General Ledger Management Fundamentals

Contents
Login to Oracle............................................................................................................................................ 3
Introduction to Oracle General Ledger......................................................................................................... 5
Chart of Account (COA):.............................................................................................................................. 6
Practice - Define Key Flexfield Segments (COA)......................................................................................... 7
Defining Segment Qualifiers...................................................................................................................... 13
Flexfield Qualifiers..................................................................................................................................... 15
Maintain Values of Chart of Account.......................................................................................................... 17
Conversion Type:....................................................................................................................................... 22
Practice - Define Currencies...................................................................................................................... 23
Practice - Verify Functional Currencies are Enabled (Required)................................................................28
Period Type & Calendar:............................................................................................................................ 29
Practice - Define an Accounting Calendar.................................................................................................30
Set of Books:............................................................................................................................................. 33
Practice - Define a Set of Books................................................................................................................ 36
Assigning GL Set of Book in Profile Option................................................................................................ 39
Open/Close Periods................................................................................................................................... 40
Practice - Open the First Accounting Period (Required)............................................................................42
Set Up Journal Categories & Sources....................................................................................................... 43
Manual Journal Entry................................................................................................................................. 44
Practice - Journal Entry.............................................................................................................................. 48
Practice - Create a Single Journal (Required)........................................................................................... 53
Manual Posting of Journal Entries............................................................................................................. 54
Reversal of Journal Entries........................................................................................................................ 57
Practice - Reverse Journal Entries............................................................................................................. 60
Import Journal entries from other sub ledgers........................................................................................... 64

Journal Entry Table:................................................................................................................................... 67
Cross Validation Rule:................................................................................................................................ 69
Practice - Define Cross-Validation Rules................................................................................................... 70
Security Rule:............................................................................................................................................ 73
Practice - Define Flexfield Security Rules:................................................................................................. 74
Dynamic Insertion & Code Combination Form........................................................................................... 77
Practice - Create Code Combinations........................................................................................................ 78
Alias Creation............................................................................................................................................ 79
Practice - Create Aliases............................................................................................................................ 80
Creation of Budget, Organization and Budget........................................................................................... 83
Inquiry of account balances and comparison of Actual Vs Budget.............................................................88
Practice - Define a Row Set (Required)..................................................................................................... 95
Practice - Define a Column Set (Required)................................................................................................97
Practice - Define a Content Set (Required)................................................................................................ 99
Practice - Define a Report (Required)...................................................................................................... 101
Creation of Financial Statement Generator.............................................................................................. 102
Defining Currency Rates.......................................................................................................................... 111
Defining Security Rules............................................................................................................................ 112
Closing Procedure.................................................................................................................................... 115
Consolidation Procedure.......................................................................................................................... 116
Summary Main Tables Used in GL:.......................................................................................................... 124
Major Interface Tables in GL:................................................................................................................... 127
General Ledger Training Manual
Page ii
Login to Oracle
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Page
Introduction to Oracle General Ledger

Overview
Oracle General Ledger is a comprehensive financial management solution that dramatically enhances
financial controls, data collection, information access, and financial reporting throughout the organization.
Oracle General Ledger provides tremendous flexibility for managing and streamlining the accounting
processes with an extremely versatile chart of accounts, accounting calendar and is the central repository of
accounting information, receiving transactions from both Oracle and non-Oracle sub-ledgers.
Oracle General Ledger
There are numerous functions available within the Oracle General Ledger to meet the business needs of
different types of organizations.
The main purposes of Oracle General Ledger (GL) module is:
-
to integrate and maintain all financial information including that of other Oracle modules
to inquire, report and distribute ad hoc reports as per business requirements.
to provide a complete audit trail
(Interaction with Other Modules)
Other Subledgers
Manufacturing
Customer
Relationship
Management
Projects
Oracle Financials
Human Resources
Management
(Interaction with other Modules)
Page
Chart of Account (COA):

Chart of Accounts - The account structure used to record transactions and maintain account balances.
Key Flexfield (KFF) the segments making up the account code structure that can be customized e.g. in GL
the Key Flexfield Name is Accounting Flexfield.
Segment the individual fields within an account number string or entity of the organizations.
Chart of Accounts (CoA)
CoA defines what segments each account for the organization consist of. The
CoA is made of accounting structure definition, Code combinations etc., The
objective of structuring CoA is to provide a simple, comprehensive,
understandable accounting structure that is flexible, easily maintained and
expandable.
You can define up to 30 segments for your account structure. You must define at
least two segments for your account structure, one for the balancing segment and
one for the natural account segment
Chart of Account Table:
FND_FLEX_ID_STRUCTURES
o
This table stores structure information about key flexfields as

entered from the Key Flexfield Segments window.
A structure is the entire definition of all the columns and the

meaning of the key flexfield. Structure definitions for the
accounting flexfield are stored in this table in records where
ID_FLEX_CODE = GL#.
The accounting key flexfield can have multiple structures, each

identified by a unique combination of ID_FLEX_CODE and
ID_FLEX_NUM.
Page
Practice - Define Key Flexfield Segments (COA)

Tasks
In this practice you will learn how to:
Define key flexfield segments
Freeze the flexfield definition
Business Situation
1. Define Key Flexfield Segments.

In the Application field, query Oracle General Ledger and the Flexfield Title. Accounting Flexfield and
enter the following information:
Code
XX_ACCOUNTING_FLEXFIELD
Title
XX Accounting Flexfield
Description
XX Chart of Accounts
View Name
GL_AFF_XX_VIEW
Freeze Flexfield Definition
No
Enabled
Yes
Segment Separator
Period (.)
Cross-Validate Segments
Yes
Freeze Rollup Groups
No
Allow Dynamic Inserts
Yes
2. Order each segment as follows:

Number
Name
Window
Column (List)
ValueSet (List)
Company
Company
SEGMENT1
XX_COMPANY
Cost Center
Cost Center
SEGMENT2
XX_COST CENTER
Account
Account
SEGMENT3
XX_ACCOUNT
Intercompany
Interco
SEGMENT4
XX_COMPANY
3.
Add the following additional information for each segment. To add the Flexfield Qualifiers, save the
segment and then select the Flexfield Qualifiers button.
Company
Cost Center
Account
Intercompany
Default Type
Constant
Default Value
00
Required
Yes
Yes
Yes
Yes
Security Enabled
Yes
Yes
Yes
Yes
Page
List of Values Prompt
CO
CC
ACCT
IC
Concatenated Description
Size
12
15
25
15
Flexfield Qualifier
Balancing
Cost Center
Natural Account
Intercompany
4.
Freeze and compile your Flexfield Definition.
Assumptions
Use Vision database
Replace XX with the number provided by your instructor
Use General Ledger, Vision Operations (USA) responsibility
Page
Solution - Define Key Flexfield Segments

Task
Define key flexfield segments
Freeze the flexfield definition
Solution
1. Open the Key Flexfield Segments window.

(N) Setup > Financials > Flexfields > Key > Segments
2.
Use the Find Icon to select the Application called Oracle General Ledger and the Title, Accounting
Flexfield.
3.
Position your cursor in the Title field and select the green + icon to insert a new record.
4. Enter the following information:

Code
Description
XX Chart of Accounts
View Name
GL_AFF_XX_VIEW
Freeze Flexfield Definition
No
Enabled
Yes
Segment Separator
Period (.)
Cross-Validate Segments
Yes
Freeze Rollup Groups
No
Allow Dynamic Inserts
Yes
(B) Segments
5.
Order the segments as follows:

Note: When you get an error message stating Your List of Values prompt is longer than your segment
size Select the OK button.
Page
Number
Name
Window Prompt
Column (List)
ValueSet (List)
Company
CO
SEGMENT1
XX_COMPANY
Cost Center
CC
SEGMENT2
XX_COST CENTER
Account
ACCT
SEGMENT3
XX_ACCOUNT
Intercompany
IC
SEGMENT4
XX_COMPANY
(B) Open
6.
Add the following additional information for each segment.

