Chapter 2 Enterpise Structure & Global Settings

CHAPTER 2 ENTERPISE STRUCTURE & GLOBAL SETTINGS
1.
Define Company .......................................................................................................... 2
2.
Define Credit Control Area ........................................................................................... 4
3.
Edit, Copy, Delete, Check Company code ................................................................... 5
4.
Define Functional Areas ............................................................................................... 7
5.
Define Financial Management Areas ........................................................................... 7
6.
Define Segments ......................................................................................................... 8
7.
Assign company code to company............................................................................... 9
8.
Assign Company code to Credit control area ............................................................... 9
9.
Assign Company code to FM area ............................................................................... 9
10.
Maintain Fiscal Year Variant ....................................................................................10
11.
Assign Company Code to Fiscal year variant ..........................................................10
12.
Define Variants for Open Posting Periods ...............................................................11
13.
Assign Posting Period Variant to Company code.....................................................11
14.
Open Close Posting Periods....................................................................................12
15.
Define Chart of Accounts .........................................................................................13
16.
Assign Company code to Chart of Accounts ............................................................14
17.
Define Account Groups ...........................................................................................14
18.
Define Retained Earnings ........................................................................................16
19.
Define Field Status Variant ......................................................................................17
20.
Define Field Status Variant ......................................................................................19
21.
Define Document Types ..........................................................................................19
22.
Define Posting Key ..................................................................................................20
23.
Define Number rages ..............................................................................................22
24.
Tolerance Groups....................................................................................................22
24.1.
Define Tolerance Groups for Employees .............................................................22
25.
Define Tolerance Groups for GL Accounts ..............................................................23
26.
Define Tolerance Groups for Customers/Vendors ...................................................24
27.
Global Parameters ..................................................................................................25
28.
Create Controlling Area ...........................................................................................26
29.
Maintain Profit Center Accounting ...........................................................................29
30.
Create Dummy Profit Center ...................................................................................30
venkat.emani@yahoo.com

Introduction:
SAP FI (Financial accounting) is the basic module and very important module in SAP. SAP
FI module receives posting from the various other modules such as MM (Materials
Management), SD (Sales and Distribution), and HR (Human Resource) through various
integration points. All the posting from the aforesaid modules are posted real-time to FI
module. FI module feeds in data to CO modules such as Cost center accounting, profit
center accounting and the Profitability analysis module. SAP FI module is generated for
external reporting i.e. legal reporting, tax reporting.
ABC Group of companies (Parent company) is a multinational company with companies
across the world with based out of Germany. The company has decided to implement SAP
for its subsidiary ABC Electronics Inc located in USA. ABC group of companies have to use
the common chart of accounts. The currency in USA is USD. The Parent company wants
the accounts to be prepared based on Calendar year January to December. The Group
financial reporting should be in EURO.
ABC Electronics has a local reporting requirement under USA Corporate Law
For doing the configuration we use the following path on the SAP application screen:SAP Easy access Screen Tools Customizing IMG SPRO- Edit Project
Note: Configuration for all the modules will be done here. The above path will not be
referred henceforth; we will directly refer to the IMG node.
1. Define Company
Via Menus
IMGEnterprise structure Definition Financial

Accounting Define Company
Via Transaction Code
OB15
A company is an organizational unit in Accounting which represents a business organization

according to the requirements of commercial law in a particular country.
In the SAP system, consolidation functions in financial accounting are based on companies.
A company can comprise one or more company codes.
Click on
Click on
to save.
Select New Entries button

Click on
to save.
Select Continue
Henceforth, for all configuration steps select
to continue your configuration and save in
same Transport Request. You need not create a separate Transport Request for each
configuration step.
2. Define Credit Control Area

Credit Control Area: This is the area where credits offered to the customers are maintained
and monitored. One company code cannot share the credit limit from credit control area other
than the CCA to which it is assigned.
Via Menus
IMGEnterprise structure Definition Financial Accounting

