ResourceSpreadsheet(continued)

11.RightClickinthespreadsheetareatoDisplaySpreadsheetOptions.CleartheCalculateAveragebox.

MakesureboxisNOTchecked.

21

ResourceSpreadsheet(continued)

12.Rollupthelowercenterwindowifitisnotsummarized.Next,rightmouseclickonthetimescaleinthe
ResourceUsagespreadsheetandselectTIMESCALE.Adjustthetimeintervalsettingsifnecessary.

Rollupifactivities
arenotsummarized

NOTE:TocanchangetheTimescaleintervalsselecttheDATEINTERVALdropdownandchooseQUARTER/
MONTH,YEAR/MONTH,WEEK/DAY,etc,etc.Donotchangethetimescaleatthistime.

Clickdownarrowfor
dateintervalselection

22

ResourceSpreadsheet(continued)

13.P6willdisplaythemonthlybillingestimate.

MonthlyBilling
Estimate

23

ResourceProfileCreatingGraphsforManpowerandCost

1.ChooseVIEW,SHOWONBOTTOM,RESOURCEUSEAGEPROFILE.

TheManPowergraphispresentasthedefaultsettingisforUNITS.ChangethistoCOST.

24

ResourceProfile(continued)
2.ChooseDISPLAY,RESOURCEUSEAGEPROFILEOPTIONS

Makesureyouhave
selectedtheLUMPSUM
Resource

3.OntheDATAtabselectDISPLAYCOSTandchangethedefaultgraphsettings.

SelectCOSTtoshow
budgetedcost
amounts.
ChangeBarColorsto
whatisshownhere

SelecttheBudgeted
andRemainingEarly
Boxes

25

ResourceProfile(continued)
ThegraphicbelowindicatestheCostusageovertimegraphically.

4.ForgraphicalmanpowerrepresentationsselecttheUNITSselectionintheResourceUsageProfileOptions.
ClickDISPLAYtochangetheResourceUsageProfileOptionstoUnits.Seegraphicsbelow.

26

ResourceProfile(continued)

SelectUNITStoshow
budgetedmanhour
figures.
ChangeBarColorsto
whatisshownhere

Toshowthecumulativecurve,selecttheCUMULATIVEselectionboxes.LeavetheSHOWLIMITbox
uncheckeduntilfinalizingtheresourceparameters.

Thegraphshouldlooksimilartothegraphicbelow.Noticethecumulativecurvelinepresent.

IfthebarsdonotlooksimilartotheonesaboveselectEDIT,USERPREFERENCESandselecttheRESOURCE
ANALYSIStabandmakesuretheIntervalforTimeDistributedResourceCalculationsissettoDAYS.

27

ResourceProfile(continued)

ThiswilldisplaytheManpowerunitsspreadacrosstimeasagraph.Seegraphicbelow.Bydoubleclickingon
thecumulativecurvelinetheunitsatthatmomentintimewillbedisplayed.Seegraphicbelow

Adjustmentscanbemadetothetimescaledensityordisplaybyrightclickinginthetimescalearea(ingreen).
TochangegraphicalcolorsorotherparametersrightclickinthegraphandselecttheResourceUsageProfile
Options.Seethegraphicbelow.

ForTIMESCALE
changes

ForGRAPHICAL
changes

28

ResourceActivityAssignmentAssigningQuantitiestoActivities

Asstatedearlier,P6hastheabilitytodistinguishbetweenlabor,nonlabor,andmaterialsintheactivitys
resources.Havingalreadycreatedalaborandnonlaborresourcenowcreateamaterialresourceforthe
trainingschedule.Makesuretheactivitiesdetailsviewispresentatthebottomofthescreen.VIEW,SHOW
ONBOTTOM,ACTIVITYDETAILS.

RememberthestepsforaddingaResource.
1. SelectEnterprise,Resources.ThiswilldisplayALLResources.OrselecttheResourcesmode.

