Prepare New Asset Accounting

Use
The following activities are relevant for you if you have been using classic Asset Accounting up to now and you now want to migrate to new Asset Accounting.
These and the following activates support you in migrating Customizing data; once you have completed these activities, you can activate new Asset Accounting.
Migrating transaction data is not possible until after that; however, the migration of transaction data is not a part of these IMG activities. The documents from Asset
Accounting are migrated as part of the migration of documents from the general ledger. Finally, you must initially build the depreciation values of your fixed assets
(see Build Depreciation Values).
Note:
The SAP Simple Finance add-on for SAP Business Suite powered by SAP HANA (short: SAP Simple Finance add-on) contains the product SAP Accounting powered
by SAP HANA. New Asset Accounting is part of SAP Accounting powered by SAP HANA.

Overview of Steps
To be able to use new Asset Accounting, you have to follow the steps below (among others): The steps differ depending on whether you are in the Customizing
system or in a downstream system (test system, production system).
Steps in the Customizing system:
No. Step

Explanation

1.

Create prerequisites for the use of new Asset Accounting

See the "Prerequisites" section below.

2.

Install the SAP Simple Finance add-on with new Asset Accounting

See the Administrator's Guide for the SAP Simple Finance add-on

3.

Follow the relevant steps for migrating to new General Ledger Accounting

See the Migration Guide for General Ledger Accounting.

4.

Migrate the charts of depreciation for new Asset Accounting.

Current activity and following activity; see the "Activities" section below.

5.

Make additional manual settings in Customizing for new Asset Accounting.

Customizing activity Perform Additional Manual Activities

6.

Check the prerequisites for activating new Asset Accounting.

Customizing activity Check Prerequisites for Activating Asset Accounting (New)

7.

Activate the Customizing switch

Customizing activity Activate New Asset Accounting

Steps in downstream system (test system, production system):

No. Step

Explanation

8.

Create prerequisites for the use of new Asset Accounting

See the "Prerequisites" section below.

9.

Lock the test system and production system to posting.

10. Install the SAP Simple Finance add-on with new Asset Accounting

See the Administrator's Guide for the SAP Simple Finance

add-on

11. Follow the relevant steps for migrating to new General Ledger Accounting

See the Migration Guide for General Ledger Accounting.

12. Create the necessary master data.

See step 5 for the Customizing system.

13. Import the new Customizing settings into your production system.
14.

Check in the production system whether the transport successfully imported the activated
Customizing switch.

15. Unlock the production system for postings.

When you install the SAP Simple Finance add-on, the system shows the new IMG structure Asset Accounting (New) in the SAP Reference IMG, which also contains
this activity. At the same time, the system hides the IMG structure for classic Asset Accounting.
Caution:

Immediately after you have installed the SAP Simple Finance add-on (step 2 in the Customizing system or step 10 in the test and production system),
postings are no longer possible in Asset Accounting - neither using the old logic nor the new logic. You cannot post using the new logic until after the
migration of your Customizing data and transaction data (documents).

After you have performed the migration and activated new Asset Accounting, it is not possible to return to using classic Asset Accounting. Classic Asset
Accounting is in the SAP Simple Finance add-on and therefore does not exist in SAP Accounting powered by SAP HANA.

Requirements

Steps 1 and 8: Create prerequisites for the use of new Asset Accounting
(Number sequence for the steps: See above.)
Before you install the SAP Simple Finance add-on, you have to ensure that the prerequisites are met. You can do so using the program for preliminary checks
RASFIN_MIGR_PRECHECK. You import this program to your system by means of SAP Note 1939592 before you install the SAP Simple Finance add-on. Perform
this check in all of your systems - in the Customizing system as well as in the test system and production system.

Prerequisites for the use of new Asset Accounting

Non-Compatible Components
If you migrate to SAP Accounting powered by SAP HANA and want to use new Asset Accounting, you are not allowed to use any of the following components:

Joint Venture Accounting (JVA)

You cannot use new Asset Accounting in company codes in which JVA is active, and the reverse is also true.
(The business function JVA, Integration with New General Ledger Accounting (JVA_GL_INTEGRATION)) is also not compatible with new Asset Accounting
in SAP Accounting powered by SAP HANA.)