Define Credit Control area
OB45
Click on
Click on
and click on
, Then give description for you Credit Control Area
Click on
3. Edit, Copy, Delete, Check Company code

Via Menus

Edit, Copy, Delete, Check company code
OX02
A company code is an independent organizational unit accounting that contains its own set of
books of accounts from which financial statements (BS, P&L statement) can be drawn for legal
purposes.
Since most government and tax authorities require the registration of a legal entity for every
company, a separate company code is usually created per country.
Certain information is mandatory for creation of company code:
1. Currency
2. Language
3. Company code key ( 4 digit alphanumeric key)
4. Name & Address

Option 1: Use Copy, delete, Check company code option to copy all properties from standard
company code and modify Name & Address and other details.
Give Source company code & Target Company code and follow the instructions. Ignore any
warning messages.
Option 2: Use Edit company code option to create company code on your own.
Lets go for Option 2 in this training document.
Click on
and then Click on
And click on save icon. Click on
Select
icon and input the full address of the company code.
and Click on
Thus company code 1009 is created successfully in SAP

4. Define Functional Areas
Via Menus

Define Functional Area
SPRO
Typical functional areas are Sales, Production, Marketing, Administration and Research &
Development.
These are various Functional Areas available in IDES system. If you want to create new one
click on New Entries and give Functional Area and Descriptions.
5. Define Financial Management Areas

Via Menus

Maintain FM Area
OF01
The financial management area is an organizational unit within accounting which structures
the business organization from the perspective of Cash Budget Management and Funds
Management.
You define the functional characteristics of FM areas separately for both Cash Budget
Management and Funds Management in the implementation guide for each of these areas.
To be able to take advantage of the high degree of integration in the SAP system, you must link
the FM areas with organization units from other applications. For example: if you assign a
Financial Accounting document to a Funds Management object (such as a commitment item or
funds center), the system has to determine an FM area, so that it can record the data in Funds
Management. For this reason, you must specify how the appropriate FM area is to be
determined.

The FM area is taken from the company code when you assign a company code to an FM
area. More than one company code can be assigned to an FM area.
Click on
Click on
6. Define Segments
Via Menus

Define Segments
SPRO
If you define your profit centers, you can enter an associated segment in the master record
of a profit center. The segment is then derived from the assigned profit center during
posting.
Click on

7. Assign company code to company
Via Menus
IMGEnterprise structure Assignment Financial

Accounting Assign company code to company
OB16
Click on
to save
8. Assign Company code to Credit control area

Via Menus
IMGEnterprise structure Assignment Financial Accounting

Assign company code to Credit control Area
OX38
Click on
to save.
9. Assign Company code to FM area

Via Menus
IMGEnterprise structure Assignment Financial Accounting

Assign company code to FM Area
OF18
Click on

10.
Maintain Fiscal Year Variant

IMGFinancial Accounting ( new) Financial Accounting Global
settings(New) Ledgers Fiscal Year and Posting periods
Maintain Fiscal year Variant ( Shortened fisc. Year)
Via Menus
OB28
Fiscal Year Variant: FYV is nothing but the accounting year/financial year for a company code.
In SAP system FYV might be following Calendar year (January-December) or might not be
following.
FYV contains the definition of Posting periods and special periods. Special periods are used for
postings that are not assigned to time periods, but to the process of period end closing. In total
you can define 16 periods.
SAP delivered predefined Fiscal year variants like K4, V3, V6, V9 etc., which can be used
directly without creating any new FYV. If these FYV are not suitable for your country you can
create new FYV.
11.
Assign Company Code to Fiscal year variant

IMGFinancial Accounting (new) Financial Accounting Global
settings(New) Ledgers Fiscal Year and Posting periods Assign
Company code to Fiscal Year Variant
Via Menus
OB37
We are going to use FYV K4 for company code 1009
Click on
to save.
10

