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in order for
in order to
in point of fact
will depend upon
will have to in reference to
in (or with) regard to
in the event that
in view of the fact thatinasmuch as
is allowed (able or entitled) to
is located in
is required to
it should be noted that
look into
making a determination (decision)
more often than not
needs (or has) to
not allow
not different
not include
on the basis of
owing to the fact that
past history
payment made to
prior to the limitation on
small in size (number)
subsequent to the use of
that limits (or other verb after that)
the creation of (or other -tion noun)
about
for
to
in fact
about
regarding (or about)
if
since (or because)
since (or because)
can
is in
must (or should)
OMIT
consider
determining (deciding)
often must (or should)
must (or should)
prevent (or preclude)
similar
omit
based on (or since)
since (or because)
history
paid to
before limits
small
after usinglimiting (i.e., the verbs ing form)creating (i.e., the nouns ing
form)
CONSIDER OMITTING
whether
can
depends on
must (or should)
regarding
regarding (or about)
except
Defined broadly, wordiness also might include using words with multiple
syllables where simpler words would suffice. Some common examples are
listed below.
expect
since
begin (or start)
thus
in
often
thus
on
use
when
in
Better Expressions
Reg. 1.101-1
Rev. Rul. 83-24
credit
deduct
deductible
exempt
Smith v. U.S.Reg. 1.101-1
U.S.
Consider the following example containing wordiness.
Wordy Example:
In the case of Mais (TC, 1968), the taxpayer was able to
exclude from gross income embezzled funds that were repaid during the
year the funds were embezzled but the taxpayer was not allowed to exclude
embezzled funds to be repaid in a subsequent year.
Edited Example: In the case of Mais (TC, 1968) allowed the taxpayer was
able to to exclude from gross income embezzled funds that were repaid
during the same year the funds were embezzled but the taxpayer was not
allowed to exclude embezzled funds to be those repaid in a subsequent
lateryear.
Better Wording:
Mais (TC, 1968) allowed the taxpayer to exclude
embezzled funds repaid during the same year but not those repaid in a later
year.
The original sentence contained 45 words. The corrected sentence contains
only 23 words, a 49% decrease. The corrected sentence contains just as
much information as the original; shortening the sentence creates no
ambiguity. However, the shorter sentence is easier to read and understand.
Another form of wordiness is the unnecessary use of legalese. Using
legalese can make your writing appear archaic, too formal, or stilted.
Examples of legalese include the following words: aforementioned,
aforesaid, hereto, heretofore, herewith, said (when used as an adjective),
thereby, therein, thereof, thereto, therefor (as opposed to the conjunction,
therefore), therewith, whereby, wherefore, wherein, and whereto. Often,
legalese can be omitted without changing a sentences meaning or creating
ambiguity. In other cases, simpler words can be substituted.Using several
consecutive prepositional phrases (i.e., prepositional strings) is wordy and
creates poor sentence rhythm. More importantly, prepositional strings make
sentences difficult to follow since prepositional phrases are modifying the
objects of preceding prepositional phrases. Readers may need to reread the
sentence to comprehend its meaning. Generally, use no more than three
What this means is that if you have two independent clauses with
nothing between them but a comma, you have failed either to join them
with a coordinator or to separate them with end-stop punctuation. (You will
notice that the comma is not on either of those two lists.) Thus, you have a
comma splice, which is a form of run-on sentence.
Here is an example of a comma splice, followed by several different
ways of correcting it:
COMMA SPLICE: I got up late this morning, I didn't have time for breakfast.
CORRECTIONS:
I got up late this morning. I didn't have time for breakfast.
or
I got up late this morning; I didn't have time for breakfast.
or
I got up late this morning, so I didn't have time for breakfast.
or
I got up late this morning, and I didn't have time for breakfast.
Notice that in the latter two corrections, the coordinating conjunction
joining the two independent clauses is preceded (notfollowed) by a comma.