2. SelectDISPLAY,FILTERBY,CURRENTPROJECTSRESOURCEStoonlyshowthecurrentprojectsresources.
Seegraphicstepsbelow.

3. SelecttheADDbuttononthecommandbarmenuontherightofthescreentoaddanewresource.A
dialogboxwillappearstatingthatthemoduleneedstodisplayALLresources.SelectOK.

AfterselectingOK,theResourceWizarddialogboxwillappeartostarttheprocessofcreatinganewresource.

29

ResourceProfileAssigningQuantitiestoActivities(continued)

4. ThefirstdialogboxistheResourceIDandNameselection.UsetheResourceIDandNameshownbelow,
thenselectNEXT.Seegraphicbelow.

Makesureyou
populateboth
boxes,thenselect
NEXT.

5. ThenextdialogboxistheResourceType.SelectMATERIALtorepresentQuantities,thenselectNEXTto
movetothenextdialogbox.Seegraphicbelow.

30

ResourceProfileAssigningQuantitiestoActivities(continued)

6. ThefinaldialogboxforquantitiesistheUnitandTimePricesselection.

SelectFINISH

Aswiththeotherresources,settheDefaultUnits/TimeandMaxUnits/Timeto0/d.SelectFINISHasthis
isthelastscreenneededtopopulatewithinformation.
DevelopmentoftheCostCodeStructure

BeforeCostCodescanbecreated,itmustbeunderstoodhowtheprojectisgoingtobebuiltout.Ideally,the
CPMschedulehasbeennegotiatedinamannerthatbenefitsM.C.Dean.Thephilosophyshouldalwaysbe;
howwearegoingtoattacktheprojectsothatitmaximizescrewflowefficiencies.Alwayslookforrepetitive
tasksthatcanbelinkedtogethertocreatecrewflow.Someexamplesofcrews:Underslab,ElectricRoom,
CommunicationRoom,Substation,PowerDistribution,MechanicalRoom,WallRoughin,OverheadRoughin,
UnderfloorRoughin,FireAlarm,Security,etc
ToaccuratelydevelopaCostCodeStructureforanyProject,itmustbedonebyhavingadetailedreview
processforeveryContractDrawingSheet(EffortleadbytheProjectSuperintendent).TheFollowingsteps
shouldbeappliedtoeachContractDrawingSheetwhenreviewingtoestablishLaborCostCodes.
1.
2.
3.
4.

DeterminetheAreaIdentifier
DeterminetheCrewAreas
DeterminetheSpecialSystems
DeterminetheTrackingSystemActivities

31

ResourceProfileAssigningQuantitiestoActivities(continued)

ThegraphicbelowrepresentsaCostCodeforinstallationof1/2to11/4FireAlarmConduitinaMechanical
Roomwithinaspecificarea(181).

1
(Area Identifier)

181

2
(Crew Area)

MR0

(Special System)

(Tracking Activity)

FA

0100

7. ThenextstepintheprocessistocreateCostCodestoaccompanytheresourcequantities.Select
ENTERPRISE,COSTACCOUNTS.

32

ResourceProfileAssigningQuantitiestoActivities(continued)

8. TheCostAccountsdialogboxwillappearaskingtodisplayallcostaccounts.SelectOK.

SelectOKtosee
allCostAccounts

9. InthenewlycreatedCostAccountentry,populatetheCostAccountIDandCostAccountNamefields.
UsetheIDandNameshowinthesecondgraphic.Seegraphicsbelow.

IDandNamecan
beenteredin
eitherlocation.

33

ResourceProfileAssigningQuantitiestoActivities(continued)

10. AftercreatingtheResourceQuantitiesandCostCodes,thenextstepistoassignthemtotheproper
activities.SelecttheACTIVITIESModeandmakesuretheActivitiesDetailswindowisopenatthebottom
ofthescreenwiththeRESOURCEStabselected.Seegraphicbelow.

