MONTHWISE STATUTORY COMPLIANCE CHECKLIST

MONTH

JAN

FEB

APR

MAY

JULY

OCT

NOV

DATE

NAME OF THE STATUTE

THE EMPLOYMENT EXCHANGE (CNV) ACT, 1959
15-Jan
& RULE

FORM
ER-1 (RULE 6)

15-Jan

THE FACTORIES ACT, 1948

REFER TO STATE RULE

21-Jan

THE MATERNITY ACT, 1961

LMNO {RULE 16 (1)}

30-Jan

THE CONTRACT LABUR (R&A) ACT, 1970 &

RULES

XXIV {RULE 82(1)}

31-Jan

THE ESIC ACT, 1948

1-Feb

THE MINIMUM WAGES ACT, 1948

1-Feb

NAME OF RETURN/COMPLIANCE
QUARTERLY RETURN FOR QUARTER
ENDED 31ST DEC. PREVIOUS YEAR

TO BE SENT TO
LOCAL EMPLOYMENT
EXCHANGE

ANNUAL RETURN

CHIEF INSPECTOR OF
FACTORIES

ANNUAL RETURN & DETAILS OF PAYMENT COMPETENT AUTHORITY

ENDING 31 DEC.
UNDER THE ACT
HALF YEARLY RETURN BY CONTRACTOR
(IN DUPLICATE)

01A (ESI REGULATION 10 ANNUAL INFORMATION ABOUT FACTORY

C)
COVERED UNDER THE ACT
III RULE 21 (4A)

THE PAYMENT OF WAGES ACT, 1936 & RELATED V RULE 18, VII, VIII RULE
MINES RULES
16

CONCERNED LICENCING
AUTHORITY
REGIONAL OFFICE

ANNUAL RETURN

INSPECTOR UNDER THE

AREA CONCERNED

ANNUAL RETURN

CONCERNED
LABOUR/REGIONAL
COMMISSIONER

15-Feb

THE CONTRACT LABUR (R&A) ACT, 1970 &

RULES

XXV RULE 82(2)

ANNUAL RETURN BY PRINCIPAL

EMPLOYER

CONCERNED REGISTERING
OFFICER

15-Mar

THE APPRENTICESHIP ACT, 1961

APP-2

HALF YEARLY RETURN MARCH ENDING

CONCERNED REGIONAL
DIRECTOR/ADVISOR

15-Mar

THE EMPLOYMENT EXCHANGE (CNV) ACT, 1959

& RULE

ER-1 (RULE 6)

QUARTERLY RETURN FOR QUARTER

ENDED 31ST MARCH

LOCAL EMPLOYMENT
EXCHANGE

25-Mar

THE EMPLOYEES PROVIDENT FUND & MP ACT,

1952

3A/6A

ANNUAL RETURN

CONCERNED REGIONAL
OFFICE

12-May

ESIC ACT,1948, RULES AND REGULATIONS

6 SEC. 44, REGULATION QUADRUPLICATE ALONGWITH CHALLANS

26
MONTHLY RETURN WITH CHEQUE

CONCERNED LOCAL
OFFICE OR SCHEDULED
BANK

15-Jul

THE EMPLOYMENT EXCHANGE (CNV) ACT, 1959

& RULE

ER-1 (RULE 6)

QUARTERLY RETURN FOR THE QUARTER

ENDED JUNE

CONCERNED
EMPLOYMENT OFFICER

15-Jul

THE FACTORIES ACT, 1948

REFER TO STATE RULE

HALF YEARLY RETURN

CONCERNED
DIRECTOR/INSPECTOR

30-Jul

THE CONTRACT LABUR (R&A) ACT, 1970 &

RULES

XXIV {RULE 82(1)}

HALF YEARLY RETURN BY CONTRACTOR

CONCERNED INSPECTOR

15-Oct

THE APPRENTICESHIP ACT, 1961

APP-2

HALF YEARLY RETURN SEPT. ENDING

DY. APPRENTICESHIP
ADVISOR

15-Oct

THE EMPLOYMENT EXCHANGE (CNV) ACT, 1959

& RULE

ER-1 (RULE 6)