From the Financials Extension (EA-FIN):

Lease Accounting Engine (LAE)
The LAE controls postings for the lessor scenario; this scenario consists of the components CRM Leasing (CRM-LAM) and Leasing Accounting (FI-LA).

Real Estate (RE), that is, classic Real Estate Management

From Funds Management (PSM-FM) or Industry-Specific Component Public Sector (IS-PS):

Requests with Reference to Asset

Detailed Prerequisites

You have activated the Financials Extension (EA-FIN) business function, since you need the new depreciation calculation with the Depreciation Calculation
Program (DCP) from EA-FIN. Either you already activated EA-FIN in any case at an earlier point in time, or you activate EA-FIN manually in your systems as
part of a project, before you install the SAP Simple Finance add-on.

To reflect parallel accounting, you use either the ledger approach in General Ledger Accounting (FI-GL) (New) or the accounts approach in classic General
Ledger Accounting.

The following applies for Asset Accounting:

You have configured the classic Asset Accounting (FI-AA) application component.

Or: If you have not previously used classic Asset Accounting, you need to make all of the necessary Customizing settings for new Asset Accounting.

Check whether you can completely archive documents from deactivated company codes (this means company codes that only allow subsequent reporting).
If you do not archive the documents of the company code, you must do the following:
o

You must migrate the documents with the document migration; and

You must migrate the assigned chart of depreciation.

The parallel currencies in the leading ledger in General Ledger Accounting and in the depreciation areas of the leading valuation in Asset Accounting must be
the same.
The following applies in addition to the ledger approach: The parallel valuations of the non-leading ledger and the depreciation areas of the parallel valuation
in Asset Accounting have to be congruent.
If you have previously been using parallel currencies in General Ledger Accounting, but you have not implemented the corresponding parallel currency areas
in Asset Accounting for all depreciation areas, you must first implement these depreciation areas before you install the SAP Simple Finance add-on. Contact
your consultant.

Preparation
If, up to now, you were using classic Asset Accounting with classic General Ledger Accounting or classic Asset Accounting with new General Ledger Accounting, you
have to make the following preparations:

Make sure that period-end closing was performed (the following programs (among others): RAPOST2000, RAPERB2000, reconciliation of the asset
subsidiary ledger with the general ledger (account balance list and asset list, RAABST01, RAABST02). If you install the SAP Simple Finance add-on at the
close of the fiscal year, you should also perform year-end closing.

Lock the users to ensure that no additional postings are made.

Make sure that the periodic asset postings (with program RAPERB2000) are completed.

Also ensure that there are no update terminations from direct postings in the system.

Caution:
You can no longer post once you have installed the SAP simple finance add-on. Posting is only possible again after you have completed the migration fully and
successfully. For the installation and the migration to be successful, it is mandatory that you ensure the completeness of the postings for the period-end closing before
the installation.

When to install the SAP simple finance add-on with new Asset Accounting
From the point of view of Asset Accounting, you can install the SAP simple finance add-on at any time; however, it is a requirement that a period-end closing must
have been completed.
You need to have fully completed all periodic and current posting processes that involve Asset Accounting. You must not make any postings during the changeover.
Caution:
You are only allowed to perform the next steps once you have made sure that your system meets the prerequisites for installing the SAP Simple Finance add-on by
using the program mentioned above for preliminary checks, RASFIN_MIGR_PRECHECK.
Activities

Steps 2 and 10: Install the SAP simple finance add-on with new Asset Accounting
You start the installation of the SAP Simple Finance add-on. Starting from this point in time, it is no longer possible to post in Asset Accounting.
If you were already using classic Asset Accounting, then you only have to migrate your charts of depreciation, and check and possibly add to delta Customizing.
If you were not already using Asset Accounting and now want to use it in the future, you have to completely configure your system for Asset Accounting. The following
does not explain the individual steps necessary for this configuration. In the case of a complete configuration, you have to perform step 7 after the configuration is
complete, and activate the Customizing switch (Activate New Asset Accounting activity).