Company
Cost Center
Account
Intercompany
Default Type (LOV)
Constant
Default Value
00
Required
Yes
Yes
Yes
Yes
Security Enabled
Yes
Yes
Yes
Yes
Concatenated Description Size
12
15
25
15
List of Values Prompt
CO
CC
ACCT
IC
7.
To add the Flexfield Qualifiers, save the segment and then select the Flexfield Qualifiers button to check
the Enabled box on the corresponding qualifier.
Company
Cost Center
Account
Intercompany
Flexfield Qualifier
Balancing
Cost Center
Natural Account
Intercompany
Page 10
8.
Close the Segments and Segment Summary windows.
9.
Freeze the Flexfield Definition by selecting the Freeze Flexfield Definition checkbox on the Key Flexfields
Segments window and select OK to the warning message.
10. Select Compile and select the OK button to the warning messages. Select the Ok button on all three
messages.
Page 11
Page 12
Defining Segment Qualifiers

When you define a segment value in the Segment Values window, you
must also assign qualifiers which determine the account type (asset,
liability, or expense), whether budgeting is allowed, whether posting is
allowed and other information specific to the segment value. You must
enter the segment qualifier information whenever you define segment
values for any value set that is used by an account that uses segment
qualifiers.
General Ledger prevents you from changing these qualifiers for
segment values that you already defined, unless you first unfreeze your
Accounting Flexfield structure. When you change the Budget Entry or
Posting Allowed qualifiers for segment values that you already
defined, you should also make a corresponding change to all accounts
that include the value in the account code combination.
You can define the following segment qualifiers for your Accounting
Flexfield:
Account Type: Defines the account type for the natural account
segment value. You can enter only valid account types.
Budget Entry Allowed: Indicates whether General Ledger
should allow detailed budgeting to accounts with this segment
value.
Posting Allowed: Indicates whether General Ledger should
allow detailed posting to Accounting Flexfields with this
segment value.
Other Segment Qualifiers: You may have additional segment
qualifiers, such as Reconciliation, if your site uses localizations
for your country or region.
Page 13
Page 14
Flexfield Qualifiers
Used to identify certain segments in your Accounting Flexfield.
Setup > Financials > Flexfields > Key > Segments. Click on Flexfiled Qualifier button this form will
open.
Natural account segment Qualifier:. A natural account segment

contains values representing account types, such as cash, accounts
receivable, product revenue and salary expense. Enter Yes or No to
indicate whether the segment you are defining is your natural
account segment. You define only one natural account segment in
your account.
Define the balancing segment. General Ledger uses your balancing

segment to ensure that all journals balance for each value of your
balancing segment. General Ledger also uses your balancing
segment to ensure that entries that impact more than one balancing
segment use the appropriate intercompany or interfund
accounting.
Indicate whether the segment you are defining is a balancing
segment. You can define only one balancing segment for an
account. The segment you use as a balancing segment must be an
independent segment (it cannot use a dependent value set). Most
users of General Ledger designate company/organization or fund
as their balancing segment.
Define the Cost Center segment. Cost centers indicate functional

areas of your organization, such as Accounting, Facilities, Shipping,
and so on. Enter Yes or No to indicate whether the segment you
are defining is a Cost Center segment.
Oracle Assets and Oracle Projects require you to qualify a segment
Page 15
as cost center in your account.
(Optional) Define the intercompany segment. General Ledger

automatically uses the intercompany segment in account code
qualifiers, such as Reconciliation, if your site uses localizations
for your country or region.
Page 16
Maintain Values of Chart of Account

General Ledger Setup Financial FlexfieldKeyValues
Select the application as General Ledger

Select Title as Accounting Flexfield
Select structure
Select segment
Page 17
Click on Find
Page 18
Chart of Account Addition:

Click New function
Enter the Account code.
Enter the description
If it is a parent value then check parent check box
Click on qualifier field.
Select the qualifier for value:

o Allow budgeting = Yes
o Allow posting = Yes
o Account Type = Expenses or Revenue or Liability or Asset or Equity
Flexfield Tables:
o FND_FLEX_VALUES
o FND_FLEX_VALUES_TL
Inactivate a Chart of Account

General Ledger Setup Financial FlexfieldKeyValues
Select the application as General Ledger
Select Title as Accounting Flexfield
Select structure as NLC Accounting Flexfield
Select segment as Account or Cost Center or LOB or Sub Account
Page 19
Click on Find
Page 20
Put end date on To Field
Uncheck the enable check box
Or
Page 21
Conversion Type:
Define the functional currency for your set of books, or enable one of
the predefined ISO (International Standards Organization) currencies.
You should also define or enable any additional currencies you plan to use.
o Functional Currency (Local currency)
o Foreign Currency ( Other than Functional)
Conversion Type:
Use conversion rate types to automatically assign a rate when you convert foreign currency journal amounts
to functional currency equivalents. You enter daily conversion rates for specific combinations of foreign
currency, date, and conversion rate type. When you enter a foreign currency journal, General Ledger
automatically displays the predefined exchange rate based on the
currency, rate type (unless you are using the User rate type), and conversion date you enter. When you have
a User rate type, you enter the rate directly when you enter a foreign currency journal.
Additional Information: If you want to enter different daily rates for the same combination of fromcurrency, to
currency, and conversion date, you must define separate conversion rate
types.
General Ledger provides the following predefined daily conversion rate types:
Spot: An exchange rate which you enter to perform conversion based on the rate on a specific date. It applies
to the immediate delivery of a currency.
Corporate: An exchange rate you define to standardize rates for your company. This rate is generally a
standard market rate determined by senior financial management for use throughout the organization.
User: An exchange rate you specify when you enter a foreign currency
journal entry.
Oracle Table:
FND_CURRENCIES :
o This table stores currency information.
FND_CURRENCIES_TL :
o This table stores currency information description and language support.
GL_DAILY_CONVERSION_TYPES
o This table stores daily conversion rate types and their descriptions.
GL_DAILY_RATES
o The GL_DAILY_RATES table stores the daily conversion rates for foreign currency
transactions.
o Do not insert data directly into this table. Use the GL_DAILY_RATES_INTERFACE table to
load rates.
o If you use the Multiple Reporting Currencies feature, GL uses your daily rates to convert the
journals for your primary set of books to the appropriate reporting currencies when the
journals are copied to your reporting sets of books.
o Daily rate must be defined before you post journals in your primary set of books.
Page 22
Practice - Define Currencies

Tasks
Define currencies
Define conversion rate types
Define Daily rates
Business Situation
Your organization is about to start doing business with the country of Oraclia. The VP of Finance wants you to
define Oraclias currency, the Oraclian dollar, and a new conversion rate type called PRIVATE. He also asks
you to use the PRIVATE conversion rate type to enter a Daily rate for converting Oraclian dollars to U.S.
dollars in the latest open period. The Daily rate of 1.0671 U.S. dollars is equivalent to one Oraclian dollar.
Task
1. Open the Currencies window and enter XX_OCL as the currency code and XX Oraclian dollars as the
currency name.
Leave the Issuing Territory field blank.
Use a precision of 2.
Do not enter a minimum accountable unit.
2. Open the Conversion Rate Types window. Enter the name XX_PRIVATE and a description of the PRIVATE
conversion rate type.
3. Open the Daily Rates window. Enter the Oraclian currency code, XX_OCL in the From Currency field.
Enter any date in the latest open period.
Choose the XX_PRIVATE conversion rate type.
Enter a rate of 1.0671 USD to XX_OCL.
Page 23
Assumptions
Use Vision database
Page 24
Solution - Define Currencies

Solution
Define Currency
1.
Open the currencies window.

