Destination Europe 2016 Exhibitor Manual 2016

EXHIBITOR MANUAL
Dear Exhibitors,
Thank you for your participation at Destination Europe 2016, the European Travel and Culture Fair in
Indonesia, held on 9 10 April 2016 at the Balai Kartini Exhibition & Convention Center in Jakarta.
The aim of this fair is to reach out to Indonesias growing consumer market and showcase Europe as
a travel destination - as well as bringing some of the best of Europes culture directly to Jakarta.
The fair will include booths, presentations and performances from most of the EUs Member States, a
European Food festival, and a wide range of commercial partners.
We would like to invite all exhibitors to carefully read this manual and to return all relevant forms
by fax or email to the Destination Europe Secretariat. To ensure a smooth organisation of the event,
please respect the deadlines for submission.
Thank you very much for your support and cooperation. We are looking forward to seeing you at
Destination Europe 2016.
Yours sincerely,
The Organising Committee
Table of Contents
A. CONTACT INFORMATIONS .. .. .. .. .. .......................................................... 1
1. Destination Europe Secretariat . .. .......................................................... 1
2. Official Exhibition Contractor.. .. .. .......................................................... 1
3. Official Freight Forwarder . .. .. .. ........................................................... 1
B. GENERAL EXHIBITION INFORMATION ....................................................... 2
1. Venue and Location Map.. .. .. .. .. ........................................................... 2
2. Opening Hours. .. .. .. .. .. .. .. .. .. .. .. .......................................................... 2
3. Parking . .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. ........................................................... 2
4. Floor Plan .. .. .. .. .. .. .. .. .. .. .. .. .. .. ........................................................... 3
5. Arrangement and Allocation of Booths .................................................... 3
C. GENERAL RULES AND REGULATIONS.......................................................... 3
1. Cleanliness and Garbage Disposal ........................................................ 4
2. Security.. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .......................................................... 4
3. Emergency Exits. .. .. .. .. .. .. .. .. .. .. ........................................................... 4
4. Medical Support .. .. .. .. .. .. .. .. .. .. .......................................................... 4
5. Bans . . . .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .......................................................... 5
6. Fire Precautions . .. .. .. .. .. .. .. .. .. .. ........................................................... 5
7. Custom Clearance .. .. .. .. .. .. .. .. .. ........................................................... 5
D. PAYMENT. . . .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .......................................................... 5
E. WEBSITE AND DIRECTORY. .. .. .. .. .. .. ........................................................... 6
1. Official Website . .. .. .. .. .. .. .. .. .. .. .......................................................... 6
2. Directory of Exhibition and Company Logo .............................................. 6
F. TECHNICAL INFORMATION . .. .. .. .. .. ........................................................... 6
1. Exhibitor Packages .. .. .. .. .. .. .. .. .. .......................................................... 6
2. Badges .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .......................................................... 8
3. Electricity Supply .. .. .. .. .. .. .. .. .. .. .......................................................... 8
4. Internet .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .......................................................... 8
5. Ordering Additional Items and Services .................................................. 9
6. Exhibitor Schedule .. .. .. .. .. .. .. .. .. .......................................................... 9
7. Set-up and Dismantle Regulations .......................................................... 9
8. Additional Rules and Regulations for Custom Designed Booths.......................10
9. Additional Rules and Regulations for Food Booths .................................... 11
10. GDS Equipment (for Airlines and Travel Agencies only) ............................. 11
G. FORMS . . . .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. ........................................................ 12
ii
A. Contact Information
1. Destination Europe Secretariat
Destination Europe is a project funded by the Delegation of the European Union to Indonesia and
Brunei Darussalam. The Destination Europe Secretariat can be reached at:
Graha Enka Deli, 2nd floor
Jl. Warung Buncit Raya No. 12 Jakarta 12780,
Indonesia
Tel:
(62-21) 7919 7146, 7919 7347
Fax: (62-21) 798 5406
Email: info@destinationeurope.web.id
www.destinationeurope.web.id
Contact Person:
o Yuli Yulfinarsyah, Exhibition Manager
0811 1683654, yulfin@gmail.com
o Julia Kittel, Exhibition Coordinator
0813 15295511, jkittel@equinoccio.eu
Toni Prasetyo, Production Manager
0877 75851786, toniprasetyo99@gmail.com
o Suci Wulandari, Administrative Assist.
0812 9340077, suciwulandari@gmail.com
o Riezki Diah, Administrative Assist.
0897 6610091, riez.setyana@gmail.com
2. Official Exhibition Contractor
ALIA CONVEX has been appointed as the official exhibition Organiser/Contractor for Destination
Europe 2014. The official exhibition Organiser/Contractor shall be responsible for setting up and
dismantling the Standard Shell Scheme complete with the basic facilities.
ALIA CONVEX
Puri Sentra Niaga Blok E 73, Jl. InspeksiSaluran, Kalimalang
Jakarta 13620, Indonesia
Tel. (62-21) 8660 8950 | Fax (62-21) 8660 8948
Email: aliaconvex@cbn.net.id
Contact Person:
o Benny
0856 1150158, benny@aliaconvex.com
o Happy
0856 8842692, happy@aliaconvex.com
3. Official Freight Forwarder
Complete forms, details of procedures, schedules and estimated costs will be sent to the exhibitors
by the appointed Freight Forwarder upon request.
PT VISSASA PARAMA NATI
Duta Garden Square Block A.9
Jl. HuseinSastranegara, Tangerang 15124, Indonesia
Tel. (62-21) 7076 7332, 54370666| Fax (62-21) 54370566
Email: vissasa@cbn.net.id
Contact Person:
Markus Julianto, 0818 0876 6578, markus@vissasa.id
1
A. General Exhibition Information

