ORACLE HRMS

Training manual
Oracle Learning
Management

Contents
Topic

Page number

Sign On to Sun-e-HR

Sign on to Oracle Learning Management

Oracle Learning Management Home page

Announcements

Browse Catalog

Enroll in a Course

Confirmation Page

Requested Learning Page

10

Current Learning Page

11

Unenroll

11

Learning History Page

12

(Fig 1)

Sign on to Stellenbosch Universitys website and click on English or Afrikaans (Fig 1).

(Fig 2)

Click on Staff (Afrikaans click on Personeel) (Fig 2).

(Fig 3)

Sign in using your network username and password (Fig 3).

(Fig 4)

Click on My Sun-e-HR to sign in to Oracle Self Help (Fig 4).

3

(Fig 5)

Once you have signed into Oracle Self Help click on SUN Employee Self Service under the Navigator
Menu (Fig 5).

(Fig 6)

The SUN Employee Self Service Menu will open (Fig 6). Click on Learner Home under the Self
Service: Learning menu (Fig 6).
4

(Fig 7)

The Oracle Learning Management Home Page will be displayed (Fig 7). On this page, you can view
the Current Courses that you are enrolled for (Click on Current Learning top left), the courses you
have enrolled for that have not yet been Approved by your Line manager (Click on Requested
Learning next to Current Learning) and view your Learning History (Click on the Learning History
Tab top right).
Announcements
Under the Announcement Menu you can see if you have any Workflow Notifications (whether your
application to enrol for a course has been approved or not) or if there are any new courses available.
Browse Catalog
Under the Browse Catalog Menu, Click on a Catalog (eg. Human Recourses or Information
Technology) to view which courses are available under the Catalog (Fig 8).

(Fig 8)

Enroll in a Course
To enrol for a course, click on the Catalog under Browse Catalog (Fig 7). The courses under the
Catalog will be displayed (Fig 8). Click on the course you want to enrol for.

(Fig 9)

The course details will be displayed (Fig 9), eg. Objectives, Description etc. If you have read through
the details of the course click on the Offerings (Fig 9).

(Fig 10)

The Offering page will be displayed (Fig 10). On this page you will be able to see logistical details on
the course, eg. location, venue, the date and start time of the course etc. Also if there are any Course
Prerequisites and the language in which the course is being offered.
Once you are satisfied with the Offerings click on the Class Name (Fig 10).
6

(Fig 11)

The details for the specific class will be displayed (Fig 11). On this page you can enroll for the Class.
If there are any Course Prerequisites and you do not comply with the Prerequisites you will not be able
to enroll for the class. The Course Prerequisites can be seen on this page (Fig 11).
To enrol for this Class click the

button (top right).

(Fig 12)

The Enrollment page will be displayed (Fig 12). Before you can enroll for the class you have to
complete your Dietary Requirements (None, Vegetarian, Hallaal etc.).This is a compulsory field. You
can also complete the Enrollment Justification field (Fig 12). Click on the
Enrollment Justification values (Fig 13).

button to display the

(Fig 13)

Select the appropriate Enrolment Justification and click the Select button (Fig 13), eg. click the radio
button

under the Select column and then click the Select button, or click the Quick Select button

(Fig 14)

When you are satisfied and want to carry on with the enrollment, click the
not want to continue with the enrollment, click the

button. If you do

button (Fig 14). When you click the

button, the Review screen will be displayed (Fig 15).

(Fig 15)

On this page you can review the course you want to enroll for and who will approve the enrollment. If
you want to change any data like Dietary Requirements or Enrollment Justification or decide not to
contiue with the enrollment click the

button. If you are satisfied and want to enroll, click the

button (Fig 15).

(Fig 16)

Once you have clicked on the

be displayed (Fig 16).

button, the Oracle Learning Management Home Page will

A Confirmation will be displayed that you have enrolled for the course and that your request has been
submitted for manager approval. Under the Announcements menu it will show that you have one new
notification (Fig 16).
You can monitor the request by clicking on the Requested Learning Header (Fig 17).

(Fig 17)

The Requested Learning page will be displayed. Note that the Status is Request: awaiting
confirmation (Fig 17). The status will only change when your Line Manager has approved the
request.
Once your Line Manager has approved the request, the request will move from the Requested
Learning page to the Current Learning page (Fig 18 - Oracle Learning Management Home Page).

10

(Fig 18)

You will notice that the Status is changed to Placed.

You can Unenroll for the course by clicking on the
button (Fig 18). When you click the
button, the Unenroll reason screen will be displayed. You must complete the New Status and Reason
fields (Fig 19 and 20).

(Fig 19)

(Fig 20)

11

(Fig 21)

When you have completed the two fields, click the

button or the

button if you

decided not to Unenroll. After you click the

button, a notification will be sent to your Line
Manager that you have Unenrolled/Cancelled the course.
After you have attended the course successfully, the record will be moved to the Learning History
page (Fig 22) and the Status will be changed to Attended.

(Fig 22)

12