Documenti di Didattica
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[AnOfficialDescription]
[Ver.3.1]
[May,2013]
ZKTecoInc.
www.zktime.me
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Table of Contents:
Copyright & Legal Notices.................................................................................................. - 3 -
Chapter at a Glance ............................................................................................................ - 4 -
Glossary & Conception .............................................................................................................................. 5
1.Software Intallation & Registration ......................................................................................................................... 6
1.1. Basic Information about ZKTime.Net ............................................................................... 6
1.2. Software Installation. ....................................................................................................... 6
1.3. Software Uninstallation. .................................................................................................. 8
1.4. Software Registration. ..................................................................................................... 9
1.5. ZKTime.Net MEMETray Menu. ....................................................................................... 10
2.Setting up Attendance Rules............................................................................................. 11
2.1. System Setting Steps Overview. ..................................................................................... 11
2.2. Set up General Information. ........................................................................................... 12
2.3. Email Set. 12
2.4. Plan Task. 13
2.5. Employee Group. ........................................................................................................... 13
2.6. Setup Company Management. ........................................................................................ 14
2.7. Setup Pay Class. ............................................................................................................. 16
2.8. Setup Pay Code. ............................................................................................................. 18
2.9. Setup Time Period. ........................................................................................................ 19
2.10. Break Manage. ............................................................................................................. 20
2.11. Rounding Set. .............................................................................................................. 21
2.12. Shift Set 22
2.13. Set Cycle Shift. ............................................................................................................. 23
2.14. Set Work Code. ............................................................................................................ 24
2.15. Department Management. ........................................................................................... 24
2.16. Employees Management .............................................................................................. 25
3.Network & Data Sync & Terminals Management............................................................. 31
3.1. Terminal Management................................................................................................... 30
3.2. Data Sync 31
4.Get Report & Attendance Calculation ............................................................................................. 33
4.1. Attendance Record Processing ....................................................................................... 33
4.2. Exceptions Assign .......................................................................................................... 33
4.3. Attendance Calculation .................................................................................................. 33
4.4. Modify Attendance Log .................................................................................................. 34
4.5. Export/Import Data to USB Pen Driver .......................................................................... 34
4.6. Attendance Record Management ................................................................................... 35
4.7. Export/Import Attendance ............................................................................................ 36
5.Set Privilege & Add System Administrator .................................................................................... 37
5.1. System User Management .............................................................................................. 37
5.2. Role Management .......................................................................................................... 37
6.Setting up Attendance Rules .............................................................................................................. 38
6.1. Employee Report Processing ......................................................................................... 39
6.2. Attendance Report Processing ....................................................................................... 41
6.3. Salary Export ................................................................................................................. 43
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Copyright &
Legal Notices
All title and copyrights in and to the SOFTWARE PRODUCT(including but not limited to any images, photographs, animations,
video, audio, music, text, and "applets" incorporated into the SOFTWARE PRODUCT), the accompanying printed materials,
and any copies of the SOFTWARE PRODUCT are owned by the Author of this Software. The SOFTWARE PRODUCT is
protected by copyright laws and international treaty provisions. Therefore, you must treat the SOFTWARE PRODUCT like
any other copyrighted material except that you may install the SOFTWARE PRODUCT on a single computer provided you
keep the original solely for backup or archival purposes.
LIMITED WARRANTY
1. NO WARRANTIES.
The Author of this Software expressly disclaims any warranty for the SOFTWARE PRODUCT. The SOFTWARE PRODUCT and
any related documentation is provided "as is" without warranty of any kind, either express or implied, including, without
limitation, the implied warranties or merchantability, fitness for a particular purpose, or non in fringement. The entire risk
arising out of use or performance of the SOFTWARE PRODUCT remains with you.
2. NO LIABILITY FOR DAMAGES.
In no event shall the author of this Software be liable for any damages whatsoever (including, without limitation, damages
for loss of business profits, business interruption, loss of business information, or any other pecuniary loss) arising out of the
use of or inability to use this product, even if the Author of this Software has been advised of the possibility of such damages.
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Chapter at
a Glance
Flow Chart
Help
Main Time Attendance Setting Tools
Status Bar
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Glossary &
Conception
Page [ 5 ]
Software Installation
& Registration
Note: If this guide is inconsistent with the actual installation steps, please install
the software based on the actual steps of the disk.