12.
Define Variants for Open Posting Periods
Posting Period Variant controls the opening and closing of a particular period. You can post
financial documents only if the period is open for posting otherwise not.
Via Menus

Posting periods Define variants for Open Posting periods
OBBO
Click on
Click on
13.
Assign Posting Period Variant to Company code
Via Menus

Posting periods Define variants for Open Posting periods
OBBP
Click on
11

14.
Open Close Posting Periods
In this activity you specify for each variant which posting periods are open for posting. Two
intervals are available for doing this (period 1 and period 2). For every interval, enter a lower
period limit, an upper period limit and the fiscal year.
You close periods by selecting the period specifications so that the periods to be closed are no
longer contained.
There must be at least one entry for each variant. This entry must have + in column A; the
columns "From acct" and "To account" may not be filled. In the columns for the posting periods,
you specify the periods which are to be opened for the variant. Via further entries, you
determine more specifically which periods are to be opened for which accounts.
Via Menus

Posting periods Open Close Posting periods
OB52
Select all entries of variant 0001 and select
replace 0001 with 1009.
You can change periods and year as you need

Click on
12

15.
Define Chart of Accounts
Definition: COA contains the list of GL accounts. All the GL A/cs are bundled together and
kept in general + company code specific data in COA.
For each company code, you need to specify which chart of accounts is to be used. Several
company codes can use the same chart of accounts.
There are three type of Chart of accounts :
Operative chart of accounts: A chart of accounts must be assigned to each company code.
This chart of accounts is the operative chart of accounts and is used in both financial accounting
and cost accounting.
Country-specific charts of accounts: These are structured in accordance with legal
requirements of the country in question
Group chart of accounts: This is structured in accordance with requirements pertaining to
Consolidation.
Via Menus
IMGFinancial Accounting( new) General Ledger(New)

Master Data G/L Accounts Preparations Edit Chart Of
accounts List
OB13
Click on
Click on
13

16.
Assign Company code to Chart of Accounts

IMGFinancial Accounting General Ledger Accounting
G/L Accounts Master Data Preparations Assign Company
code to Chart of Accounts
Via Menus
OB62
Click on
17.
Define Account Groups
Via Menus

Master Data G/L Accounts Preparations Define
Account Group
OBD4
The account group determines:

the interval in which the account number must be created
which fields are required, optional or suppressed entries when creating and changing
master records
It enables you to control the layout of screens.
You use account groups to combine accounts according to the above criteria (for example, a
P&L account group, asset account group and material account group).
Click on
14
Double click on anyone of the Account Group rows to get the field status groups.
To get Field status for a Group, select the group and click on
. This gives
Groups and double clicking on it, we can see the detailed field status for each field:
SDRO is the key word to remember the status.
15
You can change field status for any field based on the requirement.
18.
Define Retained Earnings
Via Menus

Master Data G/L Accounts Preparations Define
Retained Earnings Account
OB53
Retained earnings are the difference between the revenue and expenses. Input Chart of
Accounts when asked for.
Ignore warnings if any.
16

19.
Define Field Status Variant
Via Menus
IMGFinancial Accounting( new) Financial Accounting Global

Settings (New) Ledgers Fields Define Field Status
Variant
OBC4
Field status variant has many field status groups. The FSG regulates whether for a given GL
account, a field like text/assignment should be made as required or optional at transaction level.
Select FSV 1000 and click on
Rename the FSV as
. Press Enter
A message pops up as below.
Click on copy all and save it.

Select FSV 1009 and click on Field Status Groups on the left.
17
Select Field status group G001 and double click on the group.
It shows a summary of the group. Double click on
will take us to details field status level.
the same
You change field status of any field here as Suppress/ Required/Optional.

