
9.
Accumulated losses and unabsorbed depreciation and investment allowance as at the yearend in the income-tax proceedings.
Previous Year
This Year
MT
10
MT
MT
-----
Net Receipts
-----
-----
-----
Consumption
Closing Stock
11.
riin
-------------------
Amount of Liability for customs duty on capital equipments, spares and other materials
in Bonded ware-house which is not provided for.
12.
Classification of Expenditure:
"All expenses are reflected in Revenue Account under natural heads. Accordinglyexpenses shown under Purchase of Power, Generation of power or Repairs and Maintenance
do not include any employee costs, depreciation, administration and general expenses
and interest and finance charges which are disclosed separately".
13.
Revenue Account includes the following costs and revenue at trial stage in respect of the
under mentioned generating stations, incurred after the capitalisable period i, e. Full
period of trial stage or the period of three months from the commencment of trial stage
(whichever is shorter) :
Location of Generating Station
(1)
14.
(2)
(3)
(4)
(5)
Capacity
Period of trial stage
Units generated, auxiliary consumption and net generation during the trial stage
Revenue from sale of power genetated during trial stage (Total less : capitalised=
Credited to Revenue A/c)
(6)
break-up
Revenue Account includes the following continuing expenses relating to the undermentioned closed Power Stations Lines, Sub-Stations etc :
(1) Details of the closed power Station/Line/Sub-Stations
(2)
(3)
Date of Closure
Total expenses incurred since
(4)
closure Rs
of which Rs
.. .is
Administra-
10
NOTES
TO ACCOUNTS
STATEMENT
15.
in thJ
5 (Contd.)
value of items
of the assets not released up to the Balance Sheet date. compensation paid/payable and
disputes. if any. raised by the licensee regarding the take-over. cornpensa ion of other
matters.
17
~-----------------Units
Generated
Thermal
Hydel
Gas
Auxilliary
Consumprio ')
Net
\/
\./
PREVIOUS YEAR
LIn its
Generated
Auxilliary
Consumn+ion
Net
,/
V
V
,/
Purchase
Sale
T & D Losses
Units &
Units & %
A.
8.
C.
19.
This Year
Ovening Stock
-Capital
-OeM
----(B)
Total
Purchases
-Capital
Rs.
Total
-----------
(C)
(0)
& M
---
Rs.
---- ----Rs.
-Capital
Rs.
.,
-O&M
-0
Previous Year
-~------------- ---(A)
Capacity
---- .. _------
\i
\/
v'
"\
_ .. _---------(E)
Total
Issued to Contractors
-Issues
-Returns
~--....
v'
11
STATEMENT 5 (Contd.)
NOTES TO ACCOUNTS
(F)
(G)
-O&M
<I>
Total
Transfer Inward
Transfer Outward
20.
Reconciliation
(H)
This year
Account
_...-----------------
Code
Rs.
Rs.
Rs.
Rs.
----------------------(A)
Opening Balance
n.1
v'
23.2
\/
23.4
23.5
23.6
23.7
(B)
Gl.2
61.3
V:
61.6
(C)
61.7
61.9
Total Electricity Duty and other Levies 61.501)
Charged
t':i 61.539
(0)
(E)
Total Debits (B to 0)
62.250
Vi
V
Vi
V'
(H)
23.3
Discount to Consumers for Timely pay78.820}
ment of Bills
[to 78.839
(I)
(J)
79.410
v'
Consumers adjusted
23.1
23.2
2:3.4
235
23.6
23.7
(N) Increase/Decrease in Receivables (A- L)
21.
-._-,j"
Bases of determining
quantities
Stations of the Board.
of Fue! REceipts,
Consumption
and Stocks
at power
12
STATEMENT 6
FUNCTION-WISE
ANALYSIS
Sr.
No.
hem
Function
(See Note 1
below)
Transmission
GENERl\TION
Hydel
Thermal
Total
Gas
REVENUE
1.
2.
3.
4.
TOTAL If'\COME
EXPENSES
,.
2.
Generation of Power
-Fuel
Consumption
-Other
-Operating
Expenses
Sub-total
- Fuel related Losses
Total
3.
4.
Employee Costs
5.
Administration
6.
7.
8. Total Expenses
9.
Less:
Expenses Capitalised
10.
Add:
Expenses Re-allocated
11.
NET EXPENSES
NOTES:
----
-- _-_----_
-.--~-
- ------ -- -- ---
--
.---
-----
(1)
(2)
(3)
This being the income accounts group for different ty;:;es of income including miscellaneous receipts. each function is likely to have some amount of some income.
~ This statement covers columns shown in page-' 2 also.
relates to.
13
L
STATEMENT
\.
Construction
Jl
~I'
DISTRIBUTION
------------------HV
MV & Pnblic
LV
Lighting
Total
StoreOrganisation
Management
&
Adminis-
tration
6(Contd.)
Grand
Total
14
USES OF FUNDS
STATEMENT 7
(Rs. in lakhs)
Note
Sr.
No.
Particulars
THIS YEAR
PREVIOUS YEAR
FUNDS PROVIDED BY
Profit before tax (excluding Revenue Subsidies and
Grants)
,\1
V'
v'
v'
+Depreciation
-Amortisation
less
of deferred costs
-Amortisation
of intengible assets
Credits to Revenue Account not involving cash
receipts
v'
v'
in Working Capital
V
"Ii
\1
V
VI
\1
fOT
Working Capital
\/
,,;
'\/
"I
Intargible assets
Deferred costs
\/
-------------------------
V
\/
--------
V
------------
15
STATEMENT 7
(Contd.)
SOURCES AND USES OF FUNDS
NET INCREASE/(DECREASE)
LIABILITIES
IN CAPITAL
Fresh Borrowings
State Loans
Foreign Currency Loans/Credits
v
v'
v'
Other Borrowings
Less: Repamyments
State Loans
Foreign Currency Loans/Credits
Other Borrowings
Increase/Decrease
,!
V'
V
in Payments Due on Capita!
Liabilities
Net Increase/(Decrease)
in Capital Liabilities
NET (INCREASE)/DECREASE
IN INVESTMENTS
V'
V'
\/
\,1
v
-----------------------------\/
------------------------------
----------
Project Code
OF CAPITAL
percentage of Total
EXPENDITURE
------- -----Total
Brief Description
of Project
Annexure to Statement
Project Cost
____
Original
Sanction
Cost upto
the end
--of the
Revised Previous
Sanction Year
Cost
Incurred
during
this year
Total
cost
upto the
end of
this year
GENERATION (A)
Sub-total (A)
TRANSMISSION LINES &
SUB-STATIONS (B)
Sub-total (B)
RURAL ELECTRIFICATION (C)
OTHER PROJECTS (D)
Sub-total (D)
Total (A to D)
Construction machinery not covered by any
project
Revenue expenses capitalised
Provision for Works completed
GRAND TOTAL
Note
(1)
Cost incurred dur inq this year does not include thetncreas/decrease in following balances as compared
previous year
Increase/(decrease)
lncrease/Idecrease)
(Increase)/decrease
(2)
Works Rs.
Rs.
Rs.
Rs.
_
_
_
Rs.
and
Compensation in form of Bonds/Debentures
is
Rs.
----....__
16
STATMENT 8
STATMENT OF CAPITAL BASE AND SURPLUS
[under Section 59 of the Electricity (supply) Act, 1948].
Schedule
Particulars
Sr.
No.
Less:
Beginning
Beginning
of this year of the
Previous
year
19
At the
At the
19
Accumulated Depreciation
34
Consumer's Cotribution
6.
This year
Particulars
Previous year
I
7.
STATEMENT OF TECHNICAL
This year
Particulars
Sr.
No.
1.
PARTICULARS
Previcus year
2.
(b)
3.
Restricted
Unrestricted
4.
5.
0;
0'-
j?
:0
KWH)
Hydel
Thermal
_
TOTAL
..
_--_.
.------------.-----
..
17
Sf A TEMENT OF TECHNICAL
STA TEMFNT 9
(Contd.)
PARTICULARS
-----_-
6.
7.
---------~------.-.
Sources
TOTA.L
-.-----
S.
9.
KVVH)
,."
s.ai~
Fuel
(a)
AFO/FO
LO Oil/HSD
(b)
(c)
Consurnption
Coal
FRO/FO
LO QiljHSD
(:n Kg ;'K";','H)
Previous year
This yea:
------ ------------------ -----No, of
Connected
No. of
Connee'ed
Consurner s
load
Consumers
Load
in t'lrvV
in MvV
~--- - -- ----- --------_- ---- ----- ---- --- ------~----- ---
Sf
No.
Particulars
-----_----_---------_
12.
.... ---
- - - -- -- -
--
_-
Sale of Power
Consumer Category:
(i)
Comestic
(ji) Commercia!
{iir) Public Lightir.g
(iV) Irrigation and Dewaterir.g
(V) Pub;ic Wa,er VVork;;
(Vi)
Industrial (LT/HT. Fowervntens
(V'i)
Railway Tract io n
(Viii) Bulk Supply
(iX) Outside Suppl ies
(X) Mis:ellaneous
TOTAL
ive- S~~eGiai)
.- ._-' -
-._-_-_.------- ------- -- -
- _.-.,_,,- ._--
------ _' ..
PART
SCHEDLE
TO
Ti--'E
II
F:!:VHllF
ACCO'
NT
SCHEDULE
fiEVENUE
--_
Sr
FROM
SAL
OF POWER
----_
--Particulars
Previc..s
.L\.ccount Code
No
year
Rs.
-
---'---
Rs
.-----_._---
3
4
c ~n3tHner\J.v;sesubsunder main
ani
cl\;, nun
ace!.,' nt s:
.1
-.- -----_--------------
Total Revenue
--._-- __ ._------_.
-.----.--~ ..-
16.
fL~ct:-:citv
17.
; 8.
Duty
Recovery
19.
.:.0.
St..ib- !;_?tai
21.
Wheeling
22.
lvIi'ceilar.eous cha'gps
23.
GROSS REVfNUE
24.
25.
~-----
26.
-----
Cba.qes Rcoveries
from Consumer.
L_:
,0,
10
6' ~" 9
10
61 G39
"
'.J
6, 7
61.8
t:: 1 "
" ,,
6
,
G
61 541
to 61 559
G .5G!
to 6
579
- ----~----
'._.._-_._------------------
_-,
.. ..
SCHEDULE
ELE'v'lEN rWISE
Sr
Purt icutars
Account
Cede
This v ear
No
Previous
Year
Rs.
P.tVENLE
l. e mand
Charjs
Ene gv Charges
Fuel Cost J'dustment
POW2r
Fac
l ha ge
Dry SurC;"il;ge
Adjustmenr s
iO
Past Biii!;'gs
Rs.
19
Stare
Levi ss Recovery
TOfAL
61.501 to 61 519
61.521 to 61.539
EXCiSE
\,'ETER
61.6
61.7
();.8
Fuse Charges
__ _-_
...
under 61.9
Sub-accounts
.....
---
TOTA.L MISCELLANEOuS
Gi-\OSS REvENuE
6!9
FlE:OVERY
t.e ss
Payab:e
__ .-
( Contra)
--.'
------------61.541 to 61.5:)9
01.561
to
01.5,9
TOTAL
AVERAGE
FEfo,USi\TiON
FROM SALE
OF POVVER
SCHEDULE
---_._--_.__ ._-
This Year
Average Sr.
Con
suner
SLn18iS
Unit
N.).
CategOiY
Co n su
c .. f
Units sold
Consume, s
Units
Units
in pa is e
Ave-
ri_ge
of
! oral
Urut s
sold
Rea:isat icn
in
paise
per
unit
I\veri-'ge
Fievenue
ironl
ted 3S follows;
100 .
TOTAL
1 OO'~":' .
divided
and
Other
Srate
crrr qorv.
20
REVCNUE SUBSIDIES
SCHEDULE
AND GRANTS
Previous
Year
Rs.
This Year
Account Code
Particulars
Rs.
--------------------------TOTAL
-------
------_.----OTHER
---- - -- ---SCHEDULE
INCOME
Previous Year
This Year
----~
------- -----Rs_
Rs.
Rs.
Rs.
Account
Coda
Particulars
Sr
1\0.
---
3_
4_
Celayed Payrrent
62.2101062119
(2_'220
to 62_2::9
to Licensees
62_240
62.'250
s
62260
62_270
Deposits)
7.
62.3
\/
~"2.6 /
.\
9.
629
'\
,OiAL
-+----~--.-- ..--.--------~-.-PURCHASE
..-----------.
SCr'EJULE
OF POWER
--------Sr.
No.
----
Pa.ticukrs
-- -~-------
Account
. ---
Code
1.
Power purchased
70.1
Each sub-account
ceperatelv
2.
:s
Writ~-off
4_
TOTAL
70.3
70.4
--- -
---p, ev.ous
Year
Rs.
21
_--- ------ -- --------_._--_._--;"--GENERATION OF POWER
ACCOUNT CODE
Sr.
PARTICULARS
Rs.
f'.!o.
1.
Coal
2.
3.
4
Oil
Gas
5
6
Total (1 (04)
Other Fuel Relatej
Sub-,otal
71.110
71.120
71.130
71.140
---.------.--~
SCHEDULE 7
THiS YEAR
Rs.
Rs.
PREVIOUS YEAR
Rs.
V
V
,/
to
71.199
71.271_3
(71.462.7)
Costs
C:; ,6)
Operating Expenses
Cost of water
... Hydel Power
Thermal Power
Lub ncant s and Cons umsb!e
8.
9.
i O. Station
71.5
Stores
Supplies
__
71.6
71.7
_-
-- .. ---' _ .._.- ---- -----11. Sub-to tai for Ope a' ing Expen',es (8 to 1C)
--_._._---" 2 Cost sf Gener a t io n of Pow-.r (7
+ 11)
{72 L
72.2}
72.3
S.
,/
---------.
Pa.t icu l ar s
No
SCH[:DULE
..
A::c:Junt
Code
74.'
74.2
74.3
74.4
74.5
746
74.7
74.8
This
Year
Rs.
Previous
Year
Rs.
22
SCHEDL.LE '.I
-
--.----
:~~r
.
Ace.runt -<f'.
[nis Year
Code - ------.--Rs.
Rs.
r'art.cu ars
No.
Salaries
Overtime
75 2
3.
Dearness Allowance
7'J.3
.Ii
Other
75. 11
.,
Pnnus
:"
SlIb'otal
Alf ovva nc e s
Egrn-.-d
Rs.
\
\
V
..
\,
;\J1;:dlG;J E xcenses
S)
Rs.
75.5
L'_;dV~
Yea:
~5. 1
i.
2.
r'revious
.ive
Enca sb-nent
'\.
75.6i~
75.6 7
t-\:;sistance
--rdV;-;
t-
75 61
Reimbursement
Compensation
"
-5 62,)
Act
\
..
0 nl 0 I h , S tid
~1
'j'
12.
Sr atf We:fare
......
.\
--
-+
.....
.-
C J $ t s (1 to; O)
.\
75
Exp nses
----.-.-
....
75.8
-_
.. _.
----
TOTl\L
Sr.
cc= u nt
SCHEDUL;: 10
Previous Year
This Year
':ode
; 0
Rs
---:---=-----------,.
R8n!', Rates and raxes
-----
Ss
Rs.
Rs.
------::-::---c:-::------
76 i-) t
-:-6 10
.. }
t)':.-1.
"
7':; ;,
+lU
~ 11
76. 2
5.
