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Registrar Manual

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CHAPTER-2
Registration of Births and Deaths Act, 1969
And
Haryana Registration of Births and Deaths Rules, 2002
2.1
Registration of Births and Deaths in Haryana is carried out under
the provisions of Registration of Births and Deaths Act, 1969 and
Haryana registration of Births and Deaths Rules, 2002 made there
under. This Act, which replaced all the diverse laws on the subject that
existed prior to its enforcement unified the system of registration and
made reporting and registration of Births and Deaths compulsory in the
country. The Act enables the Central Government to regulate the
registration and compilation of vital statistics in the county so as to
ensure uniformity and comparability leaving enough scope to the states
to develop efficient system of registration suited to the regional
conditions and needs. The Haryana Government has notified Haryana
Registration of Births and Deaths Rules, 2002 to carry out the purposes
of the Registration of Births Deaths Act. These rules specifically provide
for the forms in which births, deaths and still births are to be reported and
recorded, custody and maintenance of registers, procedures of delayed
registration and late registration of the name of the child, issue of
certificates, medical certification of causes of death, Procedure for
corrections and cancellations, compounding of offences and flow and
content of statistical reports etc. These State Rules were prepared in
accordance with the Model Rules prepared by the Registrar General's
Office with minor variations after approval of Central Government and
thereby ensuring uniformity in the registration and statistical functions
throughout the country.
2.2
The Office of the Registrar General, India undertook a
comprehensive review of the statistical functions of the Civil Registration
System in India to revamp the procedures of registration and the various
forms that were in use. By redesigning the forms and modifying their
contents, the paper work of the Registrars has been reduced
considerably keeping in view the need to eliminate delays in submission

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of reports by the Registrars, thereby speeding up the compilation of vital

statistics at state and national level. The newly introduced forms and the
major changes in the process of registration, statistical reporting,
tabulation plan etc. In the registration system called for amendments of
several provisions of the earlier rules on registration of births and deaths.
Keeping this in view, the earlier Rules were replaced entirely by a new set
of Rules namely the Haryana Registration of Births and Deaths Rules,
2002, which came into effect from 1.1.2002.
Registration Organization in the State
1.3

The registration Organization in the state is as given below:

Chief Registrar (Births and Deaths)

Director General Health Services, Haryana

Additional Chief Registrar

(Births and Deaths)

1.Deputy Director (M&E), Health Department,

Haryana
2. Assistant Director, Local Self Government
Department, Haryana

District Registrar
(Births and Deaths)

All Civil Surgeons, Haryana State

Additional District Registrar

(Births and Deaths)

Deputy Civil Surgeons (Health), Haryana

State

Registrar (Births and Deaths)

Medical officer Incharge , Primary Health

Centre

Registrar (Urban Areas)

Medical officer of Health in Municipal

Corporation, Secretary in Municipalities,
Executive officer in cantonment Board

Sub Registrar (Births and Deaths)

1. Junior statistical Nosologist

2. Pharmacist/Computer clerk of Primary
Health Centre

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CHAPTER-3
Duties and Responsibilities of the Registrars/Sub Registrars
3.1
The Registrar of Births and Deaths has been assigned immense
responsibilities under the Registration of Births and Deaths Act, 1969.
No other person above the Registrar in the registration hierarchy can
perform or take over the specific legal responsibilities cast upon her/him
by the Act. The Registrar also has to comply with the statistical function
assigned to her/him under the law. It is therefore, extremely crucial for
the registrar to inform herself/himself carefully about all the provisions of
Registration of Births Deaths Act, 1969 and Haryana registration of
Births and Deaths Rules, 2002 so as to enable her/him to effectively and
efficiently discharge the duties and responsibilities as per the provisions
of the Act. The main duties and the responsibilities of the Registrar can
be broadly listed as under:
a.

To register all the vital events according to established methods

and procedures under the Act;

b.

To ensure compliance with the provisions of the Registration of

Births Deaths Act, 1969 and Haryana Registration of Births and
Deaths Rules, 2002 and the instructions issued by the Chief
Registrar and District Registrar in this regard.

c.

To ensure the accuracy and completeness of each record;

d.

To take steps to inform him carefully of all the births and deaths
which take place within her/him jurisdiction and ascertain and
register all such events;

e.

To adopt such measures as are required to inform the public of the

necessity, procedures and requirements of registration and value
of vital statistics;

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f.

To issue certificates of births and deaths as soon as the registration

is completed and also at a later point of time, wherever a request is
made;

g.

To prepare and submit the statistical reports within the first week of
next month to the District Registrar.

h.

To keep safe custody of the record until the same are transferred to
District Registrar's Office.

i.

To keep informed of changes in the jurisdiction like transfer of area

to town etc and bring it to the notice of the Chief Registrars for
issue of appropriate orders;

j.

To take steps for improvement of customer services.

k.

To organize training and re-orientation programme for all

registration functionaries on a periodical basis.

l.

To promote and publicize the registration of births and deaths.

m.

To conduct surveys to detect unregistered births and deaths

events in his area.

n.

To inspect registration sub- units through half yearly or at least in a

year under her/ his jurisdiction.

o.

To conduct a monthly review meeting of the staff working in subunits at least once a month.

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CHAPTER -4
Registration and Statistical functions of the Registrar
The Registrar's Office and its Visibility
4.1
The Registrar is required to maintain an office in the local area for
which she/he is appointed. She/He should attend her/his office for the
purpose of registering births and deaths on such days and on such hours
as may be directed by the Chief Registrar. She/he should make himself
visible to the public by placing a board on or near the outer door of her/his
office bearing, in the Hindi language, her/his name and indicating that
she/he is the Registrar of Births and Deaths for the local area for which
she/he is appointed and the days and hours of her/his attendance.
Registrar's Role in Improving Registration Levels
4.2
The section 7(2) of the RBD Act clearly mentions that the Registrar,
apart from registering all the events reported to him under section 8 and 9
of the Act, 1969 shall take steps to inform himself carefully of every birth
and death which takes place in her/his jurisdiction and to ascertain the
particulars required to be registered. Evidently the law envisages a more
pro-active role for the Registrar in registration of births and deaths. Again
the Registrar has wide powers under section 21 of the RBD Act which
state that- The Registrar may either orally or in writing require any person
to furnish any information within her/his knowledge in connection with a
birth or death in the locality within which such person resides and that
person shall be bound to comply with such requisition. Therefore, the Act
specifically casts responsibility on the Registrar in improvement of
registration of births and deaths in her/his area.
4.3
The Registrar should take the following steps to improve
registration of Births and Deaths:
a.
The Registrar should be thoroughly familiar with the area under
her/his jurisdiction and the size, composition and the characteristics of