(N) Setup > Currencies > Define
2.
Enter XX_OCL in the Code field.
3.
Enter XX Oraclian Dollars in the Name field.
4.
Optionally enter a Description.
5.
Leave Issuing Territory and Symbol blank.
6.
Enter 2 for Precision and 5 for Extended Precision.
7.
Leave the Minimum Accountable Unit field blank.
8.
In the Effective Date From field, enter todays date. Leave the To field blank.
9.
Select the Enabled check box.
10. Save your work.
Page 25
Define Conversion Rate Types

11. Open the Conversion Rate Types window.
(N) Setup > Currencies > Rates > Types
12. Enter XX_PRIVATE.
13. Optionally enter a description.
14. Save your work and close this window.
Page 26
Define Daily Rates

15. Open the Daily Rates window.
(N) Setup > Currencies > Rates > Daily
16. In the Currency From field, select the currency you defined.
17. Tab to the Type field, and select your Conversion rate type.
18. Tab to the USD to XX_OCL field and enter 1.0671. Press the tab key again to populate the XX_OCL to
USD field. This field should populate with the value .9371192953.
19. Save your work.
Page 27
General Ledger User Procedure Manual

Overview
In this practice, you will verify functional currencies are enabled.
Assumptions
Replace XX with your terminal number or unique number.
You must have access to an Oracle Application Vision database or comparable training or test
instance at your site on which to complete this practice.
Tasks
Verify Functional Currencies are Enabled
1.
Responsibility = General Ledger, Vision Operations
2.
Navigate to the Define currencies window.
(N) Setup > Currencies > Define
3.
[F11] to enter query mode

Scroll over to the far right and check the Enabled box
4.
[Ctrl+F11] to execute the query
5.
Verify the USD currency is enabled.
6.
Ensure the following currencies are also available GBP, EUR and STAT.
Page 28
Period Type & Calendar:

The accounting calendar is based on a fiscal accounting year, e.g beginning on September 1 st and ending on
August 31st. It consists of twelve periods that reflects the fiscal calendar. The months within that calendar year
will be within that fiscal year and months not in that calendar year will be in the subsequent fiscal year. For
example
Aug 2005 = Aug FY2005
Sep 2005 = Sep FY2006
TABLE: GL_PERIODS
This table stores information about the accounting periods defined for a specific accounting
calendar.
Each row includes the start date and end date of the period, the period type, the fiscal year,
and the period number.
There is a many-to-one relationship between a row in this table and rows in the
GL_PERIOD_SETS table.
TABLE: GL_PERIOD_SETS
This table stores the calendars that are defined by using the Accounting Calendar window.
Each row includes the name and description of your calendar.
There is a one-to-many relationship between a row in this table and rows in the
GL_PERIODS table.
A GL_PERIOD_SET defines a grouping of GL_PERIODS. For example, a period set could be
a quarter, which is a set of 3 periods (in this case months) from the GL_PERIODS table. Or a
period set could be a year, a set of 12 periods from the GL_PERIODS table.
Page 29
Practice - Define an Accounting Calendar

Tasks
In this practice you will learn how to define:
New Period Types
Accounting Calendars
Business Situation
1. Define a new period type called XX_MONTH. Specify 12 periods for this calendar year.
2. Define an accounting calendar with the following information:
Name
XX_CALENDAR
Description
XX Calendar
3.
Enter the following information for your two-period calendar. Be sure to use the Period Type you defined
in step 1.
Prefix
Type
Year
Qtr
Num
From
To
Name
DEC
XX_MONTH
1999
12
01-DEC-1999
31-DEC-1999
DEC-99
JAN
XX_MONTH
2000
01-JAN-2000
31-JAN-2000
JAN-00
Assumptions
Use Vision database
Page 30
Solution - Define an Accounting Calendar

Tasks
In this practice you will learn how to define:
New Period Types
Accounting Calendars
Solution
1. Open the Period Types window.

(N) Setup > Financials > Calendars > Types
2.
Enter XX_MONTH for your Accounting Period Types.
3.
Enter 12 for the number of accounting Periods per Year.
4.
Select calendar as the Year Type from the list of values.
5.
Enter Description of XX_Month.
6.
Save your work.
7.
Close the window.
8. Open the Accounting Calendar window.

(N) Setup > Financials > Calendars> Accounting
9. Define an accounting calendar with the following information:
Name
XX_CALENDAR
Description
XX Calendar
10. Enter the following information for your two-period calendar.

Prefix
Type
Year
Qtr
Num
From
To
Name
DEC
XX_MONTH
1999
12
01-DEC-1999
31-DEC-1999
DEC-99
JAN
XX_MONTH
2000
01-JAN-2000
31-JAN-2000
JAN-00
11. Save your work.
Page 31
12. Close the window.

13. Select Current in the Decision Box.
14. Navigate to the Request window.
(M) View > Request (B) Find (B) Output
15. Review the report.
Page 32
Set of Books:
A Set of Books requires three elements
A Set of Books is a financial reporting entity which consists of 3Cs.
Chart of accounts
Accounting calendar
Currency
Table Name: GL_SETS_OF_BOOKS
This table stores information about the sets of books you define in the Oracle
General Ledger application.
Each row includes the set of books name, description, and functional
currency.
Page 33
Linking a Set of Books

to a Responsibility
Employees from HR
User ID
Many to many
relationship
Responsibility
AR Clerk
AP Manager
GL Supervisor
1 to 1
relationship
at a time
GL Set of Books
Chart of Accounts
Calendar
Currency
Page 34
Oracle General Ledger: Set of Books
GL_SETS_OF_BOOKS
GL_CODE_COMBINATIONS
GL_PERIOD_SETS
FND_ID_FLEX_STRUCTURES
GL_PERIODS
FND_CURRENCIES
GL_PERIOD_STATUSES
Page 35
Practice - Define a Set of Books

Tasks
In this practice you will learn how to define a Set of Books.
Business Situation
1. Define a standard set of books called XX_US Books with a short name of XX_US.
2.
Use your XX _ACCOUNTING_FLEXFIELD Chart of Accounts and the USD currency as the functional
currency for your set of books.
3.
Select your XX_CALENDAR from the list of values as the monthly calendar for your set of books.
4.
Allow one future enterable period.
5.
Allow Suspense Posting and Balancing Intercompany Journals.
6.
In the Note box on Defining Intercompany Accounts, click the OK button.
7.
Enter the following accounts:

Account
Account Code Combination
Retained Earnings
01.110.3310.01
Translation Adjustment
01.110.3510.01
Suspense
01.110.9920.01
Note: The default accounts defined here are a mask for the actual accounts, which will be used. For
instance, if an unbalanced journal were posted to balancing segment 02, suspense account 02.110.9920
would be used, and so on.
Assumptions
Use Vision database
Page 36
Solution - Define a Set of Books

Task
In this practice you will learn how to define a Set of Books.
Solution
1.
Open the Set of Books window.

(N) Setup > Financials> Books > Define
2.
In the Name field, enter XX US BOOKS.
3.
In the Short Name field enter XX_US.
4.
Optionally, enter a description in the Description field.
5.
From the list of values, select XX_ACCOUNTING_FLEXFIELD.
6.
Select USD as the Functional Currency.
7.
In the Name field of the Calendar Region, select XX_CALENDAR from the list of values.
8.
9.
Enter 1 in the Future Periods field.

Select the Closing Tab.
10. Enter the following:

Account
Account Code
Combination
Retained
Earnings
01.110.3310.00
Translation
Adjustmen
t
01.110.3510.00
11. Select the Journaling Tab.

12. Select the Balance Intercompany Journals.
13. Select Suspense checkbox.
14. Enter the following Suspense Account Code Combination: 01.110.9920.00.
Page 37
Future Period : Future Period means no. of future period for a set of Books means during period close
period Business can do the transaction but cannt post into GL.
Page 38
Assigning GL Set of Book in Profile Option

Navigation > System Administrator-> Profile System
Check on Responsibility Flag as shown below and Choose The General
Ledger Responsibility and provide Profile Name as shown below
And Click on Find Button
Responsibility Name
Page 39
Open/Close Periods
Opening a GL Period to enter/post the journal in General Ledger, in open Period you can Enter/Post the
Journal but in Future Period you can only Enter the Journals.
Navigation > SetupOpen / Close
Double Click on Open / Close as shown.
A Form showing Accounting Periods will be opened.

