Project Management paper of

Mr Muhammed Farrukh
27/02/2016 MGMT727 EI in ledership managers
1. Difference b/w Event and activity
2. Why is it important to review program plan
2. Why is it important to review program plan
Documented planning in the form of a program plan is fundamental to the success of any
project. In an ideal situation, the program office can present the functional manager with a
copy of the program plan and simply say, "accomplish it." In case of large and often
complex programs, customers may require a program plan that documents all activities
within the program. The program plan then serves as a guideline for the lifetime of the
program and may be revised as often development programs require more revisions to the
program plan than manufacturing or construction programs).
The program plan provides the following framework:
Eliminates conflicts between functional managers
Eliminates conflicts between functional management and program management
Provides a standard communications tool throughout the lifetime of the program. (It
should
be geared to the work breakdown structure.)
Provides verification that the contractor understands the customer's objectives and
requirements
Provides a means for identifying inconsistencies in the planning phase
Provides a means for early identification of problem areas and risks so that no surprises
occur downstream
3. Difference between business case and project charter.
A business case is usually prepared before project approval. If you are a contractor, your
proposal would be similar a business case.
A project charter providing the project manager with formal authorization to proceed with
the
project is issued to a team by the project sponsor before the project starts.
Project scope document defines the project scope. It should be attached to the business case
and
to the project charter. The project scope will be refined as you proceed through the project.
4. Preventive measure for Cost of quality.

Prevention costs are the up-front costs oriented toward the satisfaction of customer's
requirements with the first and all succeeding units of product produced without defects.
Included in this are typically such costs as design review, training, quality planning, surveys
of vendors, suppliers, and subcontractors, process studies, and related preventive activities.
5. How to estimate labor rates
The labor rates are generally known with certainty over a twelve-month period, but
from then on are only estimates. How can a company predict salary structures five
years hence? If the company underestimates the salary structure, increased costs
and decreased profits will occur. If the salary structure is overestimated, the
company may not be competitive; if the project is government funded, then the
salary structure becomes an item under contract negotiations.
In this regard, the development of the labor rates to be used in the projection is
based on historical costs in business base hours and dollars for the most recent
month or quarter. Average hourly rates are determined for each labor unit by direct
effort within the operations at the department level. The rates are only averages,
and include both the highest-paid employees and lowest-paid employees, together
with the department manager and the clerical support. These base rates are then
escalated as a percentage factor based on past experience, budget as approved by
management, and the local outlook and similar industries. If the company has a
predominant aerospace or defense industry business base, then these salaries are
negotiated with local government agencies prior to submittal for proposals.
The labor hours submitted by the functional units are quite often overestimated for
fear that management will "massage" and reduce the labor hours while attempting
to maintain the same scope of effort. Many times management is forced to reduce
man-hours either because of insufficient funding or just to remain competitive in the
environment. The reduction of man hours often causes heated discussions between
the functional and program managers. Program managers tend to think in terms of
the best interests of the program, whereas functional managers lean toward
maintaining their present staff. To cater to this, the most common solution to this
conflict rests with the program manager. If the program manager selects members
for the program team who are knowledgeable in man hour standards for each of the
departments, then an atmosphere of trust can develop between the program office
and the functional department so that man-hours can be reduced in a manner that represents
the best interests of the company. This is one of the reasons why program team
members are often promoted from within the functional ranks. The man-hours
submitted by the functional units provide the basis for total program cost analysis
and program cost control. To illustrate this process, consider the following Example
32.1:

6, You are the project manager for Ahmed builder private limited a
domestic construction company. You have been assigned a project to
expand 3 miles of the north to south road through the city by 2 lanes in
each direction, you are at initial stage of the project & planning for the
procurement of this project what could be different objectives of
procurement planning for this project.