(That's about a 90-95% rule. See
'Commas with Compound Sentences' for information about when that
comma can be omitted.) What causes a comma splice is not the comma
between the two clauses, but rather the absence of the coordinator in the
attempt to join the clauses.
A DIFFERENT STRATEGY: If you choose to turn one of the clauses into a
subordinate (dependent) clause, then you can use just the comma between
the two clauses:
Because I got up late this morning, I didn't have time for breakfast.
Dangling Modifiers and How To Correct Them
A dangling modifier is a word or phrase that modifies a word not clearly
stated in the sentence. A modifier describes, clarifies, or gives more detail
about a concept.
Having finished the assignment, Jill turned on the TV.
'Having finished' states an action but does not name the doer of that action.
In English sentences, the doer must be the subject of the main clause that
follows. In this sentence, it is Jill. She seems logically to be the one doing the
action ('having finished'), and this sentence therefore does not have a
dangling modifier.
The following sentence has an incorrect usage:
Having finished the assignment, the TV was turned on.
'Having finished' is a participle expressing action, but the doer is not the TV
set (the subject of the main clause): TV sets don't finish assignments. Since
the doer of the action expressed in the participle has not been clearly
stated, the participial phrase is said to be a dangling modifier.
Strategies for revising dangling modifiers:
1. Name the appropriate or logical doer of the action as the subject of the
main clause:
Having arrived late for practice, a written excuse was needed.
Who arrived late? This sentence says that the written excuse arrived late. To
revise, decide who actually arrived late. The possible revision might look like
this:
Having arrived late for practice, the team captain needed a written excuse.
The main clause now names the person (the captain) who did the action in
the modifying phrase (arrived late).
2. Change the phrase that dangles into a complete introductory clause by
naming the doer of the action in that clause:
Without knowing his name, it was difficult to introduce him.
Who didn't know his name? This sentence says that 'it' didn't know his
name. To revise, decide who was trying to introduce him. The revision might
look something like this:
Because Maria did not know his name, it was difficult to introduce him.
The phrase is now a complete introductory clause; it does not modify any
other part of the sentence, so is not considered 'dangling.'
3. Combine the phrase and main clause into one:
To improve his results, the experiment was done again.
Who wanted to improve results? This sentence says that the experiment
was trying to improve its own results. To revise, combine the phrase and the
main clause into one sentence. The revision might look something like this:
He improved his results by doing the experiment again.
Incorrect: After reading the original study, the article remains unconvincing.
Revised: After reading the original study, I find the article unconvincing.
Incorrect: Relieved of your responsibilities at your job, your home should be
a place to relax.
Revised: Relieved of your responsibilities at your job, you should be able to
relax at home.
Incorrect: The experiment was a failure, not having studied the lab manual
carefully.
Revised: They failed the experiment, not having studied the lab manual
carefully.
Sentence Fragments
Fragments are incomplete sentences. Usually, fragments are pieces of
sentences that have become disconnected from the main clause. One of the
easiest ways to correct them is to remove the period between the fragment
and the main clause. Other kinds of punctuation may be needed for the
newly combined sentence.
Below are some examples with the fragments shown in red. Punctuation
and/or words added to make corrections are highlighted in blue. Notice that
the fragment is frequently a dependent clause or long phrase that follows
the main clause.
Fragment:Purdue offers many majors in engineering. Such as electrical,
chemical, and industrial engineering.
Possible Revision: Purdue offers many majors in engineering, such as
electrical, chemical, and industrial engineering.
Fragment: Coach Dietz exemplified this behavior by walking off the field in
the middle of a game. Leaving her team at a time when we needed her.
Possible Revision: Coach Dietz exemplified this behavior by walking off the
field in the middle of a game, leaving her team at a time when we needed
her.
Fragment: I need to find a new roommate. Because the one I have now isn't
working out too well.
Possible Revision: I need to find a new roommate because the one I have
now isn't working out too well.