Access the ZKTime.Net ME Setup Wizard and click Next.
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Note: Install .NET Framework 4.0 before you install the ZKTime.NET Time and
Attendance System. You can download the installation package of .NET
Framework 4.0 at
http://www.microsoft.com/enus/download/details.aspx?id=17718.
Note: Cancel the installation of the fingerprint reader driver if you have not
purchased the fingerprint reader.
After successful installation, click Finish to exit the installation.
After installation is complete, a shortcut of ZKTimeNet.exe ( ) will be created on the
desktop.
1.3. Software Un installation.
If you no longer require use of the software and wish to delete it, remove it as follows:
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Note: this administrator is a top password of this system. Please keep it well.
If you have previously logged in to the system, enter the correct registered user name and
password.
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Note: ZKTime.Net will write the registration words into Microsoft register.
We suggest you copy this to your note or into a word document in case of third
part register clean tools or software delete your registration words.
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Setting up
2 Attendance Rules
In this section, you will learn:
System Setting Steps Overview.
Set Up Attendance Rules.
Communication & Devices.
Enroll Employees & Sync To Device.
2.1. System Setting Steps Overview.
First, please log in ZKTime.Net. You will see a flow chat to guide you fulfill the basic
information about your certain company attendance rules.
3,
4,
early out.
1,
Fulfill Company
2,
Set Up How To
5,
Add department
information.
6,
Enroll personal
9,
Export Reports.
7,
8,
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Minimum Time between two punches this is the minimum Time period (in the unit of
minutes). If two checks are recorded within this Time range, only the Time of the first
check is recorded in attendance check.
Delete the punches from the devices after downloading whether attendance records are
deleted from the attendance device after they are downloaded.
Date and Time Format set date and Time formats for the system.
Click Save after you set these parameters.
2.3. Email Set.
Click System Email Setting. The following page is displayed.
Set SMTP Serverset the Email SMTP server address and port number (You may get help
from your network administrator).
Send Datayou can set whether to send notification mails about checkin late, checkout
early, and absence.
Click Save after you set these parameters.
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Note: ZKTime.Net Email function does not depend on mail management software.
Attendance log only send to customers with mailboxes.
2.4. Plan Task.
You can set data scheduled maintain tasks. Currently, only the scheduled task of attendance
record downloading is supported.
Click System Plan Task. The following page is displayed.
Using data collection schedule after you click this option, you can specify the day when
attendance records are scheduled to be downloaded.
Start atspecifies the Time at which downloading of attendance records starts.
Restart after Several Minutesspecifies the Time interval between completion of
attendance record downloading and device restart.
Click Save after you set these parameters.
Note: the auto download functions can only work with running ZKTime.Net
software. If you stop the software, then it will sync when you log in again.
2.5. Employee Group.
You can divide employees by department or by group.
Click System Employee Group. The following page is displayed.
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2, Set Up Holiday.
Holidays include statutory holidays and custom holidays, such as the company public rest
days, annual leave, etc.
Click Setup Holiday. The following page is displayed.
Click Items to set holiday names, as shown in the above figure;
Click to set holiday names in the text box; And in this way, set all statutory holidays and
required holidays then close the Holiday Type Edit window.
Click Save to complete holiday names text entry.
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Press and holding the left mouse button, select date blocks in the calendar, as shown in
the above figure; if you need to select multiple blocks, hold the Ctrl key and click or
drag the mouse to select the blocks, and the selected blocks color will change.
Select Apply to Days and Save to complete;
Note: Count Work Time: Generally when employees are present at work during the
specified holiday, you can select the way of salary calculation.
Click View All to list all holidays;
2.7. Setup Pay Class.
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Payment Period
Conception
Set up Overtime:
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Time Period Name Set up the name of the Time Period.
Flexible Specific description of the pay code.
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Note: For example, if the check-out Time is 17->00 and the After Check out is set at 30
(minutes), checking out after 17->30 is invalid.
2.10. Break Manage.
For each break code, you may define up to two break slots. You must specify the start and
end Time for each of the slots, as well as whether any incident applies (optional).
