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© RGL Consultancy jun. 2010

IC Billing Customizing v0

IC Billing Customizing

CONTENTS :

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Page

1)

Introduction

2

2)

Sales area

2

3)

Bill-to partner(IC customer)

3

4)

Vendor

4

5)

Tax code and Tax rate

4

6)

Program Parameters ( document type, posting keys etc.)

5

7)

G/L account and company code, financial invoice

6

8)

Additional account assignment data

7

9)

Partner profile Bill-to and Vendor partner

8

10) Posted documents

10

© RGL Consultancy jun. 2010

IC Billing Customizing v0

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1)

Introduction

The IC process which will be discussed here, is one where a sales organisation sells to its own customer from a plant belonging to a different company code. In order to perform the IC billing in a full automatic way certain customizing and master data settings must be in place. This document will illustrate what is required as a minimum.

2)

Sales area

To create the IC billing document the system determines the sales area from the delivering plant(i.e.

 

plant=1200):

Call up the customizing transaction as follows:

 

Menu Path

IMG Sales and Distribution Billing Intercompany Billing Assign Organizational Units By Plant Assign Organizational Units to the Plants

Tr. code / Table

-

/ T001W

Units to the Plants Tr. code / Table - / T001W As indicated in the table

As indicated in the table above this customizing data can also be found by querying table T001W. Alternative customizing path to find or enter the sales area data is:

Menu Path

IMG Materials Management Purchasing Purchase Order Setup Stock Transport Order Define Shipping Data for Plants

Tr. code / Table

-

/ T001W

Shipping Data for Plants Tr. code / Table - / T001W In table T001W one can

In table T001W one can find in addition the following data : Customer no. – plant, Vendor number plant, Purch. Organization and the Shipping Point/Receiving Pt.

Check assignment of IC billing document type(i.e. type IV) to sales order type(i.e. OR).

 

Call up the customizing transaction as follows:

Menu Path

IMG Sales and Distribution Billing Intercompany Billing Define Order types For Intercompany Billing

Tr. code / Table

-

/ TVAK

`

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IC Billing Customizing v0

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jun. 2010 IC Billing Customizing v0 www.rglconsultancy.nl 3) Bill-to partner(IC customer) The selling sales

3) Bill-to partner(IC customer)

The selling sales organisation will act as a customer in the intercompany process, so it needs to be represented by a customer master no. in the system. We have sales organisation 2200 assigned to CC=2200, which sells from plant=1200 which is assigned to

CC=1000.

Call up the customizing transaction as follows:

Menu Path

IMG Sales and Distribution Billing Intercompany Billing Define Internal Customer Number By Sales Organization

Tr. code / Table

-

/ TVKO

By Sales Organization Tr. code / Table - / TVKO Alternative path is: Menu Path IMG

Alternative path is:

Menu Path

IMG Enterprise Structure Definition Sales and Distribution Define, copy, delete, check sales organization Define Sales Organization

Tr. code / Table

-

/ TVKO

Sales Organization Tr. code / Table - / TVKO In table TVKO the system will also

In table TVKO the system will also find the company code which is assigned to the sales organisation.

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4) Vendor

IC Billing Customizing v0

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The delivering plant will act as a vendor in the intercompany process, so it needs to be represented by a vendor master no. in the system. In addition the EDI system needs to be informed what the vendor no. of the delivering plant is and in which company code the financial invoice needs be posted. Therefore following customizing setting:

Menu Path

IMG Sales and Distribution Billing Intercompany Billing

Automatic Posting To Vendor Account (SAP-EDI) Assign vendor

Tr. code / Table

-WEL1 / EDILOGADR

→ Assign vendor Tr. code / Table -WEL1 / EDILOGADR This entry is made up as
→ Assign vendor Tr. code / Table -WEL1 / EDILOGADR This entry is made up as

This entry is made up as follows:

Logical address 10000000022000 consists of delivering company code 1000(coloured red) and bill-to partner 22000(coloured blue). But because the bill-to partner no. is numeric, the total length of the entry must be 14 digits long, so the difference is padded with zeros in between.

The Sending company is queried from table T001K using the delivering plant( or tx OX18), while the Destination company is queried from table TVKO using the selling sales organisation. For maintaining this entry the Vendor no. can be queried from table T001W using the delivering plant.

5) Tax code and Tax rate

For the financial invoice posting the system needs to have a tax code and a tax rate. This data is customized in this step:

Menu Path

IMG Materials Management Logistics Invoice Verification EDI Assign Tax codes

Tr. code / Table

- / T076M

→ Assign Tax codes Tr. code / Table - / T076M Note: Tax type == Tax

Note: Tax type == Tax code of output tax or VAT if the output tax code is irrelevant.

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IC Billing Customizing v0

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6) Program Parameters ( document type, posting keys etc.)

For the invoice posting additional parameters must be set like invoice document type and posting keys. This is done in this customizing step:

Menu Path

IMG Materials Management Logistics Invoice Verification EDI Enter Program Parameters

Tr. code / Table

- / T076S

Enter Program Parameters Tr. code / Table - / T076S Select first entry and than click

Select first entry and than click on button

- / T076S Select first entry and than click on button More data is found in
- / T076S Select first entry and than click on button More data is found in

More data is found in customizing path:

Menu Path

IMG Financial Accounting (New) Accounts Receivable and Accounts Payable Business Transactions Incoming Invoices/Credit MemoEDI Enter Program Parameters for EDI Incoming Invoice

Tr. Code / Table

OBCE / T076S

Memo → EDI → Enter Program Parameters for EDI Incoming Invoice Tr. Code / Table OBCE

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Select the entry and than click on button

IC Billing Customizing v0

the entry and than click on button IC Billing Customizing v0 www.rglconsultancy.nl 7) G/L account and

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on button IC Billing Customizing v0 www.rglconsultancy.nl 7) G/L account and company code, financial invoice In

7) G/L account and company code, financial invoice

In this customizing step we define in which company code the invoice must be posted and which G/L account must be debited.

