Advance Payment Vendor

GROWEL SOFTECH LTD
CLIENT: GRAUER & WEIL INDIA LTD (PUNE-ALANDI)

USER MANUAL FOR VENDOR DOWNPAYMENT FINANCE
Subject: Vendor downpayment

Summary:
S.No
Transaction
Code
Description
1
2
3
4
5
6
7
8
Downpayment request by User dept.

Down Payment Made by Accounts Dept.
Purchase Order Display-history
MIRO-Invoice Verification
Transfer from Special GL to Normal
Clearing of Normal Items
Clearing of Party Payment
Display Bill details of Vendor
F-47
F-48
ME23N
MIRO
F-54
F-44
F-53
FBL1N
Subbarao G.V & Sameer Ray

(SAP-FICO Consultant)
Bijay Pradhan
(SAP-MM Consultant)
29.09.2004
FICO& MM-Module
Page 1
GROWEL SOFTECH LTD

Transaction Code F- 47 For Down Payment Request
Please enter the following fields

Document date , Company code, posting date, Currency, Vendor Number, Putting A in
transaction spcila G/L indicator
Note: Dont chage the document type From KA to any other
Press enter you will see the following screen

Bijay Pradhan
(SAP-MM Consultant)
29.09.2004
FICO& MM-Module
Page 2
GROWEL SOFTECH LTD

Enter the amount, put relevant business place and business area, purchase document number with
item number and write appropriate text in text column.
Press save button
After that you will see the following screen with document number in the footer.

Bijay Pradhan
(SAP-MM Consultant)
29.09.2004
FICO& MM-Module
Page 3
GROWEL SOFTECH LTD

TRANSACTION CODE F-48 FOR VENDOR DOWN PAYMENT MADE
Type Document date, company code, posting date, currency, Vendor Number, bank, business area
, advance payment amount as per PO, write an appropriate text .
Go to request button in the header and click it
You will see the following screen

Bijay Pradhan
(SAP-MM Consultant)
29.09.2004
FICO& MM-Module
Page 4
GROWEL SOFTECH LTD

Choose the appropriate advance payment by putting a tick mark and click Create down payment
button in the header.
After this you will see the following screen

Bijay Pradhan
(SAP-MM Consultant)
29.09.2004
FICO& MM-Module
Page 5
GROWEL SOFTECH LTD

Press save button you will see the document number which is shown in the following screen

Bijay Pradhan
(SAP-MM Consultant)
29.09.2004
FICO& MM-Module
Page 6
GROWEL SOFTECH LTD

Transaction Code: FBL1N Vendor Line Item Dispaly
Enter vendor number , company code , open key date ,then select open item and below the
screen select normal and special G/L account
Press enter
The following screen will appear
From which we can come to know total open down payment.

Bijay Pradhan
(SAP-MM Consultant)
29.09.2004
FICO& MM-Module
Page 7
GROWEL SOFTECH LTD


Bijay Pradhan
(SAP-MM Consultant)
29.09.2004
FICO& MM-Module
Page 8
GROWEL SOFTECH LTD

Also In Purchase Order Display (ME23N) Header it will show the downpayment amount given
to vendor(Important Note: This will appear here only when the person prepares
F-47 i.e. downpayment request write Po reference there, other wise it will not
shown in the PO) .Here in the header downpayment will show sum of payments
made against all items in the purchase order

Bijay Pradhan
(SAP-MM Consultant)
29.09.2004
FICO& MM-Module
Page 9
GROWEL SOFTECH LTD

Also in Purchase Order display screen (ME23N) item detail, Purchase history tb it will show
document wise advance payment made to the vendor after F-48.