Click SetupTime Period General Manage. The following page is displayed.
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Rounding Specific description of the pay code.
Round Value IN/OUT: The minimum roundoff unit of working hours. As shown
in the previous figure, if the Round To = 10, take 10 minutes as the minimum
unit when counting the working hours.
Round Down IN/OUT: Round up values greater than the Round Down value.
Round down values smaller than or equal to the Round Down value. In and Out
correspond to checkin and checkout respectively.
Round Up IN/OUT: corresponds to Round Down In/out respectively.
Note: Round Down In/Out + Round Up In/out = Round To. The system
allows you to change only the value of Round Down In/Out and Round To.
Assume that the Time period set in the preceding figure are assigned to
employees.
If an employee checks in at 08:02 and checks out at 17->55 in this Time
period mode, the system rounds down the check-in Time as 08->00 and
rounds up the check-out Time as 18->00. This means the employee is
allowed to check in 2 minutes later or check out 5 minutes earlier than the
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Shift Name Name of the shift schedule.
Pay Code whether to define the type of salary payment.
Time Period Time Period to be scheduled.
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1,
Set the attributes of shift scheduling, including shifts and dates of the shifts and the use
of cyclic shift scheduling.
Click the date(s) for shift scheduling in the date table and set corresponding parameters
on the right of the date table. Click Apple to Days. Shifts on the selected date(s) are
scheduled. If you need to schedule the same Time Period on multiple dates, hold down the
Ctrl key and click the dates required or drag the mouse to select the dates required.
Select the departments or a single employee to which shifts will be assigned and click
Save.
2.13. Set Cycle Shift.
Whether cyclic shift scheduling is required. If an employee's work time (working hours)
repeats in a cycle.
Click SetupShift Cycle Shift. The following page is displayed.
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Code Number of the work code.
NameName of the work code.
After you set the preceding parameters and click Save, the new work code will be added
to the left list.
After you set the work code, you can go to Terminal > Data Sync to synchronize the work
code to the device.
2.15. Department Management.
You can set up the organizational structure of departments after you set up your company.
Click SetupDepartment. The following page is displayed.
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Click the date(s) for shift scheduling in the date table and set corresponding parameters
on the right of the date table. Click Apple to Days. Shifts on the selected date(s) are
scheduled. If you need to schedule the same Time Period on multiple dates, hold down the
Ctrl key and click the dates required or drag the mouse to select the dates required.
Status Status of an employee. If you do not click Active, the attendance records of the
employee are ignored and not uploaded to the device.
First Name The first name of the employee.
Last Name The last name of the employee.
Emp Num Employee ID on the device
Department department to which an employee belongs.
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2, Register fingerprints.
Click Setupemployees Enroll FP. The following page is displayed.
Select the device (terminal or sensor) for fingerprint registration. If you click Terminal,
select an existing machine of the system from the Machines dropdown list (see section
4.4.1 "Terminal Management") and click Connect.
Click one of the numbered fingers shown in the preceding figure and press the finger on
the fingerprint collector of the fingerprint reader correctly for three Times. A prompt is
displayed when the fingerprint is registered successfully. Repeat the operations if the
registration fails.
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Click the date(s) for shift scheduling in the date table. If you need to schedule the same
shift on multiple dates, hold down the Ctrl key and click the dates required or drag the
mouse to select the dates required.
Pay Code Type of salary payment
Shift Shift to be scheduled
Click Apply to Days to schedule the shift.
Specify the fields in the Address, Emergency Contact Info, and Additional areas.
Email: If no Email address information, the employee does not receive an event reminder
system sends.
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Select the type and path of the data to be imported and click Next.
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3 Terminals Management
In this section, you will learn:
Connect the Terminals.
Terminals Management.
Sync Data & Information between ZKTime.Net ME and Terminals.
Backup and Recovery Attendance Data.
3.1. Terminal Management
In this window, you can define the terminals you are going to use, both the model and the
communication options.
Click TerminalTerminal Management. The following page is displayed.
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Select a device in the left list by clicking the box behind the device name.
Click Overwrite exists data if you want to overwrite the existing data. Click
Download to start downloading. The system downloads user information
(Including fingerprints and faces) from the device. The downloaded user
Information is displayed in the list below.