1. Venue and Location Map
KARTIKA EXPO CENTER

Balai Kartini Convention Center

Jl. Jend. Gatot Subroto Kav. 37

Jakarta 12950, Indonesia

The Kartika Expo Center is a premier purpose-built exhibition venue strategically located in the
heart of Jakarta, featuring a modern design with international standards and the latest technologies
in exhibition infrastructure on 3,000 square meters. It can be easily accessed by car and by bus.
2. Opening Hours
Destination Europe will be open for the public from Saturday, 9 April to Sunday, 10 April 2016
from 10.00 to 20.00 WIB.
3. Parking
All exhibitors can park their vehicles in Balai
Kartinis exhibitor parking area, which is
regulated as follows:
Car :: Tariff Rp. 15.000,-/12 hours
Motorcycle :: Tariff Rp. 10.000,-/12 hours
Additional parking for exhibitors and visitors

will be provided is being provided at
Gedung DEPDIKNAS
Jl.Jendral Gatot Subroto Kav 40-41
(Building to the left of Balai Kartini)
Gedung BERITA SATU PLAZA
Jl.Jenderal Gatot Subroto Kav 35-36
(Building to the right of Balai Kartini)
4. Floor plan
5. Arrangement and Allocation of Booths

The arrangement of booths as displayed under B.3. Floor Plan is subject to change depending
on the demand of booths and booth sizes.
The organiser will allocate booths in accordance with the nature of exhibits and on a firstcome-first-served basis.
B. General Rules and Regulations

For specific rules and regulations concerning set-up and dismantling, food-festival booths or custom
designed booths please consult section F. Technical Information
Exhibitors shall be bound by the conditions, rules and regulations set forth by the organiser of
Destination Europe.
The organiser assumes that all exhibitors accept all information regarding services provided
by the organiser and comply with the instructions given in the Exhibition Contract and this
Exhibitor Manual.
Exhibitors shall not be permitted to exhibit unless the full payment of all fees agreed has been
completed prior to the exhibition.
All printed material or advertisement of any kind intended for distribution in the exhibition may
only be distributed from the exhibitor booth and shall not be distributed in any other location,
including within the building or in the neighbouring areas of the entrance or exits.
The booth must be fully staffed and stocked at all times. Exhibits are not to be removed until
the exhibition has closed. Exhibitors shall not leave or close the stand before the closing time.
Overflow into neighbouring booths is prohibited.
Traffic flow and aisles should not be obstructed at any time. It is not allowed to place materials
(exhibits, advertisements etc.) in the aisles.
Excessive noise from exhibitors promotional videos and displays is not permitted. Be advised
that the organiser reserves the right to ask exhibitors to reduce the volume or shut down the
source.
1. Cleanliness and Garbage Disposal
Exhibitors shall at all times keep their booth and the space in front of their booth clean, tidy
and un-obstructed.
Cleanliness of Kartika Expo Centers common area during the event is the responsibility of
Balai Kartinis building management.
Booth cleanliness is the responsibility of the respective exhibitors. All garbage must be collected
and disposed of at the designated area (beside the loading dock).
Balai Kartini reserves the right to impose a penalty on exhibitors who do not dispose all their
garbage within until Sunday 10 April, 12am.
2. Security
Identification badges must be worn at all times by exhibitors, VIPs, crew and contractors while
at the exhibition area.
Professional security personnel will ensure the safety of all Exhibitors in general. However, these
security personnel cannot pay attention to each booth and are not responsible for Exhibitors
goods.
The organiser does not take responsibility in case of theft, loss, or damage of property, exhibits,
valuables or any other items brought into the exhibition area by the exhibitors, their staff,
agents or contractors, visitors or other persons.
Exhibitors are strongly urged to remove valuable exhibits from the exhibition area as soon as
possible after the closing of the exhibition each day.
Exhibitors are reminded not to leave their booths unattended until all valuable items have been
removed.
Exhibitors and their staff are not allowed to be in the exhibition hall after the show-hours. If
your display is considered highly valuable or sensitive for theft and you wish to hire security
personnel to attend to your booth exclusively during off show-hours, please contact the organiser
for further information. Please note that exhibitors are not allowed to hire security personnel
from any other security agency.
3. Emergency Exits
Emergency exit doors, and all aisles leading to emergency exits must remain clear and accessible
at all times.
4. Medical Support
A first aid room with medical assistance including a stand-by ambulance in case of emergency will
be available during the exhibition period.
5. Bans
Carrying weapons, fire arms and other dangerous materials.
Bringing liquor (strong alcoholic drinks) and drugs.
Bringing food/catering inside the venue without the permission of the organiser and Balai
Kartinis building management.
Damaging, painting or contaminating Balai Kartinis buildings and/or equipment.
6. Fire Precautions
Naked flames or temporary electrical connections are strictly prohibited. Explosives, petrol,
dangerous gasses or inflammable substances are prohibited inside the building. Exhibitors who
require special extinguishers or fire-fighting equipment, owing to the nature of their exhibits, should
make their own arrangements to provide such items.
7. Custom Clearance
The control of temporary imported goods for exhibitions is carried out at the port of entry.
A declaration should be made to the Directorate General of Customs and Excise Republic of
Indonesia and as long as the goods are re-exported after the show, they are exempted of duties.
Our recommended freight forwarding contractor will assist you in these matters.
D. Payment
EKONID as Destination Europes financial partner will issue an invoice of 100% participation fee
upon receiving a contract signed by the Exhibitor. This invoice is payable within 14 days of issue.
For exhibitors domiciled in Indonesia, the
payment of the participation fee can be
made in IDR to the following bank account:
For European exhibitors, the payment of the