Steps 3 and 11: Follow the relevant steps for migrating to new General Ledger Accounting
SAP Accounting powered by SAP HANA is based on new General Ledger Accounting (FI-GL (new)). If you want to use SAP Accounting powered by SAP HANA, but
were still using classic General Ledger Accounting until now, the data for General Ledger Accounting is migrated during the migration.

Step 4: Migrate the charts of depreciation for new Asset Accounting.

This step is necessary, if you were already using classic Asset Accounting or new Asset Accounting (from SAP enhancement package 7 for SAP ERP 6.0). You can
either migrate the charts of depreciation automatically using the migration program, or manually.

I. Check/create accounting principles

Check if there are accounting principles in the system for your leading and parallel valuations. If not, then create them.
You check and change Customizing for accounting principles in Customizing under Financial Accounting (New) -> Financial Accounting Global Settings (New) ->
Ledgers -> Parallel Accounting -> Define Accounting Principles.

II. Check ledgers and ledger groups

The following applies to the ledger approach: One ledger with a ledger group has to exist in the system for each valuation, so for the leading valuation and the parallel
valuation. This is normally ledger 0L for the leading ledger with ledger group 0L.
The following applies for the accounts approach: The leading ledger with the ledger group has to have been created in the system. This represents your leading
valuation. For each parallel valuation, you have to create a (new) ledger group that also contains the leading ledger as a representative ledger.
The leading ledger 0L with ledger group 0L is usually created by default in the system.

Check if the necessary ledgers and ledger groups have been created in the system.
You change Customizing for ledgers in Customizing under Financial Accounting (New) -> Financial Accounting Global Settings (New) -> Ledgers -> Define Ledgers
for General Ledger Accounting.
You change Customizing for ledger groups in Customizing under Financial Accounting (New) -> Financial Accounting Global Settings (New) -> Ledgers -> Define
Ledger Group.
For the accounts approach, you can also have the option of having the system generate the ledger group for parallel valuation. Start the migration program (see
below). The migration cannot completely take place due to the missing ledger group for parallel valuation and the missing assignment of this ledger group to an
accounting principle. However, the system generates a ledger group for each valuation. Its name is made up of <& number of the leading depreciation area of the
parallel valuation &>.
Adjust the name of the generated ledger group, if necessary. Run the migration program again later. (See the "Migrate Charts of Accounts" section below.)

III. Assign accounting principles to ledger groups

You change the assignment in Customizing under Financial Accounting (New) -> Financial Accounting Global Settings (New) -> Ledgers -> ->Parallel Accounting ->
Assign Accounting Principle to Ledger Groups.
Assign the accounting principle to the ledger group for each valuation that is represented by a depreciation area in your chart of depreciation.

IV. Define settings for the journal entry of the ledger

Check the assignment of the accounting principle for the combination of ledger and company code in Customizing under Define Settings for Journal Entry of
Ledger.

V. Migrate Charts of Accounts

You migrate your active charts of depreciation in Customizing for Asset Accounting (New) under Migrate Charts of Depreciation.
Other Activities
Before you can actually use new Asset Accounting, you have to perform the following steps from the sequence of steps listed above.
In your Customizing system, these are the following steps:

Step 5: Make additional manual settings in Customizing for new Asset Accounting. See Perform Additional Manual Activities.

Step 6: Check the prerequisites for activating new Asset Accounting and

Step 7: Activate new Asset Accounting.

Migrate Charts of Depreciation

Use
If you are already using classic Asset Accounting and want to migrate to new Asset Accounting, you have to migrate the charts of depreciation from classic Asset
Accounting. This activity supports you in this migration.
Using this activity, you can (among other things) assign depreciation areas to an accounting principle.
Requirements
You have made the preparations in activity Prepare New Asset Accounting:

You have checked the accounting principles and created new ones, if necessary.

You have checked the ledgers and ledger groups.

You have assigned the accounting principles to ledger groups.

You have assigned a ledger and an accounting principle to the company codes used in Asset Accounting.

