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Below is a checklist of issues employers may consider in drafting a workplace violence poli-
cy. Mark Cohen prepared this checklist, with help from Michele Dusenbery, President of DART, Inc.,
a Boulder nonprofit that provides workplace violence prevention training.
This list is by no means exhaustive, but should provide a good foundation for those who
wish to draft or review a workplace violence policy. This checklist is just that — a checklist. There is
no requirement or suggestion that every employer create a workplace violence policy that addresses
each of these items. The level of detail in workplace violence policy will depend on the employer’s
size and financial resources. Employers should be careful to ensure that their workplace violence
policies do not conflict with other established company policies and procedures.
CHECKLIST
• Definition of workplace violence to include threats, stalking, harassment, and destruction of property
• Statement that violation of the policy may result in discipline up to and including termination of
employment
• Designation of person(s) in charge of workplace violence issues with name(s) and contact
information
— Pre-employment screening
— Criminal history checks
— Credit checks (comply with Fair Credit Reporting Act)
— Drug/alcohol screening
— Psychological testing
— References
— Interview questions aimed at workplace violence (compliance with ADA)
— Role-play scenarios aimed at ability to respond to irate people and stress
— New employee orientation to explain company policies
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Exhibit 20A The Practitioner’s Guide to Colorado Employment Law
— On-site massage
— Break room
— Classes on dealing with stress
• Insurance
• Privacy issues
— Make clear employees have no expectation of privacy in such things as e-mails, phone
conversations, and contents of desks
• Communications
• Reporting requirements
• Monitoring
20-38 (3/10)
Workplace Violence Exhibit 20A
• Documentation requirements
• Medical
— Counseling
— Verbal or written warnings
— Probation
— Demotion
— Reassignment
— Termination
• Termination procedures
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Exhibit 20A The Practitioner’s Guide to Colorado Employment Law
• Weapons policies
• Training requirements
• Security personnel
— Develop plan and designate team members who will deal with particular type of incident,
such as an irate individual, bomb threats, shootings, fire, and terrorists
20-40 (3/10)
Workplace Violence Exhibit 20A
• Physical structure
— Barriers to vehicles
— Mirrors to see around corners and blind spots
— Landscaping for unobstructed views of workplace
— Limits on posting signs in windows
— Adequate lighting in and around workplace
— Adequate lighting in parking lots and paths
— Glass versus Plexiglas®
— Fencing
— Multiple exits
— Number of entrances
— Safe rooms
— Phones in each room
• Security equipment
— Entrance gates
— Door controls
— ID cards
— Alarms
— Panic buttons
— Closed-circuit TV
— Metal detectors
• Visitor procedures
• Mail procedures
• Evacuation plan
• Post-incident response
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