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Handbook
Another part of the PowerPoint 2010 working area is the menu bar at the top, also known as the ribbon. To learn more
about the PowerPoint ribbon, see Familiarize yourself with the ribbon in PowerPoint 2010.
If you are already familiar with the workspace in PowerPoint 2007 and you want information about the new features in
PowerPoint 2010, see What's new in PowerPoint 2010?
If PowerPoint 2010 is already running, save and close any open presentations, and then exit and restart PowerPoint 2010.
If PowerPoint 2010 isn't already running, start it.
A picture of PowerPoint 2010 in Normal view that has several labeled elements.
1. In the Slide pane, you can work directly on individual slides.
2. Dotted borders identify placeholders, where you can type text or insert pictures, charts, and other objects.
3. The Slides tab shows a thumbnail version of each full size slide shown in the Slide pane. After you add other slides,
you can click a thumbnail on the Slides tab to make the slide appear in the Slide pane. Or you can drag thumbnails to
rearrange the slides in your presentation. You can also add or delete slides on the Slides tab.
4. In the Notes pane, you can type notes about the current slide. You can distribute your notes to your audience or see
your notes in Presenter view when you give your presentation.
, drag the border up to make some more room for your speaker notes, as shown in the
Notice that the slide in the Slide pane resizes automatically to fit the available space.
Undo
, which undoes your last change. (To see a ScreenTip about which action will be undone, rest the pointer on
the button. To see a menu of other recent changes that can also be undone, click the arrow to the right of Undo
You can also undo a change by pressing CTRL+Z.
.)
Redo
or Repeat
, which either repeats or redoes your last change, depending on what action that you previously
performed. (To see a ScreenTip about which action will be repeated or redone, rest the pointer on the button.) You can
also repeat or redo a change by pressing CTRL+Y.
, which opens the PowerPoint Help pane. You can also open Help by pressing
TIP Did you know that you can add more buttons to this area near the top of the screen? The area at the top of
the screen is called the Quick Access Toolbar. You can add other frequently used commands to this toolbar to help you
find them quickly. To learn more about how to add or remove commands from the Quick Access Toolbar,
see Customize the Quick Access Toolbar.
Add a text placeholder from within Slide Master view when you want to prompt users of your template to replace the
prompt text with text that is pertinent to their own project. Normal behavior of custom prompt text in a text placeholder
is that it disappears when you begin typing. To learn how to do this, see Specify what you want users of your template to
enter into text placeholders.
Add a text box from within Slide Master view when you want it to contain permanent, uneditable text.
When you add a text box in Normal view, the text is editable by anyone.
c.
In the Paragraph dialog box, on the Indents and Spacing tab, make any changes that you want to alignment, indentation,
or spacing, and then click OK.
NOTE If your text exceeds the size of the placeholder, Microsoft PowerPoint 2010 reduces the font size and line
Master view, the text you add to it will become permanent and uneditable outside the slide master.
1. On the Insert tab, in the Text group, click Text Box.
NOTE If you are using an East Asian language, click the arrow below Text Box, and then click
c. In the Paragraph dialog box, on the Indents and Spacing tab, make any changes that you want to alignment,
indentation, or spacing, and then click OK.
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To add text that becomes part of a shape, select the shape, and then type or paste text.
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To add text that moves independently of a shape, add a text box, and then type or paste text:
NOTE When you add a text box in Normal view, the text is editable by anyone. When you add a text box in Slide
Master view, the text you add to it will become permanent and uneditable outside the slide master.
1. On the Insert tab, in the Text group, click Text Box.
NOTE If you are using an East Asian language, click the arrow below Text Box, and then click
c. In the Paragraph dialog box, on the Indents and Spacing tab, make any changes that you want to alignment,
indentation, or spacing, and then click OK.
2. In the Clip Art task pane, in the Search for text box, enter the type of clip art or picture you're looking for.
3. Click Go.
When you search for clip art and pictures online, you'll be directed to Bing. You're responsible for respectingcopyright,
and the license filter in Bing can help you choose which images to use.
4. In the list of results, click the clip art to insert it.
If you want to specify that the date and time updates to reflect the current date and time each time you open or print the
presentation, click Update automatically, and then select the date and time format that you want .
6. If you want to add the date and time to all of the slides or notes pages in your presentation, click Apply to All.
The three-slides-per-page handout includes lines that your audience can use to take notes.
A Green Idea...
To conserve paper and printer ink, before printing slides or handouts for your whole audience, consider putting the
presentation in a shared location instead. Then, before your presentation, tell your audience where the presentation is
located. Those who want printouts can print them, and those that don't don't have to.
In this article
Set the slide size, page orientation, and starting slide number
Set printing options and then print your slides or handouts
Save your print settings
1. On the Design tab, in the Page Setup group, click Page Setup.
2. In the Slides sized for list, click the size of paper on which you will be printing.
NOTES
If you click Custom, type or select the measurements that you want in the Width and Height boxes.
o To print an overhead transparency, click Overhead.
3. To set the page orientation for the slides, under Orientation, under Slides, click Landscape or Portrait.
o
NOTE By default, PowerPoint slide layouts appear in landscape orientation. Although you can use only one
orientation (either landscape or portrait) in a presentation, you can link two presentations to display both portrait and
landscape slides in what seems to be one presentation. For more information, see Use portrait and landscape slide
orientation in the same presentation.
4. In the Number slides from box, enter the number that you want to to print on the first slide or handout, with
subsequent slides numbered after it.
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Outline and Slides tabs, click the Slides tab, and then press and hold CTRL while you select the slides that you want.
To print only the slide that is currently displayed, click Print Current Slide.
To print specific slides by number, click Custom Range, and then enter a list of individual slides, a range, or both. Use
commas to separate the numbers and no spaces, for example, 1,3,5-12.
Click the Print On Both Sides list, and then choose whether you want to print on one or both sides of the page.
Click the Collated list, and then choose whether you want your slides to print collated or uncollated.
Click the Full Page Slides list, and then do the following:
To click one slide on a full page, under Print Layout, click Full Page Slides.
To click one or multiple slides per page in handout format, under Handouts, click the number of slides you want per
page, and whether you want them to appear in order vertically or horizontally.
NOTE When you want to create more complex handouts than what you can create in PowerPoint, you can print your
handouts in Microsoft Word 2010. For more information, see Send PowerPoint handouts to Word for printing.
To print a thin border around your slides, select Frame Slides.
TIP Click it again to deselect it and prevent a border from printing.
To print your slides on the paper that you selected for your printer, click Scale to Fit Paper.
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To increase resolution, blend transparent graphics, and print soft shadows in your print job, click High quality.
TIP When you print in high quality, it may take longer for your presentation to print. To prevent a possible decrease in
your computer's performance, clear the High quality selection after you finish printing.
Click the Color list, and then click one of the following:
Color This option prints in color to a color printer.
NOTE