Week 3 Unit 1: Absence

Management

Absence Management
After completing this unit, you will be able to:
Describe how employees can manage absences and
planned time off on their mobile device
Explain how managers approve employee absences
and time off
Explain the admin process of managing time

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Absence Management
Employee Central Time Off what is it?
An absence management solution for all types of leave,
including sick, parental, and maternity leave and vacation
Enable your employees to request time off and view account
details with easy-to-use self-services
Automate your companys time off policies through rulesbased accrual management and flexible workflow support
Provide HR with full visibility and control of employee time off
and time accounts

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Absence Management
What does Employee Central deliver? A fully-featured Core HR in the cloud
HR Transactions

Position Management

Time Off

Reporting/Compliance

Payroll

Position-driven
succession
management
Position creation,
related info tracking
Maintenance of
reporting relationships
Vacancy tracking
Validation of job
codes/descriptions

Employee self-service
and time-off requests
Approval workflows
Mobile transactions
Accrual processing
Accounts overview
Work schedule and
holiday calendar
Reporting

Trend analysis
across departments
and locations
Standard reports
Shareable reports
As-of-date reporting
Date-range reporting

Global, cloudbased payroll

delivered to 28
countries
Payroll Monitor

Effective dating
Employee self-service
Manager self-service
New hires
Changes/transfers
Promotions/demotions
Termination
Batch changes
Global assignments

Platform
Audit

Workflow

Org Chart

Reporting

Analytics

Localization

Configurability

Cloud Infrastructure
Global
Support

Security

2015 SAP SE or an SAP affiliate company. All rights reserved.

Scalability

Disaster
Recovery

24x7
Availability

Integration
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Absence Management
Our solution is user-friendly, engaging, and designed for mobile devices
Provides fun user experience
Interactive date selection
Graphical display of team absences

Person-centric before-you-go features

Block calendar
Cancel appointments
Notify others
Update SAP Jam social software platform

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Absence Management
Our solution is
flexible and configurable
Matches your business requirements, letting you
define:
- Accruals management
- Leave types and time accounts
- Work schedules and holiday calendars
Supports your business rules and workflow needs
Evolves as you evolve!

extensible
Lets you add fields
Supports custom fields for time-off requests
(option to differentiate custom fields per leave
type)

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Absence Management
Our solution provides
visibility and accuracy
Checks eligibility, tracks requests and accounts
Has a built-in reporting and analytics platform
Analyzes employee time-off with pre-delivered reports or with
reports you define

multilingual content
Supports 37 languages

country-dependent Time Off entities

Define if a holiday calendar, time type, is valid for one country
or for all countries

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Absence Management
User roles and functionality examples

HR Administrator
Employee
Access time-off self-service
via Web or mobile device
Request time off full days,
partial days
View team absences
View requests for time off
Edit requests for time off
Cancel requests for time off

2015 SAP SE or an SAP affiliate company. All rights reserved.

Manager
Approve requests for time off via
Web or mobile device
View team absences
Get an overview of an employees
time accounts
Enter a time-off request for an
employee
Manually adjust a time account
Analyze time off

Set up time off functionality

Set up employees to use time off
functionality
Run accruals creation
Manage period end processing
Get an overview of an
employees time accounts
Enter a time-off request for an
employee
Manually adjust a time account
Analyze time off
Public