QUARTERLY RETURN FOR THE QUARTER

ENDED SEPTEMBER

CONCERNED
EMPLOYMENT OFFICER

31-Oct

THE CONTRACT LABUR (R&A) ACT, 1970 &

RULES

VII RULE 29 (2) STATE

RULE

APPLICATION FOR RENEWAL OF LICENCE

LICENCE RENEWAL FEE

CONCERNED INSPECTOR

12-Nov

THE ESIC ACT, 1948

SEC. 44 REGULATIONN SUMMARY OF CONTRIBUTION (FORM 6) IN

26
QUADRUPLICATE WITH CHALLANS

CONCERNED LOCAL
OFFICE

NOV
25-Nov
DEC

LIST OF HOLIDAYS

30-Dec THE PAYMENT OF BONUS ACT, 1965 AND RULES

FORM A

ANNUAL

CONCERNED INSPECTOR

FORM D RULE 5

ANNUAL RETURN

CONCERNED INSPECTOR
UNDER THE ACT

SR. NO. PROVISION

II
III
IV

Factories Act 1948

Contract Labour Act (R&A) 1970

Payment of wages Act 1936
Minimum wage Act 1948

ESIC Act 1948

VI

Payment of bonus Act 1965

VII

EPF & MP Act 1952

VIII

Equal remmuneration Act 1976

LIST OF VARIOUS LEGAL REGISTERS

REGISTER NAME
o Register of Adult workers
o Register of leave with wages
o Accident register with forms
o Muster roll & wage register
o Inspection book
o Register of compensatory holidays & overtime
o Muster roll for exempted workers
o Register in FORM XIII
o Register of wages, fines, deduction & advance
o Wage slips
o Register of employees contribution
o Accident register
o Inspection book
o A,B & C Register
o Eligibility register
o Inspection book
o FORM D Register

FORM NO.
FORM 12
FORM 15
FORM 26
FORM 25
FORM 35
FORM 9
FORM-XIII

FORM-7

FORM-D

RULE
Rule 37
Rule 94
Rule III
Rule 83 & 110
Regulation no. 102 A
Rule 83

DETAILS OF STATUTORY RETURNS / ACTIVITIES

S.NO.
I.
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
k)
l)
m)

NAME OF THE RETURN/ACTIVITIES

THE EMPLOYEE P.F. & MISC. PROVISIONS ACT. 1952
FORM-5 Return of new employees (Addition)
FORM-10 Return of member left (Deletion)
FORM-3A Individual contribution card
FORM-6A Summary of Form 3-A
FORM-13A/13 Transfer of PF Account
Remittance of PF/FPF
FORM-12A Statement of contributions
FORM-11 Checking,Procesing & filing (Balance sheet)
FORM-2 Checking,Processing & a copy to be submitted alongwith monthly return
Eligibility Register Updating
Allotment of P.F. Nos.
PF Inspection Book
i) Preparation of Statement and giving to the A/C
ii) Preperation of challans & submit to Bank with Cheque
iii) To collect challans from Bank
iv) Entry in the P.F. ledger

NATURE

DUE DATE

Monthly
Monthly
Annual
Annual
As & when required
Monthly
Monthly
Monthly
Monthly
As & when new employee join
..do...

Before 25th
Before 25th
30th April
30th April
After receiving from the members
Before 15th
Before 25th
Before 25th
Before 25th
As & when required
As & when required
To keep ready for the Inspection
By 8th
By 15th
By 20th
By 25th

Monthly
Monthly
Monthly
Monthly

n)
II.

EMPLOYEES STATE INSURANCE ACT. 1948

a)
b)
c)
d)
e)
f)
g)
h)
i)
j)

FORM-1 Declaration Form

FORM-3 Return of Declaration Form
FORM-6 Return of Contributions
Remittance of Contributions
FORM-16 Accident Report
Insurance Nos. to be obtained from the Local Office for the new employees
Preparation of statement
Preparation of challans & submission to Bank with Cheque
Posting in FORM-7 Register and reconciliation thereof
Reconciliation for half yearly

As &when Required
As &when Required
Half Yearly
Monthly
As & when required
As & when required
Monthly
Monthly
Monthly
Half Yearly

III.
a)
b)
c)

THE FACTORIES ACT 1948

FORM-2 Notice of occupation
FORM-18 Notice of Accident
FORM-18 A Notice of serious Accidents

Yearly
As&when Required
As&when Required

d)
e)
f)
g)
h)
i

FORM-2A Change of Manager

FORM-31 Accident Annual Return (FORM-21 Annual Return)
FORM-22 Half Yearly Return
FORM-8 Test of pressure Vessal
FORM-7 Record of white washing
FORM-37 Report of examination of Hoist and lift

As&when Required
Annualy
Half Yearly
Half Yearly
As&when Required
Half Yearly

j)

Amendment of Lincense

As&when Required

IV.

