Practice - Print Balance Forward Bills

Distribution
R12 Oracle Receivables Fundamentals
D49302GC10

Ownership
The Job Title [list@YourCompany.com?Subject=LABxxxxx] is responsible for ensuring that this
document is necessary and that it reflects actual practice.

Copyright Oracle, 2007. All rights reserved.

Practice - Print Balance Forward Bills

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Practice - Print Balance Forward Bills

Overview
A balance forward bill includes all of a customers transactions for the billing period and any
balance carried forward from the previous billing period.

A balance forward bill can have a daily, weekly, or monthly billing period depending on
the balance forward billing cycle assigned to the payment term.

A balance forward bill is consolidated at either the customer account or site level
depending on the Bill Level value at the customer profile and account profile levels.
You can change the Bill Level defaulted from the customer profile class at the account
profile level. The Bill Level at the site profile level is a read-only field defaulted from
the account profile level.

A balance forward bill can be either detail or summary. Both the detail and summary
formats present invoice totals. The detail format lists all line items.

You can generate a balance forward bill in either Draft or Final formats. Generate the
bills in Draft format if you want to review them before printing. Generate the bills in
Final Format if you are confident enough to print them straightaway.

In this practice, you will print a detail, final balance forward bill that is generated weekly and
consolidated at the account level.

Assumptions

You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

You have the Receivables, Vision Operations (USA) responsibility.

Replace XX in the Practice with a unique identifier such as your initials or terminal
number. (For Instructor Led Training classes, this number will be assigned to you). This
is necessary in order to create unique records within the database when performing the
Practice.

Tasks
1.

Create a weekly balance forward billing cycle.

Use the following data to create the weekly balance forward billing cycle:
Field Name
Name

Value
XX-BFB CYCLE

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Practice - Print Balance Forward Bills

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2.

Description

XX-WEEKLY BFB CYCLE (where XX is your

unique identifier)

Start Date

17-APR-2007

Frequency

Weekly

Repeat Every

2 (Weeks)

Day(s) of Week (the billing

should occur)

Friday

Create a balance forward billing payment term.

Use the following data to cerate the balance forward billing payment term:
Field Name

3.

Value

Name

XX-BFB PT

Description

XX-BFB PT (where XX is your unique

identifier)

Billing Cycle

XX-BFB CYCLE

Discount Basis

Invoice Amount

Effective Date

17-APR-2007 - 31-MAR-2008

Print Lead Days

Enable detail, account level balance forward billing for a customer.

Use the following data to enable balance forward billing for a customer:
Field Name

4.

Value

Bill Level

Account

Bill Type

Detail

Payment Term

XX-BFB PT

Generate and print the final balance forward bill.

Use the following data to generate and print the final balance forward bill:
Field Name

Value

Print Option

Final

Billing Cycle

XX-BFB CYCLE

Print Output

Yes

Currency Code

USD

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Solution - Print Balance Forward Bills

Create a weekly balance forward billing cycle
Responsibility = Receivables, Vision Operations (USA)
1.

Navigate to the Balance Forward Billing Cycles window:

2.

(N) Setup > Print > Balance Forward Billing Cycles

Enter the following data:

Field Name

3.

Value

Name

XX-BFB CYCLE

Description

XX-WEEKLY BFB CYCLE (where XX is your

unique identifier)

Start Date

17-APR-2007

Frequency

Weekly

Repeat Every

2 (Weeks)

Day(s) of Week (the billing

should occur)

Friday

(I) Save.

Create a balance forward billing payment term

Responsibility = Receivables, Vision Operations (USA)
4.

Navigate to the Payment Terms window:

5.

(N) Setup > Transactions > Payment Terms

Enter the following data:

Field Name

Value

Name

XX-BFB PT

Description

XX-BFB PT (where XX is your unique

identifier)

Billing Cycle

XX-BFB CYCLE

Discount Basis

Invoice Amount

Effective Date

17-APR-2007 - 31-MAR-2008

Print Lead Days

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Note: You cannot update the billing cycle, once a balance forward billing payment term is
attached to a customer, account, or site profile. Instead of creating a new payment term, you
can use an appropriate existing payment term that is not attached to a transaction to create a
balance forward billing payment term by assigning it a balance forward billing cycle.
Note: Because balance forward bills cannot be split across installments, in the case of a
balance forward payment term:
Any value entered in Base Amount defaults to 100.
Installment Options becomes disabled and any data entered before selecting a cycle
defaults to Include tax and freight in first installment.
You can populate only one row in the Payment Schedule section and the Sequence
Number and Relative Amount values for the row default respectively to 1 and 100.
Date Due becomes disabled. However, you can populate Days, Day of Month, and
Months Ahead.
6.

(I) Save.

Enable detail, account level balance forward billing for a customer

Responsibility = Receivables, Vision Operations (USA)
7.

Navigate to the Profile Classes window:

(N) Customers > Profile Classes

8.

Query the profile class XX-New assigned to the customer XX-Big City to update.

9.

In the Balance Forward Billing region, select Enable.

10. Enter the following data:

Field Name

Value

Bill Level

Account

Bill Type

Detail

Payment Term

XX-BFB PT

11. (I) Save.

Note: The balance forward billing information entered at the customer profile class level is
defaulted at the account profile.
12. Navigate to the Profile subtab on the Account Site Overview page.
13. Select Yes in response to the Assign Profile Class confirmation message.
Note: The balance forward billing information defaulted or entered at the account profile
level is defaulted at the account site profile.

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Generate and print the final balance forward bill

Responsibility = Receivables, Vision Operations (USA)
14. Launch the Generate Balance Forward Bill Program.

(N) > Print Documents > Balance Forward Bills > Single Request > Generate Balance
Forward Bill Program

15. Enter the following parameters:

Field Name

Value

Print Option

Final

Billing Cycle

XX-BFB CYCLE

Print Output

Yes

Currency Code

USD

Note: The Generate Balance Forward Bill program has certain optional parameters such as
Operating Unit, Billing Date, Customer Name and Number Low/High, Bill-to-Site
Low/High, and Payment Term.
16. Run the Generate Balance Forward Bill Program.
Note: The Generate Balance Forward Bill program includes on balance forward bills the
transactions that meet its entered parameters, and calls the BPA Balance Forward Print
Program to print the bills. You can also launch this program from an external system.

Copyright Oracle, 2007. All rights reserved.

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