Thank you

Contact information:
open@sap.com

 2015 SAP SE or an SAP affiliate company. All rights reserved.

No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP SE or an SAP affiliate company.
SAP and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP SE (or an SAP affiliate
company) in Germany and other countries. Please see http://global12.sap.com/corporate-en/legal/copyright/index.epx for additional trademark information and notices.
Some software products marketed by SAP SE and its distributors contain proprietary software components of other software vendors.
National product specifications may vary.
These materials are provided by SAP SE or an SAP affiliate company for informational purposes only, without representation or warranty of any kind, and SAP SE or its
affiliated companies shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP SE or SAP affiliate company products and
services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as
constituting an additional warranty.
In particular, SAP SE or its affiliated companies have no obligation to pursue any course of business outlined in this document or any related presentation, or to develop
or release any functionality mentioned therein. This document, or any related presentation, and SAP SEs or its affiliated companies strategy and possible future
developments, products, and/or platform directions and functionality are all subject to change and may be changed by SAP SE or its affiliated companies at any time
for any reason without notice. The information in this document is not a commitment, promise, or legal obligation to deliver any material, code, or functionality. All forwardlooking statements are subject to various risks and uncertainties that could cause actual results to differ materially from expectations. Readers are cautioned not to place
undue reliance on these forward-looking statements, which speak only as of their dates, and they should not be relied upon in making purchasing decisions.

2015 SAP SE or an SAP affiliate company. All rights reserved.

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Week 3 Unit 2: Time Sheets

Time Sheets
After completing this unit, you will be able to:
Describe the process for submitting time sheets
based on specific scenarios
Explain how to correct an already submitted time
sheet
Describe the integration of time sheets to payroll
solutions

Describe the various configuration options

available in Employee Central time sheets

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Time Sheets
Employee Central time sheet what is it?
A time sheet provides the ability for hourly and salaried employees to record their working time
and overtime
Functionality includes two primary scenarios
Overtime recording of salaried employees with
overtime pay generation
Working time recording of hourly employees
with base pay and overtime generation
Overtime hours are immediately displayed
when time is recorded
Completing and submitting time sheets for
the week is an easy, fast, and simple process
Time can be entered by clicking the bar graph,
clicking the number of hours, or entering the
total in the field

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Time Sheets
Integration capabilities include
Standard integration to Employee Central Payroll
where payment information is mapped to earnings
codes
For other payroll systems, hours and payment
information resulting from working time are
available via APIs

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Time Sheets
Configuration options include
User interface
Start of work week
Default time type
Allowed time types for recording
Approval workflow
Overtime calculation rules
Daily or weekly
Overtime threshold (dynamic or fixed)
Absences taken into consideration for overtime calculation

2015 SAP SE or an SAP affiliate company. All rights reserved.

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Thank you

Contact information:
open@sap.com

 2015 SAP SE or an SAP affiliate company. All rights reserved.

No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP SE or an SAP affiliate company.
SAP and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP SE (or an SAP affiliate
company) in Germany and other countries. Please see http://global12.sap.com/corporate-en/legal/copyright/index.epx for additional trademark information and notices.
Some software products marketed by SAP SE and its distributors contain proprietary software components of other software vendors.
National product specifications may vary.
These materials are provided by SAP SE or an SAP affiliate company for informational purposes only, without representation or warranty of any kind, and SAP SE or its
affiliated companies shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP SE or SAP affiliate company products and
services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as
constituting an additional warranty.
In particular, SAP SE or its affiliated companies have no obligation to pursue any course of business outlined in this document or any related presentation, or to develop
or release any functionality mentioned therein. This document, or any related presentation, and SAP SEs or its affiliated companies strategy and possible future
developments, products, and/or platform directions and functionality are all subject to change and may be changed by SAP SE or its affiliated companies at any time
for any reason without notice. The information in this document is not a commitment, promise, or legal obligation to deliver any material, code, or functionality. All forwardlooking statements are subject to various risks and uncertainties that could cause actual results to differ materially from expectations. Readers are cautioned not to place
undue reliance on these forward-looking statements, which speak only as of their dates, and they should not be relied upon in making purchasing decisions.

2015 SAP SE or an SAP affiliate company. All rights reserved.

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Week 3 Unit 3: Configuring

Absence Management

Configuring Absence Management

After completing this unit, you will be able to:
Configure common absence management
features including:
Adding a custom field to the time off request
page
Adding country-specific workflows for time off
requests
Using the Rules Engine to configure
entitlement rules

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Configuring Absence Management

Adding custom fields to the Time Off Request is easy to do.
using Admin Tools. The administrator:
Selects Configure Object Definitions
Recalls the Employee Time object and selects to
make a correction
Adds the desired field at the bottom of the field list
Selects the details link to update the details of the
field, specify the type of time off this applies to, and
create field help text for the end user
Saves!