P .rdit Fe
0';
76
21
.1
9
Ocher Pr"r'3:ional
Chai qe s
C f'v2y.ncs ;:j. Travel
.1 2 ~
76 ;
to
:0
Oth
- 6 ~0
76.' 5'
r E<c.ense;
to
7;;
Fees & Suoscr iprion
Books "r Per:() +icals
Printirg 8- Stat on-: y
A 'JVf:rI.
'0,
\.
A,;11,'nt s
v'
E ectr.crtv
Charqes
Water Charqe s
:::nt en <; I(.,:1enl
Ivilsceiiane .us l:..;...enscs
,i
V'
'V
_.
23
ADi\;iINiSTRAT10\j
11
0'
Total
& GEN::PAL
Other
EXPEi\j
-ES
(Coutd)
S~'E;UE
'0
Expenses
75,210
\'
to
76.220
i3
expenses
76.220
to
76299
---------
-_ ----------
T;:i-" L
7G.2
-----
___
--
--.--~.
Sr.
;'1-,
Pa- ticuiars
H_s.
DepreciatIOn
PIs
77,1 &
n,2
As sst Dec;rnisioning
')
Costs
efn:.;
VVritten-of{
77 ~;
77.G
S~_;b-:c; al
is,
Wrinen
down
'\
\'
77,71
77.720
77.7:_;(]
10,
G 4
11
TOTAL
7,
8.
9.
----
L'JS5
Tot at
-_
----~- -------.-----------
C'
",f
':".:,'
Assets ob servcc
- ------
.-
--------
Particutars
NO.
-.
TIl:s Ye:r
Code
Rg,
In:erest on State G :-V6rnmcilt Loans
2
3,
4.
5.
Interest on Bonds
Interest on Debentures
Interest on Foraic n Currency Loans/Credits
Interest on OII1"'f Loans/Deferred Credits
Rs.
73.1
78.2
78.3
78,4
Each Subaccount
under
78.5
6.
shown
separately
78.591
Previous
year
Rs.
'\/
to
..
, Llnlerest
._-" ------
to Co nsurner s
-_._- - - --,--,------,----------'---------,.
78599
78.6
------
--,._-------
.. -.
;.;
24
SCHEDULE
_-
E CHARGES
---~
-------
--------------9.
(COflt~!)
---------,_-_--
------
11.
, 2.
Interest to Suppliers/Contractors
10.
12
_.-------_.-
\
\
]3.8-41
to
78842
78.8!3Q
78851
7~.852
16.
Other Interest
Fund
\
\
V
\
Other
see- sccoun t
under
73.85
17.
-----
18.89
18.
19.
20.
21.
22.
-.
\/
73.371
78.873
73.881
to
78.889
73.29)
TOTAL
_--- ----_.--_.
Note:
_-'_'"'
d d"ctiPg
a r8:):.:re of R s. 0 ea n'd
repayment of bonO'Nirgs
SCHEDULE
INTEREST AND FINA:1CE
This Schedule shall
13
CHf-\RGES CAPITAliSED
contain
the d stailed
v'forklng:;
of capitalised
__
...__
Previous Year:
SCHEDULE
14
Print,--.-.------.--...-.....
- - - .. -'- ..-..
A:JVer'ii'C:lIon of Cost of Generation d:.:ring tria! st;:,g'J
Contflj,e Costs capital:::ed
E eC1./,stration and Genera! E>:penses capi13ii,,;:d
WareciJt.on and reia:ed co s. s c,piiaiiscd
.---- -_ .._---_.-- .----E01',C\ L
Ivil-..---------------.-
7i 9
i -;'-j
---- .-----. --_ ..._-_---
25
SCHEDULE 15
OTHER DEBITS
This
year
Account
code
Particulars
Sr.
No.
Previous
year
Rs.
Rs.
---------1.
2.
3
4
5.
6.
79.1
792
79.3
79.4
79.5
for
79.7
(each sub
account
separately
TOTAL
EXTRAORDINARY
Schedule 16
IEMS
---
.J
------------------_ .._-------
Extraordinary items are defined as "Those items which ar ise from events or transactions cutside the ordinary activities of the Board and which are both material and expected not to recur
frequently or ;-egulariy. They do not include items which, though exceptional
in terms of amount and
occurrence (and which may therefore require separate disclosure), arise from the events or transactions
within th e ordinary activities of the Board. Similarly prior period items are not extraordinary items
merely because they relate to a prior year.
This
year
Rs.
)
--_._---------1. Extraordlnarv Credits (Including
of tlood.fire.
Previous
year
Rs.
2.
Total Credits
Extraordinary Lebit s ~losses on Account of Fiood.Cyclone,
etc. Account
Fire
Head 79.8)
,
1
1"
1
3.
Total Debits
Extraordinary
items (Net)
SCHEDULE 17
.s"
PROVISION
Sr.
No.
Praticulars
----Provision for Income Tax
TOTAL
-- --.
- -
46.8
-------
This
year
Rs.
Previous
year
Rs.
26
NET PRIOR
PERIOD
SCHEDULE 18
CREDIT/CHARGES
from retrospective change in the basis of accounting (it may be noted that retrospective
changes in the basis of accountipg should be evotoed as far as poss ible}.
on correct ion of fundamental error in accounts of prror periods
on account of short or excess provision made in previous years,
Waiver of any liability relating to revenue expense of past year (such as waiver of interest for
past years by State Government in view of the Board's weak financial position) would be trealed as
prior period income,
Sr.
No.
Particulars
Account
code
---,
1.
---
This
year
Rs.
Previous
year
Rs
-._ -----~---
Separately
each subaccount
under
65.1
to
65.9
2.
Separately
for eech
sub-account
under
83.1
to
3.
Net Prior period credits/Ch arq is (1-2) or (2-1) as the case may be
83.9
.J
')
.,
"
;,
.,
--------
PART III
SCHEDULE
TO THE BALANCE
SHEET
SCHEDULE
_--
19
FOR DEPRECIATION
-------._--------------------
------------
Gross Block
At the
end of
Ace ount
Asset Group
Sr.
code
No.
Add i
tions
Deductions
Reclassi-
At the
tication
end of
the
previous
year
10.1
2. Buildings
3. Hydraulic Works
10.2
10.3
10.4
10.5
7.
Vehicles
Furniture & Fixtures
Office Equipment
8.
9.
year*
10.6
10.7
10.8
10.9
SUB- TOTAL
10.
11.
12.
13.
11.1
112
11.3
11.5
TOTAL
Notes:
(1)
tf2i'\
~
previous
27
28
--------_-Provision
At the
End of
Previous
Year
Depreciation
for
the Year
---_._-----------
Net Block
for Depreciation
Adjust
rnent s
on Deductions
Rcclass i
fica tion
At the
End of
the
Year
At the
End of
the
Year
At the
End of
the Previous
Year
------------------
(-
FUNCTIONWISE
Gross Block
At Addithe t ions
end
of
the
previous
year
Func
tion
SCHEDULE 20
Net Block
Reclassification
Deductions
AdjustDepraciAt
the inion on ments
end deductions
of
the
previous
year
Peclassification
,L\t
the
end
of
the
year
At
the
end
of
the
year
At
the
erd
of
the
previous
year
Themal Generation
Hydel Generation
Transmission
Distribution
TOTAL
..
-----_.-
----
---.----~. _-_
---------------------------
-.-
Previous Year
---------_ .._---------------CAPITAL
PROGRESS
-- ------ ----------------Account Code
Particulars
-
1.
2.
Cont1dcts-in-prog{ess
--------
4.
-------~---- _._--- -- ~
EXPENDITURE!f\]
Sr.
No
3.
--
This Year
Rs.
-- -_._----- .._._._---_.._-----_._---------------
.. -
__
..
SCHEDULE 21
Previous Year
Rs.
15 1
.. _
...
_-------.--
Sub-total
Revenue Expenses Pending Allocation
over Capital
15.2
Works
5.
6.
Construction Facilities
(Cost Rs. less Provision for Dspreciatioil
9.
TOTAL
Note:
1.
2.
3.
25.1 to
25.9
Under the standard rate based valuation certain fast movirg items of stores 2re charged to
works at the ir standard rates and not at actual cost. For the year as a whole, the variance
between the standard rate and the actual cost accumulated
in Materials Cost Variance
shows (an excess of standard cost over actual c+st Rs
) (an excess of actual cost over
standard co st Rs...
) DO the total prrchases of materials (for use for both capital and
& M rr corded during the year Rs .
Contracts- in-progress represents the portion of int" rim payments made to contractors for
capital works executed in respect of which title is to pass to the Board only upon completion of the contract.
Depreciation on construction facilities charged to capital work during the year is Rs
.
Fis ...
8.
7.
15.5
15.6
30
ASSETS NOT IN USE
--------Balance
in the
beginning
of the
previous
year
Rs.
Additions
during
the
previous
year
Deductions
during
the
previous
year
Rs
Rs.
SCHEDULE
Sr.
No.
1.
Asset Group
Account
Code
Balance
at the
end of
the
previous
year
Rs.
22
Addilions
during
the
year
Deductions
during
the
year
end of
(This
year)
Rs.
Rs.
Rs.
Balance
at the
16.1
Each subaccount
separatelv
disclosed
Totai
DEFERRED
Balance
in the
beginning
of the
previous
year
Rs.
---------
SCHEDULE
23
COSTS
Cost
deferred
during
the
previous
year
Rs
Cost
charged
to
revenue
during
the
previous
year
Rs.
Particulars
Account
code
Deferred Revenue
Expenditure
- Compensa tion
for premature takeover
of Licensed
Balance
at the
end of
previous
Costs
deferred
during
the
year
year
Rs.
Rs.
Costs
charged
to
revenue
during
the
year
Rs.
Balance
at the
end
of
(this
year)
Rs.
17.2
i7.221
Other subaccounts
under
17.2
Total Deferred Revenue
Expenditure
Expenditure on
su rvey jfeasibil ity
studies of projects
not yet sanctioned
-.-----.-
----~-------~------~-
c:
17.3
..
Total Deferred
Costs
17
31
INTANGIBLE
Balance
in the
beginning
of the
previous
year
Rs.
SCHEDULE
ASSETS
Cost
incurred
during
the
previous
year
Rs.
Cost
charged
to
revenue
during
the
previous
year
Rs.
Intangible
Account
code
Assets
Balance
attha
end of
previous
year
Cost
incurred
during
the
year
Rs.
Rs.
Payments to acquire
right to receive power
from other bodies
18.100
18.200
--------------------._----------------_._-
Investments
realised
during
the
the
previous previous
year
year
Rs.
_ ..
INVESTMENTS
Further
investments
during
Rs.
Balance
at the
end of
this
year
---------------------------------------
TOTAL
Balance
in the
beginning'
of the
previous
year
Costs
charged
to
revenue
during
the year
SCHEDULE
Sr. InvestNo. ment
Account
code
Balance
at the
end of
the
Further
invest merits
during
previous the
year
year
1.
Invest-
ments
against
funds
Sub-total
2. Investments other
than fund
i nves trnen ts
Sub-iotal
3. Investments in
subsidiaries
Sub-total
Investments in
partnerships/
joint
ventures
Sub-total
4.
Grand Total
24
20.1
Each subaccount
separateiy
20. 2
Each subaccount
separately
20. 3
Each subaccount
separately
20. 4
Each subaccount
separately
Invest-
Balance
merits
at the
realised
during
end of
(This
year)
the
year
25
Details of
investments,
certificates
etc.
pledged
or given
as a
security
deposit
32
SCHEDULE 26
TOTAL CURRENT ASSETS
---
_._-----
---,,-
------ -
26(a)
1.
Stocks
2.
26(b)
3.
26(c)
4.
Sundry Receivables
26(d)
26 (e)
-.-
---------
Previous year
This y2ar
Schedule
Current Asset
Sr.
No
TOTAL
------------
--------
SCHEDULE
26(a)
S rOCKS
------Sr
No
Particulars
--
-------------------------------------~Previous Yesr
This Year
--- - -- -----------------Rs.
Rs.
Rs.
Rs.
Account
Code
------ ----
------21.101
21.105
21.108
Fuel Stocks
\
\
\'
21.121
2.
Coal in Transit
3.
Oil in Transit
4.
Stock of Materials
,
V
-- .-----
21.125
at Construction
Stores
22.60
"
v'
&
22.61
6.
Materials at Site
7.
Materials pcndinq
8.
9.
\/
&
\1
22.64 &
\1
2262
2263
22.65
,/
,/
22.66 &
22.67
22.68 &
22.69
\/
Other Materials
227
V'
21.2
\/
22.8
Insrection
Accounts
10.
11.
TOTAL
Investigation
Pending
\/
-J
33
SCHEDULE
RECEIVA8LES
AGAINST
SUPPLY
OF POWER
._----------_----- ._
---------------.---~- ..------------.-.-.----
Particulars
Sr.
No.
1.
Sundry Debtors
4.
Provision
5.
o.
__ ._ -- --_
...
-.-
- ------
..
-~-.--..-.----------
__
-- --..__
,,_
--_"
This year
Previous year
Code
Rs.
Rs.
23.6
Duty
23.2
234
Revenue
Sundry Debtors-Mlscellanous
Account
23.1
Sale of Power
3.
for Unbilled
26(b)
Consumers
(net of
23 5
23.7
-
_- - ---------._,_-._---,_'_
__
---------------
-.-.".- ~
Sub-total
7.
Less Provision
for Doubtful
23.9
TOTAL
_---------- -------,._------------------------.-----------------'_-_._._--_._----_._----_
..
_---------------
SCHEDULE
CASH AND
BANK
BALANCES
..._-.
Sr.
__ -----
---------- _._-_._--.--_---.-
Particulars
No.
....---.- ..
---.-.
_-------
....
_-_. _._---_._--_._----
Account
This year
Code
Rs.
Cash on hand
24.1
2.
242
3.
4.
Cash in Transit
24.3 &
24.4
24.5 &
24.6
_---------_._------_
..- ..
.-
----
Previous year
Rs.
----
1.
-_._---- ..
26(c}
..
_.-----_._-----_._
...,--------
.----
--_.----------_._-_
TOTAL
---------------------
...
34
LOANS
Sf.
No.
Particulars
Account
Code
This Year
Rs.
1.
2.
3.
4.
5
6.
7.
Previous Year
Rs.
Rs.
Rs.
26.11026.7
26.8
27.1 Et 27.2
27.3
V
\
27.4
\.
27.S
V
-.--.--- ..--~-----,-.--.-----------~---_.
27 9
Less: Provision
for Doubtful
'-'
at source
.------_.------------------
8. TOTAL
9.
26(d)
SCHEDULE
& ADVANCES
Loans and
__
-----------
Advances
10.
TOTAL
(8-9)
SCHEDULE
SUNDRY
Sr.
No.
26(e)
RECEIVABLES
Particulars
ACCOUil t
Previous
This Year
Yc ar
Code
----------_._------------------_
1,
Sundry Debtor - Trading Account
2. Income accrued and due
-on investments
=-other Income accrued and due
3. Income accrued but not due
4. Amount recoverable from Employees!
Ex-Employees
5. Fuel Related Receivables & Claims
-- Grade difference of Coal
(Net of provision for loss on grade
difference)
--Railway claims for Coal
---_--_.
..
Rs.
Rs.
28.1
Rs.
Rs.
28.210 to 28 240
\,
23.290
\.
28.3
284
\.
~"
28.513 &
28.514
-Others
Other
Sub-accounts
under 28.5
'.
o.
7.
----------- -----
28.9
TOTAL
-----_------_
....