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the population that live in that area so that she/he can have some idea
about the number of events expected to occur during a year. She/he
should be familiar with the institutional medical facilities available near
her/his area and frequented by the population living in her/his area so as
to arrive at better idea about the expected number of events.
b.
The Registrar should maintain a list of institutions falling within
her/his jurisdiction from where births and deaths reports are to be
received. She/He should be in close touch with these institutions to
ensure timely and accurate reporting of births and deaths.
c.
The Registrar should make a list of persons like ANM, Dai, AWW,
Cremation Ground Incharge etc., made responsible for collecting reports
of domiciliary births and deaths from the households where such events
occur. She/He should be in close touch with these persons and ensure
that timely and accurate reports are received.
d.
The Registrar should be helpful and compassionate in dealing
with the public. She/He should deliver prompt service to the people and
be fair in dealings. This not only would enhance the prestige and dignity
of the Registrar's office but would go a long way in improving the levels of
registration.
e.
The Registrar in her/his own way should publicize the importance
and need for registration in her/his area. In rural areas the Registrar can
take the help of different key persons of the village like the village
Surpanch, Nambardar, Chowkidar or the local leader in propagating the
message of registration.
Availability of Forms and Stationary
4.4
The Registrar particularly of urban area should ensure that the
sufficient quantities of forms are stocked in advance with him for
smoothly carrying out the registration work. She/He should make the
forms and registers available with the registration officials.
The forms and registers should be on good quality paper because this is
a legal record which will be kept for a long period. In future extracts will be
issued from these registers.
Forms/registers must be as per the sample supplied by the Chief
Registrar's office.

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The process of Registration

4.5
There are three reporting forms Forms No.1-Birth, Form No. 2Death and Form No. 3 Still Birth. These forms have three parts. The
Part-I on the left is the 'Legal Part' the middle one Part-II is the 'Statistical
Part' and the one on the right is the certificate under section 12. The
Legal part of the form contains those items of information that are
required for legal purposes and the Statistical part contains statistical
items. Boxes are provided at the bottom of the form on each of the part,
which are to be filled in by the Registrar at the time of registering the
reported event. The third part (Birth/Death certificate) is to be delivered to
the concerned family just after the registration as mentioned in section
12 of the Act. The description of each item in these forms and their
importance is given in a separate section. The Form Nos, 1, 2 & 3 are
given as a part of the Haryana Registration of Births and Deaths Rules,
2002. The various steps to be taken by the Registrar in the process of
registration are detailed below:
a.
The Registrar will receive the filled-in forms from the hospitals,
medical or other institutions and from the individual informants, directly
or through notified officials. She/He should carefully check each of the
forms for its completeness and accuracy. She/He should ensure that the
entries made in the form, particularly in the Legal part, are legible and
without any cutting or overwriting, as this would be the permanent
document. Any of the entries made in the Legal part of the form should
not spill over to the Statistical part. If any of the above mentioned
insufficiencies are noticed in the form, it should not be accepted and
forthwith returned to the institution or the notified official for appropriate
correction and if necessary, for re-filling.
b.
All medical institutions are required to submit a form on Medical
Certification of Cause of Death (Form No.4) along with every Death
Report Form No. 2 giving details of cause of death of the person whose
death report is being filled. The Registrar should ensure that such
institutions submit these forms without fail. As above she/he should see
to it that there are no discrepancies and insufficiencies in the MCCD
form.
c.
The Registrar has to educate the concerned officials of the
institutions and notified officials under her/his jurisdiction to get the
reporting forms properly filled in and verified for their accuracy and

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completeness before sending them to him/her. The heads of the

institutions or the notified officials should also realize that they too have
certain responsibilities under the law and cannot act in a perfunctory
manner. Any discrepancy and mistake in the reporting form will ultimately
lead to the undue harassment to the general public, which is not at all
desirable.
d.
The Registrar will also receive forms filled in by the informants in
her/his office. The process of checking for the accuracy and
completeness of the form as suggested in a) above should also be
followed in this case. However, the Registrar can himself guide the
informant in filling up the form as the informant is physically present in
her/his office.
e.
When an illiterate informant personally visits the Registrar's office
for reporting the event he/she will provide information orally. In such case
the Registrar himself has to fill in all the items of the reporting form and
obtain the signature or thumb impression of the informant in the Legal
part (Part -1) of the reporting form.
f.
In Urban area where the private practitioners are required to
medically certify the cause of death in respect of domiciliary deaths, they
would do so in Form No. 4A. The Registrar in such area should ensure
that every death report form is accompanied with Form 4A. In case of
discrepancies and insufficiencies, she/he may contact the concerned
doctor directly for correction of the form.
g.
After having satisfied himself with the proper completion of the
forms and after the due process of verification of the event, wherever
needed, the Registrar should register the event. Before registering the
event she/he should also make sure that the event reported has actually
occurred within her/his jurisdiction. She/He then has to enter the
Registration Number and the Registration Date in the space provided in
all the three parts (Legal part, Statistical part and certificate) of the
reporting form and enter her/his name and signature therein. This would
complete the process of registration. The Registration Number should be
serially given starting from the first event registered on the first day of
each calendar year for each Registration unit separately.
h.
In case of events reported after the normal reporting period i.e. 21
days, the Registrar should ensure that all the legal requirements as set
out under section 13 of the RBD Act and the rule 9 of Haryana
Registration of Births and Deaths Rules, 2002 have been met and the