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Configuring Absence Management

To create a country-specific workflow...
use Admin Tools:
In Manage Organization, Pay and Job Structures, create
the workflow processes for the absence request
In Configure Business Rules, create the new rule which
evaluates the leave type and location of the employee
Save the rule!
In Configure Object Definitions, search for the generic
object of Employee Time
To make a correction, add the rule you created, and
Save.
In Manage Data, select the time type for the absence
and delete the value in the workflow configuration field.
Save!

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Configuring Absence Management

To update a time off entitlement rule
the administrator goes to Admin Tools:
From Manage Time Off Structures, select the
Time Type that the eligibility rule is attached to
In Take Rules, select the Max Days Off Sick Rule
to open the rules engine.
Select take action and make correction to edit the
rule
Edit the if statement by clicking the pencil icon
next to the number of days in the policy
Change the number of days to 3 and choose
Save
Close the Rules Engine window

2015 SAP SE or an SAP affiliate company. All rights reserved.

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Thank you

Contact information:
open@sap.com

 2015 SAP SE or an SAP affiliate company. All rights reserved.

No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP SE or an SAP affiliate company.
SAP and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP SE (or an SAP affiliate
company) in Germany and other countries. Please see http://global12.sap.com/corporate-en/legal/copyright/index.epx for additional trademark information and notices.
Some software products marketed by SAP SE and its distributors contain proprietary software components of other software vendors.
National product specifications may vary.
These materials are provided by SAP SE or an SAP affiliate company for informational purposes only, without representation or warranty of any kind, and SAP SE or its
affiliated companies shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP SE or SAP affiliate company products and
services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as
constituting an additional warranty.
In particular, SAP SE or its affiliated companies have no obligation to pursue any course of business outlined in this document or any related presentation, or to develop
or release any functionality mentioned therein. This document, or any related presentation, and SAP SEs or its affiliated companies strategy and possible future
developments, products, and/or platform directions and functionality are all subject to change and may be changed by SAP SE or its affiliated companies at any time
for any reason without notice. The information in this document is not a commitment, promise, or legal obligation to deliver any material, code, or functionality. All forwardlooking statements are subject to various risks and uncertainties that could cause actual results to differ materially from expectations. Readers are cautioned not to place
undue reliance on these forward-looking statements, which speak only as of their dates, and they should not be relied upon in making purchasing decisions.

2015 SAP SE or an SAP affiliate company. All rights reserved.

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Week 3 Unit 4: Configuring

Time Sheets in EC

Configuring Time Sheets in EC

After completing this unit, you will be able to:
Add a custom field to the Employee Central time sheet
Configure work schedules for planned hours and day
periods in Employee Central
Submit a time sheet on behalf of an employee in
Employee Central

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Configuring Time Sheets in EC

To create a custom field in the time sheet
in Admin Tools, the
administrator:

Selects Configure Object

Definitions from the Company
Settings menu
Searches on Object Definition
and selects the Employee Time
Sheet Entry object
Selects from Take Action to make
a correction
Adds a new field to the time
sheet at the end of the field list
Saves!

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Configuring Time Sheets in EC

To create a new work schedule
in Admin Tools, the administrator:

Selects Manage Data

From Create New, select Work Schedule
Completes the required fields, sets up both the
working days and non-working days along with the
planned hours, and sets the starting date of the
schedule
Save!

Schedules are automatically assigned during new hire,

job changes, and other actions. The administrator can
view the schedule on the Job Information page of the
employee record.