Now click on Open Next Period Button.
Now upon re-opening the Form you can see that the desired period is opened.
Page 40
TABLE NAME: GL_PERIOD_STATUSES
This table stores the statuses for your accounting periods.
Each row in this table includes the accounting period name status and application ID since other
applications maintain their calendars in this table.
Page 41

Overview
In this practice, you will open the first accounting period for your set of books.
Assumptions
Tasks
Open the First Accounting Period
You will convert summary balances into December of the prior accounting year
and detail balances for each period until cutover. The cutover period will be the
current calendar month. Open the appropriate periods.
Note: Translation and revaluation cannot be completed in the first open period.
1. Responsibility = XXGeneral Ledger Super User, XXBOOK
2. Navigate to the Open and Close Periods window
(N) Setup > Open/Close

First Period = The first December in your calendar (There will be two. Be
careful to choose the correct one.)
3. (B) Open
4. (B) Yes in the Decision window
5. Continue opening periods until the current period is the current month of the year.
Note: You should limit the number of periods you have open in order to improve
posting performance. This is particularly useful during implementations when you are
uploading balances from a legacy system. Instead of having a years worth of periods
open as you are uploading and posting to each period, open a couple of periods and
have a high number of future-enterable periods defined for your set of books.
Note: The number of future-enterable periods can be changed at any time in the Set of
Books window. After you have uploaded the balances for all the periods, open each
period to post the journal, then close older periods.
Page 42
Set Up Journal Categories & Sources

Responsibility: General Ledger, Vision Operations (USA)
(N) Setup > Journal > Categories
1.
Enter the name and description for a new category:

Category
Accrual - Demo
Description
2.
Month end accrual entry
Save your work.
(N) Setup > Journal > Sources

1.
Enter the name and description for a new category:

Source
Path - Legacy
Description
2.
Legacy Source
Save your work.
TABLE:
o
GL_JE_CATEGORIES ( For Category)
GJ_JE_SOURCES ( For Sources)
Page 43
Manual Journal Entry

Manual journal Entry will be created for adjustment, rectification of errors, Provisions, fund transfer
between banks etc.
Journal Work bench
General Ledger Journal Enter
Click on New Journals
Page 44
Journal Entry
The following data will be entered to create a manual Journal header are:
Journal Name
Period
Effective date
Currency
Functional Currency will default automatically
Category
Narration if required in the Description column.
Enter Dr. account code and amount
Enter Cr. account code and amount
Save
System will generate Journal Voucher number automatically
Click on Post button
Page 45
General Ledger Other Request Find

(B) View Output
View request
Request will be seen to identify the status of posting the journal.
Click on View output button
Posting status will be identified
Page 46
Page 47
Practice - Journal Entry

Tasks
In this practice you will learn how to create Journal Entries.
Business Situation
Create a Journal Batch
A memo from your controller informs you that the Consulting Department (# 420)
has purchased computers in the latest open period. The computers are valued at
$85,000, of which the office is paying $5,000 cash and the remainder will be
carried as a liability over the following year. An additional memo from your
controller informs you of $135,000 of one-time sales revenues earned by selling
these computers on credit. Record the journals for these two memos in one batch
using a batch control total.
91. Name your journal batch XX_Computer Purchases and Sales for the latest open period. Enter $220,000
in the optional Control Total field.
2.
Name your first journal entry XX_Computer Purchases, and enter Additions for the journal entry category.
Choose the USD currency and enter the following journal entry:
Account
Description
Debit
Credit
01-000-1560-21XX-000
Computers and Software
01-000-1110-21XX-000
Cash
5,000
01-000-2210-21XX-000
Accounts Payable
80,000
3.
85,000
Name your second journal entry XX_Computer Sales with the category of Revenue. Enter the following
journal entry:
Account
Description
Debit
Credit
01-000-1210-21XX-000
Accounts Receivable
01-420-4110-21XX-000
Revenue
135,000
135,000
Entering Headcount Information

The controller also wants to keep track of headcount statistics for Departments
410, 420, and 430 starting in the latest open period.
4.
Create a new batch. Name the journal batch XX_Employee Statistics for the latest open period.
5.
Name the journal entry XX_Employee Headcount and enter Headcount for the journal category. Choose
the STAT currency.
6.
Enter the following journal entry:

Account
Description
Debit
01-410-9110-21XX-000
Dept. 410 Headcount
100
01-420-9110-21XX-000
Dept. 420 Headcount
150
01-430-9110-21XX-000
Dept. 430 Headcount
100
Assumptions
Use Vision database
Page 48
Login information provided by your instructor
Page 49
Solution - Journal Entry

Task
In this practice you will learn how to create Journal Entries.
Solution
Create a Journal Batch
1.
Open the Find Journals window

(N) Journals > Enter (B) New Batch
2.
Name your journal batch XX_Computer Purchases and Sales for the latest open period.
3.
Enter 220000 in the optional Control Total field.
4.
Select the Journals button to open the Journals window.
5.
Name your first journal entry XX_Computer Purchases.
6.
Enter Addition for the journal entry category.
7.
Optionally, enter a description.
8.
Enter the journal entry as shown below:

Line
Account
Debit
Credit
10
01-000-1560-21XX-000
20
01-000-1110-21XX-000
5,000
30
01-000-2210-21XX-000
80,000
9.
85,000
Save your work. Select YES in the Decision Box that appears asking you: "There is a control total
violation."
10. Place your cursor in the Journal field and press the down arrow key to enter the second journal. Name
your second journal entry XX_Computer Sales with the category of Revenue. Enter the following journal
entry:
Line
Account
Debit
Credit
10
01-000-1210-21XX-000
135,000
Page 50
20
01-420-4110-21XX-000
135,000
11. Save your work and close the Journals window.
Entering Headcount Information

12. In the Batch window, arrow down in the Batch name field to start a new batch.
13. Name the new journal batch XX_Employee Statistics for the latest open period.
14. Select the Journals button.
15. Name the journal entry XX_Employee Headcount.
16. Enter Headcount for the journal category.
17. Choose the STAT currency.
18. Enter the journal entry as follows:
Line
Account
Debit (STAT)
10
01-410-9110-21XX-000
100.00
20
01-420-9110-21XX-000
150.00
30
01-430-9110-21XX-000
100.00
Credit (STAT)
19. Save your work. Answer yes in the Decision box to the message: "The debit total does not equal the
credit total."
Page 51
Page 52

Overview
In this practice, you will create a single journal that will reclass telephone charges from the Finance
department to the Administrative department.
Assumptions
Tasks
Create a Single Journal
1.
Responsibility = XXGeneral Ledger Super User, XXBOOK
2.
Navigate to the Enter Journals window
3.
(N) Journals > Enter
(B) New Journal

Journal Name = XXReclass
Period = Current period
Category = Reclass
Currency = Use default currency
Note: We did not enter a batch name for this batch. The batch name will be created for us.
4.
Enter the following journal:
Line
Account
10
01.310.5510.00
20
01.100.5510.00
Debit
Credit
500
Description
Telephone Charges
500
Transfer to Dept. 300
5.
Save
6.
Close windows until you are back at the Navigator.
Page 53
Manual Posting of Journal Entries

Journal entry imported from other modules will be posted manually.
General Ledger Post
Journal entry will be found in the following criterias

a. Period
b. Batch Name
c. Balance type
Actual
Budget
All
d. Enter debit
e. Enter credit
f. Control amount
Select one or more criterias from list of value
Click on Find button
Page 54
Select the journals to be posted and check the check box on the left hand side of the journal or batch.
Page 55
Click on post button
View request
Request will be seen to identify the status of posting the journal.
Posting status will be identified
Page 56
Reversal of Journal Entries

Journal entry will be reversed after posting into Oracle General Ledger for rectification of error.
General Ledger Journal Enter More Find
The Journal entry will be found through following categories:

a. Batch name
b. Journal Name
c. Source
d. Category
e. Period
f. Currency
g. Posting status
h. Balance type
i. Creation date
Select one or more criteria to find the journal for reversal
Click on Find Button
Page 57
Click on Reverse Journal/Batch

System will ask for the period in which you want to reverse the journal
Reversal can be done in the same the month or other open period.
Select the period and click on Ok
System will run the concurrent program for creating Reversal Journal
View request to find the status of the journal.
Page 58
Review the Journal
Click on Review Journal

Click on Check Fund/Reserve Fund and approve button.
Post the journal.
Page 59
Practice - Reverse Journal Entries

Tasks
Find a journal batch
Reverse an entry
Post a batch
Enter a new journal batch
Business Situation
A memo from the MIS department states "Please correct the charge for computers for the latest open period.
The proper charge is $87,000, not $85,000."
Find a Journal Batch.
1.
Query the journal batch XX_Computer Purchases and Sales.
2.
Locate the Computer Purchases journal entry.
Reverse an Entry.
3.
Reverse the journal entry in the latest open period using the More Actions button of the Journals window.
Posting the Batch.

4.
Post the reversal batch to negate the effect of the original batch. Note that the reversal batch will be
named Reverse "XX_Computer Purchases" <Date> <Time> <Request ID>.
Enter a New Journal Batch.
5. Create a new journal batch in the latest open period, named XX_Corrected Computer Purchases. Use
the Adjustment Category. Enter the following journal entry and post when finished.
Line
Account
Debit
Credit
Description
10
01-000-1560-21XX-000
87,000
Computer and Software
20
01-000-1110-21XX-000
5,000
30
01-000-2210-21XX-000
82,000
Cash
Accounts Payable
Assumptions
Use Vision database
Page 60
Solution: Post Journal Entries

Task
Find a journal batch
Reverse an entry
Post a batch
Enter a new journal batch
Solution
Find a Journal Batch
1.
Open the Find Journals window.

