Documenti di Didattica
Documenti di Professioni
Documenti di Cultura
BY
NAME - MAHENDRA .S. DHENAK
ROLL NO – 17 , MMS – II ,
E-MAIL ID – Mahendra.dhenak@gmail.com ,
CONTACT NO – 9029243946.
Under Guidence Of –
MR. Dr. Phopale A. [Internal guide]
MS. Shalini Kabra [External guide ]
AUTHORIZATION
This Project is prepared on the basis of summer training from 1-5-2009 to 30-6-2
009 as a part of two year MMS course at IBSAR college , karjat
ACKNOWLEDGEMENT
First & Foremost I would like to Special Thank MR.V.S.DUGAR [DGM] who provide
me opportunity to work in his FINANCE department without whom this wouldn’t be p
ossible .
I would like to Thank MR.RAJESH GOHEL [SR. T&D MGR] for Providing me an opport
unity to do project on PAYMENT THROUGH E-MODE .
I would also like to Thank MS. SHALINI KABRA [AO] ,
MR. PRAKASH TARACHANDANI [ASST.MGR ], & MRS.NITISHA DESAI [AO-II] for helped dur
ing course of my internship & encouraged me to complete it successfully.
Last but not least I would also like to Thank MR. Dr. Phopale A at IBSAR College
Karjat for being my mentor in my persuit to success .
CONTENT
I – COMPANY’S SUMMARY
- PROFILE
- OVERVIEW
- PRODUCT
II - COMPANY’S STRUCTURE
IV – INTRODUCTION TO PROJECT
- OBJECTIVE OF PROJECT
- CASH MANAGEMENT SYSTEAM
- CASH MANAGEMENT PRODUCT
V – TYPES OF ACCOUNT
- CURRENT ACCOUNT
- WITHDRAWAL ACCOUNT
- IMPREST ACCOUNT
- LETTER OF AUTHORITY
- RAILWAY CREDIT NOTE FACILITY
- CASH CREDIT ACCOUNT
- REGIONAL CASH CREDIT ACCOUNT
VI – ELECTRONIC MODE OF FUND TRANSFER
- INTRODUCTION OF CST
- TO PREPARE STATEMENT
- TO INDENT OF STATEMENT
- TO SUBMIT ONLINE TO CST DEPT
- ISSUE OF C FORM [ PROFORMA C FORM ]
XII – LEARNING
XIII – REFERENCE
XIV – CONCLUSION
COMPANY PROFILE
Indian Oil Corporation is an Indian public-sector petroleum company. It is India
’s
largest commercial enterprise, ranking 116th on the Fortune Global 500 listing
(2008). It began operation in 1959 as Indian Oil Company Ltd. The Indian Oil Cor
poration was formed in 1964, with the merger of Indian Refineries Ltd. Indian Oi
l and its subsidiaries account for a 47% share in the petroleum products market,
40% share in refining capacity and 67% downstream sector pipelines capacity in
India. The Indian Oil Group of Companies owns and operates 10 of India s 19 refi
neries with a combined refining capacity of 60.2 million metric tons per year
OVERVIEW
Indian Oil operates the largest and the widest network of fuel stations in the c
ountry, numbering about 17606 (15557 regular ROs & 2049 Kissan Sewa Kendra). It
has also started Auto LPG Dispensing Stations (ALDS). It reaches Indane cooking
gas to over 47.5 million households through a network of 4,990 Indian distributo
rs.
In addition, Indian Oil s Research and Development Center (R&D) at Faridabad sup
ports, develops and provides the necessary technology solutions to the operating
divisions of the corporation and its customers within the country and abroad.
Subsequently, IndianOil Technologies Limited - a wholly owned subsidiary, was se
t up in 2003, with a vision to market the technologies developed at IndianOil s
Research and Development Center. It has been modeled on the R&D marketing arms o
f Royal Dutch Shell and British Petroleum.