Fragment: The current city policy on housing is incomplete as it stands.
Which is why we believe the proposed amendments should be passed.
Possible Revision: Because the current city policy on housing is incomplete
as it stands, we believe the proposed ammendments should be passed.
You may have noticed that newspaper and magazine journalists often use a
dependent clause as a separate sentence when it follows clearly from the
preceding main clause, as in the last example above. This is a
conventionaljournalistic practice, often used for emphasis. For academic
writing and other more formal writing situations, however, you should avoid
such journalistic fragment sentences.
Some fragments are not clearly pieces of sentences that have been left
unattached to the main clause; they are written as main clauses but lack a
subject or main verb.
No main verb
Fragment: A story with deep thoughts and emotions.
Possible Revisions:
Direct object: She told a story with deep thoughts and emotions.
Appositive: Gilman's 'The Yellow Wallpaper,' a story with deep thoughts and
emotions, has impressed critics for decades.
Fragment: Toys of all kinds thrown everywhere.
Possible Revisions:
Complete verb: Toys of all kinds were thrown everywhere.
Direct object: They found toys of all kinds thrown everywhere.
Fragment: A record of accomplishment beginning when you were first hired.
Possible Revisions:
Direct object: I've noticed a record of accomplishment beginning when you
were first hired
Main verb: A record of accomplishment began when you were first hired.
No Subject
Fragment: With the ultimate effect of all advertising is to sell the product.
Possible Revisions:
Remove preposition: The ultimate effect of all advertising is to sell the
product.
Fragment: By paying too much attention to polls can make a political leader
unwilling to propose innovative policies.
Possible Revisions:
Remove preposition: Paying too much attention to polls can make a political
leader unwilling to propose innovative policies.
Fragment: For doing freelance work for a competitor got Phil fired.
Possible Revisions:
Remove preposition: Doing freelance work for a competitor got Phil fired.
Rearrange: Phil got fired for doing freelance work for a competitor.
These last three examples of fragments with no subjects are also known as
mixed constructions, that is, sentences constructed out of mixed parts. They
start one way (often with a long prepositional phrase) but end with a regular
predicate. Usually the object of the preposition (often a gerund, as in the
last two examples) is intended as the subject of the sentence, so removing
the preposition at the beginning is usually the easiest way to edit such
errors.
Parallel Structure
Parallel structure means using the same pattern of words to show that two
or more ideas have the same level of importance. This can happen at the
word, phrase, or clause level. The usual way to join parallel structures is
with the use of coordinating conjunctions such as 'and' or 'or.'
Words and Phrases
With the -ing form (gerund) of words:
Parallel: Mary likes hiking, swimming, and bicycling.
With infinitive phrases:
Parallel: Mary likes to hike, to swim, and to ride a bicycle.
OR
Mary likes to hike, swim, and ride a bicycle.
(Note: You can use 'to' before all the verbs in a sentence or only before the
first one.)
Do not mix forms.
Example 1
Not Parallel:
Mary likes hiking, swimming, and to ride a bicycle.
Parallel:
Mary likes hiking, swimming, and riding a bicycle.
Example 2
Not Parallel:
The production manager was asked to write his report quickly, accurate ly,
and in a detailed manner.
Parallel:
The production manager was asked to write his report quickly, accurately,
and thoroughly.
Example 3
Not Parallel:
The teacher said that he was a poor student because he waited until the last
minute to study for the exam, completed his lab problems in a careless
manner, and his motivation was low.
Parallel:
The teacher said that he was a poor student because he waited until the last
minute to study for the exam, completed his lab problems in a careless
manner, and lacked motivation.
Clauses
A parallel structure that begins with clauses must keep on with clauses.
Changing to another pattern or changing the voice of the verb (from active
to passive or vice versa) will break the parallelism.
Example 1
Not Parallel:
The coach told the players that they should get a lot of sleep, that they
should not eat too much, and to do some warm-up exercises before the
game.