\
\
--...
----,,-,,---
SCHEDULE
SECURITY
DEPOSITS
Particulars
Sr.
No.
FROM CUSTOMERS
-- ------_._ .._----- --Account
Code
This Year
Rs.
1.
2.
3.
TOTAL
48.1
48.2
48.3
Previous
Year
Rs.
27
..
35
o THE
R CUR Ii E N r LI A Bill TI ES
---- ---------
SCHEDULE
------------------
-----------
Account
Particulars
Sr.
28
Code
Previous Year
This Year
No.
Rs.
-------_ ---------- -
--- -------
ments.
Rs.
Rs.
----------------------------------
of Coal
40.1
402
\/
\
40.7
Other sub-accounts
\
under 40
5. Liabrl it v Io r Purchase of FOIA(1
41_1 &41_2
6. Liability for Capital Supptie syw'orks
42 1.42.2 &.123
7. Liability for O&M Supplies/Works
43_1.43 2 & 43.3
8. Staff related liabilities and provisions
44.1 to 44.4
9. Deposits & Retentions from Suppiiers and contra- 46_1 & 28.930
ctors (Net of deposits received in form of invest10.
Rs_
\-
V
\
V
etc.)
Electricity
46.3
merit.
11.
46-4
46.6
12.
13.
14.
15.
16.
17.
Sub- Tota!
Deposits for Electrification.Service
18.
to Borrowings
Connection
Sr.
No.
Particu lar s
FROM
,/
etc. 47
- --~----- ---.--~--------------------.
RECEiVABLE
\
V
46.9
TOTAL
SUBSIDY
46_7
46.8
\
---------------_---_---
-----
SCHEDlE
GOVERNMENT
--------
-----
----
---
Account
Code
Capital Subsidy/Grant
Receivable
Revenue Subsidy/Grant
Receivable
This
Year
Rs.
29
Previous
Year
Rs.
28.610
28.620
TOTAL
Particulars
Sr.
No.
1.
2.
SCHEDULE
50.1
Banks
_- .---
---.-------
._-----_._------------------------
TOTAL
----_._-_.
Note:
Temporary
borrowings
-------------
raisrd
50.2
_.
--.- ---.--------
-------
and repaid
during
the years
Rs.------
This
Year
Rs.
30
Previous
Year
Rs.
36
PAYMENT
DUE ON CAPITAL
LIABiliTIES
Due at' --Be-coming
Account
Due at the Becoming Payments Sr. Particulars
the end due
Code
No.
made
due
beginning
of the
during
during
of previous during
previous
this year
the
the
year
year
previous
previous
year
year
=--=--:-7":--:-'-~~----------- - ----. --------- ---------~~-- - - _- --~----~-- -_-- ---_-- REPAYMENTS
51.101 to
1.
DUE
51.199
each subaccount
seoartely
----To-tatRepaymeots------Due
--~ - - - ----
SCHEDULE 31
PayiY,ents
made
during
the year
Due at
the end
of the
year
ACCRUED AND
DUE
51.201
=-On Capital
to
Liabilitixs-State
51.799
Government
-On other Capital
Liabilities
-~-----------~-.
------ --------_---~----~.-~-.-...---------------.- .Total Interest
Accrued & Due
________
~----------::___--==-=-=-=--o----3. TOTAL
SCHEDULE 32
CAPITAL LIABILITIES
Details of Account OutAmount Repay- OutOut
Amount
Repayments Sr. Particulars
interest
Code
standing
recsiv- ments standstanding REceived due during
No
due
inq
rate,
at
the::"'..
~
ed
at the
during the the
during at the
rnoratoend
during
beginning previous previous
the
end of
rium and
of the
the
of the
year
year
year
the
rate appliprevious
year
previous
year
cable
at
the
year
year
end of the year
----~-------------~--1.
Each
2.
subaccount
3.
under 52 & 53.
4
-------------------TOTAL
Note: 1. In respect of foreign currency loans/credits, the amount shown as received during the year
[includes increase of Rs......
." (previous year Rs
)] [is net of decrease of
Rs
(previous year _
) ] made consequent upon the realignment the rupee
value of loans/credits in terms of exchange rate at the end of the year.
2. Borrowings Power
Mexirnum borrowing power under Section 65(B)of Eiectricity(Supply)
Act. 1948
Exer ci sed upto the end of the year
Less
Redeemed during the year
Add
Balance of exercisable borrowing power as at the end of the year
3 Securities offered against the borrowings.
SCHEDULE 33
FUNDS FROM STATE GOVERNMENT
Amount Repay- OutstOutstandAccount
Amount Repav- Sf. Particulars Details of
Outanding
ing at the received merits
Code
received ments No.
interest
standing
during
Que
at the
end
during
during
rate,
at the
the year during
end of
of the
the
the
rnoratobeginthe
yea
r
the
year
previous
rium and
previous previous
ning of
year
rate
appliyear
year
the
cable at
previous
the end of
year
the year
---.-------___:_~---=----:---:~---1.
Each Subaccount
under :;;::::::;
2.
54.1 & 54.2
shown
3.
separately'
4_
37
9.
10.
TOTAL LOANS
Amount received from
5~.3 & 5t4
State Government from
under Guarantees
._------_
.._-_ .._----_.--_
. r ,
TOT/\L
- ._. _ .. - -_ ..__ . -- ..-------------Noles . -The amount ou ts t ondinq at the end of year includes
- -Rs.
b:::ing the fair value of assets donated by State Government.
- - Rs.
being fair vaiue of assets received under feo se from the State Government
CONnlIBUTIO~'~S
TOWARDS COST
._-_
.. _----
--
---
_.
Rer.:.:ei'v'8C
duripg
.he
Balance
bo;;innin"
of the
previous
year
SCHEDULE
Sr
-- ..------
_. __ .._------
...
PArticulars
Account
Code
...
0
Contribution
'0
, ...,
20
2.1
22
'--'---
_-_
--
Note
_.--.
Additions
during
th~year
Total
at the
end of
the year
Separately
for each
subaccount
..
..
55.1
2,
----.----------_
_ ... -
Balance
at the
end of the
previous
year
pre\'::Ol,S
Consumers'
....
34
--------------------'
-- ..-
__
--.- ._ ..
TOTAL
._--------------------------_
RESEfiVE~A.i\lD
_----_._-;
------_-.
Balance
at the
beg inn ng
of the
previous
year
RESERVE
FUNDS
------_---_.-
Additions
du ring
tho
pr e . !OUS
YGa!
SCH EDUlE
. -- --
Deduc-
Sf.
t ioris
No
--------_. __
Particular s
---- --------_ .. _-
Account
Code
during
the
previous
year
----.--_._
1.
2.
3.
RESERVES
-_--_
_--
.._-,-------_.
Balance
at the end
of the
previous
year
Additions
during
the year
...
DeducBalance
tions
at the end
during
of the
the year year
_--_._----_ _---------------
...._..
Each sub-
account
under 56
& 57 to
be shown
separately
(Excluding net
Revenue
Appropria tion A/c.)
...
35
(~
t1..
+t-.
/
~\.
:'1;,
,_
,\
'.
"
SUOI):mpeO!SUOll!PP'Ii
-_
-
----._-
__ ._-----------------_
..
_---------------
,eleua~
--.-.---.--------------------.-----~
1'1101
10
..
dn->jB8J8
-~-.-------
9l
....
SONn::l 3/\l:I3S3l:l
--._------
---_._--
'.-.-
.......
SSI\J9S9l:1
----
9AJ8S9H
1I?10l
t L
-_. '-
-------_._----
'0 I
..
__
_-_ _..
,._----------_-,_
39
ANNEXURE
II--CHART
OF ACCOUNTS
SECTION-1
STRUCTURE
1\
COD!f~G
OF CHART OF ACCOUNTS
SCHEME
Code.
Main Account
for an Account
BOARD'S
Account
Code
Head.
ROLE IN CODli'JG
OF SUS-ACCOUNTS
(3)
LOCATION
4.
Accounting
Units.
gned in such a way that the code also denotes the function
performed by the operations
under the
Accounting Unit.
The exact functions to b e recoqn ise d for this purpose shall be those for which
separate divisions are in existence.
Coding at division level would enable two different codes,
transmission and construction,
[0 be assigned
to two different divisions under a common circle.
LOCATION
sav
CODES
5. The location code shall be a prefix to the account codes recommended in the uniform Chart
of Accounts The location code will remain same for all the transactions at an Accounting Unit.
There
fore, the location code shall not 'have to be written every time.
The code will
be pre-printed
on all
the accounting documents in use at that location.
Such a structure of account coding has enabled
smaller account code of 5 digits as against 8-digit code in the existing Chart of Accounts.
CODING
6.
OF ACCOUNTS
An accounting
EXPLAINED
UIII! snail record
its transactions
Chart
of /:\ccQunt3 in
46.410
i________
_.
.
... _-_
----7Account
-.-,. Location
for Expenses
Power Generation-Ukai
'.10
(3)
The use of lccation codo is mainlv ~ll segregate one unit from another at the time \,...,:'9r:
triai balance or accounts statemensysummaries
n om various accoununp units are received
at one place.
For example at the stage of compiling accounts from div.srons and trial balance and account summaries of a large number of circles. so long as an accounting unit sends its [rial
balance/accounts
summaries. schedules, statements etc. 10 another unit with the Loc ation
Code written Oil it, identification
of SUC:l loc st ion is ensured
(,.J)
Therefore en a day ro dav basis, the !'JCDton codo nee:] ont be recorded while 'Nriling account code on vouchers etc. instead the code can be pra-pr+n t ed or rubber stamped In
advance,
(5)
(6}
code
so that
the
recs iv rg
Fer example, transfer of fixed assets tr orn unit 334 to unit 465.
.
The lccatlon ccde of the unit reccrdirg the trans act ion i.e. 234 wdi be as ment iorieo e:;, ."
pre-pr inted on that unit's vouchers
The account code 'Niii be 32 c:65 vVnS(8 3~; is tl.e inter-un.t account for fixed asset s re',
transactions and 465 msa ns the transf:::i
is to unit 465.
Correspondingly
unit number 465 f:3S get .rs code pre-printed on its own vouchers
Thcr
.ore. it will use the account code 32.33:; ",.here 22 is the inter-unit account for f ixc c asse t.
related transactions and 334 means the transfer is from unit number 334.
[!"
'7'
[
,'I
BU\NKS
The location codes mentioned on d ivisio nsy ci rc ics accounts would be used for S,:gig:'
lion of transactions of different functions Bt the time of compilation.
The prefix
of Ie ca
tion code :
-of various divisions
shall be o mitt ed when circle p i epar es the triai balances of tit8 ;11\/;
sions under it
The consolidated trial balance would the:: b ea. circle's code as the location code
-of various circles shall be omitted v. hen the Head Office conso lidates circlewis e accounts
and compile the Board's aCCOUIYS.
PROViDED
IN THE CHART
OF ACCOUNTS
7. Blanks have been provided In the Chart of Ace unts at Accr unt Group Ma in
as well as the Sub-Account Head levels so as to povide fiexibility
for introduction
of
heads at appropriate leveis as per the procedure ia id down in paragraph 8 belOW
iNTRODUCTION
r-\CCOU;;(
new
~ ",-:,'
accouut
OF NEW ACCOUNTS
8_ The Chart of Accounts provides for aii possible transaction envisaged by the Centra! Govsr n
rnent
If however, a Board observes that sorne of !'5 transactions cannot be booked under any of the
account heads or ihat lhev need to be bookc.d \:vith g(8Jier analysis, new accounts, as may be necessan;, shot! be introduced.
Purpose and uSJge of i:!'1ch ne'N accounr shall be clear:y defined by the
8eard.
:3 Any main account c{;dc or
account group concerned.
SUD-ilCGCW1[
c.one so iiltrnoucod
bv a Board must
be ,;,'t,h,';
at
th?
Board's
11. intiOduction of a new account group shall require prior approval of the Central Government
/\rw c:pproval by the Ministry in this regard sh.:-dl be in consultation
with the C & AG add tr.e concerned Slilte (Jovernment.
DELETION
OF ACCOUNT
CODeS
12. Boards shall not be permitted to delete ar y account frem the prescrtbed chart of account,;
This prohibition shall appl y even in cases where the Boards
do not have the type of tr13nsactions
covered by an account.
41
SECTION -2
CHART
( ACCOUNT
-- .--.
ACCOUNT GROUP
CODE
-~------10 To 16
OF ACCOUNT
HEADS
-- --- .. -
AND
------------
ACCOUNT
CAPITAL
EXPENDITURE
CODES)
----------_._----
----._------
--_._-----
-------------------------
10
11
Fixed Assets /
Other Capital Expenditure/Fixed
12
Provision
,3
14
15
16
17 To 19
for Depreciation
Ass ers
Deferred Costs
18
Intangible Assets
20
I NVESTM El'JTS
21 To 29
CURRENT~ASSETS,
21
22
23
>
on Fixed AS58ts /
17
ASSETS
24
25
Advance to Supplier/Contractors(Capital)
Advance to suppher s/Contractors-; (O&M)
Other loans and Advances
Sundry Rece.vable s
26
27
28
30 To 39
30
Inter-Unit Accounts-Fuel
31
32
Inter-Unit
Accounts-Capital
33
Inter-Unit
Accounts-Remittances
34
Inter-Unit
Accounts=-
36
Inter-Unit Accounis-Personnel
37
Inter-Unit
40 To 49
40
41
42
Accounts-
Materials
Expenditure
to Head Office
Other Transactions/Adjustments
LIABILITIES
liabiiity
----
GROUP
- ----------
...----.-
ACCOUNT
Works
Assets.""'--
42
ACCOUNT
GROUP
ACCOUNT
CODE
43
44
46
47
48
To 54
!.'o
LIABILITIES
54
55
56
57
58
60 'fo 69
61
62
63
65
70 To 89
70
71
72
74
75
76
77
78
79
81
83
9(:: To 99
MEMORANDUM
91
10.102
10.103
10.2
10.20
--
ACCOUNTS
92
10.1
10.101
etc
5253
55 To 59
10
Connection
51
10.2:01
GROUP
01
Units
Of PON:~r
P':<ch;;se,
.r
Genera-
J
..
,I
,
.}
and dist,jblll
,:In installations
j
Plant
j;
-;,.""
43
----------------------_.----- ----------_.-------_.
--ACCOUNT GROUP
CODE
10.202
10.203
10204- to 10 203
10.207
10208
10.21 '01029
10 2i 1
10 22210233
, O. 3
10.30'
10.305
10.310
10.311
, 0.315
10.320
10322
ACCOUNT
GROUP
Buildings
Buildings
Blank for
Buildings
Building"
containing Hydro-electric
Generating plant
containing Diesel-electric
gen:lrating plant
buildings containing other types of generating
containing Transmission Installations
containing Distribution
in3ta!!ations
Ancillary
Buildin(:ls
Office buildings
Residential colony for staff
Other Buildings
HYDRAULIC
Hydraulic
WORKS
works -forming
10.401
10.402
10.412
Pucca roads
Kutcha roads
Railway sidirgs
10.5
i 0.501
10.535
10536
10.537
10.538
Plant foundations
for steam
colony
power generation
power plant
il
retirg
10541
10.p42
Y{543
Other transformers
Other transmission
10'551
10.552
10553
10.555
fixed apparatus
Material naridlir g equipment -ea nil-movers, bulldc zer s
Material handlirg equipment-cement
mixers
Material hal'dling equipment-cranes
Material handlin.g Equipment-others
Sv'vitcngear
ir.eluding cable cono ect.c r.s
.._./
1 D.5t") 1
weirs.