PRODUCT
Indian Oil s product range covers petrol, diesel, LPG, auto LPG, aviation turbin
e fuel, lubricants, naphtha, bitumen, paraffin, kerosene etc. Xtra Premium petro
l, Xtra Mile diesel, Servo lubricants, Indane LPG, Autogas LPG, Indian Oil Aviat
ion are some of its prominent brands.
Recently Indian Oil has also introduced a new business line of suppl
ying LNG(Liquefied natural gas) by the cryogenic transportation. The branding ca
lled "LNG at Doorstep". Lng headquarters are located in scope complex, Lodhi Roa
d Delhi.
ORGANIZATION STRUCTURE
The The whole of Indian Oil Corporation (IOC) works under Corporate
Office located at
New Delhi. It follow hierarchical structure where the decision flows from
top to bottom and
the data flows from bottom to top .
TURNOVER FOR 5 YR
OWNERSHIP COMPOSITION
INTRODUCTION TO PROJECT ON PAYMENT THROUGH
E-MODE AT IOCL .
OBJECTIVE OF PROJECT
• To Gain Insight On History And Evolution, Business Model, Organizational
Structure And Operations Of IOCL
• To Study And Evaluate The Payment System
At Indian Oil Corporation Ltd .
PRESENT CASH MANAGEMENT SYSTEM
IOCL is a huge organization and involves in marketing of petroleum prod
ucts all over India and across also. The product flow path encompasses Depots, t
erminals, plants and AFSs which are engaged in purchasing and selling products a
nd money is paid and collected at all these places. Being a huge organization al
l transaction of IOC takes place through cheques, Demand Drafts, Letter of Credi
t etc. and a very few in cash. Proper fund management and accounting of such fun
ds at each centre is paramount importance and ensuring quickest availability of
funds at central cash credit account by evolving and streamlining the system for
pooling of funds, in order to optimize the use of valuable resources of the org
anization. IOCL has MOU with SBI according to which the Bank caters to various b
aking needs of the corporation.
Corporate Accounts Group (CAG) – central office of SBI at Andheri, M
umbai is the controlling office of SBI. It is the controlling office of SBI havi
ng Sanctioning Authority for the various credit facilities and the other banking
needs of the corporation. CAG of SBI operates with network of branches called "
CAG Branches" in all the Metro Cities. IOC is the biggest customer of SBI and be
cause of this IOC enjoys lots of facilities.
The Credit Facilities of the Corporation provided by SBI are divided into two pa
rts:
Fund Based Facility -
It is the amount of overdraft obtained from the Bank. At present the
total overdraft limit of the corporation is controlled through the Main Cash Cr
edit Facility. Other accounts opened at various branches and other places are ju
st the extension of this limit. It gets renewed time to time.
Non Fund Based Facility -
These facilities are for pure banking convenience provided by the ba
nk, so that the Corporation can carry out the Business transactions. Various Non
Fund-Based facilities available include
o Performance/ Financial bank Guarantee Facility
o Letter of Credit Facility - Inland ,
o Letter of Credit Facility – Import .
CASH MANAGEMENT PRODUCT (CMP)
Cash management product is a facility provided by SBI to its corpora
te clients in which collections and withdrawals from various branches are transf
erred via electronic mode to their respective pooling centers. Under CMP facilit
y provided by SBI to IOCL, the entire day end balances for different collection
centre where the receipts of various state offices branch and depots are transfe
rred to the main Cash Credit Account maintained in SBI branch Mumbai.
The CMP facility can be divided into two Main Modules
• The Credit Module of CMP: This module deals with the Collection Proceeds
• The Debit module of CMP: This Module deals with the Withdrawals.
Under CMP no new account is opened rather on receipt of the request
for collection account for a location, HO Finance gets a separate, client code
allotted to the location through CMP cell Mumbai. Such Client code is unique for
each location .