Select
to go to next group.
18

20.
Define Field Status Variant
Via Menus

Settings (New) Ledgers Fields Assign Company code to
Field Status Variant
OBC5
Click on
21.
Define Document Types
Via Menus

Settings (New) Document Document Types Define
Document types for Entry View
OBA7
Document type controls:

1. Document header
2. Used to differentiate the business transaction to be posted ( Customer/vendor invoice,
customer/vendor receipt, Journal entry, Asset transactions etc)
3. No range of document number
4. The account type allowed for posting
5. Field status of the header field ( Ref doc no & text)
Normally, we would not create any new document types as the standard document types
provided by SAP would be sufficient. If at all you want to create new Document type Click new
Entries and give the required details.
Select a document type Say KR and click on Copy change the Document type as KE
19
Click on
22.
. On the main page make sure to change the description of the doc type.
Define Posting Key
Via Menus
IMGFinancial Accounting( new) Financial Accounting Basic

Settings (New) Document Define Posting Keys
OB41
Posting Key Controls:

1. On which types of account (A, S, K, D, M) the transaction should be posted.
2. Whether the item is to be posted as Debit or Credit.
3. The status of the fields of additional details ( text/assignment etc)
4. Reversal Posting Key
ABC Company uses standard posting keys provided by SAP. Very rarely there would be a need
to create a new posting key. However, the field status would be configured to the business needs
of a client. Select the posting key and double click on it.
20

Summary of Posting Keys
Account type
Transaction
Posting Key
0: Accounting
Document
1: Invoice/Credit Memo
Customers Vendors
Dr
Cr
Dr
Cr
0
1
2
3
General Ledger
Dr
Cr
4
5
40
01
11
21
31
2: Reverse
Invoice/Credit Memo
02
12
22
32
3: Bank Charges/
Reverse Bank Charges
03
13
4: Other Receivable
Payments
04
14
24
34
5: Outgoing / incoming
payments
6: Payment Clearing
7: Other Clearing
8: Payment Clearing
9: Spl GL Transactions
05
06
07
08
09
15
16
17
18
19
25
26
27
28
29
35
36
37
38
39
50
Assets
Dr
Cr
7
7
70
Materials
Dr
Cr
8
9
75
0: Inventory Taking
1: Inventory Cost
2: Inventory Difference
3: Price Difference
4: Consumption
5: Change in Stock
6: GR/IR
80
81
82
83
84
85
86
90
91
92
93
94
95
96
9: Stock Inward
Movement
89
99
21

23.
Define Number rages
Via Menus
IMGFinancial Accounting( new) Financial Accounting Basic

Settings (New) Document Document Number ranges
Define Document number ranges for entry view
FBN1
Input the company code 1009 and click on

Click on
Select
. A pop up screen appears.
and then select
. Ignore and continue messages, if any.
Indicator which determines whether the number range interval is external or

internal. External means the user will input manually.
24.
Tolerance Groups
There are 3 types of tolerance groups:
1. Employee tolerance group
2. GL Account tolerance group
3. Customer/Vendor tolerance group
24.1.
Define Tolerance Groups for Employees
Via Menus

Settings (New) Document Tolerance Groups Tolerance Groups
for Employees data entry
OBA4
Click on
22
Select
We have assigned blank tolerance group for each of the company codes. Double click on any
one entry
Please note the group is Blank. If needed be we can create different Groups and assign as
shown below.
Select
25.
Define Tolerance Groups for GL Accounts
Via Menus
IMGFinancial Accounting( new) General Ledger (New) Business

Transactions Open Item Clearing Clearing DifferenceDefine
Tolerance Groups for GL Accounts
OBA0
Click on
and provide these details
23
Select
26.
Define Tolerance Groups for Customers/Vendors
Via Menus
IMGFinancial Accounting( new) Financial Accounting Basic Settings

(New) Accounts receivables and Accounts payables Business
Transactions Open items clearing clearing differences Define
tolerances for customers/Vendors
OBA3
Click on
Select
24