10 4
10502
10.503
10.504
10.509
10.511
10.515
10.516
10.517
10.531
10.532
piant
plant, transformer
kiosks.
sub-station
equipment
and Other
44
-------------
-_---,.
ACCOUNT
,ACCOUNT GROUP
CODE
GROUP
10.563
10.565
10.567
10.571
10.572
10.574
10.576
10.577
10.53 & 1059
Air-conditioning
plant-staric
Air-conditioning
plant portable
Misceltaneous equipment
10.580
10.581
~0.582
10.583
Lightning arrestors
Communication equipment-radio & high frequency carrier svste:n
Communication equipment-telephone line, & telephones
Static machine tools & equipment
10.599
Equipment'.
Other rnlsce llaneon s equipments
10.6
LlNt:S,
10.601
10.602
10.603
10.604
CABLE NETWORK
ETC.
poles.
fixtures,
overhead conductors
10.611
i 0.612
10.621
10.625
10.631
10641
10.685
10.7
VEHICLES
10.710
~O.720
10.730
10.740
10.8
11
i 1.1
CAPITAL
10.9
10.901
10.902
10.903
EXPENDITURE
THE BOARD
RESULTING
ASSETS ACCOUNTS
!N AN ASSET Nor
BELONGING TO
45
-------------_.
ACCOUNT GROUP
CODE
ACCOUNT
_. _. __ ._-
_ ..
---_._-------
11.101
Roeds on municipal
11.2
SPARE UNlTSjSERVICE
11.3
CAPITAL
11.4
ASSETS TRANSFER
ACCOU NT CODE
__ .----
GROUP
land
UNITS
SPARES AT GENERATING
ACCOUNT
STATIONS
INWARD
HEAD
11 401 to 1i .409
11.421 to 11.429
11.T
ASSETS TAKEN
OVER FROM
11.501 to 11 50S
LICENSEES-PENDING
"...,
, ....
i
2.1
PROVISION
FINAL VALUATION
FOR DEPRECIATION
valued.
ON FIXED ASSETS
12.8
12.9
DEPRECIATION
PROVISION-LEASEHOLD
LAND
AND LAND DEVELOPMENT COSTS
DEPRECIATION
PROVISION-BUILDINGS
DEPRECIATION
PROVISION-HYDRAULIC
WORKS
DEPRECIATION PROVISION-OTHER
CIVIL WORKS
DEPRECIATION PROVISION-PLANT
& MACHINERY
DEPRECIATION
PROVISION-LINES,
CABLE NETWORK
DEPRECIATION
PROVISION-VEHICLES
DEPRECIATION
PROVISION-FURNITURE
& FIXTURES
DEPRECIATION
PROVISION-OFFICE
EQUIPMENT
13
12.2
12.3
12.4
12.5
12.6
12.7
ETC.
FIXED ASSETS
13. i
13.2
13.3
13.4
13.401 to i 3.409
i 3.42; to 13 429
- 3.5
RESULTING
IN
DEPRECIATION
PROVISION ON SPARE UNITS/SERVICE
UNITS
DEPRECIATION PROVISION ON CAPITAL SPARES AT GENERATING
STATIONS
DEPRECIATION
PROVISION ON ASSETS TRANSFER INWARD
Depreciation provision on assets transfer inward-vcredits
Sub-accounts similar to broad asset groups in Account Group 10.
Depreciation provision on assets transfer inward-classified
to Account
Sub-acnounrs similar to Broad asset groups in Account Group 10.
DEPRECIATION PROVISION ON ASSETS TAKEN OVER FROM
PENDING
FINAL VALUATION
Group 12.
LlCENSEES-
46
ACCOUNT
ACCOUNT
CODE
HEAD
_._----_._-_.__ . __ .._----
----------
-----------_._._--------------13501
to
13509
ACCOUNTS
Sub-accounts
as follows
shall he structured
i4
--.---
Project Number
Capital WlP
H5d[
Land
2 Buildings
3 Hydraulic works
4 Other civil works
5 Plant & machinery
6 Lines. Cable Network
7 Vehicles
3 Furniture & fixtu{~s
9
OTHER ACCOUNTS
'5
-----
.---
grJL:P
~t,:
Office equipment
STAGE
CONTRACTS-PROGRESS
15.1
Sub-account
ALLOCATION
OVER CAPITAL
li'iORKS
15.2
SUb-3ccount
15.201 to 15 209
Head Office Supervision
15.220
PROVISION
15 5
FOR COMPLETED
CONSTRUCTIOf'1
15.6
Charges
WORKS
FACILITIES
Construction
Construction
Equipment-Cranes
15601
15.602
Construction Equipment-Cement
COllstcuCflon
machne1y
15603
Fabrication
15.631
15.651
to 15.699
shop/construction
Equipment
1G
workshop
47
~--------'---'-'----------ACCOUNT
ACCOUNT
CODE
---
HEAD
- _._---------
16.1
17
DEFERRED
172
DEFERR
i 7 221
17.3
EXPENDITURE
COSTS
ED REVENUE
EXPENDITURE
ON SURVEY/FEAS!BILITY
STUDIES OF PROJECTS
NOT YET
S'\NCnONED
18
iNTANGIBLE
18.100
ASSETS
200
20
INVESTMENTS
20 1
INVESTMENTS
20.110
4.0.120
20.2
INVESTMENTS
20.210
Investments
in Government Securities
20.230
Investments
20.250
.2(,.270
20.280
i:1vestment
~-.
AGAINST
FUNDS
OTHER THAN
FUND INVESTlviENTS
Companies ere.
Other Investments
For each o: these acccunt s in 20.1 and 202 sub account codes can be used for
.ecordinq investments in each type of bond. share etc. under an account. For
example, 20.111 10 20.119 for different rnvestrnent s aqainst staff Pension
Fc:nds. 20.2701020.279
20.3
iNVESTMENTS
2031
22311
tc
20.-3i9
0'1.
IN SU8'31DIAR!ES
break-up
48
ACCOUNT
CODE
-
ACCOUNT
HEAD
.--------------------~--.-------.---
20.32
Investments
in Debentures/Bonds
-,~----------~-- ----._---------
of Subsidiaries
20.321 to 20.329
Sub-accounts
20.33
Loans to Subsidiaries
20.331 to 20 339
204
INVESTMENTS
20.411 to 20 '~19
Sub-accounts
20.<: 2
l_?Jf1S
20.421 to 20 4L9
Sub-accounts
21
FUEL STOCK
21.1
2i.l01
21.125
Coal Stock
Oil Stock
Gas
Coal-in -Transit
Oil-in- Transit
21.2
22
MATERIALS
ACCOUNTS
22.1 to 22 7
MATERIALS
ACCOUNTS
22.1
INSURANCE
22.2
MATERIALS
PURCHASE
Capital Materials
Purchase
22.201
Capita I Materials
Purchase=-Steel
22202
Capital Materials
Purchase-- Cement
22.203
Capital Materials
Purchase - Transformers
22204
Capital Materials
Purchase
22.205
Capital Materials
Purchase-Cables
22.2.)6
Capital
Materials
Purchase - Poles
22.207
Capital
Materials
2:-2.208
Capital Materials
22.219
21.105
21.108
21.121
for subsidiarvwise/inve
for Ilrmwtse/iom:
VENiURES
venturewise
break-up
~r_tne{ship/J~int_Ventures
veruu.ew.se/Icanwrse
PENDING
- Metering
break-up
NVESTIGATION
Equipments
& Conductors
.\
Purchase - Spares
Purchase
22.221
Purchase - Steel
Materials
ACCOUNTS
o & M Materials
M
break-up
break-up
ii,J PARTNERSHIPS/JOlf\lT
22.22 & 22 23
&
stmantwtsa
3S
considered
-[.
49
ACCOUNT
ACCOUNT
CODE
HEAD
22.223
o & M Materials
o & M Materials
22.224
0&
M Materials Purchase-Metering
22.225
o&
M Materials Purchase-Cables
22.226
22.227
0&
22223
22239
o & M Materials
M Materials Purchase-Spares
22.3
MATERIALS
Materials
22.222
&
Purchase-Cement
Purchase-
t ranstoreier s
Equipments
& Conductor'
ISSUE ACCOUNTS
Issues (Capital)
Sub-Codes
to book
issues
as well
as returns
each materials
group
be used to book
returns
from contractors
22.4
MATERIALS
TRANSFER
ACCOUNTS
to book
Ma:erials
Transfer
Inward
grcup.
22.5
MATERlALS
STOCK ADJUSTMENT
22501
ses/shortages
2252&2253
Materials
ACCOUNTS
A/e (Capital)
Stock Adjus\mem
for
exces-
group.
Alc (0 & M)
Transfer Outward
LO
TO! exec s-
50
ODJ
. ACCOUNt!
r.
i _-..-------.-
/
ACCc,UN T Ij'EAD
,I
~ __~__
..
-L--.
r/ -
226
MATERIALS
Capital Materials
,.,
STOC K ACCOUNTS
Stock A/e
["iateria!s at Site
22.6W
22.6S0
22.65 & 22 67
22.C60
22.670
2268
stocks
Ale (!v1A.SA)
Materials-In-
Transit
22.680
Capital Materials-in-
22.690
227
OTHER MATERIALS
22.710
Workshop Suspense-Ma:eria's
2.2.720
Materials
22730
22.740
22.750
Materials
22.760
22.8
MATERIALS
22.810
22.830
Stock Shortage
Transit
ACCOUNTS
Issued to Fabricators
in Bonded Warehouse
STOCK EXCESS/SHORTAGE
PENDING
INVESTIGATION
23
RECEIVABLES AGAINST
23.1
SUNDRY
23.101
23.1 (12
SUPPLY CF POWER
Domestic
23.2
OaM mal':fl"is
SUNDRY
DEBTORS
FOR ELECTRICITY
receivables to specific
cate-
DUTY
51
ACCOUNT
23.3
COOE
ACCOUNT
SUNDRY
HEAO
DEBTORS
COLLECTIONS
ACCOUNT
for debiting
day's collections
(Separate sub-account
ferring
23.4
them to respective
PROVISION
FOR UNBILLED
Sub-Codes
23.5
501
SUNDRY
to
519
DEBTORS
601
Sub-accounts
23.7
SUNDRY
23.9
PROVISION
10
provisions
to identify
/.
"5. /
SALE OF POWER
States.
DUES FROM
of consumers.
CONSUMERS
dues to specific
OESTORS-MISCELL.ANEOUS
Sub-codes
on trans-
FOR INTER-STATE
FOR DOUBTFUL
crediting
to specific category
DISCONNECTED
to identify
609
and Ior
in 23.1 & 23 2)
REVENUE
Sub-codes
23.6
acounts
CONSUMERS
(Credit
Account)
24
CASH AND
8.A.NK
24.1
CASH ACCOUNTS
24.11 G
24.120
Cash on Hand
Posiage Stamps on Hand
24.2
CASH IMPRESTS
24.210
24220
24.3
COLLECTING
24.301
WITH
SATFF
ACCOUNTS
BANKS ACCOUNTS
BANK ACCOUNTS
24.4
DISBURSEMENT
24.401
tor individual
for the
Bank
specific
accounts.
Each
Bank accounts
24.490
24.491
24.5
India)
REMITTANCES
24.50i
TO HO IN TRANSIT
Bank of
.A.CCOUNTS ,.--
52
ACCOUNT
CODE
24.551
ACCOUNT
HEAD
24_6
24.G01
TRANSFERS
24.9
24.911 to 24.919
24.92 i to 24.929
24.931 to 24.939
24.941 to 24959
CASH INFLOW
24.991
24995
25
25.
FROM
HO I N TRANSIT
ACCOUiHS
Transfers from HO
AND
OUTFLOW
ACCOUNTS
ADVANCE
TO SUPPLIERS/CONTRACTORS
ADVANCE
TO SUPPLIERS/CONTRACTORS
Sub-codes 2510i
(CAPITAL)
(CAPITAL)
INTERES1
BEARiNG
specific
pro-
25.5
ADVANCE
TO SUPPLIERS/CONTRACTORS
(CAPITAL)
INTEREST FREE
pro-
25.7
CONTRACTORS
MATERIALS
CONTROL ACCOUNT
US'
(CAP;TALj
jects.
/
26
26. i
26.5
26.7
ADVANCE
TO SUPPLIERS/CONTRACTORS
(O&M)-INTEREST
BEARING
ADVANCE
TO SUPPLIERS/CONTRACTORS
(O&M)-INTEREST
FREE,
CONTRACTORS
MATER'ALS
26.8
ADVANCE
26.801
26.805
27
27.1
27.101
21.102
TO STAFF-INTEREST
BEARING
toa-s.
TO STAFF~.-INTEREST
27.3
TO LICENSEES'
27.4
ADVANCE
27.2
INCOME-TAX
FREE
AT SOURCE
pro-
53
ACCOUNT
CODE
27410
27.421
27425
ACCOUNT
27.8
HEAD
AND
PROVISION
ADVANCES
from !nves:ments
Receipts
- OTHERS
FOR DOUBTFUL
(CREO!T A/C)
'57.9
SUNDRY
28
RECEIVABLES
SUNDRY
281
28.'01
28.102
2B.103
28.104
28.107
28.108
28.2
28.2\0
28.220
28230
DEBTORS-
TRADlNG
ACCOUNT
Debtors
Debtors
Debtors
Debtors
iNCOME
for
for
for
for
Sale of Stores
Rental from Property
Sale of Steam
Other Miscellaneous Income
Ventures
28.240
28.290
28.3
28.310 to 28.340
28.350
28.360
28390
28.4
28401
28402
28.5
23.511
28.512
28513
28.514
29.531
23.532
2855\
28552
INCOME
ACCRUED
RECOVERABLE
FROM EMPLOYEES/EX-EMPLOYEES
RECEIVABLES
Grade Differences-'nferior
AND CLAIMS
Grade of Coal
Cost
.'
each
54
ACCOUNT
ACCOUNT
CODE
HEAD
28553
Coal Cost
Claims for
Claims for
Claims for
28.&
SUBSIDY/GRANTS
28610
28.620
Capital Subsidy/Grants
Revenue Subsidy/Grant
28.7
OTHER
28.72
28.72!
28.729
Claims
Claims
Claims
Ctaims
CI aims
Claims
28 74
28.741
Claims
Claims
Claims
Claims
Claims
Claims
28.553
28554
28.655
28.722
28.723
28.72~~
28725
CLAiMS
fo r
for
for
io r
for
for
Loss/Damage
Los5/0amage
Less/Damage
Loss/Damage
Loss/Damage
Loss/Damage
to
to
to
to
to
to
Materials-Railways
Materials .. Customs Authoritie3
Materials-Port
Tur st Authorities
MateriaI5-lnsurJnc~
Companies
Materia ls-s-Suppt iers
Materials -Othgrs
..
28.742
28.743
28.744
28.74:,
28749
for
for
for
for
for
for
28.8
OTHER
RECE1VAeu:S
28.810
2881;)
28.357'
'
289
DEPOSITS
28.911
28.912
28.913
--{-
28.914
28919
Other Deposits
28.95G
28.932
Securities
"
;,
if
55
---_,.._-------_----------
ACCOUNT
CODE
ACCOUNT
--"
_---
-----_.--
HEAD
30
I NTER-UNIT
ACCOU NTS-FUEl
31
INTER-UNIT
ACCOUNTS.._--.--_
-MATERiALS
- --- __ .._--_.