The CMP Charges are divided into 3 broad categories:
• 0.01/ 100 for all the Metros i.e. A Class City
• 0.05 / 100 for all the B Class Cities (that includes mainly Capital Citi
es)
• 0.12 / 100 for all the C Class Cities (this includes all the other locat
ions not included in the above 2 categories)
The CMP Module provides convenience to the Company in the sense that,
the information flows to the company faster and according the company can have
precise information of where the funds are and how to utilize them more efficien
tly.
IOCL has wide network of activities scattered in various parts of the country. E
very day it has to make collections from more than 500 branches and accordingly
payment is also taken care off. In order to accurately assess the collections f
rom various locations the CMP facility of SBI is used. Now CMP operates through
a chain of activities involving the various regional offices, locations coming u
nder them and the head office. These operations involve large no. of accounts .
TYPES OF ACCOUNTS
The different types of accounts IOC operates for its Cash Management includes
A – CURRENT ACCOUNT
Collection accounts are opened for various locations and other offices for depos
iting various instruments collected from customers/parties.
Characterastic
Closing balance in these accounts should not be more than Rs 1000 at the
end of each day.
If an instrument is not cleared within 15 days of depositing follow-up a
ction is taken against party or customer.
Any debit for dishonor or loss in transit after 60 days from the date of
deposit is done with prior intimation to the company.
Here some activities which I have learnt pertaining to payment are discussed as
they are carried on the SAP platform .
SAP CAN START WITH LOGIN ID & PASSWORD . EACH DEPT. HAS SEPARATE LOGIN ID & PA
SSWORD.
I AM WORKING IN FINANCE DEPT. THIS DEPT ALSO USE A SEPARATE LOGIN ID & PASS
WORD .IT IS COMMON FOR ALL THOSE WHO WORKING IN FINANCE DEPT. IF WE TYPE IT
WRONGLY , ENTIRE SAP SYSTEM LOCK . IT IS OPERATED FROM DELHI SERVER .
WHEN WE CLICK O
N SAP ICON
Step 3: Details of the bank account where the amount need to be transferred are
entered
Step 4: Details of the customer’s account who has made the payment and type of p
roduct.
Step 3: Click process open items. Select the amount. Simulate and save
SR.NO
PARTY NAME
PARTY CODE
CREDIT AREA
1
M/S A.MANILAL LUBRICANT
SEWREE
RSE - MUMBAI
215578
001
2
M/S AMCO DISTRIBUTORS
SEWREE
RSE – MUMBAI
200749
001
3
M/S DOSHI ENTERPRISES
SEWREE
RSE – MUMBAI
199950
001
4
M/S INDUSTRIAL LUBE
KALAMBOLI
RSE - THANE
202170
001
5
M/S MINAR LUBRICANT
CFA PUNE
RSE - PUNE
193140
023
6
M/S PRITAM AUTOMOBILE
CFA PUNE
RSE - PUNE
126183
023
7
M/S VARDHAMAN LUBRICANT
CFA PUNE
RSE - PUNE
149112
023
8
M/S P RAMESHCHANDRA & CO
CFA PUNE
RSE - KOLHAPUR
141576
023
9
M/S GOMTESH ENTERPRISES
CFA PUNE
RSE - KOLHAPUR
217270
023
10
M/S KISHAN SERVO
CFA PUNE
RSE - PUNE
133085
023
11
M/S S R VENTURE
CFA PUNE
RSE-AURANGABAD
215655
023
12
M/S UMED SERVO
CFA PUNE
RSE-AURANGABAD
219378
023
13
M/S MORYA TRADING CO.