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relevant papers have been produced by the informant along with the
reporting form. The detailed procedure is described in Para 5.1 of
chapter 5.
i.
In case of multiple births, the informant should fill in separate form
for each child. The Registrar should make a note of this in the Remarks
column in the box at the bottom of the Legal part of the birth report form
and write 'Twin birth' or Triple birth 'as case may be.
Preparation and Submission of Statistical Returns
4.6
The Registrar will take the following steps for preparation and
submission of the statistical returns:
a.
After the process of registration is complete, the Registrar will
enter the statistical details including the geographical identification
details in the space assigned for the purpose at the bottom of the both
sides of the form. It may be noted that the geographical detail will be the
same in respects of all events in one registration unit. In the box at the
bottom of the Statistical part of the Death Report form, the unit of age
(years, months, days or hours) has to be necessarily indicated.
b.
The Registrar will then detach the certificate part form the form
and will deliver it to the concerned family through the channel prescribed.
c.
The Registrar will also detach the Statistical part of the form and
serially keep it in a folder for dispatch after the completion of the month
and file the Legal portion in a separate folder. This has to be done
separately for live births, deaths and still births.
d.
On the first working day of every month, the Registrar will take the
statistical portions of the forms for all the events (separately for live
births, deaths and still births) that have been registered during the
previous month, arrange them according to the registration serial
number and dispatch them to the state headquarters through District
Registrar along with the monthly Summary Report in Form No. 11, 12 &
13 meant for live births, deaths and still births respectively.
e.
Apart form entering the geographical particulars in the Monthly
Report Forms, the Registrar will fill in the other details relating to the
number of births, deaths and still births registered during the month and
also indicate the number of registered events that are delayed beyond
one year. This is nothing but a simple count of the number of statistical
portions of the form to be sent along with the summary form. In the
monthly summary Report form relating to death (Form No. 12) certain
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more details, viz infant deaths and maternal deaths will also be entered
in the space provided for the purpose.
f.
The Registrar will on the first working day of every month, collect
all the MCCD forms relating to death events registered during the
previous month and send them to the Chief Registrar's Office for
statistical processing.
Issue of the Birth and death Certificates
4.7
Section 12 of the RBD Act clearly provides that Registrar should,
as soon as the registration of birth and death has been completed, give
free of charge, to the person who gives information under section 8 and 9
an extract of the prescribed particulars under her/his hand from the
register relating to such birth or death. The extract will be issued in the
Form No. 5 and 6 respectively. The Registrar should not only issue the
first copy of the birth or death certificate free of charge but also should do
so as soon as the registration is completed. The Registrar/Sub- registrar
has to himself sign the certificate and authorize no other person to do so
her/his behalf. If the report on the birth and death event has been
received through Health worker, the free copy of certificate will be
handed over to him/her for onward transmission to the reporting
household.
Maintenance and upkeep of Registration Records
4.8
After the completion of every year the Registrar should properly
bind/stitch together the legal portions of the Birth, Death and Still Birth
Report forms separately. In the case she/he has more than one unit
under her/his jurisdiction, this has to be done separately for each one of
them. She/he has to ensure that before binding and stitching, the forms
are placed according to the registration serial number. In the case of
registration units with large volume of registration, year-wise binding will
make the register unwieldy and difficult to handle. The Registrar, in such
case should bind the legal portions of the forms at appropriate intervals
during the year, depending on the volume of registration. In any event a
register should contain legal portions of the forms relating to the same
calendar year. The Registrar should write the details of the period to
which the forms relate, the first and the last registration serial numbers
and the geographical identification of the registration unit on the front
cover of the bound register.

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CHAPTER-5
Other Registration Procedures and Practices
The Registration of Births and Death Act (RBD), 1969 envisages
registration of all the births and deaths that take place in the country by
the local Registrar under whose jurisdiction they occur. The births/
Deaths of Foreign Nationals shall also be registered by the local
Registrar and certificates thereof shall be issued as per the provisions of
the Act. Some specific provisions made under the act for registration are
enumerated below.
Delayed Registration
5.1
When the informant declares the particulars of an event after the
21 days occurrence of the event, the registration of such an event is
governed by the provisions regarding delayed registration under section
13 of the Act and rule 11 of Haryana Registration of Births and Deaths
Rules made there under.
a.
Registration of an event of which information is given after the
expiry of the 21 days but within 30 days of its occurrence will be
registered only after verification and payment of late fee of Rs. 2=00 and
penality of Rs 5=00. Registrar will grant his approval on the legal part in
such cases.
b.
Registration of an event of which information is given after 30
days but within one year of its occurrence will be registered on payment
of late fee of Rs. 5=00 and penalty of Rs. 10=00. Registrar will forward
such cases to the District Registrar for his permission along with
reporting form, Affidavit, NAC, documentary proof of DOB/DOD and his
enquiry report.
c.
If an event has not been registered within one year, then the
registration of such an event can be done only on an order of the Sub
Division Magistrate under whose jurisdiction area falls and on payment
of late fee Rs. 10=00 and Penalty Rs. 25=00
For such cases, Registrar will complete the documentation before
sending the case to the District Registrar. District Registrar will forward
the case to the concerned SDM unless it is rejected by him as being
found frivolous. Delayed cases prior to 1 January, 1990 are required to

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be send to the Chief Registrar's office for checking of documents before

sending them to the SDM. District Registrar will ensure that the following
documents are attached with the forwarding letter.
(i)

Completely filled up and signed reporting form.

(ii)

Affidavit on the prescribed format.

(iii)

Not found certificate for three years.

(iv)

Enquiry report of the registrar and his consent.

(v)

Documentary proof of date of birth and date of death.

(vi)

Residence proof for the year of which the event relates

(vii)

Declaration of two creditable persons

(viii)

Declaration of Health worker /Chowkidar and Dai particularly for

rural areas

(ix)

Birth and education certificate of all other children of the applicant.

Registration of Name of Child

5.2
Registration of birth can be done without the name of the
child. A provision has been made in the Haryana Registration of Births
and Deaths Rules, 2002 enabling the Registrar to enter the name of the
child in the register in respect of the birth already registered by him after
getting the information from the parent or guardian of such child within a
period of one year from the date of registration. The name of the child can
also be entered even after one year upto 15 years from the date of
registration on payment of late fee Rs. 5=00. Registrar will grant his
permission on the application produced by the applicant. Registrar will
enter the name of the child in the blank column and put his signature with
date.
Registration of Births and Deaths of Indian Citizens outside India
5.3
The Indian consulates register the births and Deaths of the
Indian Citizens occurring outside India as per the provisions made in the
Citizens (Registration of India Consulates) Rules, 1956 under the
Citizenship Act, 1955 and issue the birth and death certificates. Under
Section 20 (2) of the registration Births and Death act, the Indian Citizens
have also been allowed to register the births of their children at the place
of their usual residence within 60 days after their return to India if they