Click Save after downloading to save the downloaded user information (fingerprints
and faces) to the software.
Click Delete if you need to delete data from the device. You can delete user information
or delete only fingerprints, faces, or passwords.
Select a device in the left list by clicking the box behind the device name.
Click employees in the list below that you need to upload to the device.
Select the data to be uploaded to the device and click Upload. You can
Upload user information or upload only fingerprints or faces.
Select a device in the left list by clicking the box behind the device name.
Click the work codes to be uploaded in the list below and click Download.
Select the data to be uploaded to the device and click Upload. You can
Upload user information or upload only fingerprints or faces.
4, Download Punches.
You can download attendance records from the device to the system.
Click TerminalDownload Punches. The following page is displayed.
If data fails to be downloaded, connect to the device and start downloading again.
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4 Attendance Calculation
4.1. Attendance Record Processing
You can upload attendance records by using a USD drive or connecting to the device, add
attendance records and exception records, and work out the attendance result. Reports can
be generated after attendance records are processed.
4.2. Exceptions Assign
You can set exceptions (such as sick leave and vacation) during normal workdays for
employees.
Click AttendanceException Assign. The following page is displayed.
Select an employee in the left list, for whom you need to set an exception.
Select a date in the calendar, to which the exception will be assigned.
Specify Pay Code, Start Time, and End Time above the calendar and click
Assign.
4.3. Attendance Calculation
You can work out the attendance result after you have downloaded, modified, and
supplemented attendance records.
Click AttendanceCalculate. The following page is displayed.
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Select an employee in the left list, for whom you need to work out the attendance
result.
Select the date when you will perform attendance calculation from the Date
dropdown list.
Click Calculate to overview the logs.
4.4. Modify Attendance Log
If you need to supplement the attendance records of some employees .
Click AttendanceCalculate Modify Punch. The following page is displayed.
Select an employee in the left list, for whom you need to add attendance records, and
Click.
Specify the date and Time of adding attendance records, work code and work state of the
employee, and reason for adding attendance records. Click Save.
4.5. Export/Import Data to USB Pen Driver
You can import attendance data and employee information and export employee
information by using a USB drive. Insert a USB driver first, then
Click AttendanceImport/Export. The following page is displayed.
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Click one of the terminal types in the Select Terminal Type area, including Black and
White Screen and Color Screen. When you click Color Screen, you need to choose
between Algorithm 9 and Algorithm 10. Select parameters based on the actual conditions
of the device. Ensure that you have selected the correct device type; otherwise, data
cannot be imported or errors will occur during the import process.
Select the USB drive containing attendance data from a list of USB drives that is
displayed when the system detects multiple USB drives. Perform one of the following
operations:
Import Punches Import attendance records from the USB drive.
Import Employees Import employee information from the USB drive.
Export Employees Export employee information from the system to the USB drive.
Click the operation you need to perform. A prompt is displayed when the operation is
successful.
4.6. Attendance Record Management
You can check attendance records, import attendance records to the system, and export
specified attendance record from the system.
Click AttendancePunches. The following page is displayed.
Select an employee in the left list, whose attendance records you need to export.
Specify the start date and end date of the attendance records to be exported from the
Start Time and End Time dropdown lists.
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You can import attendance records in the MS Excel, Text File, and CSV File formats. Select a
format and the file to be imported. Click Next and wait until the file is imported
successfully.
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Setting up
6 Attendance Rules
Role Name name of the role of the user that logs in.
Remark Specify it based on requirements.
Set Privilege Set the range of rights assigned to the role based on actual conditions.
After you set the role and save the settings, the role will be displayed
in the left list.
For example, the super administrator can set a registrar for the administrative department
based on actual conditions of the company and the registrar is assigned with the rights to
maintain the information of all employees. Therefore, you can select the Companies,
Departments, and Employees operation options.
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Title Set the title of the employee report. The default title is the title of the report
template.
Filter Select the range of employees to be displayed in the employee report.
The report template in the left section of the page contains the Employee Report and
Employee Information Report. You can add, save, delete, and preview reports (Click View)
only after you have selected one of the two report types under the report template. You cannot
preview the report template directly.
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2,
Preview
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You can perform operations on the report by using the menu above the report.