_---
32
lNTER-UNlT
ACCOUNTS-CAPITAL
33
INTER-UNIT
ACCOUNTS-
34
INTER-UNIT
ACCOUNTS-FUNDS
36
INTER-UNIT
ACCOUNTS
37
iNTER-UNIT
ACCOUNTS-OTHER
__
..
REMITTANCES
TO HEAD OFFICE
- PERSONNEL
TRANSACTIONS/ADJUSTMENTS
'"
40.1
LIABILITIES
TO RAILWAYS
40.110
40.120
40.130
40.140
40.160
40.170
40.180
40.2
LIABILITIES
40.2iO
40.220
Grade Differences-Superior
Grade
Provision for Gain on Superior Grade
Internal Wagons-Coal
Cost
(Debit Account)
J,
/.
"
40.230
40.3
LIABILITIES
40.310
40.320
40.330
Freight Payable-Oil
Unconnected Tankers-Oil Cost Ale
Unconnected Tankers- Freight Payable Alc
40.4
LIABILITY
40.410
Provision
40.5
LIABILITY
40.510
40.~20
40.530
TO RAILWAYS
TO OIL SUPPLIERS
fOf
FOR SUPPLY
CF GAS
56
ACCOUNT
CODE
ACCOUNT
HEAD
.. ..::..::::::::._._
40.540
40.0
40611
to
40619
40621
to
40.629
40.631
fa
40639
'.:;0..
Retentions
LIABILITY
'I
.,
v
J
!\.
I
40641
<40642
40643
40.7
UNPAID
41
LlABlLlTY
COAL BILLS
OF POWER
FOR PURCHASE
41.1
41.2
PROVISION
42
LlAB1LlTY
FOR CAPITAL
LIABILITY
FOR SUPPLY
42
FOR LIABILITY
FOR PURCHASE
OF POWER
SUPPLIES/CAPITAL
WORKS
OF MATERIALS/WORKS
CAPITAL
42.2
SUPPLI ERS/CONTRACTOAS
CONTROL
A/C-CAPIT
AL
FOR SUPPLY
OF MATERIALS/WORKS-CAPITAL!
liABILITY
43.1
L1ABiLlTY
43.2
SUNDRY
43.3
PROVISION
44
STAFF RElATED
LIABILITIES
STAFF RELATED
PROViSIONS
CREDITORS/CONTRACTORS
FOR SUPPLY
Provision
44.2
UNPAiD
AND PROVISIONS
44.210
Unp.ud Saiar:es
44 220
Unpaid Bonus
Ior Pension
3A!..AR!ES,
CONTROL AIC
OF MATERIALS/WORKS-O&M
44.110
44.120
& M WORKS
BONUS
ETC.
.O&M
57
ACCOUNT
CODE
ACCOUN
r HEAD (
- ---------.-~---.-.
- ------,_._ --_
44.3
SALARIES,
44.310
44.320
44.330
Liability
for Medical
44340
liability
EXpenses
44.4
STAFF DEDUCTIONS
44.401
44.402
44.403
44.404
44.405
.._---
& RECOVERIES
PAYABLE
46.1
FROM
DEPOSITS
SUPPLIERS/CONTRACTORS
46.101
46.102
46.103.
46.104/'\
46.12'1
46.122
46.12'3
46.124
M.
O&M
46.3
ELECTRICITY
46.300
46.4
LIABILITY
46.410
46.430
46.6
AMOUNT
46.7
ACCRUED/UNCLAIMED
46.710
46720
46.730
46.8
PROVISION
469
SUNDRY
46.91
46.910
. 46.911
PAYA8LE
TO GOVERNMENT
FOR EXPENSES
OWING TO LICENSEES
AMOUNTS
RElATING
FOR INCOME-TAX
LIABILITIES
AND
Stale Cheques
PROVISIONS
TO BORROWINGS
58
ACCOUNT
46912
46.913
46 ~'14
469; 5
46.920
46 ~22
46923
46.924
46925
46931
46935
CODE
ACCOUNT
HEAD
Cr
edrt
46.96
46.961
46962
4696 j
no! provided in the proposed chart 01 acetvoe should be opend under this glOUp 46.9
47
DEPOSiTS
FOR ELECTRIFiCATIONS
47.1
DEPOSiTS
FOR ELECTRIFICATION
47.2
DEPOSITS
47.3
DEPOSITS
47.301
47311
47.6
=-==
SERVICE CONNECTIONS
ETC
OF VILLAGES
ESTATES
CONSUMERS
48
SECURITY
DEoOSITS
48.1
SECURITY
DEPOSITS FROM
(Sub-Accounls48.IOl
FROM
SECURITY
INTEREST
shall
(IN CASH)
be operated
to book
Security
Deposit
category).
DEPO::ITS FROM
(Sub-Accoti",S
48.3
CONSUMERS
tr;48119
CONSUMERS
CONSUMERS
(OTHER
TH <\N IN CASH)
PAYABLE ON CONSUME'RS'
DEPOSnS
50
BORRO~ViNGS
50.1
CASH
CREDIT FRO\i
50.2
BANK
OVERDHtJFT
51
PAYMENTS
FOR WORKING
CAPITAL
u' .
BANKS
DVE ON C/\PiTAL
h'
U.\BllITI'::S
59
ACCOUNT
CODE
ACCOUNT HEAD
._ .._._, -. . __ . .._---- _',._
__ __
REPAYMENTS
DUE
(Sub-Acccunts
51.1:):
should
should
CAPITAL
52.1
BONOS
52 110
52.170
P':b!;c Bonds
S'~nd Sucs,':riot,on
"
52.2
DESENTURi:S
"
51.210
RE Gebeiltures
52.250
52,270
52.190
Other Oebeniurrs
""
".
/"...
-,
.......
52.~
,~
l'
;.
52.310
52,350
\.
,
~
!OTHER
LIA8!UfI'=S
RE Deb;:n;ures--
..
moneys
THAN
pending
m!'ltcn.nq
for recording
STATE GOVERNMENT
-_ ..
due for
interest
ace
LOANS
Allotmsnt
JOANS/CREDITS;
PAYMENT
Cr sdit
52.5
52.501
53. ,
CREDIT
iN RUPEE
:-'3.2
53.4
53.5
53.6
53.620
'.....
54
--~~----------------..--
!<.t
54.1
FUNDS
._-.-
Contribution
DEFERRED
53.6'0
borrowings)
.t;-
..
Allotment
Deben lure:'
'money';/pendinq
, Subs cr ipt ion !...
FOREIGN/CURRENCY
be operated
'*
repayment
52.4
53.3
~-
DUE
AND
">1.201 to 51.290
52 & 53
----_._ .._-_.---._ _
bOHowirgs)
1>ITEREST ACCRUED
(St:b-accounl5
,,_
to 51.199
51'2
---.-- ..-.-------.--~------ ..
_.
SCHEMES
STATE GOI!EflNMENT
l.OANS
UNOER SECTiON
LOANS
lHWEH
GO OF THE ELECTRICITY
5<1.2
STATE GOVERNMENT
:-~
::4.3
t~
_.
~...
514
AMOUNT
RECti'.TD
GUARANTE(_:O
AMOUN'
FROM
STATE GOVERN~.F:rH
FOR
REPAYMENTS
FOR INTEREST
GLU\.,RANTE2D.
I~
' ..
1..-
Gf
53
ASSETS
d:g\
each
TOWARDS
---_._---
COST OF CAPITAL
60
ACCOUNT
CODE
ACCOUNT
HEAD
55.1
CONSUMERS'
552
SUBSIDIES
55.3
GRANTS
56
RESERVES
56.1
GENERAL
562
CAPITAL
RESERVE
56.3
SINKING
FUND
534
INVESTMENT
56.410
56450
56.5
TARIFF RESERVE
56.6
OTHER RESERVES
56.610
56660
57
RESERVE FU NOS
57.1
57.110
57.150
58
SURPLUS
58 1
REVENUE ACCOUNT
58.2
58.210
58.22
ApproprIations of surplus/Contrib"tion
58.221
Contribution
58.222
61
REVENUE
61.1
REVENUE
56620
57.120
57.130
57.140
CONTRIBUTION
TOWARDS
TOWARDS
TOWARDS
COST OF CAPITAL
COST OF CAPITAL
COST OF CAPITAL
ASSETS
ASSETS
ASSETS
RESERVE
FOR REPAYMENT
ALLOWANCE
OF BORROWINGS
RESERVE
ACCOUNT
.;4
.....
.tates.
':.\BIl
)0
sale to
differant
61
ACCOUNT CODE
ACCOUNT HEAD
Sub-accounts 61.20 to 6~39 sbould be operated for different categories of consumers as existing in the tariff structure of the respective Boards. ;n assigning
Ihe sub-accounts it is desirable to bear in mind the Planning Commission's
categories of consumers which are given below:
-Domestic
-Commercial
-Public Lighting
--Irrigation & Dewatering
=-Public Water Works
=-lndustrie! (l T, HT, Power Intensive end Special)
-Rail\ovay Traction
- Bulk Supply
-Outs ide supplies
-Miscellaneous
Under the main accounts 61.1, 61.2 and 61.3 the 5th digit of each account code
should be tilled for recording individual type of charge under the tariff effective
in each Board. The specific code should however be so structured that uniform type of charge should be booked under the same 5th digil code. For
example-
Energv Charges
Demand charges
All adjustments made to correct the errors in past billing (but in current year)
shall not be analysed into individual elements (0 to 8) but be booked in total
under the head 9- "Adjustments
to Pest Billing':.
On incorporating the
Consumer Category and individual type of charge, the account codes would
evolve as illustrated below: e.g.
61.201
61.292
61.5
61.501
61.502
62
ACCOUNT
ACCOUNT
CQ.JE
HEAD
-.~-----
61,521
to
)
\..
)-
Electricity
61,539
6l.S41
to
61.559
61 561
to
61.579
Dutv Pavble
(Contra)
'I
tr
1 /)
METER RENT/SERVICE
~I
Q
RECOVERIES
...
.'
61.710
f;J
___.
no
enable reporting
of
FO R THEfT
OF POWER/MALP
RACTICES
fiLS
WHEEliNG
61.9
/'
.
-'c--
M!SCELLANEOUS
61 901
Fus~ Charges
61.902
61.903
Public lightirg
6i.914
CHARGES RECOVERIES
OTHER
CHARGES
Maintenance
Sub-accGUI11;;: to
be
oplHated
FROM CONSUMERS
Cha~ges
for
each type
of
miscellaneous
reeo v er v
INCOME
622
INCOME
62 21
-- ~.--.---....--.-.-.,.~.------.--..------..
62
'0
~RD:'/l LOANS.
I,OVANCES.
INVESTMENTS ETC
z:
Sub-acccunts 62.?20 ro 62.239
corresponding
to each type
of investment
as
62.21C-
!NCOME
H:COIlH~
FROM
from lnve:.;tments)
TRADiNG
which wH!
be acco-
63
ACCOUNT
ACCOUNT
CODE
HEAD
.-
__ ._- ..-.-_-._.-._--.--_--~_.
~-.
----_._--_--
..
62
OTHER
62.3
62.321
62.322
62323
62.330
62.340
62.350
62.351
62.36
Other Miscellaneous
62.360
to
2.369
'62.4
2.6
INCCM E/FEES/COllECnONS
62.610
62.620
62.630
Film-Show Collections
Fees from library Members
Recoveries for Transport Facilitie.e
62,7
EXCESS FOUND
ON PHYSICAL
62.9
M!SCELLANEOUS
RECEiPfS
62.901
62.902
62.905
2.906
62.910
62.912
6l.913
62.916
63
SUBSIDIES AND
63.1
63.1'10
63.120
63.2
62914
INCOM E (CONT"O)
(Profit
after
deducting
cost
cost from
AGAINST
VERIFICATION
Duty
OF FUEL STOCKS
/'
GRANTS
64
ACCOUNT
CODE
ACCOUNT
HEAD
65
65.1
FUEL RELATED
65.110
65.120
65.130
65.2
65.4
INTEREST
655
EXCESS PROVISION
FOR INCOME-TAX
656
EXCESS PROVISION
FOR DEPRECIATION
EXCESS PROVISION
FOR INTEREST
GAINS
INCOME
FOR PRIOR
RELATING
TO PRIOR
PERIODS
PERIODS
IN PRIOR
PERIODS
IN PRIOR PERIODS
IN PRIOR
PERIODS
65
;3
IN PRIOR PERIODS
65.:1
OTHER INCOME
70
POWER PURCHASED
ACCOUNT
701
POWER PURCHASED
ACCOUNT
RELATING
TO PRIOR PERIODS
WRITE
OTHER
WHEEliNG
71
COST OF GENERATION
71
FUEL CONSUMPTION
71.1 ~o
Cost
Cost
Cost
Cost
71 ..130
71.140
71.150)
7UnO)
71 2
at
of
of
of
TO RECElVE POWER
FROM
BODIES
704
71.:20
RIGHTS
CHARGES
PAYABLE
OF FOWER
."
71.21 1
71 212
71.213
71 2"14
71.215
71.218
71.217
71 218
Powr Station
... 1
,-,'
65
ACCOUNT
CODE
ACCOUNT
HEAD
71.2Z
71.221
71.222
71.223
71.23
71.231
71.232
Gas Station/Pipeline
Maintenance
Gas Meter Testing Charges
71.3
FREIGHT
71.4
SToeK
VARIANCE
SHORTAGES
71.410
71.420
Stock Shortage
71.5
COST OF WATER
71.6
LUBRICANTS
71 7
STATION
ON COAL RECEIPTS
ON PHYSICAL
on Physical Verification
8- CONSUMABLES
VERIFICATION
OF FUEL STOCKS
of Coal Stock
of Oil Stock
STORES
SUPPLIES
Each of these three accounts will have sub accounts for Hydel Power Generation,
Thermal Power Generation and Internal Cumbustion Power Generation.
...]1.9
COST OF GFNERATION
WORKS
FUEL RELATED
DURING
LOSSES
TRIAL
STAGE-CHARGED
TO CAPITAL
"
721
TRANSIT
72.100
72.101
72.102
72 131
Total Transit
Transit Loss
Transit loss
Transit Loss
72.141
72.2
LOSS ON SETTLEMENT
OF CLA!MS
72210
72.220
Difference
Difference
72.3
DEFFERENCES
IN GRADE
74
REPAIRS
AND
MAINTENANCE
74.1
REPAIRS
AND
MAINTENANCE
74.2
REPAIRS
AND
MAINTENANCE
TO BUilDINGS
743
REPAIRS
AND MAINTENANCE
TO CIVIL WORKS
74.4
REPAIRS
AND
MAINTENANCE
TO HYDRAULIC
745
REPAIRS
AND
MAINTENANCE
TO LINES. CABLE
LOSS OF FUEL
loss-Coal
I-Coal
II-Coal
of Oil
on Settlement
on Settlement
FOR FUEL
OF COAL
WORKS
NETWORK, ETC.
'--
fi6
ACCOUNT
COD E
ACCOUNT
HEAD
74.100 to 74.159
(1)
Ma:arials
(2)
Payments for materials specifically purchased tor the repairs and directly
rsceived at site (not through stores)
(3)
60 Account Codes (100 to 159) would accomo d rte 20 deps r t rnanrs with 3 aceou nt heads fo reach.
74.160 to 74.;89
Repairs & Maintenance under schemes for special an~ foreseen R & M sanctioned
as a part of annual budge! or at the time of revision of buduets.