Parallel:
The coach told the players that they should get a lot of sleep, that they
should not eat too much, and that they should do some warm-up exercises
before the game.
or
Parallel:
The coach told the players that they should get a lot of sleep, not eat too
much, and do some warm-up exercises before the game.
Example 2
Not Parallel:
The salesman expected that he would present his product at the meeting,
that there would be time for him to show his slide presentation, and that
questions would be asked by prospective buyers. (passive)
Parallel:
The salesman expected that he would present his product at the meeting,
that there would be time for him to show his slide presentation, and that
prospective buyers would ask him questions.
Lists After a Colon
Listen to the sound of the items in a list or the items being compared. Do
you hear the same kinds of sounds? For example, is there a series of '-ing'
words beginning each item? Or do your hear a rhythm being repeated? If
something is breaking that rhythm or repetition of sound, check to see if it
needs to be made parallel.
A Brief Guide to Writing Argumentative Essays
The art of argumentation is not an easy skill to acquire. Many people might
think that if one simply has an opinion, one can argue it effectively, and
these folks are always surprised when others don't agree with them because
their logic seems so correct. Additionally, writers of argumentation often
forget that their primary purpose in an argument is to 'win' it--to sway the
reader to accept their point of view. It is easy to name call, easy to ignore
the point of view or research of others, and extremely easy to accept one's
own opinion as gospel, even if the writer has not checked his or her premise
in a couple of years, or, as is the case for many young writers, never
questioned the beliefs inherited from others.
Want to know what you think about something? Then write an
argumentative essay. To be fair, however, you'll find that one of the first
things you must do is become an expert on the issue. When you pick a
topic, you should avoid writing about issues that cannot be won, no matter
how strongly you might feel about them. The five hottest topics of our time
seem to be gun control, abortion, capital punishment, freedom of speech,
and probably the most recent, euthanasia, or the right to die. If possible,
avoid writing about these topics because they are either impossible to 'win,'
or because your instructor is probably sick of reading about them and knows
all the pros and cons by heart (this could put you at a serious disadvantage).
The topics may be fine reading material, however, because most people are
somewhat aware of the problems and can then concentrate on
understanding the method of argument itself. But care should be taken that
if you read one side, you also read the other. Far too many individuals only
read the side that they already believe in. These issues cannot be won for
good reason: each touches on matters of faith and beliefs that for many
people are unshakable and deeply private.
Features
1. So, what do you write about? Pick a well-defined, controversial issue.
(Spend some time with the latest copies of several news magazines, watch
60 Minutes, or listen to National Public Radio to generate ideas.) Readers
should understand what the issue is and what is at stake. The issue must be
arguable, as noted above. After stating your thesis, you will need to discuss
the issue in depth so that your reader will understand the problem fully.
2. A clear position taken by the writer. In your thesis sentence, state what
your position is. You do not need to say: 'I believe that we should financially
support the space station.' Using the first person weakens your argument.
Notice that you do not have to completely prove your point; you only have
to convince reasonable readers that your argument or position has merit;
i.e., that it is somehow more accurate and complete than competing
arguments.
Argumentative essays are often organized in the following manner:
They begin with a statement of your assertion, its timeliness, significance,
and relevance in relation to some phenomenon.
They review critically the literature about that phenomenon.
They illustrate how your assertion is 'better' (simpler or more explanatory)
than others, including improved (i.e., more reliable or valid) methods that
you used to accumulate the data (case) to be explained.
Finally revise and edit, and be sure to apply the critical process to your
argument to be certain you have not committed any errors in reasoning or
integrated any fallacies for which you would criticize some other writer.
Additionally, you will want to find out how your readers will object to your
argument. Will they say that you have used imprecise concepts? Have you
erred in collecting data? Your argument is only as strong as the objections to
it. If you cannot refute or discount an objection, then you need to rethink
and revise your position.