2015-2016

Presenting research
Using MS.Powerpoint 2010

Eng :Aliaa saeid

NES-OCTOBER

owerPoint is a high-powered software tool used for presenting information in a dynamic

slide show format. Text, charts, graphs, sound effects and video are just some of the
elements PowerPoint can incorporate into your presentations with ease.

At this unit, you will learn the following:

PowerPoints interface
outline view mode
Create new presentation.
Design a presentation.
Insert a new slide.
Change slide layout.
Insert Picture.
Insert Clipart.
Add Audio.
Add video.
Transition.
Animation.
Slide Master.
Hyperlink.
Action buttons.

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NES October | Grade 4 | ICT Department| Eng. Aliaa Saeid

1- Power points interface:

9-Quick Access Toolbar
3 Tabs

1 File menu

2 Ribbon
3 Slides &
outline tabs

5 Slide

6 Notes

7 View

8 Zoom

buttons

slider

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NES October | Grade 4 | ICT Department| Eng. Aliaa Saeid

1. File Menu: When you click the File menu (the equivalent of the Office Button in
PowerPoint 2007), it contains all the creation, save, share, and print options for your
presentations.
2. Ribbon: The Ribbon has tabs which in turn contain groups of buttons for various
options -- some groups also contain galleries (for example galleries for Themes and
Theme Colors).
3. Tabs: Office 2007 applications automatically open to the Home command tab, which
contains formatting options needed to create a basic document, such as font and
paragraph settings. Specialized features can be accessed from other command tabs.
4. Slides/Outline Pane: Normally placed on the left side of the interface, this pane
contains two tabs -- the Slides tab and the Outline tab. The Slides tab shows thumbnails
of all the slides in the open presentation. The Outline tab shows the same slides in
outline view.
Note: If the Slides and Outline pane is not visible, click the Normal button in the View
tab of the Ribbon.
5. Slide : Displays the active slide
6. Notes Panel: This is where you can enter notes. If you wish to enter longer notes, you can
go to the View tab and select Notes Page.
7. View Buttons: These three buttons include :
Normal View - Clicking this enables Normal view,

Slide Sorter View - Clicking this displays zoomable thumbnails of every slide in
the open presentation.

Slide Show from current slide - Show the presentation as a full screen slideshow
from the current selected slide.

8. Zoom Slider: This allows you to zoom in and out on the Slide Panel.
9. Quick Access Toolbar: Also known as the QAT, this is a customizable toolbar placed
by default next to the Office Button -- you can add icons for your often used commands
to this toolbar.

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NES October | Grade 4 | ICT Department| Eng. Aliaa Saeid

2- Outline view mode :

What is Outline View?
In Outline View, your presentation appears as an outline, made up of titles and main
text from each slide. Because you can see all your presentation in one window, rather
than one slide at a time, it's an ideal place to plan, organize, or edit your presentation.
Switching to Outline View :
To switch to Outline View, click the Outline View tab in the upper left-hand corner of
the PowerPoint window.

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NES October | Grade 4 | ICT Department| Eng. Aliaa Saeid

3- Create a New Presentation

1.
2.
3.
4.

Click Microsoft office button.

Select New.
Click blank presentation.
Click create button in the lower right-hand corner.

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NES October | Grade 4 | ICT Department| Eng. Aliaa Saeid

4- Design a Presentation
1. Click the Design tab in the ribbon.
2. Then browse the Themes group to select the theme you prefer. you may scroll down
to see additional themes.
3. Select specific theme by clicking on it once.
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5- Insert a new slide :

1. Click the Home tab.

2. In the Slides group, select the New Slide button.
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NES October | Grade 4 | ICT Department| Eng. Aliaa Saeid

6- Chang slide layout:

1. Click the Home tab.
2. From the Slides section, select the layout button.
3. From the drop down menu that appears, select the layout you desire.
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NES October | Grade 4 | ICT Department| Eng. Aliaa Saeid

7- Insert saved picture:

Adding images to a new slide can be achieved in two different ways.
The first way :
When working from a new slide with an empty content placeholder box,
1. Click the Insert Picture button that appears in the center of the empty content
placeholder box.
2. From here, navigate to the appropriate image and select it.
3. Press Open then the image will automatically be inserted into this content
placeholder box.

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NES October | Grade 4 | ICT Department| Eng. Aliaa Saeid

The second way :

1.
2.
3.
4.

Click insert tab on the ribbon.

In the illustrations group, select picture.
From here, navigate to the appropriate image and select it.
Click insert button then the image will appear on the slide.
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NES October | Grade 4 | ICT Department| Eng. Aliaa Saeid

8- Insert Clipart
The Clipart is the collection of pre-loaded graphics or images from Microsoft, to insert a
clipart image on your presentation:
1. Click insert tab.
2. From illustrations section select clipart.
3. A Clip art search box will appear along the right side of the screen, type a general
keyword describing the type of the image you are looking for, and then press,
Go.
4. All the images that match your keyword will appear, select the image you want
then click on it.
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9- Add Audio:
To add audio to a presentation, follow these instructions.
1. Click the Insert tab.
2. Then click the Sound button.
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3. Navigate to the correct audio clip and select it.