Attendance Report There are 11 types of report templates, which are Transactions Report,
Daily Totals Report, Time Card Report, Total Time Card Report, Early Out Report,
Late Come Report, Absence Report, Employee Shift Report, Exception Report,
Hours Summary Report, and Time Card List Report.
Title Set the title of the report. The default title is the title of the report template.
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ReportTables
TransactionsReport
DailyTotalsReport
TimeCardReport
TotalTimeCardReport
EarlyOutReport
LateComeReport
AbsenceReport
EmployeeScheduleReport
TimeCardListReport
HoursSummaryReport
Exceptionsreport
SolvedIssues
Attendancepunchcardtimerecords
Adailysummaryofallstaffs
Displaytheemployeespunchinformation
Asummarypunchtimerecordofone
Showleaveearlycase
Showlatecase
Absencetimestatistics
Showemployeesschedulingrecords
Showstaff'sdailyattendancetimebydepartment
Showstaffstimeattendancelist
Showexceptionlikesick,holiday
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Name Name of the certain Payroll software.
Filter Select the range of employees to be displayed in the employee report.
Config Select the parameters in the report.
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ExpiryAlertforemployeedocuments.
Thisoptionallowstheemployeestogettheemail/popupalertforemployee's
documents;wecanaddanynumberofdocumentsanditsreminderdate
accordingly.
Addingdocumentexpiryitemasbelow:
SystemDocumentExpiryAddAfterinputthenameofdocumentSave
it.
OnceaddedexpireitemitwillreflectSetup employee'sexpiryalert
column:
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Expiresoncolumnallowstoentertheexpirydatechosebycalendar.
2
Reportlocalization
i. Dailysummery
ii. Employeeinformationreport
iii. Monthlysummery
iv. Editlogreport
v. Missinglogreport
vi. Departmentsummerystatistics
vii. Flexishiftuserreport
LocalLanguage(Arabic,Farsi)
ZKTime.NetMEmiddleeastversioncanofferArabic,Farsilanguagesupport.
Theusermustchoosethelanguagetypewhileinstallationofthesoftware.
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LocalCalendar(Arabic,Farsi)
LocalCalendarcanbesetupafterloginthesoftwareinsystemGeneral
calendartype.
FlexiSchedule
Flexischeduleisforsupporttheemployeeswhoarenothavingthespecified
scheduleandtheycanworkonanttimeinadaywithanyprescheduledtime.
Note:Theusermustusethefunctionkeytospecifytheverificationtype
(checkin/checkout)
Optionavailableinsetupschedulegeneralflexible
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Afterchooseflexibletypeyoucanmentionthedailyworkhours
Minimumpunchesinterval
Daychangetimespecification
Ifchooseonlyconsiderfistandlastpunch:Thepunchesinbetweenfirstandlast
punchwillbeignored.
6
Easyrostermanagement
Softwareenabledinwindowsstartup
InsystemGeneraldatacollectionoptionavailabletoenablepunch
downloadonsoftwarestartuporbyaspecifiedperiodinterval.
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Autodatadownloadwhensoftwarestartup
Autosendemailnotificationforemployeesreport
10
Autosendemailnotificationondevicedisconnection
11
DevicemonitoringtoolinZKTime.NetME
Toinitializetheterminalmonitoryoucanfindtheiconinsystemtryright
clickZKTime.NetMEiconterminalmonitor.
Afterenablethisfunctionyoucanseeanewpopupwindowsasbelow:
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ifweneedtoshowtherealtimephotoweneedchooseasbelow:
Wecanchooseitneedtoberealtime,specifiedinterval,scheduleddownload
Photoscanbestoredinaseparatefolder.
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ReportsMustcontaincompanylogoandinformation
InSetupCompany general
Ifchoosetheshowlogoinreportitcouldreflectthesamelogoineachreport
Output.
13
Salaryinterface,Payrollinterface.
Softwarehasthefunctiontoinputtheemployeeoperationmodeas
Salaryorhourbasis
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14
DatabaseintegrationtoolsupportMDB,SQL,Oracle.
EasydatabasemigrationtoolavailablewithZKTime.NetMEwherewecan
easilytransformtheMYSQLdatabasetoaccess,oracleorSQLServer.
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