Standard settings
During the migration, the system makes the following changes:
1. Assign accounting principle and ledger group:
An accounting principle and the related ledger group are assigned to each depreciation area, even to the non-posting depreciation areas.
Note the following: For each set of depreciation areas that is assigned to the same ledger group, only one depreciation area is allowed to manage acquisition
and production costs (APC) and have the option Area Posts in Realtime or Area Posts APC Immediately.
2. Adjust Post to General Ledger option:
The settings for posting to the general ledger are changed.
o

The leading area of the leading valuation always contains the Area Posts in Realtime option.

The following applies to the ledger approach: The leading area of the parallel valuation also contains the Area Posts in Realtime option.

The following applies for the accounts approach: The leading area of the parallel valuation receives the option Area Posts APC Immediately,
Depreciation Periodically or Area Posts APC and Depreciation Periodically.

The derived depreciation areas that posted to Financial Accounting up to now when the ledger approach was used are no longer needed, except for
reporting purposes. These areas receive the option Area Does Not Post.

Depreciation areas that represent reserves for special depreciation, for example, receive the option Depreciation Area Posts Account Balances in
Real Time, Depreciation Periodically for posting to the general ledger.

3. Adjust transfer of APC values:

It is only possible to transfer values within a set of depreciation areas to which the same accounting principle is assigned.
The leading depreciation area of a valuation always receives the indicator 00, meaning that it never adopts values from another area. The non-leading areas
of a valuation always adopt their values from an area that is assigned to the same accounting principle. (Exception: Depreciation areas for investment
support shown on the liabilities side always have indicator 00.)

4. Adjust transfer of depreciation terms:

The same applies here as for the adoption of APC values.
5. The system determines, if you are using the accounts approach or the ledger approach.
Activities
1. Perform the migration in a test run.
2. Check the applicable log, and correct the errors.
3. Perform the migration in an update run.
Note:
You can display the migration log of all migrations performed in a test run or an update run in Customizing for Asset Accounting (New) under Display Migration Log.

Check migrated charts of depreciation or perform manual migration of charts of depreciation.

You have to migrate the charts of depreciation manually in the following cases:

Your chart of depreciation could not be migrated during the automatic migration because the starting situation defined in your system is not recognized by
the migration program.

You want to migrate the charts of depreciation manually in any case.

You have charts of depreciation in your system that are assigned to a deactivated company code. This means they are assigned to a company code that only
allows subsequent reporting. The data of this deactivated company code is still not archived; it must therefore be migrated with the document migration. You
must therefore definitely migrate this chart of depreciation manually.

This is possible at any time by making the following settings in Customizing for Asset Accounting (New):
1. Assignment of accounting principles and ledger groups to depreciation areas:
under Asset Accounting (New) -> Valuation -> Depreciation Areas -> Define Depreciation Areas
2. Settings for posting to the general ledger (for each depreciation area):
under Asset Accounting (New) -> Valuation -> Depreciation Areas -> Define Depreciation Areas
3. Value transfer for acquisition and production costs:
under Asset Accounting (New) -> Valuation -> Depreciation Areas -> Specify Transfer of APC Values
4. Transfer of depreciation terms:
under Asset Accounting (New) -> Valuation -> Depreciation Areas -> Specify Transfer of Depreciation Terms
5. Use of parallel currencies:
under Asset Accounting (New) -> Valuation -> Currencies -> Specify the Use of Parallel Currencies
You can also use these activites, if you want to check the Customizing settings after charts of depreciation have been migrated automatically.
See also
This activity is based on program Migrate Charts of Depreciation. For more information, see the program documentation Migrate Charts of Depreciation.

Perform Additional Manual Activities

Use
After the migration of the charts of depreciation, you have to make more Customizing settings before you can check and activate new Asset Accounting.
If you have already been using classic Asset Accounting, then you have to make settings for new and changed functions (delta Customizing).
In the downstream system (the test system and production system), it is only necessary to manually create the master data described below.
The following explanations deal only with delta Customizing. It is important to read the documentation of the given Customizing activity.
Delta Customizing consists of the settings in Customizing for Asset Accounting (New) that are described below:
Activities

Overview
The following table shows an overview of the manual activities that you have to execute, depending on your starting situation:
Starting Situations:
I. Classic General Ledger Accounting, classic Asset Accounting, accounts approach
II. New General Ledger Accounting, classic Asset Accounting, accounts approach
III. New General Ledger Accounting, classic Asset Accounting, ledger approach
Starting Situation I