NOTICE TO BE CHECKED
1.Form-11
2. List of Holidays
3.Abstract of the Act
4.Name &Adress of FI, LO,LI,& DLC
Registers to be Maintained
1.Inspection Book
2.Leave with wages register (Form-15)
3.Register of lime washing (Form-IV)
4.Fire extinguisher testing register
5.Leave Book (Form-15)
6.Muster Roll (Form 25 )

As&when Required
Yearly
As & when required
Yearly
Yearly
Daily

l)

With in 10 days from the date of

appointment
do
30th Apr. & 31st oct.
Before 21st
With in 24Hrs.
By 8th
By 21st
By 15th
15th Apr.,15th Oct.

Within 30days from the date of Expiry

Within 48 Hrs.
Within 4 Hrs.
Within 7 days of the new manager taking
charge
31st Jan.
Before 15th July

When the sanctioned H.P or manpower

exceeds

m)
n)
V.
a)
b)
c)
d)
VI.
a)
b)
c)
d)
VII.
a)
b)
VIII.
a)
b)
c)
c)
e)
IX.
a)
b)
c)
d)
e)

7.FORM-10 OT Muster Roll

8.FORM-26 Register of Accidents &occurences
Notice for working on weekly off days
First Aid Boxes
APPRENTICES ACT 1961
Form APP-2 Details of new apprentics
Form details of training of apprentics
Form APP-3 notice of completion of training
Apprenticeship Contract
EMPLOYMENT EXCHANGE (C.N.V) ACT 1959
Notification of vacancies
Intimation of results

Quarterly Return (ER-I)

ER-II
PAYMENT OF BONUS ACT 1965
Annual Return Form D
Register of Bonus Payment
PAYMENT OF GRATUITY ACT 1972
Notice of opening Form-A
Notice of change Form-B
Notice of closure Form-C
Nomination Form (Form-F) to get filled from the new employees
Abstract of the Act to be displayed Form-U
PAYMENT OF WAGES ACT 1936
Annual Return (Form -IV)
Register of Fines (Form B)
Register of deductions for damages or losses
Register of advance
Notices
1.Abstract
2.Date of payment of wages
3.Rate of wages
X.
MATERNITY BENEFIT ACT 1961
a)
Annual Return Form D
b)
Abstract
XI. MINIMUM WAGES ACT 1940
a)
Annual Return Form - 3
b)
Notices to be displayed:
1.Rates of Minimum wages
2.Abstract of the Act
3.Name and address of the Inspector
4.Weekly Holiday
5.Working hours
6.Time of payment of Wages
XII. COLLECTION OF STATISTICS ACT 1953
a)
Annual Return
XIII. EQUAL REMUNERATIONS ACT 1976
a)
Form D
XIV. CONTRACT LABOUR (REGL & ABL) ACT
a)
Registration of establishment employing contract Labour
b)
Certification by Principal Employer FORM-V
c)
Register of Contractors FORM-VIII
d)
Annual return XXI
e)
Cetification on wage register
XV. THE PUNJAB INDUSTRIAL ESTABLISHMENT NATIONAL AND FESIVAL HOLIDAYS &
CASUAL AND SICK LEAVES ACT 1965
a)
List of Festival Holidays FORM-A
b)
Register of festival holiday, casual and sick leaves FORM-B
XVI. N.O.C FROM FIRE OFFICE
XVII. CONSENT REVIEW
XVIII. MOCK DRILL

For exempted emp.

Monthly
As & when required
Monthly
Half Yearly
Half Yearly
Half Yearly
As & when Required
As & when required
As & when required
Quarterly
Two year

before 30th April,31st July,31st Oct,31st

Jan
31st March

Annual
30th sept.

Before 31st Jan

At opening time
As & when required
As & when required
As & when required

Within 30 days
Within 30 days
Before 60 Days

Annual
Monthly
Monthly
Monthly
Monthly Checking

Annual
To be displayed
Annual
To be displayed

Before 31st Jan

Annual
Register of remuneration

As & when required

As & when required
Annual
Monthly

Annual
Monthly
Annual
Half Yearly
Half Yearly

By 30th Jan

Before 30th Nov.

Oct.
March
Jan , July

XIX.

HEALTH CHECK UP

Annual

submission of list of holidays before 30 Nov of the every year to labour deptt.

PREPARED BY

CHECKED BY

March