(N) Journals > Enter
2.
Enter XX% in the Batch field of the Find Batch window, and select (B) Find.
3.
Select the XX_Computer Purchases journal entry and select (B) Review Journal.
Page 61
Reverse an Entry
4.
From the Journals window, select (B) More Actions > (B) Reverse Journal to reverse the journal entry.
5.
Select the same period the journal was created in to reverse the journal, and select the OK button to the
message that appears.
Posting the Batch

6.
Post the reversal batch to negate the effect of the original batch. Note that the reversal batch will be
named Reverse "XX_Computer Purchases" <Date> <Time> <Request ID>.
7.
Find the reversing journal entry named Reverse "XX_Computer Purchases" <Date> <Time> <Request
ID>.
8.
Select (B) More Actions > (B) Post
Enter a New Journal Batch

9.
Open the Enter Journals window.
10. Select the New Batch button.

Page 62
11. Name your new journal entry XX_Corrected Computer Purchases and use the current open period.
12. Select the Journals button.
13. Enter the XX_Corrected Computer Purchase as the name of the journal and Adjustment for the category.
14. Enter the following journal entry:
Line
Account
Debit
Credit
10
01-000-1560-21XX-000
87,000
20
01-000-1110-21XX-000
5,000
30
01-000-2210-21XX-000
82,000
Description
Computer and Software
Cash
Accounts Payable
15. Select (B) More Actions > Post to post your new journal entry.
Page 63
Import Journal entries from other sub ledgers

Journal entries are imported program will be scheduled everyday, however in case manually import is
required following steps to be followed.
General Ledger Journals Import Run
The following date will be entered to import journal from other modules:
Select the source from the list of value
Select all Group id option

Click on Import Button
Page 64
System will ask are you sure you want to start Journal import?
Click on Yes
System will give you the id number for reference.
Check the request status

(B) View Output
View request
Request will be seen to identify the status.
Page 65
Page 66
Journal Entry Table:
GL_JE_BATCHES:
This table stores details of journal entry batches.
A batch is a grouping of journal entries.
In General Ledger, journal entries are posted in batches.
Each row in this table includes the batch name, status, running total debits and
credits for all entries in the batch, and other information.
GL_JE_HEADERS:
This table stores journal entry information.
There is a one-to-many relationship between journal entry batches and journal

entries.
Each row in this table includes the associated batch ID, journal entry name and
description, and other information about the journal entry.
GL_JE_LINES:
This table stores journal entry lines.
There is a one-to-many relationship between journal entries headers and journal

entry lines.
This table contains the information about the account and amount for each line of
the entry.
GL_IMPORT_REFERENCES:
This table stores sub ledger informations through GL_SL_LINK_ID.
This table has reference column like Reference1,.ReferenceN for storing subl
edger information like vendor name, invoice id, po_header_id, transaction id.
GL_JE_BATCHES:
This table stores details of journal entry batches.
A batch is a grouping of journal entries.
In General Ledger, journal entries are posted in batches.
Each row in this table includes the batch name, status, running total debits and
credits for all entries in the batch, and other information.
GL_JE_HEADERS:
This table stores journal entry information.
There is a one-to-many relationship between journal entry batches and journal

entries.
Each row in this table includes the associated batch ID, journal entry name and
description, and other information about the journal entry.
Page 67
GL_JE_LINES:
This table stores journal entry lines.
There is a one-to-many relationship between journal entries headers and journal

entry lines.
This table contains the information about the account and amount for each line of
the entry.
This table stores sub ledger informations through GL_SL_LINK_ID.
This table has reference column like Reference1,.ReferenceN for storing subl
edger information like vendor name, invoice id, po_header_id, transaction id.
Journal Entries
GL_INTERFACE
GL_JE_BATCHES
GL_JE_HEADERS
GL_JE_LINES
GL_BALANCES
Page 68
Cross Validation Rule:
Rules that govern what combination of segment values are valid.

Define crossvalidation rules to control the account combinations you want General Ledger to allow.
For example, you may decide that your sales cost centers, 600 to 699, should only enter amounts
to product sales accounts, 4000 to 4999.
Company uses cross-validation rules within the Oracle General Ledger to prevent the creation of
invalid GL accounts (Code Combination Id -CCID). Rules are defined system-wide and apply to all
system users. Each cross-validation rule specifies the ranges of values that are permissible to use
together, and, optionally, ranges that are not permissible to use together. Thus, for example, a very
simple rule might specify that only funding source values D1000 through D9999 may be used with 20
(fund segment Designated).Oracle checks all the cross-validation rules to ensure that the
combination is valid, whenever any component of the Oracle applications attempts to create a new
value/account (a combination of segment values that has not previously been used). If the
combination fails to pass any rule, the error message associated with that rule is presented. Whatever
transaction was in process is not allowed to continue until it has a valid digit combination.
You have to defined include and Exclude range for defining CVR.
Page 69
Practice - Define Cross-Validation Rules

Tasks
In this practice you will learn how to define a cross-validation rule that disallows use of account 6010
with any cost center other than cost center 310.
Business Situation
Define a cross-validation rule that disallows use of account 6010 with any cost center other than cost
center 310.
1.
Query on the following information.

Field Name
Information
Application
Flexfield Title
Accounting Flexfield
Structure
2.
Enter the following information for the Rule and Rule Elements.
Security Rules
Name
XX_CVR
Description
Account 6010 valid only with CC 310
Error Message
XX_CVR: Account 6010 valid only with CC 310
Error Segment Name
Account
From
01-DEC-1999
Rule Elements
Low
High
Include
00.000.0000.00
ZZ.ZZZ.ZZZZ.ZZ
Exclude
00.000.6010.00
ZZ.309.6010.ZZ
Exclude
00.311.6010.00
ZZ.ZZZ.6010.ZZ
Assumptions
Use Vision database
Page 70
Solution - Define Cross-Validation Rules

Task
In this practice you will learn how to define a cross-validation rule that disallows
use of account 6010 with any cost center other than cost center 310.
Solution
1.
Open the Cross-Validation Rules window.

(N) Setup > Financials > Flexfields > Key > Rules
2.
Query on the following information.

Field Name
Information
Application
Flexfield Title
Structure
3.
Enter the following information for the Rule and Rule Elements.
Security Rules
Name
XX_CVR
Description
Account 6010 valid only with CC 310
Error Message
XX_CVR:Account 6010 valid only with CC 310
Error Segment Name
Account
From
01-DEC-1999
Rule Elements
Low
High
Include
00.000.0000.00
ZZ.ZZZ.ZZZZ.ZZ
Exclude
00.000.6010.00
ZZ.309.6010.ZZ
Exclude
00.311.6010.00
ZZ.ZZZ.6010.ZZ
4.
Save your work.
Page 71
Page 72
Security Rule:
Define Security Rules to restrict user access to certain account segment values.
These rules also extend security to the standard Trial Balance and Account Analysis reports.
Page 73
Practice - Define Flexfield Security Rules:

Tasks
In this practice you will learn how to define a Flexfield Security Rule preventing access to Cost Center
110 by the XX_US_Controller responsibility.
Business Situation
1. Define a rule to limit the use of Cost Center Value 110 by the XX_US_Controller responsibility.
2.
Open the Define Security Rules window using the Find Key Flexfield Segment window. Query the Key
Flexfield values based on the following information.
Field Name
Information
Application
Title
Structure
Segment
Cost Center
3.
Enter the following information for Security Rules and Rule Elements.
Security Rules
Name
XX_FFS
Description
Cost Center 110 Not Valid for this Responsibility
Message
XX_FFS: Cost Center 110 Not Valid for this Responsibility
Security Rule Elements

Type: Include
From 000 To ZZZ
Type: Exclude
From 110 To 110
4.
Save your work.
5.
Assign the XX_FFS rule to the Oracle General Ledger application and XX_US_Controller Responsibility.
6.
Save your work.
7.
Go to the Navigator and Select the Black Hat. Select XX_US_CONTROLLER (this refreshes the view of
the tables to enable the security rule). N: Journals > Enter (B) New Journal Name Journal XX Test FFS
Rule Enter Line Number: 10 Enter Account: 01-110-5800-0000-000 and see error message.
Assumptions
Use Vision database
Page 74
Solution - Define Flexfield Security Rules

