ESPP Process

Vendor: AST Equity Plan Solutions, a division of American Stock Transfer & Trust Company, LLC
Process: The ESPP process involves sending the Demographic data and Contribution file to AST,
and updating the Employee record to ESPP 6-Month Lock out plan based on the Inbound file
received from AST.
1) Contribution File (Outbound Interface)
a) The contribution file is transmitted to AST the Wednesday prior to the Pay day
Friday of the Bi-Weekly Payroll. The file is transmitted via FTP using PGP
encryption.
b) There will be one combined contribution file with two records for each employee.
One record will be the employee contribution and the other for the employer
match. The payroll date on the contribution file is the Friday pay date. There will
be two trailer records one for each contribution type in the file.
c) Negative ESPP contributions will continue to be written to a report. The service
center will validate and enter a 221 record if applicable. This program should then
pick up the 221 and send it to the vendor. There does not need to be two
adjustment records. An employee or employer adjustment may stand alone.
d) Attached file is the Layout of the outbound Contribution file.

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2) Demographic File (Outbound Interface)

a) The first file sent to AST will be a full-participation file and will provide the base
employee population; subsequent changes-only files may add new ESPP enrollees,
drop employees from the files due to termination, or provide updates to any data item
previously sent for an employee.
b) Terminated or Retired employees will not be sent on the full-participation file.
c) Demographic data on all of the files will be reported as of the system run date.
d) Retroactive changes will be reported on the changes-only files. (i.e., Termination of
an employee that was processed during the current reporting period but the
termination date is prior to the system run date.)
e) The file submission option will be secure FTP with PGP encryption with the file being
pushed to AST Equity Plan Solution.
f) The changes-only data files will be submitted to AST Equity Plan Solutions on a
biweekly basis on the Wednesday prior to the biweekly Friday pay day.
g) Attached file is the Layout of the outbound Demographic file.

Microsoft Office
Excel Worksheet