Bijay Pradhan
(SAP-MM Consultant)
29.09.2004
FICO& MM-Module
Page 10
GROWEL SOFTECH LTD

Transaction Code: MIRO

While Invoice Verification system gives message about the total
downpayment pending against that vendor automatically
After that complete the Invoice verification process system will generate the RE document

Bijay Pradhan
(SAP-MM Consultant)
29.09.2004
FICO& MM-Module
Page 11
GROWEL SOFTECH LTD

Now in Transaction Code FBL1N it will show all the open items in red dot ,those are Down
payment and RE document amount(Invoice Amount)
Enter vendor Number , company code , open key date ,then select open item and below the
screen select normal and special G/L account
Press enter
The following screen will appear
From which we can come to know open down payment, and invoice amount.

Bijay Pradhan
(SAP-MM Consultant)
29.09.2004
FICO& MM-Module
Page 12
GROWEL SOFTECH LTD


Bijay Pradhan
(SAP-MM Consultant)
29.09.2004
FICO& MM-Module
Page 13
GROWEL SOFTECH LTD

Transaction code: F-54

Here we transfer Special GL to Normal GL Account because down payment
to vendor is a special GL account enter
The screen will appear as shown below, Remove Invoice number which is
shown by default by system
Click on Process downpayments
Ensure to remove Invoice Number as shown below

Bijay Pradhan
(SAP-MM Consultant)
29.09.2004
FICO& MM-Module
Page 14
GROWEL SOFTECH LTD

After clicking process down payments following screen will appear,in yellow
colour field double click or type Downpayment amount(Example Rs.500 in
this case)

Bijay Pradhan
(SAP-MM Consultant)
29.09.2004
FICO& MM-Module
Page 15
GROWEL SOFTECH LTD

Type amount shown as above then click enter .

Bijay Pradhan
(SAP-MM Consultant)
29.09.2004
FICO& MM-Module
Page 16
GROWEL SOFTECH LTD

Blue colour line will be displayed.Double click on this line. After double
clicking line colour will change to Black colour , then click enter

Bijay Pradhan
(SAP-MM Consultant)
29.09.2004
FICO& MM-Module
Page 17
GROWEL SOFTECH LTD

After click enter following screen will appear ,type self explanatory text
Save the document it will generate a number

Bijay Pradhan
(SAP-MM Consultant)
29.09.2004
FICO& MM-Module
Page 18
GROWEL SOFTECH LTD

Transaction Code: ME23N

Here in the Purchase Order History, we can see that down payment has
been cleared .
In PO header down payment will shown as zero as it has been cleared

Bijay Pradhan
(SAP-MM Consultant)
29.09.2004
FICO& MM-Module
Page 19
GROWEL SOFTECH LTD

Transaction Code:F-44
Clearing of Normal GL Account .Here we are adjusting downpayment
against Vendor Invoice
Type vendor Number as shown below and click on Process Open Items
After clicking on Process Open Items following screen will appear

Bijay Pradhan
(SAP-MM Consultant)
29.09.2004
FICO& MM-Module
Page 20
GROWEL SOFTECH LTD

In this screen in the column Payment Amount remove invoice amount

suggested by system and type Down payment amount( Example Rs.500)
Not assigned figure should always be zero.

Bijay Pradhan
(SAP-MM Consultant)
29.09.2004
FICO& MM-Module
Page 21
GROWEL SOFTECH LTD

Not assigned figure should always be zero.

Bijay Pradhan
(SAP-MM Consultant)
29.09.2004
FICO& MM-Module
Page 22
GROWEL SOFTECH LTD

Transaction Code:FBL1N
Here downpayment amount shown as green after clearing

Bijay Pradhan
(SAP-MM Consultant)
29.09.2004
FICO& MM-Module
Page 23
GROWEL SOFTECH LTD

Transaction code F-53

Post Outgoing Payments
Enter the document date, company code , posting date, currency,

appropriate bank account, amount, and Vendor Number
Then goto process open item button and click it .Then you will view the
following screen.