For R<Jch scheme, a code shalf be assigned by the respective accounting U!111.
t[!ch scheme shall have 1 sub-occount codes as in case of no mal repairs and
maintenance
74.1 90 to 74.199
under specially
sanctioned
74.6
74.S1
74.53.
74.65
74.66
TO VEHICLES
to BuseS/Mini-Buses
to other vehicles
as
67
ACCOUNT
CODE
ACCOU NT HEAD
74.7
REPAIRS AND
74.70
MAINTENANCE
TO FURNITURE
AND FIXTUREr'
74.8
REPAIRS AND
7480
to Office Equipmen
75
EMPLOYEE COSTS
16.1
S~.LARIES
75 11{i;
75.130
75.i50
~
75.170
Salaries-Permanent Employees
Salaries-Temporary Employees- Regular
Sala ries- Temporary Employees-Casua!
75.2
OVERTIME
75210
75230
75.270
Overtime-Permanent
Employees
Overtime- Tempore y Ernplovees- Regular
Ovartime- Temporary Employees-Casual
Overti me-Apprentices
75.3
DEARNESS ALLOVv'ANCE
75.310
75330
75.4
OTHER
75.410
75430
Other Allowances-Pennant
Employees
Other Allowances- Temporary Employees-Regular
75,450
75.470
75.5
BONUS
75250
Mainten-
Mainten-
ALLOWANCES
All the above accounts under 75.1, 75.2, 75.3, 754 and 75.5 should incorporate sub-account codes for identifying these costs to broad departments to be
decided by the Board The purpose of departmentwise analysis of these costs is
to provide information which can be used on various decisions such as capitalisation of staff costs etc. The codrnq would then be as illustrated below.
75126
Salaries-Permanent-Fuel
Section
Sa Iarios- Permanent -Accounts
Salaries- Permanent- Electrical Maintenance
Sala rie s- Permanent-Stores
Salcries-Permanent-H.T
Line laying Cell
75.f27
75.111
75112
751 i 3
75.114-
68
-.-----.------~
ACCOUNT CODE
75.6
75.611
75.612
75.617
75.629
75.7
75.710
75.720
15.730
75.740
75.750.
75.760'
75.8
75.810
75.820>
75.830
7584075.850
ACCOUNT
HEAD
BENEFITS
ioard's
Contribution
75.9
EMPLOYEES COSTS CHARGED TO CA.PITAL WORKS
76
76.1
76.10'
76.101
76.102'
76.1042
76.105
7B.106
76.11
76.111
76.112
76.113:
76.12
76.121
76.122
76.123
76.124-
ADMINISTRATION
ADMINISTRATiON
EXPENSES
lease Rentals)
Communication
Telephone & Trunk Calls
Postage & Telegram
Telex Charges
Professional Charges
legal Charges
AUdit Fees
Consultancy Charges
Technical Fees
1
~
J
J
J
69
ACCOUNT
CODE
ACCOUNT
HEAD
76.125
Other Professional
76.13
76.131
76.132
76.133
76.i35
76.138
76.15")
Conveyance
Charges
Expenses
Travelling Expenses
Travelling Allowance to Emp lov aas .
Vehicle Running Expenses- Petro i ft Oil (Other InA n Lucks/Dei .verv Van)
Vehicle s License Et Regio;tr?t1(')fl Fe e
~.
76.16)
Other
76.151
76.152
76.155
76.157
CONTRI8UTIONS
76.153
Expense':;
76.158
Elec!ricity Charges;
76.160
Water Charges
76162
76.190
Entertainment
M isceilonsous Expense:;
76.2
MATERIALS
76.210
76220
76.230
76.240
76.250
76.260
76.270
75.281
76.282
76.900
RELATED
EXPENSES
Vans
c!H!!'ge5 abSf.Hbed
ADMINISTRAffON
WORKS
,(1
TO CAPiTAL
( Credit ACCQun t )
77
DEPRECIATlON
DEPREe!...T;ON
77.110
77 120
77.1~O
77.140
77.150
77.160
77.170
77.180
AND
OTHER
COSTS RELATING
TO FIXED ASSETS
70
ACCOUNT
CODE
ACCOUNT
HEAD
77 .190
Depreciation
77.210
Depreciation on Capital
Board
77.220
Depreciation
77.230
Depreciation
77.250
Depreciation
on Office
Equipment
Expenditure
be cnginQ
to
the
Units
The above accounts will have sub-account codes similar to main ;.c:;ount codes
of fixed assets
775
,i\ SSET
77 510
Sits Restoration
DECQfvlMiSSiCNlf\;
77.520
Building/Civil
77 530
Generating
G COSTS
Costs
Works Demolition
Costs
Plant Decommissioning
Costs
77 540
Transmission
77 550
77.6
SMALL
77 610
AND
LOW VALUE
!TEMS WRITTEN
77.7
LOSSES
77.710
77.720
Written
77.730
RELATiNG
:0 analyse
OFF
TO FIXED ASSETS
Write-off
of Deficits
Costs
DEPREClll.TION
AND RElATED
(CREDIT ACCOUNT)
COSTS CHARGED
78
INTEREST
78,1
INTEREST
ON STATE GOVERNMENT
78.2
INTEREST
ON BONDS
78.3
INTEREST
ON DEBENTURES
78.4
I NTEREST ON FOREIGN
WORKS
CHARGES
CURRENCY
LOANS
LO/lNS
73.5
78.59
& CREDITS
CREDITS
(IN
RUPEE}
liabilities
INTEREST
TO CONSUMERS
78.7
INTEREST
ON BORROWING
78.8
OTHER
Discount to Consumers
INTEREST
TO CAPITAL
FOR WORKING
& FINANCE
CHARGES
of Capita! Liabiliiies)
CAPITAL
71
----------ACCOUNT
_._------------
CODE
;-,\CCOUNT HEAD
78 820 to 78 839
78.84
interest to Suppliers/Contra
78841
78.842
7885
78_850
78.851
78.852
78.853
Interest
i nter est
interest
Interest
78.86
on
on
on
on
ctors
Fixed Deposits
Contributory Provident Fund
General Provident Fund
Security Deposits from Staff
78.861
Stamp Duty
78.862.
78.863
78.864
78.865
78866
legal Charges
Advertisements
Service Fee
Credit Fee
Commitment Charges
78.87
Discount/Redemption
78871
78.873
Redemption
Permium on Bonds/Debentures
Discounts on Bond/Debentures
Perrniurn on Bonds/Debentures
78.88
Other Charges
---
78.881
78.882
78883
78.884
78.89
78.890
78.9
CAPITALISATION
79
OTHER
79.1
MATERIALS
79.110
79.120
Materials
79.2
79.210
79.3
794
Materials
R&D
DEBITS
OF INTEREST
under Guarantees
---under Guarantees
TO REVENUE ACCOUNT
COST VAR!ANCE
Cost Variance-Capital
Cost Variance- O&M
EXPENSES
Expenses
COST OF TRADING/MANUFACTURING
BAD & DOUBTFUL
DEBITS WRITTEN
ACTIVITY
OFF/PROVIDED
FOR
)~
,
,
72
ACCOUNT
CODE
ACCOUNT
HEAD
79.410
79.420
79.430
79.460
79.470
79.480
MiSCEllANEOUS
:,
from Consumers
10
Suppliers/Conttactor
.,
from Consumers
~
to Suppliers/Contractors
-~
79
7~!510
79.5'11
79.520
79.530
79.531
7.'1532
'~
"
79.571
79.572
79.573
79.7
SUNDRY
797iO
7972
Write-off
79.720
Write-off
79.730
79.8
79881
79.222
79 SfU
79 884-
Loss on Wrns-oit
79.561
79.570
EXPENSES
FIRE. ETC
"
Flocd.
Cyclone.
etc.
PROVISION
FOR iNCOME-TAX
_- ..
FOR
INCOME-TAX
81
---.--
8i
PROVISION
83
PRIOR PERiOD
83.1
SHORT
832
FUEL RElATED
-_,
-- _ ..
LOSSES AND
EXPENSES
_.
EXPENSES/LOSSES
PROVISION
IN PREVIOUS
RELATING
YEARS
TO PREViOUS
YEARS
73
ACCOUNT CODE
ACCOU NT HEAD
83.210
83.220
83.230
83.3
OPERATING
83.4
83.5
83.6
83.7
83.8
OTHER
83.810
83.820
83.840
91
s 1.1
DEBIT ACCOUNTS
91.101
91.111
INTEREST
YEARS
91 201
EXPENSES OF PREVIOUS
AND
91.299
RELATING
TO PREVIOUS
CHARGES
TO PREVIOUS
RELATING
YEARS
TO PREVIOUS
YEARS
STAGE
STAGE
MEMORANDUM
to
RELATING
OTHER FINANCE
CHARGES
YEARS
CREDIT ACCOUNTS
OF COSTS
CREDIT
91.301
ACCOUNTS
STAGE
91.4
MEMORANDUM
91.401
92.
MEMORANDUM
PURCHASE,
DEBIT ACCOUNTS
ACCOUNTS
GENERATION
92.1
TOTAL UNITS
92.2
UNITS GENERATED
Tb errnal
Hydel
92.20i
92.202
92.205
92.3
92.4
UNITS
92.5
UNITS
SALE ETC.
ACCOUNT
ACCOUNT
PURCHASED
(sub-accounts
FOR RECORDING
ACCOUNT
Gas Turbine
etc.
AUXILIARY
CONSUMPTION
(Sub-accounts
FOR CREDITS
ACCOUNT
SOLO ACCOUNT
(Sub-accounts
OF REVENUE
74
ANNEXURE
III-BASIC
ACCOUNTING
OF
ANNUAL
ACCOUNTS
PRINCIPLES
HISTORICAL
COST CONVENTION
1.6 In a Bo irds
accounts.
Assets, Liabilities,
CONCERN
Financial
CONCEPT
st ate.n snts
of
'3,)aid sh311be
CONCEPT
AND POLICIES.
OF ACCOUNTING
ONLY WHERE
PRESCRIBED
1.11 The cash basis of accounting ie, the practice
of booking costs, revenues, assets and liabilities
when money is received or paid and not when accrued shall not be adopted by a Board except in the
specific case where cash basis is prescribed in this
Annexure or in Annexure V tn all other cases, a
Board shall follow commercial accounting system
which requies recording of transactions by which
revenues, costs, assets and liabities are reflected in
the accounts for the period in which they accrue.
NO RETROSPECTIVE
PERIOD
ADJUSTMENTS
TO
PRIOR
REVENUE COSTS
I)
\)
I)
\L
\).
~)
75
r.OMPARATlVE
shall be adjusted for any charges in estimates resulting from the use of such e'vidence. Identifying the events that require
adjustment in accounts calls for the exercise of judgment and knowledge of the facts
For example, a loss on an uncollectible receivable as a result of a consumer's deteriorating financial condition leading to bankruptcy subsequent to the balance sheet date
would be indicative of his poor iinancial
condition existing at the balance sheet date,
thereby calling for adjustment of the accounts. On the other hand a similar loss
resulting from a consumer's major casuallY
such as a fire or flood subsequent to the
balance sheet date would not be indicative
of conditions existing in respect of the
consumer at the balance sheet date and ad-
~EVENUE
;igo
iich
hd,
ni-
d)-
(3)
I.'
r-
OCCURRING
SHEET DATE
1.17 All events or transactions occuring after the
'ate of balance sheet and before the date of the
auditors
report shall be treated in the following
tanner.
0.,-
future years.
(1)
Two types of subsequent events and transactions require consideration by the Board.
(2)
If
s
s
1
expenses,
a treatment
will
such
items)
been
affected
losses
reflect
the
operating
surplus
year on account
has
of such
items.
2.
ACCOUNTING
2.1 Transactions
in
accordance
down
policies
beiow.
are classified
(1)
Capital
the
Accounting
The
Policies
prescribed
Expenditure
(2)
(3)
Borrowings
(4)
Other Accounting
1. CAPITAL
POLICIES
herein
for
laid
Accounting
sections.
Treatment
Areas
at Historical
tion of fixed Assets
Material
COST OF CAPITIAL
ASSETS
costs
(1)
(2)
Freight
(3)
Testing charges-capital
(4)
Incidental
ment
(5)
Octroi
(6)
Imported
on capital Equipment
."
Equ iprnents.
2.7 Capital equipments, spares and other rr-aterials imported by the Board shall be valued as follows
for receipts and issues accounting:
(1)
Cost
F rei("h t
Insurance
C. I. F. Value
PLUS
related
2.6 At a location under which capital construction as; well as O&M activities are being carried
out, only the following costs shall be charged to
works
of
and investments
Discio5ure
J '
recurring
(2)
Outside
Customs Duty
Labour/Contractor
Charges
28 All labour charges or contractor charges payble to outsiders for work done by them in respect
of capital jobs shall be included in the cost
of concerned capital assets.
Employee Costs of Board's
Staff
"
Temporary employees-monthly
payments
such as salaries/wages, dearness allowance, overtime and other allowance shall
be capitalised. Some temporary employees
may be entitled to retirement benefits.
Monthly
contribution to Provident Fund
and Family Pension Scheme should also be
77
capitalised.
1 f however, any temporary
empoyees are entitled to annual payment
like bonus, no part of it should be capitalised because by the time of bonus payment
the relevant capital. jobs project that they
worked on might have been completed and
closed and the asset cost already determined and transferred to fixed assets. For the
sake-of uniformity" no capitalisation of such
annual payments shall be done even if the
jobs are not closed.
(5)
Technical
charges.
documentation
and
(6)
(7)
design
(which
to Depreciation
2.13
(2)
Additional emoluments (e.g. Project allowance) to DaM staff for working additionally on a capital project shall be recorded
in a separate account on accrual and shall
be fully capitalised.
(3)
..
(4)
Expensos
2.11 All
Chargeable
expenses
to Capital
Works
(2)
(3)
(4)
Depreciation on construction facilities (earthmovers. cement mixers etc.) shall be capitali sed,
Similarly, depreciation on fixed assets used for construction of other assets (e.g depreciation on vehicles .transferrc d to a project, depreciation on bu iloing. furniture &fixtures, vehicles and office equipme nts at construction division or construction circles) shall also be charged to capital works.
No Capitalisation
of losses
of Income
Increase/Decrease
in Costs
in
staff
Costs
78
charged to works), the amount of increase
or decrease should be added to, or deducted from, the staff costs and expenses
chargeableto works for the period in which
the increase decrease has taken place.
rE
~(
tr
c
18
(2)
)
)
(6)
Cost of construction comprising of materials, labour, contractor charges and depreciation on construction machinery
(2)
Surveying
(3)
Cost of obtaining
permits,
sanctioned
plans. occupation certificates from Municipal or other bodies
(4)
Architectura!
(5)
(6)
Rights
fees
(\)
(2)
Compensation
(3)
Compensation
acquired land
for
(4)
(5)
2.22 Expenditure on additions. improvements. replacement and repairs and maintanance shall be treated in accordance with the policies prescrib id in
the following paragraphs.
(6)
Site preparation costs such as cost of leveling hills or filling low spots cost of cleari ng trees etc.
(7)
Purchase price
(2)
(3)
(4)
Additions,
pairs
Improvements,
is not a cost
Replacement
& Re-
of Assets
an asset
back upto the level ot output / efficiency/performance at which it was, when it was first put to use
is repairs expenditure. Any expenditure on maintaining the asset upto the level of output/efficiency/
performance at which it was, when it was first put
to use is maintenance expenditure.