Starting Situation II

Starting Situation III

Define Asset Balance Sheet Accounts of Parallel Valuation as Reconciliation Accounts

Required

Required

Not Relevant (1)

Define Depreciation Area for Quantity Update

Optional

Optional

Optional

Define Technical Clearing Account for Integrated Asset Acquisition (2)

Required (2)

Required (2)

Required (2)

Specify Alternative Document Type for Accounting-Principle-Specific Documents

Optional

Optional (3)

Optional (3)

Specify Revenue Distribution for Asset Retirement

Optional

Optional

Optional

Post Net Book Value Instead of Gain/Loss (4)

Required

Required

Required

Check Transaction Types (5)

Required

Required

Required

Explanation:
(1) Only valid for accounts approach
(2) A required activity, if integrated asset acquisitions are to be posted
(3) Can be a required activity, if document splitting is active.
(4) If there is a legal requirement.
(5) If transaction types were restricted to depreciation areas.

Details about Activities

Note:
For all Customizing activities, it is important to read not only the explanations here, but also the IMG documentation for the given Customizing activity.

Define Asset Balance Sheet Accounts of Parallel Valuation as Reconciliation Accounts

This step is only necessary, if you work with the accounts approach. This step is not relevant if you are using the ledger approach.
Up to now, you have (as part of the accounts approach) represented one or more additional valuations using separate periodic-posting or direct-posting depreciation
areas that post to separate accounts in the general ledger. These asset balance sheet accounts were posted directly in Financial Accounting up to now.
In the future, both the leading valuation and parallel valuation post asset values directly to Financial Accounting. These asset balance sheet accounts are only allowed
to be posted by means of Asset Accounting, and therefore have to be defined as reconciliation accounts.
You have the following options:

You define the asset balance sheet accounts you used up to now (normal balance sheet accounts that can be posted directly) of the parallel valuation as
reconciliation accounts for the future.
In Customizing under Asset Accounting (New) -> Preparations for Production Operation -> Production Startup -> Accounts Approach: Set/Reset
Reconciliation Accounts for Parallel Valuations.

Or: You create new asset balance sheet accounts in your chart of accounts as reconciliation accounts of Asset Accounting. To do this, proceed as follows:
a) Create the new asset balance sheet accounts as reconciliation accounts in the general ledger.
On the SAP Easy Access screen: under Accounting -> Financial Accounting -> General Ledger -> Master Records -> G/L Accounts -> Individual
Processing -> Centrally (transaction FS00)
b) You then have to enter these G/L accounts in the account determination of Asset Accounting. For the posting depreciation area that represents the
parallel valuation, you have to enter the newly created reconciliation accounts (for example, as balance sheet account for acquisition and production
costs, or accumulated depreciation account for ordinary depreciation).
In Customizing: under Asset Accounting (New) -> Integration with General Ledger Accounting -> Assign G/L Accounts
c) Assign the newly created G/L accounts to your balance sheet structure.
In Customizing: under Financial Accounting (New) -> General Ledger Accounting (New) -> Periodic Processing -> Document -> Define Financial
Statement Versions

If you are certain that the balance sheet accounts were never posted manually in Financial Accounting in the past, then you can convert these accounts into
reconciliation accounts. If it is not possible to ascertain this, then we recommend that you create new balance sheet accounts (reconciliation accounts) to make
reconciliation between Financial Accounting and Asset Accounting possible for the future.
In any case, we recommend that you reconcile the asset balance sheet values of Asset Accounting with General Ledger Accounting in advance, especially for parallel
valuations. To do so, use a program for asset lists in Asset Accounting. In Financial Accounting, you can use the corresponding balance list.