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return with a view to setting here. After expiry of the aforesaid period, the
provisions of the Section 20(2). The Section 20(1) of the registration
Births and Deaths act provides that the Registrar General, India subject
to the Rules made in this behalf, cause to be registered the information of
such births and deaths received by him under the Citizens (Registration
at India subject Consulate) Rules, 1956. Earlier, it was perceived that it
would be necessary Rules for the purpose. However, now it has been
made clear that the existing provisions of the Citizens (Registration at
India Consulate) Rules, 1956 and those under Section 20(2) of the
Registration at India Consulate) Rules, 1956 and those under Section
20(2) of the Registration Births and Deaths Act would take care of
registration of all such events and hence it would not be necessary to
frame any Rules on the subject.
Registration of Deaths of Missing Persons
5.4
For registration of deaths, information on date of death and place
of death of a person is required. However, in case of a missing person
her/his death is presumptive where the actual date of death and place of
death and place can be ascertained. Ordinarily, a person unheard of for
the statutory period shall be presumed to be dead on expiry of 7 years
and not earlier. The presumption of death and its date and place of
occurrence is a matter of burden of proof. The determination of the date
and place of death of a person who is missing for more than 7 year is
concerned is a question of fact may be determined by the competent
court/authority on the basis of oral and documentary evidence produced
before him in this regard. Since the Registration of Births and Deaths Act
and Rules are silent on the question of determination of date and place of
death of a missing person, the purpose can be relied upon.
Registration of Births of Abandoned Child found deserted.
5.5
Registration of Births of Abandoned Child will be done at the
concerned registration center. District child welfare officers are
responsible to report birth of such child. He will enclose Birth certificate of
the child along with the documents forwarded to the state council for child
welfare. Instructions in this regard have been issued vide letter dated 54-2005.
Registration of Births on Adoption
5.6
The matter of registration of birth of a child taken on adoption and
issuance of certificate thereof may be referred to the guideline issued by

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the Government in this regard. This guideline has also been given in the
'Handbook on Civil Registration'. As per the instruction issued by the
honorable supreme court, Name of the adopted parents can be entered
at the time of birth registration. For birth registration of such child , the
adoption agency will produce an application to the local magistrate and
only after getting orders of the court, birth of such child will be registered.
Besides the institutional adoptions birth of the child adopted among
relatives/friends can also be registered only if the adoption is made
through legal proceedings. It is to clarify here that adoption under Hindu
Adoption and Maintenance Act, 1956 is legal. As per the court orders, the
Name of the parents can also be corrected in case of any birth of such
child already registered.
Corrections and cancellations:
5.8 Birth and Death certificates issued under Civil Registration System
are simply extracts of the registration record. These certificates are legal
under Indian Evidence Act, 1872. Hence particulars once given by the
informant with his/her signature cannot be changed at any later stage.
Haryana Registration of Births and Deaths Rules, 2002 have provision
under Rules 11 for correction of an entry in the register which is
erroneous in form, or substance, subject to the provisions of these rules,
can be corrected or cancelled. The errors may be of different types: (i)
clerical or formal error (ii) error in substance and (iii) fraudulent of
improper entry. The procedure in such cases is as follow:
(1) Clerical or formal error: In this case the Registrar must inquire into
the matter and satisfy himself that such an error has been made. She/He
should correct the entry and send an extract of the entry showing the
error and how it has been corrected to the Chief Registrar. If however, the
register is not in her/his possession, then she/he must make report to the
District Registrar. In this behalf and call for the register for enquiring into
the matter and making necessary correction in the register. In the case,
the corrections would require countersigning by the Additional District
Registrar.
(2) Error in substance: In this case the Registrar can correct the entry
upon production of declaration setting forth the nature of the error and
the true facts of the case made by two credible persons having

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knowledge of the facts of the case. All corrections should be reported

along with necessary details to the Additional Chief Registrar.
(3) Fraudulent or improper entry: This is an offence punishable under
the Act. Therefore the Registrar must report to the Chief Registrar under
section 25 of the Act and take necessary action on hearing from him.
5.9
The Registrar will correct an error or cancel an entry by making
suitable entry in the margin without any alteration of the original entry.
She/he should sign the marginal entry and put the date of correction or
cancellation. Whenever an entry has been corrected or cancelled, the
Registrar should send the intimation thereof to the concerned informant
at her/his permanent address
5.10 It has been observed that applicant applies for correction of Date
of birth and name of child in the birth record as per school record, which is
not proper. Because name and date of birth in school is recorded after
about five years of the birth, whereas ,birth is registered in first few days
of its occurrence. There are some example in which court have rejected
the plea of changing date of birth, a name of child in the birth registration
record as the base of school record.
Search and Grant of Extracts
5.11 A person can cause a search to be made for any entry in
the births and deaths register. For a search to be caused, a person has to
apply to the Registrar along with the fee prescribed in the rules. The
Registrar will make a search for the entry in the register and inform the
person whether a particular entry has been made in the register or not. If
for a single entry, the Registrar has to search the records of more than
one year, then the person has to pay the search fee for every additional
year.
5.12 Under section 17 of the Act, a person can obtain an extract
from the register relating to a birth or death on payment of the fee
prescribed in the Rules. Such extracts are to be issued in Forms No. 9 in
case of births and Form No. 10 in case of deaths as prescribed in the
rules. In case of an extract relating to a death the particulars regarding
the cause of death are not to be disclosed. All extracts given under this

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section are required to be signed by the Registrar or Sub-Registrar under

Haryana Registration of Births and Deaths Rules, 2002 made under the
RBD Act, 1969 and are admissible in evidence for the purpose of proving
the birth and death to which the entry relates. In this connection, the
provisions of section 76 of the Indian Evidence Act, 1872 are as follows:
Every public officer having the custody of a public document,
which any person has a right to inspect, shall given that person on
demand a copy of it on payment of the legal fees therefore, together with
a certificate written at the foot of such copy that it is true copy of such
document or part thereof, as the case may be and such certificate shall
be dated and subscribed by such officer with her/his name and her/his
official title, and shall be sealed, whenever such officer is authorized by
law to make use of such seal, and such copies so certified shall be called
certified copies.
Explanation- Any officer who, by the ordinary course of official duty, is
authorized to deliver such copies, shall be deemed to have the custody
of such documents within the meaning of this section.
Offences, Penalties, Prosecutions
5.13 Any person is punishable with a fine not exceeding fifty rupees if
she/he (a) fails to give information required under sections 8 and 9 gives
or (b) gives or causes to be given any information which she/he knows or
believes to be false regarding any of the particulars required to be known
and registered, or (c) refuses to write her/his name, description and
place of abode or to put her/his thumb mark in the register as required
under section 11.
5.14 Any Registrar or Sub-Registrar who neglects or refuses to
register any birth or death occurring in her/his jurisdiction or to submit
any returns under section 19 (1) shall be punishable with a fine not
exceeding fifty rupees.
5.15 Any medical practitioner who neglects or refuses to issue a
certificate of cause of death under section 10 (3) and person who
neglects or refuses to deliver such certificate shall be punishable with a
fine exceeding fifty rupees. In all other cases, a person who contravenes