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Configuring Time Sheets in EC

To submit a time sheet on behalf of an employee
in Admin Tools, the administrator:

Searches for the employee and selects

Time Sheet from their Profile menu
Completes the time sheet for the
appropriate week
Submits the time sheet for approval

The approver of the time sheet will see that the

time sheet was initiated by the administrator.
These details are part of the audit trail.

2015 SAP SE or an SAP affiliate company. All rights reserved.

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Thank you

Contact information:
open@sap.com

 2015 SAP SE or an SAP affiliate company. All rights reserved.

No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP SE or an SAP affiliate company.
SAP and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP SE (or an SAP affiliate
company) in Germany and other countries. Please see http://global12.sap.com/corporate-en/legal/copyright/index.epx for additional trademark information and notices.
Some software products marketed by SAP SE and its distributors contain proprietary software components of other software vendors.
National product specifications may vary.
These materials are provided by SAP SE or an SAP affiliate company for informational purposes only, without representation or warranty of any kind, and SAP SE or its
affiliated companies shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP SE or SAP affiliate company products and
services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as
constituting an additional warranty.
In particular, SAP SE or its affiliated companies have no obligation to pursue any course of business outlined in this document or any related presentation, or to develop
or release any functionality mentioned therein. This document, or any related presentation, and SAP SEs or its affiliated companies strategy and possible future
developments, products, and/or platform directions and functionality are all subject to change and may be changed by SAP SE or its affiliated companies at any time
for any reason without notice. The information in this document is not a commitment, promise, or legal obligation to deliver any material, code, or functionality. All forwardlooking statements are subject to various risks and uncertainties that could cause actual results to differ materially from expectations. Readers are cautioned not to place
undue reliance on these forward-looking statements, which speak only as of their dates, and they should not be relied upon in making purchasing decisions.

2015 SAP SE or an SAP affiliate company. All rights reserved.

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Week 3 Unit 5: Final Recap

Final Recap
After completing the Employee Central course, you are now able to:
Describe the processes for employee and manager updates
Explain and configure HR administration workflow processes, adding a
custom field and working with the organizational charts
Identify the major components and processes of Employee Central Payroll
Explain and access the standard reports in Employee Central
Describe the Employee Central global benefits framework and be able to
update a benefit eligibility rule
Accurately describe the time off request and approval steps for employees
and managers
Identify where to configure features in absence management
Explain how time sheets are processed and how to configure a work
schedule
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Final Recap
We learned that self-service and workflow is
Easy to maintain and requires little if any
training

Self-Service & Workflow Configuration

Configurable to adapt to specific business

rules
Available in a browser and/or mobile device
Accessible from multiple areas in Employee
Central. Org Chart is another area an
employee or manager can initiate
transactions from

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Final Recap
Standard reporting in EC is flexible and includes
Predefined Standard & Global Compliance Reports

Reporting, Compliance, Analytics

Tiles, Dashboards and Embedded Analytics across the

Smart Suite
Online Report Designer, Ad-Hoc Reporting, Dashboard
and Tile Builder

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Final Recap
Employee Central Payroll is a mature solution
Delivering customers choice & flexibility

Employee
Central

Employee
Central
Payroll

Leverage any combination of our cloud

payroll, on-premise, third-party payroll
provider, or full outsourcing options
Robust, global, and flexible EC Payroll with
the Payroll Control Center will give you a
holistic view of your payroll process and
liability

SAP HCM Payroll (on-premise)

Other payroll service providers

3rd party payroll supplemental services:

Tax filing, check printing, garnishments,

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Final Recap
Global Benefits framework is comprehensive and easy to use
Life event triggers, mobile enablement, and integration
(payroll and benefit providers)

Global Benefits

Standardization of benefits offerings

Easy adoption of local regulations
Faster rollout of policies
Unified cost reporting

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Final Recap
Absence Management and Time Sheet
Mobile experience for self service

Time Sheet & Absence Management

Workflows, alerts, and notifications to expedite

approvals
Configurability of absence requests
Rules for time off, overtime calculations,
attendance and absence types are configurable
Configure work schedules
Time sheets integrate directly to Employee
Central Payroll and other solutions