participation fee can be made in EURO to the
following bank account:
Beneficiary Name: EKONID

Beneficiary Bank:
BANK CIMB NIAGA
CAB. MENTENG, Jakarta
Jl. HOS Cokroaminoto No. 81
Jakarta 10310
Account No.: 8000 5582 8700 (IDR)
Swift Code: BNIAIDJA
Beneficiary Name: Deutsch-IndonesischeIndustrieund Handelskammer / EKONID

Bank Name:
Deutsche Bank AG Hamburg
Adolphsplatz 7, D-20457 Hamburg Germany
Account No.: 1158161-00 (EUR)
BLZ: 200 700 24
IBAN: DE46 2007 0024 0115 816100
BIC/Swift Code: DEUTDEDBHAM
For information please contact: Ms. Sioe Phing
(kwok.sioephing@ekonid.or.id)
The exhibitor is responsible for all bank charges and the Destination Europe Secretariat reserves
the right to charge the correct amount, if it differs from the total payment received. Please identify
your company name and invoice number under remittance comments. Once the payment is done,
please fax or email the copy of the bank transfer slip to the Destination Europe Secretariat to
ensure the identification of your payment. You will then receive a confirmation. No exhibitor is
allowed to start building their booth and or move their exhibits into the Exhibition Hall or its
surrounding areas until full payment is received by the Secretariat.
5
E. Website and Directory

1. Official Website
2. Directory of Exhibition and Company Logo

The organiser will publish a Directory of Exhibition which will be distributed to all visitors during
the event and serves as a guide to the exhibition holding all information on exhibitors and the
events programmme.
For use in the Directory you are asked to hand in your company logo with the following
specifications until 18 March.
Format: TIFF or AI
Resolution: 300dpi
To be handed in electronically to: info@destinationeurope.web.id
Exhibitors are advised to place advertisements in this Directory to further highlight their
participation. Please refer to FORM 9 for more information.
F. Technical Information
1. Exhibitor Packages
a. Standard Package:
Available sizes: 3mx3m and 4mx4m
Panelling: High background and side drapes with Exhibitors name in English (max. 35
letters)
Furniture: One draped reception desk, two folding chairs, one waste basket
Power: Single phase socket with electricity of 4 amp (please also consult point 3 - Electricity
Supply)
Lighting: Standard fluorescent lighting
Internet: Free high-speed Wifi is provided (please also consult point 4 - Internet)
No additional structures or displays may be attached to the standard shell structure.
Wall panels must be left undamaged: Nailing, drilling, wallpapering, inappropriate cello
tape, etc. are prohibited. Please make sure that you have enough chains, support brackets or
special double-stick pads to display/ hang your graphics.

b. Food Festival Package:

Available sizes: 3mx3m and 4mx4m
Panelling: High background and side drapes with Exhibitors name in English (max. 35 letters)
Furniture: One long counter table, two folding chairs, one waste basket
Power: Double phase socket with electricity of 10 amp (please also consult point 3 - Electricity
Supply)
Lighting: Standard fluorescent lighting
Water: Access to running water
Internet: Free high-speed Wifi is provided (please also consult point 4 - Internet)
No additional structures or displays may be attached to the standard shell structure.
Wall panels must be left undamaged: Nailing, drilling, wallpapering, inappropriate cello
tape, etc. are prohibited. Please make sure that you have enough chains, support brackets or
special double-stick pads to display/ hang your graphics.
For further information please refer to section F.9 Additional Rules and Regulations for Food
Booths
c. Raw Space:
Available size: From 9m2
Panelling: None, space without furniture or preinstalled lighting
Power: 4 amp electricity for every 9m2 space taken (please also consult point 3 - Electricity
Supply)
Internet: Free high-speed Wifi is provided
The booth location is handed over to the Exhibitor as an empty space with marked borders.
The Exhibitor is to build a custom design booth either by themselves or by appointing a booth
design and/ or construction company (please refer to FORM 1). The organiser accepts the
Exhibitor as the responsible party. The Construction of booths is not permitted without the
approval of the organiser.
For further information please refer to section F.8 Additional Rules and Regulations for Custom
Designed Booths
7
2. Badges
All exhibitors are entitled to procure the Regular Exhibition ID Badges based on square meter taken.
The exhibition Badges are valid within the exhibition area and shall not give any rights into the
exhibition.
SQM
9
16
32
48
BADGES
3
6
9
12
DEADLINE
18 March 2016
3. Electricity Supply
All wiring and installation work may only be carried out by the official Contractor. No private
generators may be used anywhere on the site.
Electricity will be provided from 9am on the exhibition day and will be turned off at 9pm.
Exhibitors must turn off the MCB panel (fuse box) and all electronics at the end of each exhibition
day.
Exhibitors using electronic units such as computers and printers must install a stabiliser unit to
prevent damage from unstable electricity.
The organiser is not responsible for any damage caused by violations of the above Rules and
Regulations.
Standard Shell Scheme booth will get:
Free 2 Amp 220 Volt power consumption (based on exhibition hours) for every 9 sqm space taken
Raw Space site will get:
Free 2 Amp 220 Volt power consumption (based on exhibition hours) for every 9 sqm space taken.
SQM
9
16-18
32
48
FREE AMP
2
4
8
12
If you need additional electrical or power supply, please order accordingly on the ADDITIONAL
ELECTRICAL INSTALLATION FORM (FORM 3).
4. Internet
The organiser provides all exhibitors with access to a high-speed WiFi Network.
In order to use the internet connection provided, Exhibitors have to register their devices
The internet cannot be accessed from mobile devices. If mobile access is needed please consult
the Event Organiser
5. Ordering Additional Items and Services

Exhibitors who require additional items and/or services such as electricity, furniture fittings,
communication lines, or similar are required to place their orders by filling out the respective order
form under section E. and faxing or emailing the form to the Secretariat directly by 18 March
2016.
NO
1
2
3
4
5
6
7
8
9
10
DESCRIPTION
Booth Contractor Assignment
Set-up Overtime
Additional Electrical Installation
Additional Furniture, Equipment and Staff
Telephone and Fax Installation
Abacus Equipment Application
Bank EDC Equipment Application
In and Out of Goods
Advertisement in Directory
Product Display Transport
FORM NO.
Form 1
Form 2
Form 3
Form 4
Form 5
Form 6
Form 7
Form 8
Form 9
Form 10
DEADLINE
18 March 2016
If you are unsure how to use the forms, or what applies to you please contact the Destination
Europe Secretariat.
6. Exhibitor Schedule
ACTIVITIES
Parking of loaded Trucks at Exhibition hall
Floor marking
Contractor move in for set-up
Booth construction & decoration (1st day)
Booth construction & decoration (2nd day)
Abacus installation
Show Days
Closing of Exhibition
Exhibitors to clear their booths before dismantling
Booth dismantling
All exhibits, booths and rubbishs to be removed from
venue
DATE
Wed, 6 April 2016
Thu, 7 April 2016
TIME
22.00 04.00
06.00 10.00
Thu, 7 April 2016
10.00 22.00
Fri, 8 April 2016

Fri, 8 April 2016
Sat Sun;
9 10 April 2016
Sun, 10 April 2016
10.00 22.00
12.00 22.00
Sun, 10 April 2016