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any provisions of the Act is also punishable with a fine not exceeding ten
rupees.
5.16 An offence under section 23 shall be tried summarily by a
Magistrate. No prosecution shall be instituted except by an officer
authorized by the Chief Registrar by a general or special order in this
behalf. However, any offence punishable under section 23 may either
before or after the institution of criminal proceedings under the Act be
compounded by an officer authorized by the Chief Registrar by a general
or special order in this behalf and subject to conditions prescribed in the
rules. Any such offence may be compounded on payment of a sum of
money not exceeding fifty rupees, for offences under sub- sections (1) to
(3) of section 23 and on payment of a sum of money not exceeding ten
rupees for offences under sub-section 23 of the Act.
Protection of Action
5.17 The Act provides protection of action taken in good faith. Under
the provisions of section 28, no suit, prosecution or other legal
proceedings shall lie against the Government, the Registrar General,
any Registrar, or any person exercising any power or performing any
duty under this Act for anything which is done or intended to be done in
good faith in pursuance of this Act or any Rule or order made thereunder.
Section 28 also provides that no suit or other legal proceedings shall lie
against the Government for any damage caused or likely to be caused by
anything which is done or intended to be done in good faith.

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CHAPTER-6
Instruction for filling up of Birth Report,
Death Report and Still Birth Report Forms
6.1
As already mentioned earlier, each of the reporting forms
namely, the Birth Report (Form No. 1), Death Report (Form No. 2) and
Still Birth (Form No. 3) have two parts- the Legal part' and Statistical
part.' The Legal part of the form contains those items of information
that are required for legal purposes and the Statistical part contains
the statistical items. Some of the statistical items are pre-coded to
facilitate data entry.
General Instructions
6.2
The following points have to be kept in mind by the persons
while filling up the reporting forms:
1.
Fill in the forms neatly and legibly and without any cuttings or
overwriting, especially in the Legal part (Part-I) of the form. This is
because the Legal portion of the form after the process of registration
is completed will become a part of the register, which is a legal
document to be preserved permanently.
2.
Ensure that the entries made in the Legal part (Part-1) of the
form do not spill over to the Statistical part (Part-II) as will result in
irreparable loss of information after the later Part II is torn off for
further transmission.
3.
Ensure that the informant's name and address are filled in and
the signature/thumb impression is put on the legal part of the
Reporting Forms.
4.
There should not be any cutting or overwriting in any entry in
the Births and Deaths registers.
5.

For this purpose, use only blue or black ink.

Instructions for filling up the Birth Report Form (Form No.1)

6.3
The instructions for filling up each of the Form No.1 and its
significance are given below:

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A.

Legal Part-(Part-I)

1.

Date of Birth

Enter the exact date, month and year the child was born e.g.
1.1.2009
This item records the date of birth of the individual named on the
form is used to establish age at the various stages of the life of the
individual. It is also used for tabulation of the event by year of occurrence.
In conjunction with the information on the date of registration it is useful
for study of time gap in registration.
2.

Sex
Enter 'male' or 'female'. Do not use abbreviations.

This items helps in identification of the child. It is used for measuring sexdifferentials in various demographic, population and health-related
characteristics and for making population estimates and projections.
3.

Name of the child, if any

Enter the full name of the child, if already named. The name
should include the surname also, if any. Practices for assigning surname
vary and should be entered as desired by the informant. If the child has
not been named then this column should be left blank. This column may
be filled up when the name is communicated. Do not enter 'Baby girl or
Baby boy.'
This item identifies the individual whose birth has been
registered.
4.

Name of the father

Enter full name of the father as usually written. Also include

surname, if any. The surname of the father and the child is usually the
same. When they are different, carefully review this information with the
parent(s) to ensure that there is no mistake. Do not use short names or
pet names. If it is known that the child is illegitimate no person's name
should be entered here as that of the father unless there is a joint request
of the mother and the person acknowledging himself to be father of the
child.

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This item is used for identification and as one of the documentary

evidences of parentage.
5.

Name of the mother

Enter the full name of the mother as usually written. Also include
surname, if any. Do not use short or pet names. Mostly name of mother
is changed by the in-laws after the marriage and they call the lady by her
new name. This pet name should not be written in this column.
This item is used for identification and as one of the documentary
evidence of parentage.
6.

Permanent address
Enter the permanent address of the family.

7.

Place of Birth
1. Hospital/Institution

Name

2. House

Address

If the birth takes place in the hospital or institution put a tick mark
against the entry 1 and enter the name of the hospital/institutional in the
space provided. If the birth takes place in a house tick the entry 2 and
give complete postal address of the house in the space provided.
This item helps in identifying the domiciliary births and the institutional
births and facilitates future search and queries.
8.

Order of birth
Enter the order of birth e.g., first, second or third.

9.

Informant's name
Address

Enter the full name of the informant, including surname, if any.

Also enter her/his complete postal address.
Information given against this item can facilitate search and is
important for future queries.

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B.

Statistical Part (Part II).

10.

Place of the residence of the family

a)

Name of town/Village

b)

Is it a town or a village

1.

Town

c)

Name of District

d)

Name of State

2. Village

Enter the name of the place where the family usually lives. Never enter a
temporary residence, such as one used during a visit or vacation.
Residence for a short time at the home of a relative or friend for the
purpose of awaiting the birth of the child is considered temporary and
should not be entered here.
Therefore, this place can be different from the place where the delivery
occurred and can even be in a different District or State. It is not
necessary to enter the house address. Only enter the name of the town
or village (item 10(a) and indicate if it is a town or a village (Item 10(b)) by
ticking either 1 or 2. Against item 10(c) and 10(d) enter the name of the
District and the State respectively.
This item facilitates tabulation of statistics of birth by place of residence
of mother. This makes it possible to compute birth rates based on the
usual resident population. Data on births by place of residence of the
mother are used to prepare population estimates and projections. These
data are useful in planning for and evaluating community services and
facilities including maternal and child health programmes.
11.

Religion of the Family

1. Hind 2. Muslim 3. Christian 4. Sikhs 5. Any other religion

Put a tick mark against the appropriate item. If any other religion write the
name of the religion against item
This is used to study the differential in characteristics of birth and fertility
by religion, which is important for planning and evaluation for family
welfare programmes.

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12.

Father's level of education

13.

Mother's level of education

In both the above items enter the completed level of education. For
example, if he/she has studied up to class VII but passed only class VI,
write class VI. In case a person cannot read or write understanding a
sentence in any language he/she is treated as illiterate and in such case
enter 'illiterate'. A person can be literate without any formal education and
in such case enter 'literate without formal education.
This item provides information for studying the birth characteristics and
fertility by the level of education.
14.