11. RightmouseclickanywhereintheActivityDetailssectionandselectCUSTOMIZERESOURCECOLUMNS.
FromtheResourceAssignmentColumnsdialogboxchooseCOSTACCOUNTundertheGENERALselection
intheAvailableOptionssection.Seegraphicsbelow.

34

ResourceProfileAssigningQuantitiestoActivities(continued)

12. WiththenewlycreatedCostAccountcolumnadded,assignanewResourceQuantityandCostCodeto
ActivityC10000.SelectAddResourcebuttonatthebottomoftheActivityDetailsintheResourcetab.See
graphicbelow.

13. NextassignthenewlycreatedResourceQuantity01001/2to11/4Conduitbydoubleclickingonthe
codeintheAssignResourcesdialogboxorbyselectingtheAssignbutton
. Seegraphicbelow.

14. AfterassigningtheResourceQuantitynowassigntheamount.ForactivityC10000assign800LF.
Seegraphicbelow.

35

ResourceProfileAssigningQuantitiestoActivities(continued)

15. Inconjunctionwithloadingquantities,costcodescanalsobeassignedtotheResourceQuanitity.Inthe
CostAccountcolumn,selectthelowerrighthandcornerofthecellwhichwillbringupaselectiondialog
box.SelectB05ER0PS0100fromtheavailableCostAccountIDs.Seedialogboxbelow.

Lookfor
smallbox
withdots

AssigntheCostCodein

thiscolumn

ThefollowinggraphicdisplaysthecorrectresourcesresidingintheResourcetabforactivityC10000.

36

ResourceProfileAssigningQuantitiestoActivities(continued)

ClassExercise:

FromthetablebelowfirstcreateeachResourcethencreatethecorrespondingCostCodeintheBASE
projectsResourceandCostAccountdictionary.Thenpoulateeachoftheactivitieshighlightedinyellowwith
thecorrespondingquantities.Theunits(LForEa)arelistedforeachactivityaswellinthechartbelow.

Quantitiesforeach
activitybyResourceID

ResourceID

ResourceName

CostAccountID

37

CostAccountName

ResourceProfileAssigningQuantitiestoActivities(continued)

WhenalltheMaterialResourceQuantitieshavebeencreated,assignedthemtothecorrectactivities,given
individualquantitymeasures,andassignedthecorrectCostCodescheckwheretheyarelistedinthebodyof
theresourcedictionary.

1. TodothatswitchtotheRESOURCEmode.IntheRESOURCEmodescrolldowntowherethenewlycreated
codesappear.

UsetheMOVE
keystomoveup,
indentoroutdent

Moveupandindentunder
LUMPSUMResource

NOTE:InitiallytheCurrentProjectsResourceswillnotbedisplayeduntiltheyhavebeenassignedtoan
activity(s).MovingtheResourceQuantitiesupandundertheexistingLUMPSUMresourcecodehelpslocate
thecodesquickerwhenassigningcodesforthefirsttime.

2. MovetheResourceQuantitycodesupandindentthemunderneaththeexistingLUMPSUMResource
Code.SeeGraphicbelow.

MakesureyourUnitofMeasure

categoryispopulated

ThenextstepistoviewtheindividualResourceQuantitygraphs.

3. SwitchbacktotheACTIVITIESmodeanddisplaytheRESOURCEUSAGEPROFILE,byselectingVIEW,SHOW
ONBOTTOM,ResourceUsageProfile.

38

ResourceProfileAssigningQuantitiestoActivities(continued)

4. SelecteachResourceQuantityonthelefthandsideoftheResourceUsagewindowtoviewthegraphon
therighthandsideofthebottomdisplay.Seegraphicsbelow.

ForQuantityResource01001/2to11/4Conduit

ForQuantityResource011011/2to5Conduit

ForQuantityResource0200PullWire#6&Smaller

39