Define Depreciation Area for Quantity Update

In this step, you can specify, for each chart of depreciation, the depreciation area you want to use for the quantity update. This setting is especially relevant if you are
using collective low-value assets. The quantities in the asset master record are only updated if postings are made to the depreciation area specified here.
For each chart of depreciation, the system displays a selection of depreciation areas that are allowed to manage quantities. The depreciation areas are always the
leading/posting depreciation area for the given valuation.
The Customizing activity is optional. In the standard system (that is, as long as you do not make any settings to the contrary), the system uses depreciation area 01
for the quantity update.
In Customizing: under Asset Accounting (New) -> Valuation -> Depreciation Areas -> Specify Depreciation Area for Quantity Update

Define Technical Clearing Account for Integrated Asset Acquisition

This step is always necessary if you want to post an integrated asset acquisition. You enter the business transaction for the vendor invoice and the asset acquisition in
one step; you enter the accounts for the liability and the capitalization of the asset and post to them.
It might be the case that you always post your asset acquisitions without integration. That means, as the first step, you enter the incoming invoice and post against a
clearing account for asset acquisitions. In the later, second step, you enter a separate transaction in Asset Accounting and thereby capitalize the asset and post
against a clearing account for asset acquisitions. In that case, you do not have to enter this account.
For an integrated asset acquisition posting, the system divides the business transaction into an operational part and a valuating part:

For the operational part (vendor invoice), the system posts a document valid for all accounting principles against the technical clearing account for integrated
asset acquisitions. From a technical perspective, the system generates a ledger-group-independent document.

For each valuating part (asset posting with capitalization of the asset), the system generates a separate document that is valid only for the given accounting
principle. This document is also posted against the technical clearing account for integrated asset acquisitions. From a technical perspective, the system
generates ledger-group-specific documents.

Procedure:
1. Create a new G/L account called technical clearing account for integrated asset acquisitions as a reconciliation account for asset accounts in the chart of
accounts and in the company code.
On the SAP Easy Access screen: Accounting -> Financial Accounting -> General Ledger -> Master Records -> G/L Accounts -> Individual Processing ->
Centrally (transaction FS00)
2. Enter this G/L account in the account determination of Asset Accounting for your chart of accounts.
In Customizing: under Asset Accounting (New) -> Integration with General Ledger Accounting -> Technical Clearing Account for Integrated Asset Acquisition
-> Define Technical Clearing Account for Integrated Asset Acquisition
3. Assign the newly created G/L accounts to your balance sheet structure.
In Customizing: under Financial Accounting (New) -> General Ledger Accounting (New) -> Periodic Processing -> Document -> Define Financial Statement
Versions
Note:
Check if a different field control is set up in your system, depending on the asset balance sheet account to be posted or on the given transaction (such as APC or
investment support). If this is the case, you need different technical clearing accounts for integrated asset acquisitions. Proceed as follows:
1. Create another G/L account called technical clearing account for integrated asset acquisitions as a reconciliation account for asset accounts in the chart of
accounts and in the company code. You have to define the field status variant for this account differently than the first account.

On the SAP Easy Access screen: Accounting -> Financial Accounting -> General Ledger -> Master Records -> G/L Accounts -> Individual Processing ->
Centrally (transaction FS00)
2. You then have to enter this G/L account in the account determination of Asset Accounting for your chart of accounts.
In Customizing: under Asset Accounting (New) -> Integration with General Ledger Accounting -> Technical Clearing Account for Integrated Asset Acquisition
-> Define Different Technical Clearing Account for Required Field Control
3. Assign these G/L accounts to your balance sheet structure.
In Customizing: under Financial Accounting (New) -> General Ledger Accounting (New) -> Periodic Processing -> Document -> Define Financial Statement
Versions

Specify Alternative Document Type for Accounting-Principle-Specific Documents

This step can be necessary, if you use document splitting. In that case, you have to enter an alternative document type for the valuating document, if you want the
document splitting rules to be different for the business transaction variant of the valuating document (asset acquisition) and the operative document (Accounts
Payable). This step could also be necessary, if your organization requires that the valuating documents are posted with a different document type than the operational
documents.
Procedure:
Check whether you need alternative document types for posting the valuating document, either due to the definition of document splitting or due to requirements in
your organization. If this is necessary, proceed as follows:
1. Check whether you can use a document type that already exists in the system, or whether you need a new document type. In the second case, create the
document type.
In Customizing: under Financial Accounting (New) -> Financial Accounting Global Settings (New) -> Document -> Document Types
2. Check whether you can use an existing number range for the newly created document type, or whether you have to create a new number range.
In Customizing: under Financial Accounting (New) -> Financial Accounting Global Settings (New) -> Document -> Document Number Ranges
3. Assign the alternative document type for the posting of your valuating document.
In Customizing: under Asset Accounting (New) -> Integration with General Ledger Accounting -> Integrated Transactions: Alternative Doc. Type for LedgerGrp-Spec. Docs -> Specify Alternative Document Type for Acctg-Principle-Specific Documents
4. If you need to use other alternative document types for the valuating document for individual company codes, you can differentiate them further.
In Customizing: under Asset Accounting (New) -> Integration with General Ledger Accounting -> Integrated Transactions: Alternative Doc. Type for AcctgPrinc.-Spec. Docs -> Define Separate Document Types by Company Code