Father's occupation

Enter the usual occupation of the father at the time of birth of the child.
The occupation is the kind of work the father was normally engaged in,
like, cultivator, mine-worker, clerk, storekeeper, truck-driver, professor
etc. If no occupation is being pursued by the father enter 'Nil'. If the father
is engaged in more than one occupation then write the major one in
terms of the time disposition.
Information from this item is useful in studying occupational differentials
in birth.
15.

Mother's occupation:-

It is natural that the mother is not pursuing any occupation at the time of
delivery of the child. Therefore, enter the occupation usually pursued,
before suspending the same for the purpose of delivering the child. Even
if the mother suspended her activity early in her pregnancy, enter that
occupation.
If no occupation enter 'Nil'.
Information from this item is useful for studying occupational differentials
in fertility.
16.

Age of mother (in completed years) at the time of marriage

Enter the date of effective marriage. In some areas the marriage is

complete at a very young age but is consummated after some years. In
such cases the age at which the marriage is first consummated is the age

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of marriage. In case of more than one marriage enter the age at first
marriage. In case not married write' not married'
This is a very useful demographic data item that helps in working out the
duration of marriage, which in turn is cross-classified with birth order to
get estimates of fertility levels. In itself the age at marriage is a very useful
data item.
17.
Age of the mother (In completed years) at the time of this
birth
Write the age of mother at the time of this birth.
This help in estimating the age specific fertility rates and other fertility
indicators. In the conjunction with age at marriage it is used to estimate
the duration of marriage.
18.
Number of children born alive to the mother so far including
this child
Enter the number of children born alive. This should include the number
of children born alive from earlier marriage(s) also. Enter children born
out of wedlock, if willingly revealed. Quite often replies to this question
will on one hand erroneously include fetal deaths, while, on the other,
they may not include children who die in their infancy. Sometimes the
children who have left the household or given away to relatives or friends
for adoption wrongly omitted. Keep these in mind at the time of making
this entry.
This item is important for studying the fertility differentials and trends.
When cross-classified with birth-weight and method of delivery gives
insight into the maternal health status.
19.

Type of attention at Delivery

1.

Institutional Government

2.

Institutional- Private or Non-Government

3.

Doctor, Nurse or Trained midwife

4.

Traditional Birth Attendant

5.

Relatives and others

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Tick only one of the items. The first two items relate to births occurring
within the institution and the last three relate to non-institutional events.
Information collection through this item is helpful in determining the level
of access to the facilities and the differentials of birth characteristics by
type of attendance.
20.

Method of Delivery
1.

Natural

2.

Caesarean

3.

Forceps/Vacuum

Tick one of the items only. In case of institution this item can be easily
filled in by the institutional authorities. Normally domiciliary births will be
'Natural' or if attended by trained assistance can happen with the aid of
forceps or vacuum.
This information can be related to the certain characteristics of the
mother like her age and also with the type of attention to give insight into
issues related to maternal health. Information from this item is used to
monitor delivery trends across the country.
21.

Birth Weight (in kgs)

Enter Birth Weight in kgs, rounded of to one decimal digit; for example,
3.5 kgs. All medical institutions can easily provide this information and
should report it without fail. In some areas the ANMs are also required to
weigh the newly born child at the time of delivery. It would, therefore, be
possible to collect this information through these workers, wherever they
have been notified to collect the information on births of the informant.
Write 'Not know' if not available.
This is an important characteristic associated with health of the infant. It
is related to the age of mother, educational level and other factors
relating to the birth. Consequently, it is used with other information to plan
for and evaluate the effectiveness of reproductive health care.

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22

Duration of pregnancy

Enter this information in number of the weeks. This information again will
be readily available in the institutions. The ANMs would also have a fair
bit of knowledge in this regard and, wherever possible should report it.
Normally, the mother or any other elderly woman in the house would
have a clear idea of the number of completed months since the last
menstrual period. Convert into number of weeks and write here. Write
'Not know' if not available.
Duration of pregnancy when cross-tabulated by birth- weight and age
of mother gives a very good insight into reproductive health status.

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Instruction of filling up Death Report from (Form No.2)

The instructions for filling up each of the items in the Form No.2 and its
significance are given below:
A.

Legal Part (part I)

1.

Date of Death

Enter the exact date; month and year the death took place e.g.,
01.01.2009.
This item records the date of death of the individual named on the form
and is useful for establishing claim of inheritance, life insurance, etc. It is
also used for tabulation of event by year of occurrence. In conjunction
with the information on date of registration it is useful for study of time gap
in registration.
2.

Name of the deceased

Enter full name of the deceased as usually written. Also include

surname, if used. Do not use short name or pet name. Any insufficiency
or error will lead to issue of incorrect certificate causing undue
harassment to the family in future.
This item identifies the individual whose death has been registered.
3.

Sex of the deceased

Enter 'male' or 'female'. Do not use abbreviations.

This item helps in identification of the decedent. It then used for
measuring sex specific mortality rates. It is also helpful for studying sex
differentials in cause specific mortality and for making population
estimation and projection.
4.

Name of father/husband of the deceased

5.

Age of the deceased

If the deceased was over 1 year of age, give age in completed years, if
the deceased was below 1 year give age in months, if below 1 month give
age in completed number of days, and if below one day, in hours. In case
the age could not be determined write 'Not know;

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This can be used as one of the item for identification of the deceased for
legal purpose. Information of this item is used to determine the neo-natal,
post neo-natal and infant mortality rates. It is also used to study
differences in age-specific mortality and in planning and evaluating
public health programmes.
6.

Permanent address of the deceased

7.

Place of death

1.

Hospital/ Institution

Name

2.

House

Address

3.

Other Place

If the death takes place within the hospital/ institution as in-patient, put a
tick mark against entry 1 and enter the name of the hospital/institution in
the space provided. If the death occurs in a residential house tick the
entry 2 and give complete postal address of the house in the space
provided. If the death occurs outside the institution or residential house
put a tick against item 3 and specify the location where the death took
place e.g. doctor's clinic, the highway where traffic accident occurred, a
train, in a vehicle, at work, etc. If the decedent's body was found, the
place where the body was found should be entered as the place of death.
This item helps in identifying the domiciliary death and the institutional
deaths and facilitates future search and queries.
8.

Informant's name

Address
Enter the full name of the informant, including surname if any. Also enter
his or her complete postal address.
Information given against this item can facilitate search and important for
future queries.
B

Statistical Part (part II)

9.