Call up the customizing transaction as follows:

Menu Path

IMG Financial Accounting (New) Accounts Receivable and Accounts Payable Business Transactions Incoming Invoices/Credit MemoEDI Assign G/L Accounts for EDI Procedures

Tr. Code / Table

- / T076I

Invoices/Credit Memo → EDI → Assign G/L Accounts for EDI Procedures Tr. Code / Table -

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IC Billing Customizing v0

8) Additional account assignment data

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One can define additional account assignment data in this step.

Call up the customizing transaction as follows:

Menu Path

IMG Financial Accounting (New) Accounts Receivable and Accounts Payable Business Transactions Incoming Invoices/Credit MemoEDI Assign Additional Account Assignments for EDI Procedure

Transaction Code

OBCC

Memo → EDI → Assign Additional Account Assignments for EDI Procedure Transaction Code OBCC 7 /

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IC Billing Customizing v0

9) Partner profiles for Bill-to and Vendor partner

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At last some partner data needs to be setup for the EDI to work.

A) Bill-to partner 22000, Outbound parameters

Call up the transaction as follows:

Menu Path

Tools ALE ALE Administration Runtime Settings Partner Profiles

Tr. Code / Table

WE20 / EDP12, EDP13

→ ALE Administration → Runtime Settings → Partner Profiles Tr. Code / Table WE20 / EDP12,

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IC Billing Customizing v0

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jun. 2010 IC Billing Customizing v0 www.rglconsultancy.nl B) Vendor partner 10000, Inbound parameters Call up the

B) Vendor partner 10000, Inbound parameters

Call up the transaction as follows:

Menu Path

Tools ALE ALE Administration Runtime Settings Partner Profiles

Tr. Code / Table

WE20 / EDP21

ALE → ALE Administration → Runtime Settings → Partner Profiles Tr. Code / Table WE20 /

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10) Posted documents

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In this paragraph some screenshots are shown of a posted billing document and invoice.

A) Billing document

Display of the billing document 90037705.

Call up the transaction as follows:

Menu Path

Logistics

Sales and Distribution Billing Billing Document Display

Tr. Code / Table

VF03 / VBRK

Billing Document → Display Tr. Code / Table VF03 / VBRK Enter bill. Doc. No. and

Enter bill. Doc. No. and then click on button

Billing Document → Display Tr. Code / Table VF03 / VBRK Enter bill. Doc. No. and
Billing Document → Display Tr. Code / Table VF03 / VBRK Enter bill. Doc. No. and

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IC Billing Customizing v0

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jun. 2010 IC Billing Customizing v0 www.rglconsultancy.nl Price condition MWST on item level: Select line and

Price condition MWST on item level:

Customizing v0 www.rglconsultancy.nl Price condition MWST on item level: Select line and than click on button

Select line and than click on button

Customizing v0 www.rglconsultancy.nl Price condition MWST on item level: Select line and than click on button
Customizing v0 www.rglconsultancy.nl Price condition MWST on item level: Select line and than click on button

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B) Financial Invoice document

Call up the transaction as follows:

IC Billing Customizing v0

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Menu Path

Accounting Financial Accounting General Ledger Document FB03 - Display

Tr. Code / Table

VF03 / VBRK

→ FB03 - Display Tr. Code / Table VF03 / VBRK Enter document no., company code,

Enter document no., company code, fiscal year and then click on button

Code / Table VF03 / VBRK Enter document no., company code, fiscal year and then click
Code / Table VF03 / VBRK Enter document no., company code, fiscal year and then click

Click on button

Code / Table VF03 / VBRK Enter document no., company code, fiscal year and then click

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IC Billing Customizing v0

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jun. 2010 IC Billing Customizing v0 www.rglconsultancy.nl Click on one of the buttons to leave this

Click on one of the buttons to leave this screen.

Then click on button

of the buttons to leave this screen. Then click on button Click on button to leave
of the buttons to leave this screen. Then click on button Click on button to leave

Click on button

to leave this screen. Then click on button Click on button to leave the Tax data

to leave the Tax data screen.

Next double click on the line with G/L account 607010.

In the new screen click on button

the Tax data screen. Next double click on the line with G/L account 607010. In the

© RGL Consultancy jun. 2010

IC Billing Customizing v0

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jun. 2010 IC Billing Customizing v0 www.rglconsultancy.nl Click on one of the buttons to leave the

Click on one of the buttons to leave the Additional data pop-up screen.

Click on button

buttons to leave the Additional data pop-up screen. Click on button Double click on the line

Double click on the line with account 10000

buttons to leave the Additional data pop-up screen. Click on button Double click on the line

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Click on button

© RGL Consultancy jun. 2010 Click on button IC Billing Customizing v0 www.rglconsultancy.nl Click on one

IC Billing Customizing v0

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on button IC Billing Customizing v0 www.rglconsultancy.nl Click on one of the buttons to leave the

Click on one of the buttons to leave the Additional data pop-up screen.

Click on button

Click on one of the buttons to leave the Additional data pop-up screen. Click on button

to leave the transaction.