Task
Define a rule to limit the use of Cost Center Value 110 by the XX_US Controller responsibility.
Solution
1.
Open the Define Security Rules window using the Find Key Flexfield Segment window. Query the Key
Flexfield values based on the following information.
(N) Setup > Financials > Flexfields > Key > Security > Define
Field Name
Information
Application
Title
Structure
Segment
Cost Center
2.
Enter the following information for Security Rules and Rule Elements.
Security Rules
Name
XX_FFS
Description
Cost Center 110 Not Valid for this Responsibility
Message
XX_FFS: Cost Center 110 Not Valid for this Responsibility
Rule Elements
Include
000-ZZZ
Exclude
110-110
3.
Save your work.
4.
Select (B) Assign
5.
Assign this rule to the XX_US Controller responsibility.
Page 75
6.
Enter or select from the list of values Oracle General Ledger in the Application field of the Security Rules
region.
7.
Enter or select from the list of values XX_US Controller in the Responsibility field.
8.
Enter XX_FFS in the Name field.
9.
The Description and Message will default in.
10. Save your work.
Page 76
Dynamic Insertion & Code Combination Form
Dynamic insertion is used to create your code combination dynamically during Journal Entry.
If Dynamic Insertion is on while creation COA then code combination automatic generated in code
combination form otherwise you have to generate it manually by entering code combination in code
combination form.
TABLE :
VIEW :
This table stores valid account combinations for each accounting flexfield structure in Oracle
General Ledger.
Associated with each account are certain codes and flags, including whether the account is
enabled and whether detail posting or detail budgeting is allowed.
This table references the CODE_COMBINATION_ID, which is the foreign key used by Oracle
Applications in tracking an account combination.
GL_CODE_COMBINATIONS_KFV
This view stores concatened values for each accounting flexfield structure in Oracle General
Ledger.
Concatenated column name is CONCATENATED_SEGMENTS.
Page 77
Practice - Create Code Combinations

Responsibility: Demo Vision Operations, USA
N > Setup > Accounts > Combinations
1.
In the GL Accounts window, select the list of values in the Account field.
2.
Enter the following values:

Company
00 Corporate
Cost Center
100 Cost Center
Account
1000 Cash
3.
Select the OK button.
4.
Verify that the Enabled check box is selected.
5.
Save your work.
Page 78
Alias Creation
You can create the shorthand alias for your existing code combination.
Alias will save the End user time for entering transactions.
Page 79
Practice - Create Aliases

Tasks
In this practice you will learn how to create a Shorthand Alias for the Cash account.
Business Situation
Create an alias for the Cash account.

Use the following information:
Field
Enter
Application
Flexfield Title
Structure
Assumptions
Use Vision database
Use your XX_US Controller Responsibility
Page 80
Solution - Create Aliases

Task
In this practice you will learn how to create a Shorthand Alias for the Cash account.
Business Situation
Create an alias for the Cash account.
Use the following information:

Field
Enter
Application
Flexfield Title
Structure
Solution
1.
Open the Shorthand Aliases window.

(N) Setup > Financials > Flexfields > Key > Aliases
2.
Use the Find icon to find your Structure and Chart of Accounts.
3.
In the Shorthand region, select the Enabled checkbox.
4.
In the Max Alias Size field, enter 4.
5.
In the Prompt field, enter Alias.
6. In the Aliases, Description tabbed region, enter:

Alias
Cash
Template
01.110.1000
Description
Cash account for Cost Center 110
7.
Save your work
Page 81
Note: The first time you set up an account alias, you must go in and unfreeze, refreeze, and recompile
the accounting key flexfield. This does not have to be done again.
8.
Open the Key Flexfield Segments window.

(N) > Setup > Financials > Flexfields > Key > Segments
9.
Use the Find icon to locate:

Field
Enter
Application
Flexfield Title
10. In the Structures region, scroll down and place your cursor on XX_ACCOUNTING_FLEXFIELD.
11. Unselect the Freeze button. Click the OK button on the message that appears.
12. Select the Freeze button again. Click the OK Button on the message that appears.
13. Select the Compile button. Click the OK button on all the messages that appear.
Page 82
Creation of Budget, Organization and Budget

General Ledger Budget Define Budget
Budget Definition
The following date will be entered to create a Budget:
Enter Budget name
Enter description (optional)
Select the status as Current or Open.
Select first and Last budget period
Save
Open Next Year

Click on Open Next Year
System will open the budget for transaction through concurrent request.
General Ledger Budget Define Organization
Budget Organization Definition
Enter Budget Organization Name
Enter the description
Select ordering segment as Account
Select the display sequence for Budget journal entry
Save
Enter the line number as 10
Select the range of Accounts required budget
Save
Page 83
Assign the Range if Code Combination never has been used.

Click on Range Assignments
Page 84
On saving the system will run a concurrent request to assign the range of accounts for budget.
View request
Request will be seen to identify the status.
General Ledger Budget Enter Amount
Budget Journal Creation
Select the Budget form list of Value
Select the Organization
Select the Accounting period from
Click on the Work bench line
Enter on OK button
Enter the entire budget amount in First period for each account code
Save
Page 85
Post Budget
Click on Post button
Page 86
Page 87
Inquiry of account balances and comparison of Actual Vs Budget

Inquiry the Actual balance and comparisons between Actual and Budget
General Ledger Inquiry Account
Actual Inquiry
The following parameter can be selected to view the account balances and comparison between Actual and
Budget
Accounting period from
Accounting period To
Currency
o Single currency or
o All currency
Primary balance type
o Actual
o Budget
Select budget
o Encumbrance
Secondary balance type
o Actual
o Budget
Select budget
o Encumbrance
Click on account Line
Select the range of account to be inquired
Enter on Ok button
Click on Show balances button to see the summary balances
Page 88
Click on journal details to see the journals.
Click on Show Full Journal to see the individual journals or drill down to see the transaction header
details.
Page 89
Click on Show transaction to see the transaction details.
Page 90
General Ledger Inquiry Account

Actual Vs Budget Inquiry
The following parameter can be selected to view the comparison between Actual and Budget
Accounting period from
Accounting period To
Currency
o Single currency
Primary balance type
o Budget
Select budget
Secondary balance type

o Actual
Page 91
Click on account Line

Select the account or range of account to be inquired
Enter on Ok button
Click on Show Balance button to see balances
Page 92
General Ledger Inquiry Fund

The following parameter can be selected to view the comparison between Budget, Encumbrance and Actual
Select the budget form the list of value
Sect the Account Type as Year to date extended
Sect the current period from List of value
Click on the Account field and select the accounts from the list of values.
Enter on Ok Button
Find the Budget, Encumbrance, Actual and Funds available.
Page 93
Page 94

Overview
In this practice, you will define a row set.
Scenario: A memo from your controller requests a five-month overhead summary report showing
actual balances rounded to thousands for departments 310, 350, and 375 combined. In the first step,
you will create a row set identifying the Account Assignments (ranges) for the report and a Calculation
(total).
Assumptions
Tasks
Create a Row Set
1. Navigate to the row set definition window
(N) Reports > Define > Row Set

Name = XXRow Set
Description = Overhead Summary
2.
(B) Define Rows
3.
Assign the following accounts, save and proceed after entering each line:
Line
Line Item
Indent
Skip
Line
After
Account Range Low
Account Range High
10
OVERHEAD
20
Salaries
01-410-5800-0000-000
01-430-5800-0000-000
30
Airfare
01-410-7640-0000-000
01-430-7640-0000-000
40
Car Rental
01-410-7650-0000-000
01-430-7650-0000-000
50
Miscellaneous
01-410-7740-0000-000
01-430-7740-0000-000
4.
Assign the following for the TOTAL row.
Line
100
Yes
Line Item
TOTAL
5.
Specify the following formatting:

Indent = 0
Before = After: =
6.
(B) Calculation
Page 95
Seq
10
Operator
+
Low
11
High
99
Run an Ad Hoc Report

7.
Navigate to the request submission window
(N) Reports > Request > Financial
8.
(B) Define Ad Hoc Report

Title = Overhead Summary
Row Set = XXRow Set
Column Set = PTD,QTD,YTD Actual
9.
(B) OK
Period = May-02
10. (B) Submit

11. (M) View > Requests to view output online
Run the Row Set Detail Listing Report
12. Navigate to the Standard Request Submission form
(N) Reports > Request > Standard