Sun, 10 April 2016
22.00 24.00
24.00
10.00 21.00
21.00 22.00

7. Setup & Dismantle Regulations
a. General Rules and Regulations during Booth Construction
All exhibitors shall be bound by the rules and regulations and comply with the event working
hours set forth by the organiser.
The exhibitors and their contractors shall use badges issued by the organiser onsite during
set-up, exhibition and dismantling period.
All exhibitors are responsible to inform all personnel and third parties about the rules and
regulations of the event. The exhibitors shall hand the organiser all names of their personnel
and third parties who will work on the construction of their booth.
b. Rules and Regulations for Dismantling
For security and safety reasons exhibitors are strictly prohibited to transport goods, products,
exhibits, equipment or similar through or outside of the venue during the show hours. In
exceptional cases official permission can be obtained from the organiser.
All booths shall remain open with at least one person in charge until closing time and shall
not be dismantled, not even partially, within that time.
Exhibitors are requested not to leave their booth unattended during move-out operations.
Dismantling and packing should start immediately after show closing.
The organiser will charge exhibitors an overtime charge if the dismantling of the booth has
not been completed at the end of the dismantling period (please see FORM 2).
c. Exhibitor Responsibilities for Damages
Exhibitors are responsible for any loss of or damage to their property, other exhibitors
property, organisers property, visitors property or the exhibition area and equipment
which is caused by their employees or agents.
The organiser is not responsible for any damage caused by exhibitors.
All damage or possible damage has to be reported to the Destination Europe Secretariat.
d. Floor Coverings
The whole of the carpeted area will be covered with multiplex for each exhibit before the
booth construction period.
Plywood underlay and carpeting is required for booths which contain heavy objects that
may damage the existing carpet.
e. Dress Code
All workers are required to be neatly dressed during build-up period and show days and
to wear appropriate working shoes.
f. Removal of Rubbish
Contractors appointed by the exhibitor shall collect and remove all construction debris or
garbage from Balai Kartini Exhibition and Convention Center on a daily basis.
8. Additional Rules and Regulations for Custom Designed Booths
An official contractor will be appointed. However, an exhibitor has the right to use his own contractor
as long as the layout of the booth (as an image) and the contractors contact details are send to
the organiser for approval prior to the fair (please refer to FORM 1).
a. Height Capacity
HALL
Exhibition Hall
10
MAXIMUM HEIGHT
WALL
4m
TOWER
5m
b. Booth Design
Copies of booth layout including elevations, and materials used should be presented to the
organiser for approval no later than 24 March 2016.
All proposals for custom designed booths shall indicate the exact location of facilities
needed, such as electric supply and telephone.
The name of the exhibitor shall be prominently displayed.
For partitions bordering a standard shell booth, all partition surfaces higher than 2.5m shall
be decorated on both sides.
9. Additional Rules and Regulations for Food Booths
a. General Rules
No open flames are allowed at any booth.
The Event Organiser has to be informed if alcoholic beverages are sold or distributed.
Liquor cannot be sold or distributed.
Trash backs are provided by the Event Organiser.
b. Water
Running water will be available to all exhibitors at the north side of the exhibition hall. On
the south side additional water will be supplied via large water dispensers.
Tanks for wastewater will be provided. The wastewater will be collected from the booth on
a regular basis.
c. Electricity
In case large appliances are used (fridge, freezer, oven), please consult the Event
Organiser. Additional Electric supply can be ordered with FORM 3.
We advise all Food Festival Exhibitors to use a stabilizer for their electric appliances.
d. Decoration
The Organiser provides booth decoration on top of the booth, displaying the Exhibitors
name and logo. Please hand in your company logo with the following specifications by 4
March 2016.
Format: TIFF or JPEG
Size: at least 2MB
To be handed in electronically to: info@destinationeurope.web.id
If you are not interested in receiving the described booth decoration, please inform the
Event Organiser.
10. GDS Equipment (for Airlines and Travel Agencies only)
Airlines and/or Travel Agencies exhibitor will be provided with Sabre Computers based on square
meters taken and equipped with 1 (one) printer. Please refer to FORM 6.
SQM
9
16
18
32
PC
2
3
4
8
Using another Global Distribution System

(GDS) is not allowed. If your company
is using another GDS besides Sabre, the
organiser reserves the right to stop the use
of the system by confiscating the equipment
until the closing of the event.
11
This project is funded by

the European Union
FORM NO. 1
BOOTH CONTRACTOR ASSIGNMENT
This form applies to all exhibitors who will have a custom build booth.
Company Name:
_______________________________________________________________
Address:
_______________________________________________________________
City:
__________________________ Zip Code: __________________________
Phone
__________________________ Fax : ______________________________
Email:
__________________________ Website: ___________________________
Name of Contact Person:
__________________________ Title: ______________________________
Mobile Phone:
__________________________ Email: _____________________________
Booth No:
__________________________ Sqm: ______________________________
Please fill in the details of the contractor building your booth at Destination Europe.
Contractor:
____________________________________________________________
Address:
____________________________________________________________
City:
_________________________
Zip Code: ___________________________
Phone
_________________________
Fax : _______________________________
Email:
_________________________
Mobile: _____________________________
____________________________________________________________
I hereby confirm that the assigned Booth Contractor above is responsible to build, equip and
decorate our booth
Please note that,
exhibitors are required to submit a copy of the custom booth design before 24 March 2016.
contractors are obliged to wear identification badges during set-up and dismantling.
Further Information can be found under section F.8 Additional Rules and Regulations for Custom
Designed Booths.
Exhibitor
Secretariat
____________________________
( Date, Name & Signature )
____________________________
Destination Europes Secretariat
Graha Enka Deli, 2nd Floor
Jl. Warung Buncit Raya No. 12 Jakarta 12780, Indonesia
Tel: (62 21) 7919 7146 Fax: (62 21) 798 5406
FORM NO. 2
SET-UP OVERTIME

the European Union
This form applies to exhibitors using a custom design booth and are in need of a set-up time exceeding the
time foreseen under section F.6 Exhibitor Schedule.
Company Name:
________________________________________________________________
Address:
________________________________________________________________
City:
__________________________
Zip Code: __________________________
Phone
__________________________
Fax : ______________________________
Email:
__________________________
Website: ___________________________
__________________________
Title: ______________________________
Mobile Phone:
__________________________
Email: _____________________________
Booth No:
__________________________
Sqm: ______________________________
I would like to extend the set-up

