Republic of the Philippines

NATIONAL HOUSING AUTHORITY

Tacloban City Region VIII

TRAINING/ORIENTATION OF MC 2773
Guidelines on the Disposition of Lots/Lots with Housing/
Condominium Units for Qualified Applicants/ Households in Areas
under a state of Calamity
May 5-6, 2016
PROGRAM OF ACTIVITIES

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05 May 2016 (Day 1)

Asia Stars Hotel Corp., Penthouse
TIME

TOPIC/ACTIVITIES/HIGHLIGHTS

Resource
Persons/
Facilitators
Rodrigo

9:009:30

I.

Preliminary Activities:

Salvatierra

A. Invocation

Senior Com.

B. Singing of the Philippine National Anthem

Rel. Officer
Master of
Ceremony

9:3010:15

Marilyn
I. Welcome Address and introduction of the training

Lauzon

*Ms. Lauzon expressed her gratitude to the main office in Project

extending their guidance to the regional office especially that the Manager
memorandum since it is high-time to fix the implementation
process specifically in Yolanda Resettlement projects.
I.

Expectation Setting:

Each group is assigned one question for Brainstorming:

Group I
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1. What do you expect form the topic?

To have knowledge and understanding on the

implementation of this guidelines

Teresita
To clearly define the roles and functions of the units
Malabad
involve
To be abele determine the recipients and eligible

beneficiaries
To fully understand the processes involved in the

housing program of NHA particularly those related to

Ethel
Corregidor

disaster/calamity rehabilitation such as Yolanda

housing programs.
2. What will you gain/share form this training?
- Knowledge on MC 2773
- Identify the distinction/ difference between the
implementation of regular projects and projects under
state of calamity.
3. What do you expect from your co-participants?
- To give additional knowledge/ ideas about the topics
discussed
- Attentive; open-minded; empty their cup
- Observe one-mouth policy
4. What do you expect from the facilitators/resource
persons?
-open-minded, approachable, with sense of humor
- mastery of the subject matter with relevant explanations
that could be understood easily and clearly
5. What are the hindrances/barriers for the success of the
training?
- Participants not attentive
- Lack of training materials
- Topics are not properly conveyed
- Power interruption might occur
10:1510:30

Nida
Conduct of Pre-Test from the Main office

Pugahan
ActingEM

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10:3012:00

Nida
Session 1: The Project Site and Development Components

Pugahan

How can you say that you have a project? RP threw the
question to the participants.

Resource

-Thelma Corregidor, Supervising Engineer, answered that if Person

there is site evaluation, approved bidding, contract, NPP, plans
approved, and that we can say we have a project.
* (NTP) Notice to Proceed
A. Site Development Plan
*Road networks.
- Projects should have road networks.
- The hierarchy of roads
(1) Entrance/Main
(2) Secondary
(3) Path walks
(4) Alleys
*PALC (Preliminary Approval of Locational Clearance)
and Development Permit.
- Clearances before having project were emphasized.
(ECC) Environmental Compliance Certificate is defined.
- License to sell is always required as a general but NHA
is exempted.
B. Project Components
* Concept of Sewerage System
- Drainage System open lined canal and covered canal
- Septic Tank two chamber septic tank / plastic
septic tank
- water system - shallow well hand pump/ steel tower
water tank
- power linesEngr. Eric Oliva emphasized that, in Sewerage systems
the office of NHA is a non-compliant in constructing
two-chambered septic tanks, while in Power lines, it was
emphasized that mainlines is provided by the developer.
Land use:
A. Total area for development
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B. Saleable area
C. Non-saleable
1. parks and playground
2. community facilities
3. roads, pathways and breaks
D. Total residential lots
E. Minimum Lot Area
F. Density
Why sales and disposition always go together? one
participant asked the question to the RP.
Nida Pugahan answered that sales has revenue and has a
return of investment while disposition, conveys without
consideration and by mandates of law. Turnover is mandatory and
required in disposition.
She also explained that in disposition we do not sign any
deed of Sale, rather Deed of Donation and Acceptance
(DODA) or Deed of Transfer and Acceptance (DOTA).
Furthermore, she also emphasized that the non- saleable
facilities like road network, drainage, etc., it should be donated by
NHA to local authorities/LGU/Utility Companies. Once the nonsaleable facilities is donated it cannot be utilized other than the
purpose for which it is intended. It cannot be acquired by private
11:30-

individuals for it is beyond the commerce of man.