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Final Recap
Key features include
HR Transactions

Position

Time Management

Reporting/Compliance

Payroll

Position-driven
succession
management
Creation of positions,
related info tracking
Maintenance of
reporting relationships
Vacancy tracking
Validation of job
codes/descriptions

Employee self-service
and time-off requests
Approval workflows
Mobile transactions
Accrual processing
Accounts overview
Work schedule and
holiday calendar
Reporting
Payroll time sheet

Trend analysis
across departments
and locations
Standard reports
Shareable reports
As-of-date reporting
Date-range reporting
Online report
designer
Globalization

Global, cloudbased payroll

delivered to 28
countries

Effective dating
Employee self-service
Manager self-service
New hires
Changes/transfers
Promotions/demotions
Termination
Batch changes
Global assignments

Platform
Audit

Workflow

Org Chart

Reporting

Analytics

Localization

Configurability

Cloud Infrastructure
Global
Support

Security

2015 SAP SE or an SAP affiliate company. All rights reserved.

Scalability

Disaster
Recovery

24x7
Availability

Integration
Public

Final Recap
Start your cloud journey with SAP Best Practices
SAP Best Practices delivered in a preconfigured
SuccessFactors cloud tenant
Contains ready-to-run business process and technical
configuration content

SAP Best Practices:

service.sap.com/rds-cloud
Pre-configured Instance

Focus on your most essential HR needs through proven

SAP Best Practices
Accelerate your learning and expertise by re-using
knowledge assets and pre-built content

Learn about best practices configuration for

SAP Payroll Control Center content: service.sap.com/rds-pcc
SuccessFactors Employee Central: service.sap.com/rds-sfsf-ec

SuccessFactors Employee Central Payroll (for US): service.sap.com/rds-ecp-us

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Final Recap
Employee Central references for current customers
Employee Central Guides A variety of
guides and videos, focusing on topics
such as administration, integration, and
implementation of Employee Central
Product Roadmap Prepare yourself and
your organization by understanding what
features are planned for each product
(Customer Community access registration
required)

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10

Final Recap
Employee Central references for current customers
Product Updates Includes links to
product enhancement webinars, a
summary of new features and much more
(Customer Community access
registration required
https://community.successfactors.com)
Quarterly Releases Review
SuccessFactors releases product
enhancements every quarter via webinar
and/or documentation (Customer
Community access registration required)

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11

Thank you

Contact information:
open@sap.com

 2015 SAP SE or an SAP affiliate company. All rights reserved.

No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP SE or an SAP affiliate company.
SAP and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP SE (or an SAP affiliate
company) in Germany and other countries. Please see http://global12.sap.com/corporate-en/legal/copyright/index.epx for additional trademark information and notices.
Some software products marketed by SAP SE and its distributors contain proprietary software components of other software vendors.
National product specifications may vary.
These materials are provided by SAP SE or an SAP affiliate company for informational purposes only, without representation or warranty of any kind, and SAP SE or its
affiliated companies shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP SE or SAP affiliate company products and
services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as
constituting an additional warranty.
In particular, SAP SE or its affiliated companies have no obligation to pursue any course of business outlined in this document or any related presentation, or to develop
or release any functionality mentioned therein. This document, or any related presentation, and SAP SEs or its affiliated companies strategy and possible future
developments, products, and/or platform directions and functionality are all subject to change and may be changed by SAP SE or its affiliated companies at any time
for any reason without notice. The information in this document is not a commitment, promise, or legal obligation to deliver any material, code, or functionality. All forwardlooking statements are subject to various risks and uncertainties that could cause actual results to differ materially from expectations. Readers are cautioned not to place
undue reliance on these forward-looking statements, which speak only as of their dates, and they should not be relied upon in making purchasing decisions.

2015 SAP SE or an SAP affiliate company. All rights reserved.

Public

13