CFA PUNE
RSE – AKOLA
133288
001
14
M/S SR LUBRICANT & FILTERS
CFA PUNE
RSE – AKOLA
220257
001
15
M/S A.MANILAL & SON
NASHIK DEPOT
RSE-AURANGABAD
212449
001
16
M/S PRERANA TRADING
GAIGAON DEPOT
RSE – AKOLA
220256
001
17
M/S TLB TRADE LINK
KHAPRI DEPOT
RSE - NAGPUR
149403
001
18
M/S AWDHOOT TRADE LINK
KHAPRI DEPOT
RSE – NAGPUR
156785
001
19
M/S MERCURY ENTERPRISES
KHAPRI DEPOT
RSE – NAGPUR
193142
001
20
M/S DHAWALIKAR AGENCIES
VASCO TERMINAL
KAM - GOA
131933
001
CREDIT NOTE – XEROX COPY
6 - TO MAKE ENTRY FOR CREDIT NOTE IN SAP PLATFORM
Step 1 : Type TCODE F-51
Step 2 : Enter the document date and posting date, Type ,Company code ,Referenc
e ,&
Doc.Header text .
Step 3: Enter Party Code { given} ,Amount , Assignement & type Text { narration
}
[CREDIT A/C]
Step 4: Open Exp. A/c e.g COMMISSION & DISCOUNT A/C .[ DEBIT A/C]
Enter EXP. CODE 519912100 & Types same Amount,Material,Assignment &
Text .
Step 5 : Click on document - Simulate . It should be tally
PENDING C FORM
PENDING LIST SHOW THOSE C FORM WHICH ARE NOT YET RECEIVED / LINKED
PENDING C FORM FOR YEAR 2007-08 WORKED BY MAHENDRA DATED 19.05.09
BILL DOCNO POST DATE PAYER PAYER_NAME TOTAL STATUS QUARTER
623403589 25012008 120518 BDK ENGINEERING INDUSTRI 301823
PENDING JAN-MAR
623875163 21022008 120518 BDK ENGINEERING INDUSTRI 311421
PENDING JAN-MAR
623753400 14022008 120302 BHASKAR BIO INDUSTRIES, 404973 PENDING
JAN-MAR
623730432 13022008 216520 H.N. KANKALE 301823 PENDING JAN-MAR
623687276 11022008 184919 MAHANT RUBBER FACTORY 301823 PENDING
JAN-MAR
623350590 23012008 208422 SHRI LAXMI NARAYAN CHEHICAL 267813
PENDING JAN-MAR
623857233 20022008 208422 SHRI LAXMI NARAYAN CHEHICAL 255946
PENDING JAN-MAR
624340605 15032008 119083 SOUTHERN FERRO LTD., / / IN - 580007 BE
LUR 267306 PENDING JAN-MAR
624492077 24032008 206893 SURENDRA CONSTRUCTION PVT.LTD 322691
PENDING JAN-MAR
624533863 26032008 206893 SURENDRA CONSTRUCTION PVT.LTD 322691
PENDING JAN-MAR
623084996 9012008 215157 TROPICANA LIQUID STORAGE(P)LTD 350670 PENDING
JAN-MAR
620716988 28082007 211764 GODREJ AGROVET LTD 228415 PENDING
JULY-SEPT
622567328 12122007 118830 JINABAKUL FORGE PVT LTD 296758 PENDING
OCT-DEC
621473012 12102007 204293 SAMYUKTA AGRITECH PVT. LTD 233025
PENDING OCT-DEC
621861574 3112007 204293 SAMYUKTA AGRITECH PVT. LTD 258539 PENDING
OCT-DEC
622792579 24122007 119076 YENKAYS ENGINEERING UNITI 339152
PENDING OCT-DEC
TOTAL 4764869
LEARNINGS
The Key Learning from the internship may be summarised in the following po
ints-
• Understanding of Cash Management in this industry .
• Importance and criticality of cash resources in a business.
• Understanding of ERP software SAP R/3 (FI module) through firsthand expe
rience.
• Understanding of organisational structures and workflow across various f
unctions.
• Information flow in a hierarchy based and function based organisation.
• Behavioural aspects of an organisational manager and his corporate relat
ionships with peers and superiors.
REFERENCES
- www.iocl.com
- http://www.sap.com/malaysia/solutions/safeguarding/pdf/IndianOilCorp.p
df