Session 2: Estate Management Department

12:00

I. The Framework for Estate Management

Pugahan
a. Planning Stage involves the preparation of physical
development, management and financial recovery
plans.
b. Production stage- involves development of project site
to produce service lots/units ready for habitation.
c. Delivery Stage - entails the disposition of lots/units
and provision of allied services to prospective
beneficiaries.
d. Recovery stage - entails collection of payments of
lots/ units through sale and/or rental.
II. Functions of Estate Management

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Nida

1. Delivery/ Awarding of housing packages to Qualified

beneficiaries
*physical delivery lot/structure/unit
*legal delivery legal documents as proof of
possession or ownership
2. Recovery of Investments or units pricing and other
charges shall be pre-determined.
Collection machinery
RP emphasized that Ang NHA ay isang GOCC o
Government Own and Controlled Corporation. We are
self-liquidating and we make our own source of
revenue.
3. Conservancy of Project Economic, Aesthetic and
Hygienic Values
Keeping and maintaining the project
Inspection
Monitoring of construction
The peace and order
4. Cultivation of Harmony with Project Residents and
Agencies.
The nha management/ employees
III. Preparatory Activities of EM
1. Formulate operational policies and procedures for the
Delivery stage including determination of the ff.:
1.1 intended beneficiaries and their qualifications
1.2 selling price, terms of payments, monthly
1.3
1.4

rentals
processing, selection and awarding procedure
salient conditions of the sale/lease
-RP asked a question to the participants, Do
we have policies before we deliver our
products? Papasok na dyan ang MC 2773. Kasi
we

have

Eligibility

criteria,

Procedures,

Amortization Schedules, na dapat bago sana

tayo mag-implement ng selling, sa EM, alam
natin ang proseso.
2. Documents/Records for every projects
3. Copies of all project plans needed for the processing
of individual lot titles for the setting of disputes
-RP suggested to print necessary deeds to be executed
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in the favor of the beneficiaries and other forms.

4. Occupancy survey/ Census in area of project site.
-RP ordered that there should be occupancy survey in
every resettlement projects. Pero yung nangyari sa
Yolanda, naunahan tayo eh. She added that this is
why it is hard for the office to secure a Masterlist of
their own, nevertheless DSWD has this document the
office needs.
5. Information/Sales

campaign

to

accelerate

responsibility of sales
-RP highlighted that this activity is important and
difficult. She added her own experience in the field
dealing with an unapproachable man by doing small
talks about its piggery and later on tackling about
payment on lots.

12:00-

Lunch break

13:00
13:001

Cynthia
Session 3: Transaction flow- LIS Creation
Project code- numeric/ alphanumeric identity code
Project set-up made by COSO
LIS Creation process of establishing entirety the lot inventory
Requirements for issuance of project code
1.
2.
3.
4.
5.
6.
7.
8.
9.

Project Profile
Approved Subdivision Plan
Land Titles
Board Resolution
Memorandum Agreement
Land Acquisition Documents
Deed of Sale/ Contract Agreement (DOTA)
Special Patent
Joint Venture Agreement

Discussions regarding the LIS Creation

Ms. Dorcas Secreto, EMS emphasized that up to this
moment there is no LIS Creation because there is no approved
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Padilla

subdivision plan up to this time that is why the EM staff cannot

pursue on LIS Creation.
LIS Creation - the process of establishing the entirety the Lot
Inventory of a project

packaged according to the specified

subdivision plan set up by COSO based on the approved

subdivision plan.
Engr. Eric Oliva clarified the issues why up to this moment
there is no approved subdivision plan particular in the projects
under state of calamity. He said that napakamahirap mangyari
sa ngayon dahil wala pang mga land titles at dahil sa mga
variations na nangyayari sa mga projects.
He also emphasized that with regards to the land titles,
the demand is hard considering that verification and approval
process of the DENR.
However, Ms Nida Pugahan proposed that kung hindi pa
ang whole phase magawan ng subdivision plan we can approved
schematic subdivision plan.
Since there is no LIS, there is no accomplishment to the EM
unit.
Ms. Lauzon also sought attention to the Technical staff regarding
compliance on submission of requirements that needs to be
passed on EM unit. She also directed the attention to the main
office for intervention on part of LIS creation. since we know
that Yolanda projects are fast tracked, we want this one to be
done in this Yolanda Corregidor.
Effect of project coding individual title can offer to beneficiary
Documentation

Masterlist
PQ-999
Acceptance
Masterlist of qualified MQH

Finally, Ms. Lauzon announced that an assessment will be made

this coming May 12-13, 2016.

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15:00-

Session 4: Modality of Sales and Disposition (on Regular

17:00

Projects)
The Resource person presented the General guidelines followed
for sales and disposition:
1. Cash Outright/Sale
the purchased price of the lot
total selling price
price per square meter
deed of sale
2. Sale through end-user financing
Awardee outsource the amount to pay the awarded
lot/lot with housing unit
3. Installment through in-house financing
Awardees pays the monthly amortization through
conditional contract to sell
4. Lease with option to Purchase
The awardee can exercise the right to purchase at
anytime
5. Lease. 350.00/mo.
Interest rate= 4.5% per annum/ project under state of

15:15-

calamity
Regular rate= 6% per annum/ regular projects
Coffee Break

15:30
15:30-

Session 5: Yolanda Permanent Housing Programs

16:00

Archt. Marlon Marmita presented the region wide resettlement

projects in Tacloban North Villages, Leyte, Eastern Samar,
Samar, and Biliran. Statistical updates were presented to the
participants.
At the end of presentation, Engr. Oliva highlighted the
importance of delivery and documentation in any reports given.
Pictures and captions are emphasized as significant items to
consider. If we can document everything, from the inception of
the project up to the present, then present this to LIAC, they will
change their perspective towards NHA.
CONSULTATION: EM Staff with Nida Pugahan OIC EM
Department
Munoz Estate Catbalogan City:

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Norman Montejo EMS Samar consult the following:

1. Matured accounts of the Munoz Estate Beneficiaries in
which RP Pugahan answered that there is new Memorandum
Circular regarding that matter.
2. Conflicting claimants/ relatives RP Pugahan answered if
it is already in court let the court decide, if with no case in court
let them write a formal letter of request to NHA.
3. Claim of awards with different occupants RP Pugahan
answered let the awardee make a decision and considered it as
abandonment. MC Guidelines file for ejectment.
4. Occupants are not the awardees asked order of award.
AFP/PNP Housing
Units are raffled except the AFP housing units RP Pugahan said
that respect the preceding contracts that had already signed.
Yolanda Projects Under State of Calamity

RP Pugahan emphasized that Ms Secreto should

secure the authority to sign from NHA Manila
regarding the signing of the entry pass of the

beneficiaries.
EM Unit should secure the copy of entry pass.
Authority to occupy since there is no LIS Creation

yet.
Acceptance
Since there is no survey number cannot proceed to
contract signing.

06 May 2016 (Day 2)

Asia Stars Hotel Corp., Penthouse
TIME
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TOPIC/ACTIVITY/HIGHLIGHTS

RESOURCE

PERSON/
8:30-

I.

Preliminary Activities:

9:00

a. Invocation
b. Singing of the Philippine National Anthem
c. Recapitulation (by MariaLuz Serohijos)

9:00-

Session 4: MC 2773 Proper

FACILITATOR
Abeguil Lobrigo
Com. Rels.
Officer
Master of
Ceremony
Cynthia Padilla

12:00
RP discussed about the Guidelines of the Memorandum
Circular, where the following are highlighted:
Nida Pugahan
*Eligibility Criteria
*Disposition, Cost Recovery, Subsidy Scheme
- Ms. Cynthia Padilla emphasized the Usufruct
arrangement and the 6th year payment of the beneficiaries.
However, RP Pugahan also, emphasized that the effectivity
date of the 6th year period upon signing of the CCS.
*Terms and Conditions of the Award.
*Procedures prior to resettlement:
* Orientation on the resettlement processes
* Prequalification approval
* Census Master list
* Master list of Qualified Households
* Request Project Code
* List Inventory System
* The Issuing of Entry Pass

* On Project Disengagement

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-Engr. Oliva questioned on what will really happen

during the project disengagement. He further asked what
should be done in case of the EM function on the Yolanda
projects which will be undertaken by the LGU, when the
process of collection is still continuous, even reaching up
to 30 years?
Right now we are drafting a nearing completion of
Disengagement policy. Ms. Pugahan explained. She
recognized that the committee is deliberating on the
process of how it should be properly disengage.
She added on the term completion of Documentation.
Ano ba ang documentation? Kung naaward mo na,
nakasign na siya ng contract, after one year ay turn over
na, dun mo masabi na ang transaction documented na.
*On Project Cycle: Prequalification Approval
-Ms. Pugahan emphasized the PQ on Project level and
EMD level.
-In Census Master list, sir Eric added that validation is
needed in project office level for checking of double
names. Can we ask the list of LGU to be used in PQ? he
asked.
Ms. Pugahan responded that the first to be validated are
those who have names complete in the record. When Engr.
Oliva mentioned about the Validation of Census Master
list, she suggested that the first 5,000 list of Households
and the second copy which has 12,000 households on the
list must be merged to clearly check the double names and
therefore be validated. She added that the important thing
is not from whom is the list but the process of validation.
Ms. Pugahan also emphasized the delegation of authority
for signatories, as for example, in the Entry Pass on
Relocation. She further noted that the office must take
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extra caution on who should be signing a document,

whether delegated, to avoid foreseen problems in
usurpation of authority.
She also further suggested that the office should secure a
Master list from City Housing, and certified copy (which
the term Certified true copy is denied) of the Entry Passes
for protection purposes.
*On LTAP concerns- No Build Zone in Sta. Barbara
-Ms. Magpantay from the CRIO Unit, asked advice on
the case of Sta. Barbara No Build Zone: LTAP concerns.
-Ms. Pugahan answered that to cater the needs of 139
families in Sta. Barbara, Records of association should be
updated and payments should be are made to process the
case.
Engr. Oliva also asked on what will happen on build zone
properties. Ms. Pugahan answered that it will form part of
the public domain of the Republic of the Phils.

Prepared by:

Maria Luz L. Serohijos

Estate Management Assistant

Concurred by:

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RIZALDE A. MEDIAVILLO
Regional Manager

Republic of the Philippines

NATIONAL HOUSING AUTHORITY
Tacloban City Region VIII

TRAINING/ORIENTATION OF MC 2773
Guidelines on the Disposition of Lots/Lots with Housing/
Condominium Units for Qualified Applicants/ Households in Areas
under a state of Calamity
May 5-6, 2016
PROGRAM OF ACTIVITIES

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