Specify Revenue Distribution for Asset Retirement

In this step, you specify at company code level how the system is to distribute revenues arising from asset retirements: either based on the net book value or on APC.
In the standard system, the distribution is based on the net book value.
Check the distribution of revenue for your company codes, and adjust the distribution as necessary to meet your requirements.
In Customizing: under Asset Accounting (New) -> Transactions -> Retirements -> Gain/Loss Posting -> Define Revenue Distribution for Fixed Asset Retirement

Post Net Book Value Instead of Gain/Loss

In this step, you specify at company code level how the system posts during an asset retirement due to sale or scrapping. In the standard system, the system posts a
gain or loss. As another option, you can choose to post the net book value of the assets instead for a depreciation area. In that case, the system posts the net book
value to the account for clearing of revenue from asset sales or for clearing of revenue from asset sales to affiliated companies.
Note:
This posting variant is not allowed in most countries. In some countries, such as France, however, it is a legal requirement.
Check whether it is a legal requirement to post the net book value for individual areas, and adjust your settings accordingly.
In Customizing: under Asset Accounting (New) -> Transactions -> Retirements -> Gain/Loss Posting -> Post Net Book Value Instead of Gain/Loss -> Sub activity
Specify Depreciation Areas for Net Book Value Posting

Check Transaction Types

If you were using transaction types that were restricted to certain depreciation areas, then you can no longer use these transaction types. Check whether your
existing transaction types that are not restricted to depreciation areas are sufficient. Otherwise you have to create new transaction types (that correspond to the
previous restricted ones) that do not have restrictions to depreciation areas.
(To restrict a business transaction to a given valuation in new Asset Accounting, you enter a restriction to an accounting principle or depreciation area when you post
the transaction.)
Investment support and also revaluation and new valuation are an exception:

The transaction types for investment support and revaluation are automatically generated by the system when you create a corresponding measure, and
therefore are restricted to the depreciation area to be posted to.

The transaction types for revaluation and new valuation that relate to transaction type group 81/82/89 can continue to be restricted to depreciation areas.

In Customizing: under Asset Accounting (New) -> Overview for Experts -> Check Transaction Types
In new Asset Accounting you can flag existing transaction types as obsolete:

Transaction types that should no longer be used for postings for organizational reasons

Transaction types that you are no longer allowed to use for postings due to technical reasons as these were restricted to certain depreciation areas in the
past

If you set the obsolete indicator for a transaction type, this has the following effects:

The transaction type is no longer proposed in the input help when you make postings.

It is still used for reporting purposes though.

See also the direct help for field Transaction Type Is Obsolete.

Transaction Type is Obsolete

Definition

Defines that this can no longer be used (obsolete) for a transaction type.

Use
If you set this indicator, it is no longer possible to post using this transaction type.
The transaction type remains in the system and can be used for reporting purposes, for example. However, it is no longer proposed for postings and can also no
longer be used for new postings.

Example
In new Asset Accounting, it is not necessary to restrict transaction types to depreciation areas. This is not necessary since, when you enter a transaction, you can
restrict it to one or more depreciation area(s). In addition to this, you can select the depreciation areas to be posted to in the posting transaction.
This makes the transaction types restricted to depreciation areas obsolete. However, you cannot delete these transaction types as postings with these transaction
types already exist in the system from the past. For this reason, you have to set the obsolete indicator in the definition of the transaction type. This has the following
results:

The transaction type can then no longer be used for future postings.