Request Name = FSG - Row Set Detail Listing
Row Set Name = XXRow Set
13. (B) Ok
14. (B) Submit Request
Run the Row Set Summary Listing Report

Request Name = FSG - Row Set Summary Listing
17. (B) Submit Request

Page 96

Overview
In this practice, you will define a column set. Note that this practice requires 4 prior periods to be
open. Since the first open period is December, this practice will not work in the calendar months of
January through April. In that case, simply define the correct number of columns to make this lab
work. This practice will be revised in a future revision.
Assumptions
Tasks
Create a Column set
1.
Navigate to the Column Set definition form
(N) Reports > Define > Column Set

Name = XXColumn Set
Description = 5 Month Rolling Summary
2.
(B) Build Column Set
3.
Enter the following:
Sequence
10
20
30
40
50
Name
POI-4
POI-3
POI-2
POI-1
POI
Amount
Type
PTD-Actual
PTD-Actual
PTD-Actual
PTD-Actual
PTD-Actual
Offset
-4
-3
-2
-1
Format
Mask
9,999,999
9,999,999
9,999,999
9,999,999
9,999,999
4.
60
TOTAL
9,999,999
Save
Create the heading

5.
(B) Create Default Heading

Heading = * indicates > $1,000,000
Column 60: Replace &POI0 with TOTAL
6.
(B) OK to close the window
7.
(B) Define Columns

Note: Position is the number of characters from the left margin where the column
will appear. Sequence is used for calculations and has no impact on positioning
of the column.
8.
Scroll down to the TOTAL column (Sequence 60)
9.
In the Total column select the Calculations button

Page 97
10. Enter the following:

Seq
10
Operator
+
Low
10
High
59
11. Close the Calculations window

12. (B) Exceptions
Flag = *
Description = Greater Than $1,000,000
Condition = Greater Than
Constant = 1000000
13. Save
Run an Ad Hoc Report
14. Navigate to the request submission form
15. (B) Define Ad Hoc Report

Title = 5 Month Rolling Overhead Summary
Row Set = XXRow Set
Column Set = XXColumn Set
16. (B) OK
Period = May-02
17. (B) Submit
18. View the output online
Run the Column Set Detail Listing Report

Request Name = FSG - Column Set Detail Listing
Column Set Name = XXColumn Set
20. (B) Ok
21. (B) Submit
22. View your request online
Run the Column Set Summary Listing Report

Request Name = FSG - Column Set Summary Listing
24. (B) Submit

25. View your request online
Page 98

Overview
In this practice, you will create a content set.
Scenario: A memo from the controller requests separate Overhead Summary
reports for each of the Sales departments. To do this, you must create a Content
Set for your existing XX5 Month Rolling Overhead report.
Assumptions
Tasks
Define the content set
1. Navigate to the Content Set definition form
(N) Reports > Define > Content Set

Name = XXPE Content Set
Description = PE on Dept
Seq = 10
Segment
Low
High
Display
Company
Department
410
430
PE
Account
Sub-Account
Product
2. Save
Run your XX5 Month Rolling Overhead Report adding your XXPE Content Set

Report = XX5 Month Rolling Overhead
Period = May-02
Content Set = XXPE Content Set
4.
(B) Submit
5.
View the output online
6.
(B) Next to view each Departments page

Note: If the periods in your accounting calendar contain varying number of days, such as a monthly
calendar that contains 28 days in one period and 31 in another, you can still schedule financial schedules
to run on the last day of every period. To do this, enter a number greater than the maximum number of
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days in any month, such as 32, in the Run Day field of the Concurrent Request Schedules window.
Doing so automatically tells the system to run the schedule on the last day of every period. The
Scheduler/PreReleaser concurrent manager must be running to use advanced scheduling.
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Overview
In this practice, you will combine a row set and a column set to define a report.
Assumptions
Tasks
Define the report
1. Navigate to the Report definition form
2.
(N) Reports > Define > Report

Name = XX5 Month Rolling Overhead
Title = 5 Month Rolling Overhead
Row Set = XXRow Set
Column Set = XXColumn Set
Save
Submit the report
4.

Report = XX5 Month Rolling Overhead
Period = May-02
(B) Submit
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Creation of Financial Statement Generator

General Ledger Report Define Row Set
Define Row
General Ledger Report Define Row Set
Creation of Row Set
Row 1
Enter row Set name
Enter description
Click on Define Row button
Enter Line item as Profit & Loss account for the period end.
Enter line = 10
Indent = 10
Line to skip after = 2
Save
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Row 2
Press Down arrow key by keeping the cursor in line field

Enter line = 20
Enter Line item as Total Sales
Indent = 0
Line to skip after = 1
Save
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Enter on Account Assignment button

Select + sign
Select the range of revenue account and Display.
Activity = net
Select the set of Books
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Row 3
Save
Press Down arrow key

Enter Line item as Discount
Enter line = 30
Indent = 0
Line to skip before = 2
Check the Change sign box.
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Row 3
Press Down arrow key

Enter Line item as Net Sales
Enter line = 40
Indent = 0
Line to skip before = 1
Check the Change sign box.
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Click on Calculation button

Enter sequence 1
Select operator enter
Select sequence from and to 30 and 30 respectively.
Save
Similar process need to be followed for expenditure items.
General Ledger Report Define Column set

Column Set
Enter column Name
Enter description
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Click on define columns
Position =10
Sequence =10
Format mask = 9,999,999.99
Factor = Units
Amount type = YTD-Actual
Currency = SAR
Save
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Similar process need to be followed for others.
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General Ledger Report Define Reports

Define financial Report
Enter Report name
Enter title Name
Enter description
Attach row set and column set from list of Value
Rounding option calculate and round
Level of details Financial Analyst
Out put option Text
Save
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General Ledger Report Request financials

Run FSG
Select the Financial report from the list
Select the Currency from list and period
Save or submit
System will submit the request and print the out put
Request id available in the request is field.
View Output
General Ledger Other Request Find View out put
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Defining Currency Rates

General Ledger SetupCurrency Rates Daily
Enter the From-Currency -- the currency you want to convert from using the rates you enter.
Enter the To-Currency. If you enter the same currency as your from-currency, you will receive
an error.
Enter the Conversion Date and Type

Enter the conversion rate.
Save
Note:
Spot: An exchange rate which you enter to perform conversion based on the rate on a specific date. It applies
to the immediate delivery of a currency.
Corporate: An exchange rate you define to standardize rates for your company. This rate is generally a
standard market rate determined by senior financial management for use throughout the organization.
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Defining Security Rules

General Ledger SetupFinancials Flex fieldsKeySecurityDefine
In the Segment Values block, identify the value set to which your values belong and click ok.
Click on Find
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In the Security Rule region, enter a name and description for your security rule.
Enter a message for this security rule.
Define the security rule elements that make up your rule, Select department Range to include
or Exclude.
Save your changes.
Click on Assign
In the Security Rules block, enter the application and responsibility name to which you want to
assign security rules.
Enter the name of a security rule you want to assign to this responsibility.
Save your changes.
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Page 115
Closing Procedure
General Ledger SetupOpen/ Close
Transfer data from all of your sub ledgers
Run the Journal Import process. This will be done automatically from the sub ledger systems.
Close the period for each sub ledger. This prevents future sub ledger transactions from being posted
to General Ledger in the same period.
Review the imported journal entries in Oracle General Ledger.
Post the imported journal entries.
Generate all recurring journals.
Post all journal entries, including: manual, recurring, stepdown allocations, and reversals.
Update any wrong journal entries and then post them again.
Close the last period of the fiscal year using the Open and Close Periods window.
Open the Next Period
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Consolidation Procedure
General Ledger Consolidation Workbench
Select the parent company i.e Consolidation Company.

Select The Period
Select balance type as Actual.
Click on Find Button.
System will Display the Subsidiaries as you mapped with System.
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Select the subsidiary & click on Mapping or mapping Set.
Define the mapping rules between consolidation set of Books & Subsidiary Set of Books.
Segment rules define mapping as per Chart of Accounts.
Define Account Rules.

Account rules will override Segment rules.
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If the mapping rules are defined; proceed to transfer the data to Consolidation Company Books.
Select the Amount Type as PTD. If you are transferring for the First Time then select YTD.
Select the periods of Consolidation.
Select Transfer to run the consolidation process.
System will run the Consolidation & journal Import process.
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Go to Consolidation workbench & query the status.
Review the Consolidation Journal

System automatically provides the journal category as Consolidation & source as Consolidation.
Page 120
Post the Journal.