2.25 Expenditure on repairs and maintenance
shall be charged to revenue hi the year in which it
is incurred. This shall be done regardless of the
amount of any repairs or maintenance expenditure.
Additions
(5)
to
Improvements
2 27 An expenditure having the effect of extendmg the useful life of an asset or increasing output
- r capacity or efficie ncv of an asset or decreasing
operating costs of an asset is 'Improvement'. Expen"ture on improvement may involve replacement of
old (e 9 replacing a transformer by another trans.rrner of higher capacity) or may not involve replacement of old (e.g. expenditure on acid resistace lining in a tank in water treatment plant). All
expenditure on improvements shall be capitalised.
Alterations
Renovations
Contributions,
Cost of Capital
Grants
Assets
& Subsidies
Towards
2.33 Contributions,
2.34 Amount receivable as consumer's contribution, subsidy or grant towards capital assets shall
be credited to appropriate account set out in Chart
of Accounts only if the following conditions are
satisfied :
(1)
2.28 In case of alterations or renovations of bull.ng or plant, the treatment of expenditure shall be
similar to that for improvements.,
(2)
Rearrangement
2.35 Consumer's
2.30 Replacements can be defined as 'Substitudon of one fixed asset by another, particularly of an
..i asset by a new asset or of an old part by a new
I-iart'. Expenditure on m nor replacements shall be
arged to revenue as Hepairs and Maintenance
t:.xpendllure M ajar renlacemen t expenditure shall
capitalised. However, the cost and accumulated
Jepreciation of the old replaced asset shall be withJwn when the expenditure on the new raplacing
asset is capitalised
A broad criterion of distinguiing minor and major shall be that replacement of
my asset or part of the asset for which a separate
.ed asset record is required shall be considered
najar replacement.
)lecemeal
Rebuilding
Contribution,
subsidies and
grants towards cost of capital assets sh all not be
treated as a reduction in the 'cost' but as a capital
receipt to be credited to capital reserve account. ,
2.36 Accounting for cost of a capital as at shall
be done in the normal ccurse without considering
any contribution, subsidy or grants towards the cost
of the asset Depreciation shall also be charged in
the normal course on the 'full cost' of the asset.
/,{
Full Write-off
"
para-
(1) Items of a type for which a specific classification has been prescribed for the purpose of depreciation under the Electricity (Supply) Act, 1948.
(2)
80
Asset
and
not
to
of Assets
2.41 Assets may be completely built over a considerable period of time rather than at one time. The
cut-off criteria for write-off
should in such cases
be applied to the aggregate of expenditures and
accounted for accordingly.
Commissioning
of Assets
shall be accounted
accounts.
On
Shall
accounts to
of
Assets.'
The accounting
poli-
put to use
but
not
Technical
Certificate
regardless
of
disputes
with
regardless of
Bills, etc.
Non-finalisation
Claims
Schemes
;,-}i{~.j
2.45 All costs incurred on capital as~ets (including costs incurred on maintaining the assets which
are ready but await the actual commissioning) shall
be charged as the cost of the assets,
No waiting
for Finishing
TOUches
of Aommon
Fecilities
2 52 Certain asset may constitute common faciliIltiss, such OlS coal handling plant at a power station
project which would prOvide services to say 3 uints
81
Full
capitalised
faci lities
Ful l Capitaliation
assets
are first
sha II be
put to use.
of Underutilised
Assets
(5)
2.53 An asset once put to use, even if underutiIlsed. shall be capitalised for its full cost.
Commissioning
of Power Station
2.54 The prescribed accounting policy for capitalisation of power station assets is laid down below:
(1)
(2)
(3)
Commissioning
stations
of Transmission
Traial Stage
(2)
(3)
(4)
Capitalisation
Stations
of Capital
Spares at Generating
2.57 'Capital
260 The accounting policies relating to depreciation on fixed assets are laid down
in the follow-
ing pJragr.3phs :
(1) The Board shall charge as depreciation on
the fixed assets in use in the beginnirg
of the year. such an amount as is required
to write-off 90 per cent of the cost of an
asset. on a straight line method over the
'estimated useful life of the asset'.
(2)
ceases to be used
whichever is earlier.
(3) Depreciation charge on a newly commissioned assse t shall commence in the year immediately followir:g the year of commissioning.
82
Depreciation
on leasehold
Retrospective
Assets
2 61 In respect of leasehold assets, the dspreelation to be charged every year shall be such an
amount as is required to write off 100 per cent
(unl ike 90 per cent for ot her assets) of the cost of
leasehold asset. on a stratght line method
Reworking
of Depreciation
2.65 Retrospective reworking of accumulated depreciation owing to change in the amount of cost
of an asset for the reasons mentioned in 2.124
small be made only where the increase/decrease in
the amount of cost is more than
....
the reneshall
be
Depreciation
ignored.
are classified
as under:
(1)
Construction
(2)
Project Assets
(3)
Fixed Assets
Facilities
2.67 By 'construction
whichever is shorter.
In considering
the lease
perio d. the rnnewal
clause, if any, in the lease agreement shall be ignored.
Second
Hand Asse ts
used
by the
Retirement
Date
Expenses Reclassified
Account',
83
Provisional
Depreciation
reasons
(1)
(2)
(3)
Boards shall endeavour to remove any such reasons at the erliest and shall in the meantime charge
at least provisional depreciation on the assets concerned.
Retirment.
of Assets
Scrapping.
Obsolescence
and
Sale
The accounting policies relating to retirement scrapping obse!escence and sa'e of assets
ere laid down in the following peragraphs.
Cost of Retirament.
Date of Acquisition
2.73
Scrapping.
Sale of Assets
Building/Civil
Works demolition
costs
(2)
Plant decommissioning
(3)
Site restoration
(4)
(5)
not known
ing unit.
costs
loss of Assets
(6)
Withdrawal
Write-off
for which no
written down
o'f 8S "writen
the Revenue
of loss
Policies
of Assets
paraqraphs.
Spares at Generating
Stations
84
(2)
(3)
capital ised.
Spare/Units
(4)
generating plant.
(5)
However on the other hand. depreciation
/ _ _____./shall
be charged on the total cost of the
(1)
(7)
(8)
<
"
Service Units
unulilised).
(2)
Depreciation on spare units shall be charged in normal course as charged for the
same type of assets which are 'in use'.
(3)
When the original units are removed for repairs or maintenance and the spare units
are intalled, no accounting adjustments are
1\
necessary.
there-
(4)
(5)
fore be valueless.
(9)
(10)
(\ 2)
If some spares are transferred by the g~nerating s ation to another generating station requiring them, no accounting is nece-
of Licensee
When the removed unit is considered irrepairable, it will be considerEd to be a retired asset (if the estimated life is over) or
scrapped asset (it estimated life is not
over) and accordingly the subsequent accounting for retirement, scrapping and sale
shall be done'
(7)
. (8)
back into
usable conditon or
85
pr or odu-e sha!l aga'n be Io.Iowed
In resp-
ect of it.
9,
of
'f
now
Slate
t errucr ies
cost
but
of
~hJlf
an
inc:")rporate
Finance related
Costs
relating
to Borrowing
ded
Discount/Commission
i R,demptiotl
on Bnnds/Dobenttlr~" (ltc.
Prmn!lJn1
2.::l2 Discounts
0:1 issue
of bonds/debentures
shall be charged to j"venue in Ihs year in which
bonds/deben!ures are issued. premium pavab!e on
redemption of bonds/debentures
shall be charged to
revenue in the year in which ire ~'femit1irn tecomes
payable,
Capitalisation
of Interest on Funds
Stage
he
-rer
ear
br-rrow
wn
lch
ACCOUNTING
Fuel Accounting
Construction
on
utlised
at
2.93 No capitalisation'of
an imputed in'erest cost
(notional
interest) on the Bo,;rd's 0\1'. n lur'ds and
interest free fin'1nce shall be permitted.
an
t,
stoc"s
86
(whether
account
to revenue
provided for these
Note:-(1)
costs.
Accounting
for Inferior
Grade of Coal
for Superior
Grade of Coal
allotted to and
received by a Board. in the evant of receipt of a
Q(ade of Coal superior to the grade billed, the
excess, If any, of the amount pavable for the superror grade of Coal actually received over the amount
billed shall be treated as a gain On superior grade
of Coal. Such treatmenr shall, as for as possible. be
given in the year of such receipts.
Accounting
for Losses or Gains on Settlement
of Claims with Railways for N,issing Wagons
Treatment
Verification
Stock
2.106 The rate adopted for valuation of fuel consumed shall be a weight:r average rate computed
in the following manner:
of Excess/Shortage
of Fuel Stocks
plus
Accounting
ACCOUf-JTING
for Materials Transactions
plus
Expenses
of Consumption
-------------------------(Quantity of stock at
Physical
HI. BORROWINGS
Value of stock at the
on
Accounting
Basis of Vaiuation
Quantity of 'Net
Interest
on Borrowings
87
of
Treatment
ment
of payments
of the
charge
to Revenue Account.
2 113 Total interest cost for
2.115 Guar:>.nleecharges,
c orurnitment cha,ges
and legal charges/stamp duty for loan agreements,
debentUie trust deeds, b')nds or debentures shall be
chxr jed to revenue in the year in which tile costs
are incurred. Provision shall be made at ih9 yearend for the above costs for the year, which have
but are not purd.
to
Invest-
ments
2.121 Gain on sale of investments shall be credited to the net Revenue and Appropriation
Account. Similarly if any Redemption premium is received on maturity of securities, the same shall also
be credited to Net Revenue and App.ropriation Account. Loss on sale of investments shall be debited
to Net Revenue and Appropriation Account, In case
of investm'ents against a Fund, the credit for the
qain or debit for the loss shall not be given to the
Revenue Account but to the respective Fund Account itself.
AREAS
2.122 When a foreign currency transaction is being first recorded in a Board's books of accounts,
the assets, liabil ities- income or expenses arising
from the foreign currency transction shall be translated at the official exchange rate in force on the
transaction date.
Premium
on Bonds
etc.
2116 Discount on issue of bonds, debentures or
other securi:ies offered by a Board shall be charged
to Revenue in the year in which the bonds/debentures are issued.
2.'
relating
accrued
Loss/Gain
to be Recorded
'at Cost'
not be treated
In
It)
\',,:;1
In almont c I
ar co dance
10
Flood.
Cyclone
by 111 -~ insurance
clalfll
Board fo:lows
c -r t a in i tams
Tr ea t men t of
etc.
Thp
12:)
t ain it"ms
accouat.op
fecoVf:tabi""
'/vitI!
in:;-
an out
(1)
policy on trCii:nwnt
of ce;
ment
is laid down
duty rCfJ"!f>
the Go ve rna cost nor an income to the B03rd
Electricity
Electricity
Duty:
is ne:lIler
Th('
Elect'icity
point
{hty
from
differ
assessment
10
to
rf)"
;::;"'1'
for
R~venue
of time the
the
State;
or
0;1
collection
in
c rthe r case.
t rulv
d:;"t0'~j;lt of
duty c)f!eCled
Vi~t rcmi!tt'ci
to !;,e
Minimulll
(2)
to
pay
ar ise s would
to
fi~,bjfi1y
ACCOU;ll
liab ilitv
Government
State
.l,,-s"s,~d
Oil
!n order to reflect
tho nmount
the
of
duty
con~~UTlers
Government
but
not
shall
be sho':vil
h910w
a speGlflc
ChargQS
GonslImption
po....
vn a!tho~Igh str.ct:y
oniy
a p:Jft
th~:;-r90f rnl~tn:~
to ~a;e of pO'lver.
ction
ill
freatlllQnt
(3i
"pnHcan
~hall be l"71ad" !"very ',''lar. for thl'
shoulV"lb:e by tho BOArd nn II" income or profits
thf';,;ordance
with provisions
of the relwant
tax
oClW Slich a provi'5ion
,hi;lll be treated ;15 a ch.H(!"
i'Qninsl th~ rever'ue before arriving.1t
the BO<H:i":;
pr1jf:! ior li1') pu p:::sp. of c")m;)utin0 surplus for the
" ear lInd'~r SflctiOfl 59
2.IC Piqvi"on
.: 1 2 !
from
OV subsid'l.
;;l':';l[
recoverable
from consumers
,,!1C'02thu
~r(:n~ed by th~
i~lSUrc;'d
the
consumers
k'Ji~'d in <:';,00:
(3)
a~ rcvenu e in
t!':
tim ~s billed
d l11:ni'11 )ill
of
conne
aro
thvU,Ih no
; Appfican!s
sllppl!'ld
Glia:CI~
to
eVI.)n
them
Such
meom:
Trp.at.ment
~Iy Payq'ont
of
: Cl"h
da!"! should.
and .hown
/.',ccount.
Discount
all(lwed
fQr Til"
by the
(5) Treatment
of Delayed
p<lyment
(6)
Income
snould
from
Paymant
consumers
<'IS 3
(j,,'1
- I
cost
RevenU';
Charg{}s:
delayed
reven:Je
from sale of pov/er but shown separately
sinCi~
these are more in the nature of a financial charge.
CilcHg-7S
rocovered
ailQ'NRri 10 {~0!12f!
d,scount;;
not be clubbed
for
with the
--
89
Eaerqv. whether OIl a consumer. or an outsider.
shall be treated as inc~me and reported under a
separa te account head provided for such revenue'
be
Regarded
as Cash
be
treated as cash until they are deposited in bank,
and will be included as cash on hand in the accounts. Banking or such cheques and drafts will, there
fore, be considered as deposit of casn in the Bank
Account.
Subsidies
ANNEXURE
account-
of the prescribed
and Policies
basic
Statement
of
accounting
Retrospective
adjustments
for
interest
and
depreciation.
5. In respect of interest and depreciation, hO'Never, a retrospective adjustment shall be done.
Under Sections 67 and 68 of the Act. prior to the; f
amendment by the Electricity (Supply) Amendment
Act, 1983, depreciation charge was restricted to
the amount of surplus available after appropriations
under Section 67. Similarly, interest on State Government loans had lower priority as compared to
the .creation of Sinking Fund for repayment of
loans.
(5)
b s t ws s n he accountin
urn showl:q
natur e of operations
Adoption
of the prescribed
chart of Accounts
Shi"/I
be
(1 i All revenue.
expenses, pains ar d IQSSPS
which lake pl'lce
niter the effective
dat~
shall be accounted f .ir under the prescribed
account
he~rls
(a)
(L)
,'0CI)
fS
flat
(d\
intrcduced
en t of
A.cc-
(2)
balanoes
not
OP. 51')
funds.
(;i
I(S8rVI}
involvs d. th.:;
the
accounts
an<'!iys<'!d
to
units
tions
and rn ainrenanca ) perf ir rned at the
concem ed account inq unit and the mate riahtv of the am ...unts i.ivofved ,
(T)
as on th<J effec'iv'"
date
shaff bl:!
whcr ever nece ssnrv. and restated
$;.1ch ba!"nr:w;
uped
shari.
as 10 broad
f(em~nts
ronTat<;
under
y conform
the
so
to the di;;cloc;ure
revised
annual
ths
gro
requ-
accounts
the year.
during
one or
more
Df',vious yr-ar:;
en:Jed
2 (b) (ii)
01
Pi! ag-aph 8
at Ihe
end of the third year after the effective dattl
and the manner in which th:y have bei!n
dealt with in the fourth years as discussed
in slJb-parag'aph
(2) (d) of paraqr?ph
8
a:)ove and
(4) the unrecounciled
balances in the inter
unit &ccoun'S and the manner in which they
have been de1t1t with as discus'Ocd in subparagraph
(3) of paragraph
8 above.