Date
Start
End
Price Per Hour
Thursday, 7 April 2016
22.00
24.00
IDR 10.000.000
(EUR 666.67)
Friday, 8 April 2016
00.00
10.00
IDR 10.000.000
(EUR 666.67)
Subtotal
TOTAL
Note:
All payments should be directly transferred to the contractors bank account: PT ALIA WISATA, BNI
Bank Pasar Mayestik Branch, Jakarta Indonesia, Account No. 3020 78 328 (IDR)
Exhibitor
Contractor
____________________________
____________________________
Destination Europes Secretariat
Tel: (62 21) 7919 7146 Fax: (62 21) 798 5406

the European Union
FORM NO. 3
ADDITIONAL ELECTRIC INSTALLATION
This form applies to all exhibitors who require additional electric installations at their booth.
Company Name:
_______________________________________________________________
Address:
_______________________________________________________________
City:
__________________________ Zip Code: ___________________________
Phone
__________________________ Fax : ______________________________
Email:
__________________________ Website: ___________________________
__________________________ Title: _______________________________
Mobile Phone:
__________________________ Email: ______________________________
Booth No:
__________________________ Sqm: _______________________________
Electricity Connection During Exhibition Hours
Price
IDR
Spotlight @100 watt (incl. of electrical consumption)

Long Arm Spotlight @100 watt ((incl. of electrical
consumption)
Flourescent Light @40 watt ((incl. of electrical
consumption)
MBC 2 amp / 1 phase (incl. of electrical consumption)
Electrical Plug Socket / 1 phase
Qty
Subtotal
EUR
500.000,525.000,-
35,37,-
500.000,-
35,-
500.000,1.000.000,1.500.000,2.550.000,3.950.000,4.950.000,5.500.000,170.000,-
35,70,105,176,273,342,380,12,TOTAL
Note:
Rental prices apply to the entire duration of the exhibition.
All payments should be directly transferred to the contractors bank account: PT ALIA INDAH
WISATA, BNI Pasar Mayestik Branch, Jakarta Indonesia, Account No. 3020 78 328 (IDR).
Additional electric installations requested on site will have to be paid in cash to the official
contractor.
Exhibitor
Contractor
____________________________
____________________________
Destination Europe Secretariat

Tel: (62 21) 7919 7146 Fax: (62 21) 798 5406
FORM NO. 4
ADDITIONAL FURNITURE, EQUIPMENT & STAFF

the European Union
This form applies to all exhibitors who require additional electric installations at their booth.
Company Name:
_____________________________________________________________
Address:
_____________________________________________________________
City:
__________________________ Zip Code: __________________________
Phone
__________________________ Fax : _____________________________
Email:
__________________________ Website: __________________________
__________________________ Title: _____________________________
Mobile Phone:
__________________________ Email: ____________________________
Booth No:
__________________________ Sqm: ____________________________
Additional Furniture
Folding Chair (white)
Reception Table (white, system construction)
size: 100cm x 50cm x 75cm
Standing Rack for Brochures
Potted Palm
TV 42 inch
TV 32 inch
Staff (6 hours/shift/pax)
Microwave
Freezer
Refrigerator (120cmx50cmx40)
Showcase
Price
IDR
85.000,250.000,250.000,165.000,660.000,500.000,660.000,330.000,2.500.000,1.700.000,85.000,-
Qty
EUR
Subtotal
6,18,18,12,45,35,45,23,173,118,6,-
TOTAL
Note:
All payment of each additional item should be directly transferred to the contractors bank account:
PT ALIA INDAH WISATA, BNI Pasar Mayestik Branch, Jakarta Indonesia, Account No. 3020 78
328 (IDR).
All additional furniture requested on site has to be paid in cash to the official contractor.
Exhibitor
Contractor
____________________________
____________________________
Tel: (62 21) 7919 7146. Fax: (62 21) 798 5406
FORM NO. 5
TELEPHONE & FAX INSTALLATION

the European Union
This form applies to all exhibitors who require a phone or fax connection at their booth.
Company Name:
______________________________________________________________
Address:
______________________________________________________________
City:
__________________________
Zip Code: __________________________
Phone
__________________________
Fax : _____________________________
Email:
__________________________
Website: __________________________
__________________________
Title: _____________________________
Mobile Phone:
__________________________
Email: ____________________________
Booth No:
__________________________
Sqm: _____________________________
Service
Local
Only for local area calls and faxing (within
Jakarta) and for Credit and Debit card
verification. Cannot be used to call cellphones.
Price includes set-up and installation.
International
Calls can be made for local, national, cellular,
fax, internet connection and Credit and Debit
card verification: Call back is not available. Price
includes telephone set and installation.
Price (IDR)
Qty
Subtotal
Rp. 2.500.000,(EUR 166.67)
Rp. 3.500.000,(EUR 233.33)