The transaction type is then no longer proposed in the input help of the transaction types.

Define Technical Clearing Account for Integrated Asset Acqui

Use
For an integrated asset acquisition posting, the system divides the business transaction into an operational part and a valuating part:

For the operational part (vendor invoice), the system posts a document valid for all accounting principles against the technical clearing account for integrated
asset acquisitions. From a technical perspective, the system generates a ledger-group-independent document.

For each valuating part (asset posting with capitalization of the asset), the system generates a separate document that is valid only for the given accounting
principle. This document is also posted against the technical clearing account for integrated asset acquisitions. From a technical perspective, the system
generates ledger-group-specific documents for each accounting principle.

In this way, the system ensures that the technical clearing account for integrated asset acquisitions has a balance of zero (for each accounting principle and account
assignment object) for every accounting principle in the chart of depreciation. So that the system can ensure the zero balance, manual postings cannot be made to
the account.
The account does not appear in the balance sheet itself, but in the notes to the financial statement (since it has a zero balance).
Automatic postings are made to the technical clearing account for integrated asset acquisitions for the integrated asset acquisition.
Requirements
You have created the technical clearing account for integrated asset acquisitions in the chart of accounts and the relevant company codes.
The following prerequisites must be met:

The account is a balance sheet account that must be created as a reconciliation account for fixed asset accounts.

Since the account is a reconciliation account, we very strongly recommend that you do not allow the management of line items.

The account is not allowed to be defined in the account determination for Asset Accounting (for example, tables T095, T095B, T095P).

Activities
Enter the technical clearing account for integrated asset acquisitions here.

Define Different Technical Clearing Account for Required Fie

Use
For an integrated asset acquisition posting, the system divides the business transaction into an operational part and a valuating part. (For more information, see
Customizing for Asset Accounting (New) under Define Technical Clearing Account for Integrated Asset Acquisition.)
When you enter the posting, initially only the operational part (that is, the posting against the technical clearing account) is visible.
In particular the properties of the account assignment fields (such as cost center or profit center) are derived from the field control of the technical clearing account.
If you require different field control behavior depending on the asset balance sheet account to be posted to, you have to reflect this using different technical clearing
accounts for integrated asset acquisition.
In this activity, you differentiate between technical clearing accounts for integrated asset acquisition using their account determination.
You can then assign the required field status variant to the different technical clearing accounts for integrated asset acquisition.
Also make sure that the field status variants of the technical clearing accounts agree with (correspond to) those of the given asset accounts (that are posted in the
valuating part of the transaction). It is especially important that the the field control of the technical clearing account does not suppress any required fields of the asset
accounts - instead they have to be defined as required fields there as well.
Standard System Behavior:

If you do not enter differing technical clearing accounts for integrated asset acquisition, then the system uses the account defined at the level of the chart of accounts.
Therefore, you have to define a technical clearing account at least at the level of the chart of accounts. (For more information, see Customizing for Asset Accounting
(New) under Define Technical Clearing Account for Integrated Asset Acquisition.)
Requirements
You can see the prerequisites for the technical clearing account in Customizing for Asset Accounting (New) under Define Technical Clearing Account for
Integrated Asset Acquisition.
Example
Initial Situation:
When acquisitions are posted in asset class Independent AuC, you want the account assignment to the Order field to be a required field. For acquisitions in other
asset classes, this is not required.
Procedure:
You create two G/L accounts to be used as technical clearing accounts for integrated asset acquisition. For the first account, you enter a field status with the setting
Optional Field for the Order field; for the second account, you enter a field status with the setting Required Entry Field for the Order field.
Account

Feld Status Variant

4711

K01 (Order is optional)

4712

K02 (Order is required)

You assign the first account to the chart of accounts as a technical clearing account for integrated asset acquisition.
For the second account, you create an additional entry in this activity and enter the account determination for asset class Independent AuC (account determination
SAIB) and assign the second account to this entry.
Chart of Accounts

Account Determination

Account

COA1

__

4711

COA1

SAIB

4712

Remark: You must have assigned the field status variants K01 and K02 respectively to the asset accounts (APC accounts) that are posted in the valuating part of the
transaction.