1 i
:!;p.
r.er srb
no t ss required
add..iona:
par,n r apb s 9
ar d 10
pH,g
of
above
cha!-g~-over
to th,-o presc'ibed
nt s. shalf f'om
parr of the
g:ven
leo, be
'aph
7 as also
,15
,3";
per
g'dnt
SH1'1
sarne :nar,n~r
(2)
Accounts
0 be
accol);,led
dm a ied
iN
in
tl.a
iJs::;e'S.
Ex c h a- ge of AssetS: -- w+er:
an "sse';
is
eXCh1nged for ano-h=r
as sc
the ass.s t surreMb-pd
sh 111b= dee ned;o
h~ve b ien dis,
I" 5' d o t
al
. s
(Gain
or
t Its
fa r marker
va lu e
be
d ",a i In received,
Ai\iNEXURE
PROCEDURAL
MA.iT[::\S
ACCOUNTING
The
P ocedu1al
V
RELArlf\G
mat:e's
rela;i'~
SorroNing5
Other Accounting
Wi}
cIJSSI-
and lnve-,tments.
Exp5nditure
Areas,
&
'Liahili:v
Fix.ed ASS~!t5
fr::>m 'Ac
1'H:\!
Cnst' basis
1.2 Reference
is
invited
to
it IS slaled
parafJ'ap'1
24
(;f
the co",t cf a
c8;:;i!id asset sh::!!i ir'C'UL~8 ail 'actu21 costs hc:urred
to prepare lha aSS'efiS for t,se
Ho ....
"ever <l depdlUre
Anllexu:e
III \ivhe'ein
from 'Actua!
C -Sl- baSIs
th-lt
of (lccountir,g
cses
p;>yab!e
chaJi
be
capitai
ted
Cn r:!lurnif'g
pr' vi1icn
Assets'-
the assets
of CQst of th
as:)f~lS
ror leasehold
The fair
inar-
ket va!u;~ of thO! leas2hold assets sh' II be deflreci3ted over th'" lease period. Smultvneously extinguishment of a proport;o :ate amount of Ii' bili y set up in ,he books
,hail also
be 3fiected
By the e,ld of the lease period
lhe !i"bilil'( in acco__;nts would
have b6e::
fully (,!xiing~lished
and a P"ov'slon
for d8prec:ation equal to the amount of fair market
value booked ac cos, wo J;d hiwe been crea-
pnmiurn
Capital
Assets:-l8ase
accoun1ing
to
Leasehold
TRANSACTIONS
t:a-,~a-l!Ons
of Sic1td E:ec"ic:ty
80d ds
ed un j;>r the fol'owin ! ::ections :
1, (apital
(3
TO
ass~t
iigai
so as iO
!)
lessor,
tl.e
sl ;he 2mount
c:0se
In ~
,-y,]
aCG' en s
For
thd
pwp'se
of
dEnermining
empioyee
s:
all inciude
(b)
staff deployed
lacation throughout the year
cost ot permanent
cies.
(l)
/\.t accounting
of
temporary
retain=d
specifically
capital jobs.
labour/supervisors
for one or rnor e
Cost of permanent staff rnornba.s deployed exc lu si valv or largely on construction jobs, For example, Project Section.
Design Section etc. at Head Office, Project Accounting Staff at a division, construction engineers at a power station
where 2 units are in operation and 3rd
unit is being setup, capital stores staff if
such a separate stores is set up and so
on.
at the
.,
"-
....
1.8 The work of capitalisation of assets comrnissio ned during the period cannot be expected to be
kept pending merely for determination
of total
capitalisable expenses incurred during the pariod.
Methods of allocation us inq fair estimates of such
capitalisable expenses may be adopted where
"'
~
~
necessarv.
Cost of Development
"""
on leasehold Assets
'.9
~
~
-"{
~~
or acquired as a
future plant site for projects which are yet to be
taken up (e.g. land purchased for a project which
is sanctioned in principle but detailed survey and
investigation is continuing). Cost of such land shall
be debited to capital work - in - progress account
..-:~
~
"'l
~
'1
!lfJ/?
93
(Project code 99-Not
identifiable
to any specific
project code).
Purchase of a Building
along with
land
Conveyance in favour
of
the
Board
1.12 In the case of purchased assets. wherein
formal conveyance is delayed and the Board has in
the meantime put the asset to use. the cost of the
asset shall be shown as fixed assets. The fact of
pending conveyance of the asset may be disclosed
by way of a note to the accounts.
Contributions,
grants
cost of Capital
Assets
and subsidies
towards
-:.13 Accounting procedures re!ating to contribut.ons. gfants and subsidies towards cost of
capital assets are laid down in the following para-
Certain
Amounts
of Power Station.
1.18 The various aspects connected with commissioning of Power Station and therefore related to
the accounting policy for capitalisation of power
Station assets are set out hereinbelow:
grJphs.
Consumer Contribu
tion
'"
1.15 Any amount received by a Board as consumers' contribution or deposu shall be accounted
through "Deposit for Deposit Works A/c" untii the
above tNO conditions for treating the amount as
Consumers' Contribution mentioned above have
been met. at which time the amount will be transferred to Consumers' 'Contribution Account. Amount. if anybecoming refundable shall be debted to
the 'Deposit for Deposit works A/c.
94
For this
purpose, Availability
Factor shall
be
computed as follows:
Total Running Hours during the month
-------------------
x 100
the
-- -----------------------
-----------------
Multiplied
Total clock
X 100
hours during
Stations
(5) The end of the trial stage of a new 99nerating station shall be certified by the
highest technical authority in the Board
Xx
by
1.23 Procedural matters connected with the accounting policy on depreciation on fixed assets are
set out in the following paragraphs.
General Framework for charging Depreciation
depre-
(3) "Estimated
~.;
95
Periodic
Review
'Estimated
of Prescribed
useful
life'
Retirement
Date
below :-
Example:
(1) Estirrated life of weter circulating
system is
say 25 years and generating plant also 25
ye3is.
(2) A totally new arrangement of water circulating system at a generating plant, felt necessary in say 11th year of the generaTing plant
with balance life 15 years (i.e. 25 years less
10 years expired)
(3) The water ciicu\atiJ"lg
Subsequent
Asset
1.27 Any change in the purpose of use of an
asset shall be recognised only prospectively
for
charging depreciation in the years subsequent to
such change. For example, Building containing
Diesel Generating Sets is to be depreciated over
Construction
State
1 28 !n a project
to Other
Divisions
Circles
Scrapping.
Obsolescence
and sale
paragraphs.
written
down
value
is not known.
1.31 Fixed Assets sold by the Board for which
written down value is not known. shall be deemed
to have been sold without any loss or grain. The
written down value shall be deemed to be equal to
licensee
96
visional
valuation
in
case of
valuation
of the
taken
over
procedures
over
should
assets
the
be adopted
Io l'owinq
disputes.
assets
the
On
fInal
following
:-
procedures
should be
adopted :(1) Any increase or decrease from the provisional valuation shall be adjusted to the
cost of the assets.
(2) Small
and
written off
be
credit
will
be given to
miscellaneous
income
account.
in Board's
required
for f-hpairs
observed on
Physical
ver ifi-
cation.
, .36 Any excess observed on phvsic rl verification
of assets shall be brought into Board's books by
valuing each excess item at one rupee each. The
for Capital
~lIpplies
Capital
Works
1.39 The accounting procedures relatirg to providing of liability in respect of Capital Supplies,'
Capital workh ehall be as fololws :(1) Liability to Supplier / contractor s hall be
created by the Board on accep vance by
the Board of the goods supplied
by
supplier or works carried out by Contractor.
(3) At tha year end, the capital works completed by contractors in respect of which
bills are not received by the Board or
received but not passed shall be identified and certified by Board's engineers
and provided for in accounts to create
liability to contractors as ascertained on
the basis of the contracts. This requirement shall not apply to contracts with
total contract value of less then Rs. 25
lakhs.
97
(4) In respect of imported capital equipment
kept in Bonded warehouse, no provision
need be made for the customs duty wh ich
will become payable on removal of the
equ ipments from the bonded warehouse.
Cash Discount
on funds
utilised
period of interest-
(4) The exercise of computation of capitalisable interest shall be carried out at head
office of the Board.
(5) This exercise shall be carried out
dering rupees in thosuands only.
consi-
1.43 lntere st on funds utilised during construction stage of capital assets shall, for the purpose
of capitali~ation of such interest be computed as
outlined below;
(1) The Net Assets shown in the Balance
Sheet shall be split into ;
any,
over
98
(d) above shall be added up:o
'own
Funds'.
'Own
proportionately
(f)
Where
the
determine
neqative
has
'Own
ACCOUNTING
...
Gas
2.7 Ouantitative m'asurement of.gas also rpqllirf's
use of certain norm!': and physical param'eters for
co:werting readino s from gas flow met e rs into
volume of gas. Such norms and pararneters shall be
used after they are established through periodic
analysis in the laboratory.
('
analysist periodically.
Quantitative
(')
1.3)
Facilitating dealings
such as fuel
with
suppliers, transporters,
contractors.
third parties
fuel
handling
2.6 Certain
ohvsir al l":>r'ln'pterc: lilee srerific
gravity of oil etc. h=ve to be ""en for conv<>rtinp
rpadirgs from oil flow meters and din mpasmement
in oil storaqe tanks intn qU::l!1titv of oil. ~uch
parameters shall be established through laboratory
Coal
of Fuel
(-
--l
99
2.9 On a proper consideration of those factors
the procedures requiring leo per cent measurement
in all cases of fuel receipt and consumption has
been modified in case of coal The modified procedure is discussed below;
Receipt of Coal
(1) Wherever adequate facilities including
spare equipment to meet the requirements during the period of equipment break
-done are available, full quantity of all
the receipts of coal should be weigheds.
.r
Consumption
(')
of Coal
Where adequa'e we:ghment Ieci'ues (including spare equipment for use durin9 the period of breakdown) are avaiable to ensu re
that consumption during full period can be
weighed accuratetv.
the total consumption
should be quantified through actual Measurement/weighmet
(2) Where adequate weighment facilities are exitinq but are facing a breakdown for a short
period during 1 he month, the consu mptio n
during that period should be worked out on
the basis of formula or norms to be laid down
for that power station o n the lines de scriba d
in sub-para (4) below.
(3) Where facilities for weighment of coal consumption do not exist, such f;>cilities should
be installed.
In the intervenir q per iod. rhe
consumpnon. of coal should be estimated on
the basis of formulae or norms to be laid
down for that power station in the manner
described in sub- para (4) below.
(4) The basis for estimation of consumption
should be laid down aher reviewing plant
performance in a representative sample of
observations drawn from the current data on
consumption.
(5) The formulae should be fixed after considering all the relevant factors. An illustrative
list of the factors to be considered while fixing the formulae/norms is ;
(a) Quality of the fuel normally received.
(b) Specification of the fuel required.
(c) Plant design, boiler design etc.
(d) Age of the plant.
(e) Various options of fuel mix.
100
{8}
Formulae/norms
specified
iodic
Fuel
should
period
review
be
at the end
should
operative
of
be carried
which
tor a
a per-
out,
Accounting
Stocks
2.10
shall
The slack
be
stock
physically
determined
as weighnment.
Determining
2,11
analysing
statistical
Accounting
2.12
for
under established
sampling
etc.
a claim
drawn
by
metunder
of Coal
is perferr ed
by
wagons".
Accounting
2.15 Coal wagons in transit would mean "veeg3ns allotted to an SEB and despatched by the
methods.
Grade
of fuel receipts.
of fuel receipts
inferior
of
such
shall be determined
in the laboratory.
accepted
quantity
methods
Receipts
of valuation
receipts
the
measurement
of Fuel
and
appropriate
volumetric
Quality
the quality
hods.
verified
through
not payable in view of past practice and an appraisal of factors likely to gcvern future decisions.
Grade of Coal
of Excess! Shortage
of Fuel Stocks
on
Physica~
2.18 Fuel stocks at the year end shalt be physicallv verif ir d to ascertain ihe quantitv at stock to
be conSidered for valuati -n and disclosure in Imancial statements.
Fuel stock as per accounting
records shall be adjusted for the shortage or excess. if any observed on physical verrf ication of
stocks. Valuation of shortage or excess. if any.
shall be lit the rate to be applied to the closing
stocks for the month in which the shortage or excess has been observed.
Basis for valuation
of Gas Consumption
ACCOUNTING
101
IF
....
.at
tl
I,
in materials stock
shall be provided for in the period in
which the shortages are observed.
Treatment
of Materials
Cost Variance
to the
"Reserve for Materials Cost Variance".
If as a result of such debit the net balance in this Reserve account is a debit
balance, the amount of debit balance
shall be charged to Revenue account for
the year.
102
3. BORROWINGS
AND INVESTW,ENTS
Credit
Usance Bills
issued as Collateral
Security
33 Debentures or any othet debt certificates issued as a collateral security shall not be recorded in
the books as a liability but be disclosed by way of
a note.
Provision
for Depreciation
or
Appreciation
in
3.4 No provision need be made for the depreciation in the market value of securities
(bonds and
debentures or govern ment promissory notes) held
by the board as investments (i.e. market value be, ing lower than the cost of the investments)
since
it would be a fair assumption in the case of such
securities that the securities would be held till
maturity when full value of the security would be
realised.
However, there may be securities in respect of which such an assumption about holding
till maturity does not hold good.
No provision
shall be created even in such cases for depreciation
in the value of investments
Similarly no provision
for any appreciation in the market value of investments shall be made by a Board.
ACCOUNTING
AREAS
4.1 The procedural matters relatidg to other accounting areas are laid down in this section.
Provision
for Doubtful
Accounting
for WritOff
of Bad Debts
of Unissued
Cheques
under authori-
value of Investment
4. OTHER
For Obsolescence
..i
103
l amount of insurance premium for this purpose is
. ,cientificallyestablished.
s'
Assets
4.9 Intangible assets of a Board shall be amorti:it:~dover the period estimated to be benefited.
A
,:..'oportionate amount (calculated with reference to
i.benefits during the year such as additional re\v~'1ue arising as a result of the asset) shall be char!ge.:l to revenue account for each of such years ben~'~ed
. ~.-...
'fl)Ar,rSMISSION
~fen..
.heei
Board.
Costs
:-4.8
Research and development costs incurred by
a Board as a result of which no tangible asset is
. acquired by the Board shall be written-off
in the
year of incurring the costs. This shall be done
"wen in cases where the R&D costs are expected to
result in an increase in revenue of future years. The
,-H&D expenditure for acquiring tangible assets
shall be treated like expenditure for acquiring any
, -':ther fixed asset.
Amor ttsa tion of Intangible
AC!
OF POWER
4.12 Contingent liability would mean an obligation relating to current year or past years which is
dependent upon the happening or non-happening
of an event. Example of contingent liabilities are:
abov
y, (
aVE
apit:
ilanc
~ain~
Jill t
teres
Duty/Port
Trust
Charges
ntion
.".
!isclosura of Contingent
4.1) T:1eamount
.
liabilities
of contingent
liabilities
(as on
ASSE
ges shall be credited to revenue unless the amounts are material in which case the portion, if any,
relating to import of capital assets shall be deducted from the cost of the assets.
tere!
J BN
?,
\
,,itere
s st
~CS
day
}e fi
'.'
.J
d (
aga
fur:
\ e.l/
_"s of f
",.,(ment
as 1=