TOTAL
Note:
Rental prices apply to the entire duration of the exhibition.
All payments should be directly transferred to the contractors bank account: PT ALIA INDAH
WISATA, BNI Pasar Mayestik Branch, Jakarta Indonesia, Account No. 3020 78 328 (IDR).
Cash payment is required for any additional phone installation requested on site.
Exhibitor
Contractor
____________________________
____________________________
Tel: (62 21) 7919 7146 Fax: (62 21) 798 5406
FORM NO. 6
SABRE EQUIPMENT APPLICATION

the European Union
This form only applies to airlines or travel agencies requiring access to a Global Distribution System.
Please find further information on this in section F.10 GDS Equipment.
Company Name:
_____________________________________________________________
Address:
_____________________________________________________________
City:
__________________________ Zip Code: ________________________
Phone
__________________________ Fax : _____________________________
Email:
__________________________ Website: __________________________
__________________________ Title: _____________________________
Mobile Phone:
__________________________ Email: ____________________________
Booth No:
__________________________ Sqm: ____________________________
IATA International No:
______________________________________________________________
IATA Domestic No:
_____________________________________________________________
PCC Sabre:
_____________________________________________________________
PCC Arga:
_____________________________________________________________
I only require the amount of equipment stated under F.10

NO
ITEMS
PC (Personal Computer)
Message Printer
PRICE
QTY
We are responsible to take care of the equipment rented and will return them to Sabre after exhibition.
Exhibitor
Sabre
____________________________
____________________________
Tel: (62 21) 7919 7146 Fax: (62 21) 798 5406
FORM NO. 7
BANK EDC EQUIPMENT APPLICATION

the European Union
Company Name:
______________________________________________________________
Address:
______________________________________________________________
City:
__________________________
Zip Code: ________________________
Phone
__________________________
Fax : ____________________________
Email:
__________________________
Website: _________________________
__________________________
Title: ____________________________
Mobile Phone:
__________________________
Email: ___________________________
Booth No:
__________________________
Sqm: ____________________________
An EDC Machine is required for non-cash transactions
Mandiri Branch Office
___________________________________________________________
Account No
___________________________________________________________
For (Company Name)
___________________________________________________________
Merchant ID No
___________________________________________________________
Note:
All exhibitors of Destination Europe 2016 must use Mandiri EDC Machine
The penalty of Rp. 20 million will be applied for the usage of EDC from other bank
Exhibitor
Contractor
____________________________
____________________________

Tel: (62 21) 7919 7146 Fax: (62 21) 798 5406

the European Union
FORM NO. 8
IN & OUT OF GOODS
Company Name:
______________________________________________________________
Address:
_______________________________________________________________
City:
__________________________ Zip Code: __________________________
Phone
__________________________ Fax : _____________________________
Email:
__________________________ Website: __________________________
__________________________ Title: _____________________________
Mobile Phone:
__________________________ Email: ____________________________
Booth No:
__________________________ Sqm: ____________________________
The procedures are as follows:

1. To report to the security officer for in and out of the goods.
2. To bring and keep this form during the exhibition.
3. To provide the shelves on the goods which will be brought in and out preventing the
damage of the carpet.
4. The delivery of the goods can only be done at 22.00 07.00.
5. The exhibitor must be responsible for any damage occurred.
6. The list of goods to be taken in and out the exhibition hall should be attached here.
Exhibitor
Contractor
____________________________
____________________________
Tel: (62 21) 7919 7146 Fax: (62 21) 798 5406

the European Union
FORM NO. 9
ADVERTISEMENT IN DIRECTORY
Company Name:
_______________________________________________________________
Address:
_______________________________________________________________
City:
__________________________
Zip Code: ____________________________
Phone
__________________________
Fax : _______________________________
Email:
__________________________
Website: ____________________________
__________________________
Title: _______________________________
Mobile Phone:
__________________________
Email: ______________________________
Booth No:
__________________________
Sqm: ______________________________
Ad
Width
Size
Height
Price
Deadline
Half page (A5)
21 cm
15 cm
Rp. 1.500.000,(EUR)
18 March 2016
Full page (A4)
21 cm
29.7 cm
Rp. 2.500.000,(EUR)
18 March 2016
Double Page Spread
42 cm
29.7 cm
Rp. 4.500.000,(EUR)
18 March 2016
Note:
All advertisements should be in Adobe Illustrator (AI), Photoshop (PSD) or JPEG format.
The minimum resolution is 300 dpi.
For more information, please contact the Destination Europe Secretariat Office:
info@destinationeurope.web.id
The payment of the advertisement should be directly transferred to the contractors bank account:
PT ALIA INDAH WISATA, BNI Bank Pasar Mayestik Branch, Jakarta Indonesia, Account No. 3020
78 328 (IDR).
Exhibitor
Contractor
____________________________
____________________________

