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March 17, 2010 at 5:30 p.m. in their office located at 13300 Fifteen Mile Road, Marshall, Michigan.
Chairman Scott Brown called the regular meeting of the Board of Calhoun County Road Commissioners to
order at 5:30 p.m. and led the Pledge of Allegiance.
a) Received Resolution 2010-04 regarding MDOT Contract 10-5128 for the surfacing and curb work
along 6 ½ Mile Road from B Drive North to Christian Drive
b) Received Resolution 2010-05 regarding MDOT Contract 10-5160 for the resurfacing work along N
Drive North from 15 Mile Road to 16 Mile Road
Resolution 2010-05 regarding MDOT Contract 10-5160: Mr. Henning requested Board
approval of Resolution 2010-05.
2009 Audit: Mr. Henning reported that Rehmann Robson has completed the CY2009 audit and
accompanying Act 51 Financial Report, which was provided to Board members. He will be asking for
Board approval after Rehmann Robson’s audit presentation.
Commissioner Tobin asked how the auditors handled the Duck Lake loan situation. Mr. Henning
replied that the auditors are removing the comment that discusses the loan as an illegal use of funds,
based on a determination by the Michigan Treasury that the Road Commission had a substantial
enough fund balance to cover that loan and therefore it was not PA51 money that was advanced.
The loan will remain as funds due to the Road Commission from the County, but the footnote is being
removed as previously discussed.
Operations Analysis: Mr. Henning provided Board members with a 2009 cost analysis for
maintenance operations. The report is broken down by township and includes costs for: winter
maintenance; signs/signals/traffic control; paving/patching; drainage/ditching; mowing/trees; gravel
roads/shoulders; and roadside/guardrail/other. Mr. Henning noted that the report is further broken
down by cost per mile per township for both local and primary roads.
Commissioner Tobin asked how winter maintenance costs compared to budgeted amounts. Mr.
Henning replied that we did exceptionally well in 2009. In 2008, we spent $1.8 million on winter
maintenance and in 2009 we spent just over $1 million.
Summer Construction: We are currently preparing for our 2010 construction and are planning
approximately 50 miles of sealcoat operations on primary roads – at least two miles per township. Mr.
Henning noted that we have begun receiving resolutions from townships for local road construction.
Night Crew: Our winter night crew is wrapping up and the Nights Supervisor has returned to days.
Mr. Henning stated that we plan to hire three of our five seasonal employees for full time positions as
three current positions will be vacant this year.
Summer Hours: CCRC’s summer hours will be in effect from May 3 through September 30, 2010.
CCRC staff will be working four, 10-hour shifts, Monday through Thursday. The day crew will be
working 6:00 a.m. until 4:00 p.m. and the night crew hours are 4:00 p.m. until 2:00 a.m. The office
hours will be 7:00 a.m. until 4:00 p.m., Monday through Thursday.
COMMISSIONERS TIME
Commissioner Tobin thanked staff for their time and effort spent on the Board Retreat that was held
on March 6, 2010. Commissioner Vreeland echoed Commissioner Tobin’s appreciation.
Commissioner Monaweck commented that he was discouraged by the lack of Township Supervisor
turnout at the Michigan Township Association (MTA) meeting last night that was held at Marengo
Township. He added that representatives from the State level were in attendance. Commissioner
Brown added that he was disappointed, as well.
2
Board of Calhoun County Road Commissioners
Minutes of March 17, 2010
ANNOUNCEMENTS
The next regular meeting of the Board of Calhoun County Road Commissioners will be held on
Wednesday, April 7, 2010 at 5:30 p.m.
There being no additional business before the Board, Chairman Brown adjourned the meeting at
5:47 p.m.
Submitted by:
_________________________________ ___________________________________
Mary Jo Crumpton, Deputy Board Clerk Scott A. Brown, Chairman