The regular meeting of the Board of Calhoun County Road Commissioners was held on Wednesday, May 6, 2009

at 5:30 p.m. in their office located at 13300 Fifteen Mile Road, Marshall, Michigan.

PRESENT: Commissioner Scott Brown, Chairman

Commissioner Hugh Coward, Vice Chairman
Commissioner Charles Monaweck, Member
Commissioner Christopher Vreeland, Member

ABSENT: Commissioner Eric Tobin – Excused

ALSO PRESENT: Angie Kline, Assistant County Highway Engineer

Mary Jo Crumpton, Deputy Board Clerk
General Public

Chairman Scott Brown called the regular meeting of the Board of Calhoun County Road Commissioners to order
at 5:30 p.m. and led the Pledge of Allegiance.

Motion made by Commissioner Coward and supported by Commissioner Vreeland to

approve the Claims Payable Listings ending April 24, 2009 for $265,850.06. Roll call
vote: Vreeland-Yes; Coward-Yes; Monaweck-Yes; Brown-Yes. Motion carried.

Motion made by Commissioner Vreeland and supported by Commissioner Coward to

approve the April 15, 2009 regular meeting minutes. Voice vote: Motion carried.

COMMUNICATIONS AND RESOLUTIONS

Mrs. Crumpton read the communications as follows:

a) Received the proposed CCRC Organizational Competency Model – Evaluation Form for Mr. Kevin
Henning, Managing Director

Chairman Brown stated that Mr. Henning’s evaluation will need to be completed by the beginning of
July. The proposed evaluation format has been used by a multitude of organizations including
schools, universities, and professional organizations. It is being provided as a communication to the
Board tonight, will be brought back to the Board for action at their next meeting on May 20, 2009,
and completed thereafter.

He reviewed the evaluation format noting that the first page includes the average score of the
thousands of professionals that have been evaluated using this process. Within each core
competency area being evaluated (e.g., Achievement Motivation, Analytical Thinking, Commitment)
there are several descriptions of various levels of performance with regard to each particular area.
Commissioners will choose the level of performance and corresponding number that most closely
represents Mr. Henning’s performance and enter that number on the core competencies page (first
page). Once all areas have been evaluated and the numbers entered on the core competencies
page, they will be added and entered as the sum of the rating.

MANAGING DIRECTOR’S REPORT

Chairman Brown stated that Mr. Henning provided a written report to Commissioners as part of their agenda
packet.
 Minutes of May 6, 2009

CITIZEN COMMENTS
Mr. Keith Eyre, Newton Township resident, noted that it appears that the Division Drive pulverization project has
been completed. He asked if there were additional costs to bring in the pulverizer, as opposed to using CCRC’s
grader. He stated that he hopes CCRC will continue forward with the next phase of the project which includes
ditch work, drainage work, tree work, and reestablishing the crown. He commented on the “Travel at Own Risk”
and “Road under Construction” signs on D Drive South, noting that he did not see any construction being done at
this time.

Mr. Richard Brown, 16473 11 Mile Road, stated that a year ago, CCRC removed and reinstalled the guardrail and
curb in front of his property. Prior to reinstalling the curb, there were washouts and CCRC dumped truckloads of
sand as a fix. The curb that was reinstalled is not high enough to prevent washouts and the sand is washing into
his yard. He stated that he has called Mr. Henning four times in the last two weeks regarding the curb and yard
clean up that was promised last year, but has not had any response. He stated that he wants to know when this
will be done.

Mr. Gardy Berezonsky, Marengo Township resident, asked if Marengo Township attended the meeting with
Township Supervisors that was held in April. He stated that Marshall Township should be paying the electricity
for the new stop light at 15 Mile Road and Verona. He also stated that Mr. Henning’s evaluation form should be
sent to Township Supervisors for their opinion.

Mr. Jim Hazel, III, 8433 D Drive South, commented that he is disappointed that citizen questions will not be
answered during citizen comments. He stated that he does not want D Drive South to be turned back to a gravel
road. Two other D Drive South residents that were present agreed with him. They would like to see D Drive
South repaved. Mr. Hazel also informed everyone that Quality Hardwoods was logging and traveling D Drive
South when frost laws were in effect.

COMMISSIONER COMMENTS
Commissioner Monaweck commented on the financial crunch that road commissions are in statewide, and noted
that the Grand Traverse Road Commission is in the process of laying off 18 employees for six months. He stated
that his observation of the Division Drive project is that the pulverizing was completed yesterday and the grader
is now smoothing out the road and removing berm. Commissioner Monaweck also stated that Public Act 51 of
1951, prohibits road commissions from spending more than 50% for resurfacing or reconstruction of local roads.
A 50/50 local match is required on local road projects, but the cost must be directed through the township.

Commissioner Coward commented that road funds have been steadily decreasing and changes at the State level
may not happen soon. Realistically, we need to address our roads and funding issues at the county and township
level, possibly through assessments and/or millages.

Commissioner Vreeland commented that information on legal websites is available at www.michigan.gov.

Commissioner Brown stated that the public meeting forum must be respected and public comments are welcome;
however, this time will not be used as a question and answer session. He noted that most of what was asked to
be a comment tonight could have been accomplished with a telephone call to the staff. He added that this Board
deals with policies that govern the Road Commission. If answers or results are needed, please contact Road
Commission staff directly. If you are not getting answers or results, then it is appropriate to inform the Board at
the public meeting. Commissioner Brown informed everyone that there are 11 bills on road funding that will be
introduced to the State legislature next week that will begin to address the gas tax revenue. He added that he is
happy to speak with anyone on any issue after the meeting.

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 Minutes of May 6, 2009

ANNOUNCEMENTS
The next regular meeting of the Board of Calhoun County Road Commissioners will be held on Wednesday,
May 20, 2009 at 5:30 p.m.

There being no additional business before the Board, Chairman Brown adjourned the meeting at 5:52 p.m.

Submitted by:

_________________________________ ___________________________________
Mary Jo Crumpton, Deputy Board Clerk Scott A. Brown, Chairman