Place of residence of the deceased

a) Name of Town/ Village

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b) Is it a town or Village?
1-Town 2-Village
c) Name of District
d) Name of State
Enter the name of the place where the deceased usually lived. Never
enter a temporary residence such as one used during a visit or vacation.
Residence for a short time at the home of a relative or a friend for the
purpose of availing treatment is considered temporary and should not be
entered here. Therefore, this place can be different from the place where
the death occurred and can even be in a different district or state. It is not
necessary to enter the house address. Only enter the name of the town
or village (item 7a) and indicate if it is a town or a village (item 7b) by
ticking either 1 or 2. Against item 7c and 7d enter the name of the district
and the state respectively.
This item facilitates tabulation of statistics of death by place of residence
of the deceased. This makes it possible to compute death rates based on
the usual resident population residing in that area. Data on deaths by
place of residence of the deceased are used to prepare population
estimates and projections.
These data facilities including maternal and child health programmes.
10.

Religion

1. Hindu
religion

2. Muslim 3. Christian

4. Sikhs

5. Any other

Put a tick against the appropriate item. If any other religion write the
name of the religion against item 4.
This is used to study the differential in Characteristic of Death and
Mortility by religion.
11.

Occupation of the deceased

Enter the usual occupation of the decedent at the time of death. If no

occupation write 'Nil'

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This is useful in studying mortality differential by occupation.

12.

Type of medical attention received before death

1.

Institution

2.

Medical attention other than institution

3.

No medical attention

Tick only one of the items. Medical attention in the institution or outside
the institution would include any field of medicine namely Allopathic,
Homeopathic, Ayurvedic, etc. Tick against entry 1 only if the patient was
last attended to by an institution irrespective of whether she/he or she
was an outpatient or inpatient.
Information collected through this item is helpful in determining the level
of utilization of facilities and the differentials of death characteristics by
type of attendance.
13.

Was the cause of death medically certified?

1. Yes

2. No

If this is accompanied with certification of cause of Death Form i.e. Form

No. 4 or 4A, tick the entry 1 otherwise tick 2.
This helps in identifying the medically certifying deaths and prepare the
relevant table.
14.

Name of Disease or Actual Cause of Death

Record underlying cause of death. The underlying is defined as 'as (a)

the disease or injury which initiated the train of events directly to death, or
(b) the circumstances of the accident or violence which produced the
fatal injury'. Do not enter symptoms or modes of dying such as heart
failure, respiratory failure, shock, etc.
If 'Yes ' against item 13, give the cause of death as mentioned last in the
cause of death column of Form No.4 or 4A. In this case if the death is
institutional the institution should fill in this item in From 4 and if this is a
non-institutional death the household informant will fill in this item from
Form 4A in the manner as indicated above. In case the death is not

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medically certified (i.e. if No' against item 13) the informant himself has to
furnish the cause of death as per her/his knowledge. Give the underlying
cause which initiated the train of events leading directly to death. Do not
enter the symptoms or mode of dying. Do not give 'Old age as the cause
of death if a more specific cause is known.
Cause of death provides medical information that serves as a basis for
describing trends in human health and mortality and for analyzing
conditions leading to death. Mortality statistics provides a basis for
epidemiological studies that focus on leading cause of death by age and
sex. It is helpful in ascertaining the addiction induced causes of death.
15.
In case this is a female death, did the death occur while
pregnant, at the time of delivery or within 6 week after the end of
pregnancy
1. Yes

2. No

Tick the entry 1 in case it is a female death which has occurred

while pregnant, at the time of delivery of within 6 weeks after the end of
pregnancy regardless of the actual cause of death. The end of
pregnancy may be as a result of abortion or delivery of a live born or a
still-born baby.
This item gives a broad indicator of maternal mortality and is
useful for collecting further information on maternal deaths.
16.

If used to habitually smoke-for how many years?

A person who has been smoking more or less on a regular basis is

a habitual smoker. Do not include casual smokers. If not a habitual
smoker write 'No'.
This information when related to causes of death, give valuable
data on addiction induced mortality. This information when tabulated by
age of deceased provides useful clues to the addiction pattern prevailing
in the country by geographical sub-division.
17.
If used to habitually chew tobacco in any form- for how many
years?
Same as in item 16 above.

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18.
If used to habitually chew tobacco in any form (including pan
masala)- for how many years?
Same as in item 16 above.
19.

If used to habitually drink alcohol -for how many years?

Same as in item 16 above.

Instructions for filling up the Still Birth Report Form

(Form No.3)
The instructions for filling up each of the items in the Form No. 3 and its
significance are given below.
A.

Legal part

1.

Date of Birth

Enter the exact date, month and year the child was born e.g. 1-1-2009. It
is used for tabulation of the event by year of occurrence.
2.

Sex

Enter 'Male' or 'Female' do not use abbreviations.

This information is used to measure the still birth rate and peri-natal
mortility by sex.
3.

Name of father

Enter full name of the father as usually written. Also include surname, if
any. Do not use short names or pet names.
This item is used for identification and as one of the documentary
evidence of parentage.
4.

Name of the Mother

Enter the full name of the mother as usually written. Also include
surname, if any. Do not use short or pet names.
This item is used for identification as one of the documentary evidences
of parentage.

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5.

Permanent address

6.

Place of Birth

1.

Hospital/Institution

Name

2.

House

Address

If the birth takes place in the hospital or institution put a tick mark against
the entry 1 and enter the name of the hospital/ institution in the space
provided. If the birth takes place in a house tick the entry 2 and give
complete postal address of the house in the space provided.
This item helps in identifying the domiciliary births and the institutional
births and facilitates future search and queries.
7.

Birth order

8.

Informant's name
Address

Enter the full name of the informant, including surname, if any, also enter
her/his or her complete postal address.
B.

Statistical Part

9.

Place of Residence of the mother

A)

Name of the Town/Village

B)

Is it a town or village
1.

Town

C)

Name of District

D)

Name of State

2.

Village

Enter the name of the place where the mother usually lives. Never enter

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a temporary residence, such as one used during a visit or vacation.

Residence for a short time at the home of a relative or friend for the
purpose of awaiting the birth of the child is considered temporary and
should not be entered here.
Therefore, this place can be different from the place where the delivery
occurred and can even be in a different district or state. It is not
necessary to enter the house address. Only enter the name of the town
or village (item 9 a) and indicate if it is a town or a village (item 9b) ticking
either 1or 2. Against item 9c and 9d enter the name of the state and the
district respectively.
This item facilitates tabulation of statistics of birth by place of residence
of mother. This makes it possible to compute still birth rates based on
the population residing in that area. These data are useful in planning
for and evaluating community services and facilities including maternal
and child health programmes.
10.
Age of the mother ( In completed years) at the time of this
birth
This item is self explanatory.
This information is cross-classified by the cause of death and also the
duration of pregnancy to get an inside into the child and maternal health
problems.
11.