Answer.
Procurement Planning is one of the most important and vital business processes in
every company. It gives a procurement plan aimed to provide productions with necessary
resources. When lead-times are too long and materials are too difficult to deliver, the analysis
process (also known as the purchasing process) will play a pivotal role. The company
management will ensure that the company buys appropriate products at the right price from the
right suppliers. The process becomes more significant if the company is aspired to produce goods
or services while the production is depended on external suppliers and resources.

Materials are always available for production

optimization of material and resources prices

costs and procurement time are minimized

reduction in risks

balanced execution of production plan

effective partnership between the company and its suppliers

7. What includes in Construction Project Procurement Planning (Mano

Angel)
Q. 7 Procurement planning usually involves the selection of one of the following as the
primary objective:
Procure all goods/services from a single source.
Procure all goods/services from multiple sources.
Procure only a small portion of the goods/services.
Procure none.
Another critical factor is the environment in which procurement must take place.
There are two environments: macro and micro. The macro environment includes the
general external variables that can influence how and when we do procurement.
These include recessions, inflation, cost of borrowing money, and unemployment.
The microenvironment is the internal environment of the firm, especially the policies
and procedures imposed by the firm, project, or client in the way that procurement
will take place. This includes the procurement/contracting system, which contains
five cycles:
1. Requirement cycle: definition of the boundaries of the project
2. Requisition cycle: analysis of sources
3. Solicitation cycle: the bidding process
4. Award cycle: contractor selection and contract award
5. Contract administration cycle: managing the subcontractor until completion
of the contract

Qs 8. Question about Project of Reforesting in an area and Risks involved

Please read Chapter 44 of handouts for Risk Management however Reforestation is the
natural or intentional restocking of existing forests and woodlands that have been depleted,
usually throughdeforestation.[1] Reforestation can be used to improve the quality of human
life by soaking up pollution and dust from the air, rebuild natural habitats and ecosystems,
mitigate global warming since forests facilitate bio sequestration of atmospheric carbon
dioxide, and harvest for resources, particularly timber.
9. To be successful Project Manager, it is vital that Project Manager
conduct their work in an ethical manner. Suggest at least five facets that
a person can adopt to be an ethical Project Manager.
Project Managers shall
Maintain high standards of personal and professional conduct.
Accept responsibility for their actions.
Undertake projects and accept responsibility only if qualified by training or experience, or after
full disclosure to their employers or clients of pertinent qualifications.
Maintain their professional skills at the state -of-the-art and recognize the importance of
continued personal development and education.
Advance the integrity and prestige of the profession by practicing in a dignified manner.
Support this code and encourage colleagues and co-workers to act in accordance with this code.
Support the professional society by actively participating and encouraging colleagues and
coworkers to participate.

Obey the laws of the country in which work is being performed.

Project Managers shall, in their work:
Provide the necessary project leadership to promote maximum productivity while striving to
minimize costs.
Apply state-of-the-art management tools and techniques to ensure schedules are met and the
project is appropriately planned and coordinated.
Treat fairly all project team members, colleagues and co-workers, regardless of race, religion,
sex, age or national origin.
Protect project team members from physical and mental harm.
Provide suitable working conditions and opportunities for project team members.
Seek, accept and offer honest criticism of work, and properly credit the contribution of others.
Assist project team members, colleagues and co-workers in their professional development.

Project Managers shall, in their relations with employers and clients:

Act as faithful agents or trustees for their employers or clients in professional or business
matters.
Keep information on the business affairs or technical processes of an employer or client in
confidence while employed, and later, until such information is properly released.
Inform their employers, clients, professional societies or public agencies of which they are
members or to which they may make any presentations, of any circumstances that could lead to a
conflict of interest.
Neither give nor accept, directly or indirectly, any gift, payment or service of more than
nominal value to or from those having business relationships with their employers or clients.
Be honest and realistic in reporting project cost, schedule and performance.
Project Managers shall, in fulfilling their responsibilities to the community:

 Protect the safety, health and welfare of the public and speak out against abuses in those areas
affecting the public interest.
Seek to extend public knowledge