27.
Global Parameters
IMG Financial Accounting( new) Financial Accounting Global
Settings (New) Global Parameters for Company code Enter Global
Parameters
Via Menus
OBY6
Select the company code and double click on it.
Make sure that the assignments done at various places are correct. COA, Company,
Fiscal year variant, Credit control area, field status variant, posting period variant are to
be carefully checked.
Please ensure to enter VAT registration no.
Click on
icon on the left, the detailed address of the company codes opens up.
Make sure that this is correct. It gets printed in various correspondences and other
important documents.
25

28.
Create Controlling Area
Controlling area configuration is the starting point of configuration in CO module, which will
enable us to configure cost center, internal order, profit center, product costing and then the
profitability analysis modules.
We will configure Controlling area 1001 (ABC Group). The management of ABC Group would
like to have a single controlling area, so that they can have cross company code controlling.
That means all company code of ABC Group worldwide will be assigned to this controlling area
in future.
Currently, ABC group has only one company code 1009 ABC Electronics Inc and this company
code will assigned to controlling area 1001 ABC Group. A group is located in Germany and
currency used for group reporting is EUR (Group currency)
Via Menus
IMG Controlling General Controlling Organization Maintain

Controlling Area
OKKP
Double click on Maintain Controlling Area

Click on
and update below details:
26
Select
Click
to create Standard Hierarchy.
Double click on
If you have already created master data, you cannot then remove the company codes already
assigned. However, you can assign more company codes to the controlling area.
27
Select
and Double click on
ABC Group required following modules in Controlling:

Cost Center Accounting
Internal Order
Profit center Accounting
Product Costing
Profitability Analysis (we will activated this at a later stage)
Accordingly, update the below details:
Select
28

29.
Maintain Profit Center Accounting
Via Menus
IMG Controlling Profit Center Accounting Basic Settings

Maintain Controlling Area settings
0KE5
Select
29

30.
Create Dummy Profit Center
Via Menus
IMG Controlling Profit Center Accounting Master Data Profit

Center Create Dummy Profit Center
KE59
This function lets you create the dummy profit center for the current controlling area.
The dummy profit center is updated in data transfers whenever the object to which the data was
originally posted (cost center, order, and so on) is not assigned to a profit center. This ensures
that the data in Profit Center Accounting is complete. You can later send the data on the dummy
profit center to the other profit centers using assessment or distribution.
You create the master record for the dummy profit center using this special transaction. To
change or display it, use the normal profit center maintenance functions.
The name of the dummy profit center is displayed in the controlling area settings for Profit Center
Accounting.
Click
30
Select
31

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CHAPTER 2 ENTERPISE STRUCTURE & GLOBAL SETTINGS

Define Company .......................................................................................................... 2

Define Credit Control Area ........................................................................................... 4

Edit, Copy, Delete, Check Company code ................................................................... 5

Define Functional Areas ............................................................................................... 7

Define Financial Management Areas ........................................................................... 7

Define Segments ......................................................................................................... 8

Assign company code to company............................................................................... 9

Assign Company code to Credit control area ............................................................... 9

Assign Company code to FM area ............................................................................... 9

Maintain Fiscal Year Variant ....................................................................................10

Assign Company Code to Fiscal year variant ..........................................................10

Define Variants for Open Posting Periods ...............................................................11

Assign Posting Period Variant to Company code.....................................................11

Open Close Posting Periods....................................................................................12

Define Chart of Accounts .........................................................................................13

Assign Company code to Chart of Accounts ............................................................14

Define Account Groups ...........................................................................................14

Define Retained Earnings ........................................................................................16

Define Field Status Variant ......................................................................................17

Define Field Status Variant ......................................................................................19

Define Document Types ..........................................................................................19

Define Posting Key ..................................................................................................20

Define Number rages ..............................................................................................22

Define Tolerance Groups for Employees .............................................................22

Define Tolerance Groups for GL Accounts ..............................................................23

Define Tolerance Groups for Customers/Vendors ...................................................24

Global Parameters ..................................................................................................25

Create Controlling Area ...........................................................................................26

Maintain Profit Center Accounting ...........................................................................29

Create Dummy Profit Center ...................................................................................30