Bijay Pradhan
(SAP-MM Consultant)
29.09.2004
FICO& MM-Module
Page 24
GROWEL SOFTECH LTD

In this screen if you want to make full and final payment goto standard
deactivate all amount which are not relating to a particular PO and assure
that not assigned amount should be zero then save it.
If you want to make an another partial payment please click on partial
payment then deactivate the amounts which are not related to the particular
PO and enter the partial payment against the PO and assure that Not
assigned amount should be zero Then simply save
Remove R from FBL1N. then only it will shown in blue colour save it it will
generate a document number.(Rmeans payment block: We can remove it
by double clicking in the line item in FBL1N,Remove R keep it blank and
save)

Bijay Pradhan
(SAP-MM Consultant)
29.09.2004
FICO& MM-Module
Page 25
GROWEL SOFTECH LTD

Transaction Code : FBL1N

Here it will show that all items are cleared. Finally all the cleared items will
shown in green colour bullets.This indicates that there are no open items in
Downpayment and vendor invoice amount as shown in the following screen
End of The Process.

Bijay Pradhan
(SAP-MM Consultant)
29.09.2004
FICO& MM-Module
Page 26

Advance Payment Vendor

Caricato da

Informazioni sul documento

Copyright

Formati disponibili

Condividi questo documento

Condividi o incorpora il documento

Opzioni di condivisione

Hai trovato utile questo documento?

Questo contenuto è inappropriato?

Copyright:

Formati disponibili

Advance Payment Vendor

Caricato da

Copyright:

Formati disponibili

GROWEL SOFTECH LTD

CLIENT: GRAUER & WEIL INDIA LTD (PUNE-ALANDI)

Subject: Vendor downpayment

Downpayment request by User dept.

Subbarao G.V & Sameer Ray

GROWEL SOFTECH LTD

Transaction Code F- 47 For Down Payment Request

Please enter the following fields

Subbarao G.V & Sameer Ray

GROWEL SOFTECH LTD

Subbarao G.V & Sameer Ray

GROWEL SOFTECH LTD

TRANSACTION CODE F-48 FOR VENDOR DOWN PAYMENT MADE

Subbarao G.V & Sameer Ray

GROWEL SOFTECH LTD

Subbarao G.V & Sameer Ray

GROWEL SOFTECH LTD

Subbarao G.V & Sameer Ray

GROWEL SOFTECH LTD

Transaction Code: FBL1N Vendor Line Item Dispaly

Subbarao G.V & Sameer Ray

GROWEL SOFTECH LTD

Subbarao G.V & Sameer Ray

GROWEL SOFTECH LTD

Subbarao G.V & Sameer Ray

GROWEL SOFTECH LTD

Subbarao G.V & Sameer Ray

GROWEL SOFTECH LTD

Transaction Code: MIRO

Subbarao G.V & Sameer Ray

GROWEL SOFTECH LTD

Subbarao G.V & Sameer Ray

GROWEL SOFTECH LTD

Subbarao G.V & Sameer Ray

GROWEL SOFTECH LTD

Transaction code: F-54

Ensure to remove Invoice Number as shown below

Subbarao G.V & Sameer Ray

GROWEL SOFTECH LTD

Subbarao G.V & Sameer Ray

GROWEL SOFTECH LTD

Type amount shown as above then click enter .

Subbarao G.V & Sameer Ray

GROWEL SOFTECH LTD

Subbarao G.V & Sameer Ray

GROWEL SOFTECH LTD

Save the document it will generate a number

Subbarao G.V & Sameer Ray

GROWEL SOFTECH LTD

Transaction Code: ME23N

In PO header down payment will shown as zero as it has been cleared

Subbarao G.V & Sameer Ray

GROWEL SOFTECH LTD

After clicking on Process Open Items following screen will appear

Subbarao G.V & Sameer Ray

GROWEL SOFTECH LTD

In this screen in the column Payment Amount remove invoice amount

Subbarao G.V & Sameer Ray

GROWEL SOFTECH LTD

Not assigned figure should always be zero.

Subbarao G.V & Sameer Ray

GROWEL SOFTECH LTD

Subbarao G.V & Sameer Ray

GROWEL SOFTECH LTD