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Trainer's
Notes
International Federation
of Red Cross and Red Crescent Societies
Tninccdp.doc
June 2000
2/10
Workshop planner
Why this workshop planner? This planner is designed to help you plan and tailor the
workshop to meet your specific training needs. These trainer's notes suggest one way to
conduct a short four-hour workshop to introduce participants to planning and designing
community disaster awareness initiatives. It is intended to stimulate participants' thinking
and enhance their awareness about this topic. Participants will get an opportunity to draft a
strategy for implementing a community disaster awareness initiative and to design a
disaster awareness activity.
You are encouraged to analyse your own situation and adapt the course as necessary. Since
each training situation is different, it is important for you to consider your specific course
goals, training and learning objectives and time constraints. This workshop planner can
assist you in preparing and tailoring the course to fit the specific needs of your workshop.
I. Overarching course objectives
What are your overarching or broad reasons for holding this course? What do you hope it
will accomplish? Reasons can include "pure" learning objectives, as well as objectives
related to networking, team building, program promotion or political reasons. For each
reason, list how this will be accomplished. List your reasons below.
Reasons for this workshop
International Federation
of Red Cross and Red Crescent Societies
Tninccdp.doc
II.
A.
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In order to answer the above two questions, you must have an idea of your trainees'
experience and knowledge related to community disaster awareness initiatives. How will
you assess their knowledge during the training design phase?
B. In the table below list your specific training objectives related to learning, knowledge
acquisition and skill development. In the second column list the training methods that
you will use to meet each objective.
Training objectives
Example: Develop
skills in planning
disaster awareness
strategies
Training methods
International Federation
of Red Cross and Red Crescent Societies
Tninccdp.doc
June 2000
4/10
Materials required
GHave you varied the workshop methods? (For example, a presentation is better
followed by a good group exercise than by another presentation.)
GHave you built in practical activities where participants can apply and discuss what
they have learned or heard in a presentation?
GIf networking is an important course objective, have you allowed enough time for
participants to meet informally during breaks and meal times?
GHave you prepared the materials (handouts, exercise instructions, flip charts, etc.) that
are required?
International Federation
of Red Cross and Red Crescent Societies
Tninccdp.doc
June 2000
5/10
Workshop audience
This workshop is intended for IFRC delegates and National Society staff or volunteers who
want to increase their awareness of how to plan and design community disaster awareness
initiatives. This workshop assumes that participants have only a basic knowledge or
exposure to this topic. Individuals with a lot of public education or community awareness
experience would make excellent technical advisors and resource people for this workshop.
Pre-workshop planning
Send an invitation to participants and request that they bring examples of community
disaster awareness activities that they have implemented or produced in the past.
International Federation
of Red Cross and Red Crescent Societies
Tninccdp.doc
June 2000
6/10
Purpose
Disaster awareness initiatives inform the general public about specific hazards which pose
risks to them and risk reduction measures they can take before, during and after specific
hazard occurrences. Participants will identify and outline the major planning elements for a
disaster awareness initiative. They will also develop and present a simple disaster/hazard
awareness message.
Methods
Time required
4 - 4 1/2 hours
Materials
International Federation
of Red Cross and Red Crescent Societies
Tninccdp.doc
June 2000
7/10
Procedure
I. Introduction
A. Introduce the activity by outlining the purpose and the process
10 minutes
The trainer should elaborate on each of these points by making reference to the key
points presented in the module. One point that should be emphasised is
collaborating with community leaders and partner organisations.
As discussed in the module, it is also important to stress that planning disaster
awareness and disaster preparedness activities in isolation from people's daily lives
will rarely succeed. Therefore, it is best to link these activities to ongoing and
immediate daily community needs, problems and activities such as basic health
care, water scarcity and potability, sanitation concerns, employment and community
based first aid. People's interest in disaster preparedness fades if it has been a long
time since a disaster. By becoming more involved in the life of the community,
International Federation
of Red Cross and Red Crescent Societies
Tninccdp.doc
June 2000
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55 minutes
A. Explain that this activity will focus on participants' planning skills with regard to
conducting effective disaster awareness initiatives. The second exercise will
involve actually designing and presenting a community or public disaster
preparedness message.
B. Have participants form three small groups. Give them the following instructions:
3. Floods
International Federation
of Red Cross and Red Crescent Societies
Tninccdp.doc
June 2000
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20 minutes
What did you like about the group's disaster awareness initiative & plan?
IV. Break
15 minutes
A. Tell participants they have 15 minutes for a break. They will need to return
promptly from the break in order to begin the next exercise.
V. Participant Exercise #2
70 minutes
A. Present some of the different ways that can be used to deliver community disaster
awareness messages (e.g. radio announcements, posters, dramatic skits, quizzes,
competitions, emergency drills and demonstrations, etc.) Refer participants to
sections 3.6 "Brainstorm potential DA activities" and section 3.7 "Determine the
proper communication medium" in the module. This presentation should stimulate
their thinking about the communication medium that their group will use to present
a disaster or hazard awareness message.
B. Participants should stay with the same groups that they worked with in the first
exercise. They have 60 minutes to decide on the specific disaster or hazard
awareness message and design and prepare the medium that they will use to present
it to the class. This might be a skit, a mock 3-minute television announcement, a
60-second radio announcement, a colourful poster, etc.
VI. Group presentations
40 minutes
Each group is given up to 10 minutes for their presentation and feedback from the other
participants.
VII. Debrief and wrap-up
30 minutes
How does a vague or unclear aim/purpose affect the overall effectiveness of the
planning and the actual initiative?
International Federation
of Red Cross and Red Crescent Societies
Tninccdp.doc
June 2000
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B. Ask each person what lesson they have learned about effective communication of
disaster awareness messages. List their responses on a flip chart.
International Federation
of Red Cross and Red Crescent Societies