Tel: (62 21) 7919 7146 Fax: (62 21) 798 5406
FORM NO. 10
PRODUCT DISPLAY

the European Union
This form applies to all exhibitors who foresee to bring large product displays.
Company Name:
_____________________________________________________________
Address:
_____________________________________________________________
City:
__________________________ Zip Code: __________________________
Phone
__________________________ Fax : _____________________________
Email:
__________________________ Website: __________________________
__________________________ Title: _____________________________
Mobile Phone:
__________________________ Email: ____________________________
Booth No:
__________________________ Sqm: ____________________________
No
Item
Width
Length
Height
For any product display to be transferred to the exhibition venue, please kindly contact our Official
Freight Forwarder for their assistance as follows:
PT VISSASA PARAMA NATI
Duta Garden Square Block A No. 9
Jl. Husein Sastranegara, Tangerang 15124
Phone: (+62-21) 5437 0666 | Fax: (+62-21) 5437 0566
Contact Person: Mr. Markus J.
Email: yanto@visasa.com
Mobile: +62 818 08766578 / +62 21 37362205
Exhibitor
Contractor
____________________________
____________________________
Destination Euope Secretariat

Tel: (62 21) 7919 7146 Fax: (62 21) 798 5406
Delegation of European Union to Indonesia and Brunei Darussalam

Intiland Tower 16th floor, Jl. Jend. Sudirman 32 Jakarta 10220 Indonesia
delegation-indonesia@eeas.europa.eu
http://eeas.europa.eu/delegations/indonesia
32

Destination Europe 2016 Exhibitor Manual 2016

Caricato da

Informazioni sul documento

Copyright

Formati disponibili

Condividi questo documento

Condividi o incorpora il documento

Opzioni di condivisione

Hai trovato utile questo documento?

Questo contenuto è inappropriato?

Copyright:

Formati disponibili

Destination Europe 2016 Exhibitor Manual 2016

Caricato da

Copyright:

Formati disponibili

EXHIBITOR MANUAL

A. General Exhibition Information

KARTIKA EXPO CENTER

Additional parking for exhibitors and visitors

4. Floor plan

5. Arrangement and Allocation of Booths

B. General Rules and Regulations

For European exhibitors, the payment of the

Beneficiary Name: EKONID

Beneficiary Name: Deutsch-IndonesischeIndustrieund Handelskammer / EKONID

E. Website and Directory

2. Directory of Exhibition and Company Logo

b. Food Festival Package:

5. Ordering Additional Items and Services

Thu, 7 April 2016

Fri, 8 April 2016

Sun, 10 April 2016

Using another Global Distribution System

This project is funded by

__________________________ Zip Code: __________________________

__________________________ Fax : ______________________________

__________________________ Website: ___________________________

Name of Contact Person:

__________________________ Title: ______________________________

__________________________ Email: _____________________________

__________________________ Sqm: ______________________________

Zip Code: ___________________________

Name of Contact Person:

This project is funded by

Zip Code: __________________________

Name of Contact Person:

I would like to extend the set-up

Price Per Hour

Thursday, 7 April 2016

Friday, 8 April 2016

This project is funded by

__________________________ Zip Code: ___________________________

__________________________ Fax : ______________________________

__________________________ Website: ___________________________

Name of Contact Person:

__________________________ Title: _______________________________

__________________________ Email: ______________________________

__________________________ Sqm: _______________________________

Electricity Connection During Exhibition Hours

Spotlight @100 watt (incl. of electrical consumption)

Destination Europe Secretariat

This project is funded by

__________________________ Zip Code: __________________________

__________________________ Fax : _____________________________

__________________________ Website: __________________________

Name of Contact Person:

__________________________ Title: _____________________________

__________________________ Email: ____________________________

__________________________ Sqm: ____________________________

This project is funded by

Zip Code: __________________________

Name of Contact Person:

Rp. 2.500.000,(EUR 166.67)

Rp. 3.500.000,(EUR 233.33)

This project is funded by

__________________________ Zip Code: ________________________

__________________________ Fax : _____________________________

__________________________ Website: __________________________

Name of Contact Person:

4. Floor plan

Zip Code:

Fax : ____

Website: _

Title: ____

Email: ___

Sqm: ____

Zip Code: _

Fax : ____

Website: _

Title: _____

Email: ____

Sqm: _____

Zip Code:

Fax : ___

Website:

Title: ___

Email: __

Sqm: __

__ Zip Code:

Fax : ___

Website:

Title: ___

Email: __

Sqm: __

Zip Code:

Fax : ___

Website:

Title: ___

Email: __

Sqm: __

Zip Code:

Fax : ___

Website:

Title: ___

Email: __

Sqm: __