4. A pop-up window will ask if the audio should play Automatically or When Clicked.
Selecting When Clicked is recommended so the presenter controls when the audio
begins during the presentation.
5. An audio icon will automatically appear on the slide. To preview the audio, right
click the
audio icon and select Preview.

10- Add Video:

To add video to a presentation, follow these instructions.
1. Click the Insert tab.
2. Then click the Movie button.
3. Navigate to the correct movie file and
select it.
4. A pop-up window will ask if the
video should play .
Automatically or When Clicked. Selecting When Clicked is recommended so the
presenter controls when the video begins during the presentation.
5. To preview the video, right click on the video box and select Preview.

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11- Transition
Transitions are motion effects that add movement to your slides as you advance from one
slide to another in Slide Show view.

To apply a transition:

1. Select the slide you want to modify.

2. Click the Transitions tab.
3. Locate the Transition to This Slide group. By default, None is applied to each slide.
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4. Click the More drop-down arrow to display all of the transitions.
5. Click a transition to apply it to the selected slide. This will automatically preview the
transition as well.

When working with transitions, the Apply To All command in the Timing group can be
used at any time to make your presentation uniform.

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12- Animation
In PowerPoint you can animate text and objects such as clip art, shapes, and pictures.
Animationor movementon the slide can be used to draw the audience's attention to
specific content or to make the slide easier to read.
To apply an animation to an object:
1. Select an object.
2. Click the Animations tab.
3. In the Animation group, click the More drop-down arrow to view the available
animations.

4. Select the desired animation effect.

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5. The object will now have a small number next to it to show that it has an animation.
Also, in the Slide pane, the slide will now have a star symbol next to it.

At the bottom of the menu, you can access even more effects.

To add the same animation to the same object on each slide, follow these instructions.
1. Click the View tab and then click the Slide Master Button.
2. In the left-hand Slides tab, select the first slide which is numbered 1.
3. Click the Animations tab.
4. Select the object to animate.
5. Use the buttons and menus available in the Animations tab to select the appropriate
animation
6. When satisfied, click the Slide Master tab and then the Close Master View button.

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12- Slide Master

Slide Master View is a special mode in PowerPoint that allows you to modify slides
and slide layouts in your presentation though one step and then it will be applied to
all automatically .
Opening and Closing the Master Slide How to do it:
Opening the Master Slide:

Click View
Click Slide Master

This will display the Master Slide view:

In Slide Master view, the Slide Master tab will appear first on the Ribbon, but
you'll still be able to access commands on different tabs as normal.

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You can use Slide Master view to change just about anything in your
presentation without a lot of effort like :
1- Modifying backgrounds: Slide Master View makes it easy to customize
the background for all of your slides at the same time. For example, you
could add a watermark or logo to every slide in your presentation or
modify the background graphics of an existing PowerPoint theme.
2- Customizing text formatting: Rather than change the text color on every
slide individually, you can use the slide master to change the text color on
all slides at once.

Closing the Master Slide:

Click Slide Master

Click Close Master View

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Example :To make changes to all slides:

If you want to change something on all slides of your presentation, you can edit the slide master.
In our example, we'll add a logo to every slide.
1. Select the View tab, then click the Slide Master command.
2. The presentation will switch to Slide Master view, and the Slide Master tab will be selected
on the Ribbon.
3. In the left navigation pane, scroll up and select the first slide. This is the slide master.

4. In our example, we'll insert a picture in the upper-left corner of the slide.

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5. In our example, we'll resize the title placeholder to fit beside our newly inserted logo.

6. When you're finished, click the Close Master View command on the Slide Master tab.

7. The change will appear on all slides of the presentation.

Adding Slide Numbers and Dates to the Master Slide

How to do it:
1. Sometimes exam questions require you to add page numbers and dates to the master
slide. This is how you do it:
Open Master Slide View
Click Insert
Click Header and Footer
2. This will open the Header and
Footer window. In here you should
do the following:
Tick the Date and Time box
Select the Update Automatically
option
Tick the Slide Number box
Click Apply

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14-

Add Hyperlink

A hyperlink is a connection from one slide to another slide in the same presentation or to a
slide in another presentation, an e-mail address, a Web page, or a file.
1. Select the word or the object you want to be a hyperlink.
2. Select Insert tab, choose Hyperlink.
3. In the Insert Hyperlink dialog box, there are several possibilities to add a
hyperlink.
a. You can link your slide to a Web page on Internet. Type the address in the
address box.
b. You can also link your slide to another slide in the same presentation.
Click Place in This Document. In the list, you can select the slide you
want.

4. Click OK

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15- Action buttons

Action buttons are built-in button shapes you can add to a presentation and set to link
to another slide, play a sound, or perform another action.
You can insert action buttons on one slide at a time, or you can insert an action button
that will show up on every slide (using slide master).

To insert an action button on one slide:

1. Click the Insert tab.
2. Click the Shapes command in the Illustrations group. A drop-down menu will
appear with the action buttons located at the bottom.

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