If you find the journal imported is not having correct information then delete this unposted journal &
run the process again.
If already posted the incorrect journal then reverse the incorrect journal & run the consolidation
process after correcting the mapping.
Query the Consolidation workbench.
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Click on Elimination to elimination intercompany transactions.

Set the elimination transaction accounts.
User can also enter the elimination journal if required.
Provide the accounts.
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Enter Balancing options.
Generate the Elimination Transaction
Page 123
Generate the required Consolidation reports.
Page 124
Summary Main Tables Used in GL:
FND_CURRENCIES
o This table stores information about currencies.

o Each row includes a currency code, name of the currency, the territory code of the issuing
country, precision, the symbol denoting the currency and descriptive flexfield attribute
columns.
o AOL uses the information in this table to display dynamic currency values.
o The Multiple Reporting Currencies feature uses this table to determine conversion rates.
GL_PERIOD_SETS
o This table stores the calendars that are defined by using the Accounting Calendar window.
o Each row includes the name and description of your calendar.
o There is a one-to-many relationship between a row in this table and rows in the
GL_PERIODS table.
o A GL_PERIOD_SET defines a grouping of GL_PERIODS. For example, a period set could be

a quarter, which is a set of 3 periods (in this case months) from the GL_PERIODS table. Or a
period set could be a year, a set of 12 periods from the GL_PERIODS table.
GL_PERIODS
o This table stores information about the accounting periods defined for a specific accounting
calendar.
o Each row includes the start date and end date of the period, the period type, the fiscal year,
and the period number.
o There is a many-to-one relationship between a row in this table and rows in the
GL_PERIOD_SETS table.
GL_PERIOD_STATUSES
o This table stores the statuses for your accounting periods.

o Each row in this table includes the accounting period name status, and application ID since
other applications maintain their calendars in this table.
FND_ID_FLEX_STRUCTURES
o This table stores structure information about key flexfields as entered from the Key Flexfield
Segments window.
o A structure is the entire definition of all the columns and the meaning of the key flexfield.
Structure definitions for the accounting flexfield are stored in this table in records where
ID_FLEX_CODE = GL#.
o The accounting key flexfield can have multiple structures, each identified by a unique
combination of ID_FLEX_CODE and ID_FLEX_NUM.
GL_DAILY_CONVERSION_TYPES
o This table stores daily conversion rate types and their descriptions.
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GL_DAILY_RATES
o The GL_DAILY_RATES table stores the daily conversion rates for foreign currency
transactions.
o Do not insert data directly into this table. Use the GL_DAILY_RATES_INTERFACE table to
load rates.
o If you use the Multiple Reporting Currencies feature, GL uses your daily rates to convert the
journals for your primary set of books to the appropriate reporting currencies when the
journals are copied to your reporting sets of books.
o Daily rate must be defined before you post journals in your primary set of books.
GL_JE_BATCHES:
o This table stores details of journal entry batches.

o A batch is a grouping of journal entries.
o In General Ledger, journal entries are posted in batches.
o Each row in this table includes the batch name, status, running total debits and credits for all
entries in the batch, and other information.
GL_JE_HEADERS:
o This table stores journal entry information.

o There is a one-to-many relationship between journal entry batches and journal entries.
o Each row in this table includes the associated batch ID, journal entry name and description,
and other information about the journal entry.
GL_JE_LINES:
o This table stores journal entry lines.

o There is a one-to-many relationship between journal entries headers and journal entry lines.
o This table contains the information about the account and amount for each line of the entry.
o This table stores sub ledger information through GL_SL_LINK_ID.

o This table has reference column like Reference1,.ReferenceN for storing subl edger
information like vendor name, invoice id, po_header_id, transaction id.
GL_JE_SOURCES
o This table stores information about the seeded sources like Payables, Receivables and
defined new sources in case of data conversions from legacy.
GL_JE_CATEGORIES
o This table stores information about the seeded categories like additions, adjustments and
defined new categories as per business process.
GL_SETS_OF_BOOKS
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o This table stores information about the sets of books you define in the Oracle General Ledger
application.
o Each row includes the set of books name, description, and functional currency.
o The MRC_SOB_TYPE_CODE column in this table indicates the reporting currency option you
specified for the set of books.
o This table stores valid account combinations for each accounting flexfield structure in Oracle
General Ledger.
o Associated with each account are certain codes and flags, including whether the account is
enabled and whether detail posting or detail budgeting is allowed.
o This table references the CODE_COMBINATION_ID, which is the foreign key used by Oracle
Applications in tracking an account combination.
GL_BALANCES
o This table stores net debit and net credit information for detail and summary accounts.
o The information is stored as actual, budget, and encumbrance amounts. It also stores
functional currency, foreign currency, and statistical balances for each accounting period that
has ever been opened.
o GL_BALANCES is populated by the system during the GL Post and Summary Account
Template Definition.
o It is used for standard account inquiries and for Financial Statement Generator (FSG)
reporting.
GL_BUDGETS
o This table stores information about your budgets. Each row includes:
GL_BUDGET_ENTITIES
o
This table stores information about budget organizations. Each row includes:
Organization name
Description
Set of books ID
Optional password
GL_BUDGET_ASSIGNMENTS
o
Budget name
First and last period names
Date created
Status
This table stores the accounts that are assigned to each budget organization. Each row
includes:
Currency assigned to the account
Entry code for the account
GL_BUDGET_VERSIONS
o
This table stores information about the different versions of budgets that you have created.
There is one row in this table for each row in the GL_BUDGETS table.
Page 127
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Major Interface Tables in GL:

o
GL_INTERFACE
o
This interface table is used to import Journal data from legacy and from sub ledger.
After inserting data we have to run Journal Import Program to insert data into base tables.
Value in STATUS column should be NEW.
Summary of Journal import can be view through JOURNAL IMPORT EXCECUTION REPORT.
After running Journal Import STATUS column changed to error records like EP01,EF01 .
GL_DAILY_RATE_INTERFACE
o
Use the GL_DAILY_RATES_INTERFACE table to load daily conversion rates for foreign currency
transactions into the GL_DAILY_RATES table.
Do not insert data directly into GL_DAILY_RATES
Daily conversion rates will be automatically copied into the GL_DAILY_RATES table by database
triggers on GL_DAILY_RATES_INTERFACE table. You do not need to run any import programs.
Page 129

General Ledger Management Fundamentals

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Contents

Import Journal entries from other sub ledgers........................................................................................... 64

General Ledger Training Manual

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General Ledger Training Manual

Introduction to Oracle General Ledger

Oracle General Ledger

(Interaction with other Modules)

General Ledger Training Manual

Chart of Account (COA):

This table stores structure information about key flexfields as

A structure is the entire definition of all the columns and the

The accounting key flexfield can have multiple structures, each

General Ledger Training Manual

Practice - Define Key Flexfield Segments (COA)

Define key flexfield segments

Freeze the flexfield definition

1. Define Key Flexfield Segments.

Freeze Flexfield Definition

Freeze Rollup Groups

Allow Dynamic Inserts

2. Order each segment as follows:

General Ledger Training Manual

List of Values Prompt

Freeze and compile your Flexfield Definition.

Use Vision database

Replace XX with the number provided by your instructor

Use General Ledger, Vision Operations (USA) responsibility

General Ledger Training Manual

Solution - Define Key Flexfield Segments

Define key flexfield segments

Freeze the flexfield definition

1. Open the Key Flexfield Segments window.

4. Enter the following information:

Freeze Flexfield Definition

Freeze Rollup Groups

Allow Dynamic Inserts

Order the segments as follows:

Add the following additional information for each segment.

Default Type (LOV)

Concatenated Description Size

List of Values Prompt

General Ledger Training Manual

Close the Segments and Segment Summary windows.

General Ledger Training Manual

General Ledger Training Manual

Defining Segment Qualifiers

General Ledger Training Manual

General Ledger Training Manual

Used to identify certain segments in your Accounting Flexfield.

Natural account segment Qualifier:. A natural account segment

Define the balancing segment. General Ledger uses your balancing

Define the Cost Center segment. Cost centers indicate functional

as cost center in your account.

(Optional) Define the intercompany segment. General Ledger

General Ledger Training Manual

Maintain Values of Chart of Account

Select the application as General Ledger

General Ledger Training Manual

General Ledger Training Manual