Mother's level of education

Enter the completed levels of education of mother e.g. if she has

studied upto class VII but passed only class VI write class VI. In case a
person cannot read or write with understanding a sentence in any
language, she/he is treated as illiterate and in such case enters
'Illiterate.' A person can be literate without any formal education and in
such case enter 'Literate without formal education'.
12.

Type of attention at delivery

1.

Institutional- Government

2.

Institutional- Private or Non- Government

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3.

Doctor, Nurse or Trained midwife

4.

Traditional Birth Attendant

5.

Relatives and others

Tick only one of the items. The first two items relate to still births occurring
within the institution and the last three relate to non- institutional events.
Information collected through this item is helpful in determining the level
of utilization of facilities and the differentials of still birth characteristics by
type of attendance.
13.

Duration of pregnancy

Enter this information in weeks. This information will be readily available

in the institutions. The ANMs would also have a fair bit of knowledge in
this regard and, wherever possible should report it. Normally, the mother
or any other elderly lady in the house would have a clear idea of the
number of completed months since the last menstrual period. If possible,
convert into months and write here. Write 'Not known 'if available.
14.

Cause of foetal death (still birth)

This information will normally be available from the hospital and other
medical institutions. In case of domiciliary events enter only if know;
otherwise write 'Not known'.
This provides information for ranking and analyzing the conditions
leading to still birth. When co-related with duration of pregnancy and age
of mother gives good insight into the reproductive health status.

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Hayana Government
Health Department
Notification
The 11th October, 2002
No. S.O. 87/C.A. 18/1969/S.30/2002 - In exercise of the powers conferred by
section 30 of the Registration of Births and Deaths Act, 1969 (18 of 1969) and all other
powers enabling him in this behalf theGovernor of Harayana with the approval of the
Central Government, hereby makes the following rules, namely :-

Short title :
1.
(1)
These rules may be called the Haryana Registration of Births and
Deaths Rules, 2002.
(2)

They shall come into force with immediate effect.

Definition:
2.

In these rules, unless the context otherwise requires,

(a)

Act means the Registration of Births and Deaths Act, 1969;

(b)

Form means a form appended to these rules; and

(c)

Section means a Section of the Act.

Period of gestation. Section 2(1) g

3.
The period of gestation for the purpose of clause (g) of sub-section (1) of
section 2 shall be twenty-eight weeks.
Submission of report . Section 4(4)
4.
The report under sub-section (4) of section 4 shall be prepared in the format
appended to these rules and shall be submitted along with the statistical report referred
to in sub-section (2) of the section 19, to the State Government by the Chief Registrar
for every year by the 31st July of the year following the year to which the report relates.
Form etc. for giving information of births and deaths. Section 8 & 9
5.
(1)
The information required to be given to the Registrar under section 8
or section 9, as the case may be, shall be in Form Nos. 1, 2 and 3 for the registration of a
birth, death and still birth respectively, hereinafter to be collectively called the reporting
forms. Information if given orally, shall be entered by the Registrar in the appropriate
reporting forms and the signature/thumb impression of the informant obtained.

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(2)
Part-I of the reporting forms containing legal information shall be
called the Legal Part and Part-II containing statistical information shall be called the
Statistical Part
(3)
The information referred to in sub rule (1) shall be given within twentyone days from the date of birth, death and still birth:
Provided that in the case of an illegitimate child, if shall, in the first instance be
the duty of the mother of such child to give information under this Act and no person
shall as father of such child, be required to give information under this Act, concerning
the birth of such child, unless at the joint request of the mother and of the person
acknowledging himself to be the father of such child, and unless such person shall sign
the register together with the mother.
(4)
The village chowkidar in the rural division of the State of Haryana
cause to be given information within their respective jurisdiction (revenue village)
regarding births and deaths in a house referred to in clause (a) of sub-section (1) of
section 8 of the said Act.
(5)
The Multipurpose Health Workers (male and female) of the Health
Department and Anganwadi workers of the Social Welfare Department in the rural
division of the State of Haryana cause to be given information within their respective
jurisdiction regarding births, deaths and still births in a house referred to in clause (a) of
sub-section (1)of section 8 of the said Act.
Birth or Death in a vehicle-Section 8(1)
6.
(1)
In respect of a birth or death in a moving vehicle, the person incharge
of the vehicle shall give or cause to be given the information under sub-section (1) of
section 8 at the first place of halt.
Explanation - For the purpose of this rule, the term vehicle means
conveyance of any kind used on land, air or water and includes an aircraft, a bus, a
boat, a ship, a railway carriage, a motor car, a motor cycle, a cart, a tonga and a
rickshaw.
(2)
In the case of deaths (not falling under clauses (a) to (e) of sub-section
(1) of section 8 in which an inquest is held, the officer who conducts the inquest shall
give or cause to be given the information under sub-section (1) of section 8.
Form of certificate. Section 10(3)
7.
The certificate as to the cause of death required under sub-section (3) of
section 10 shall be issued in Form No. 4 or Form No.4A and the Registrar shall, after
making necessary entries in the register of deaths, forward all such certificates to the
Chief Registrar through the District Registrar by by 10th of the month immediately
following the month to which the certificates relate.

(38)

Extracts of registration entries to be given under. Section (12)

8.
(1)
The extracts of particulars from the register relating to births or deaths
to be given to an informant under section 12, shall be in Form No. 5 or Form No. 6, as the
case may be.
(2)
In the case of domiciliary events of births and deaths referred to in
clause (a) of sub-section (1) of section 8 which are reported direct to the Registrar of
Births and Deaths, the head of the house or household, as the case may be, or, in his
absence, the nearest relative of the head present in the house may collect the extracts
of birth or death from the Registrar within thirty days of its reporting.
(3)
In the case of domiciliary events of births and deaths referred to in
clause (a) of sub-section (1) of section 8 which are reported by person specified by the
State Government under sub-section (2) of the said section, the person so specified
shall transmit the extracts received from the Registrar of Births and Deaths to the
concerned head of the house or household, as the case may be, or, in his absence, the
nearest relative of the head present in the house within thirty days of its issue by the
Registrar.
(4)
In the case of institutional events of births and deaths referred to in
clauses (b) to (e) of sub-section (1) of section 8, the nearest relative of the new born or
deceased may collect the extract from the officer or person in-charge of the Institution
concerned within fifteen days of the expiry of the aforesaid period.
(5)
If the extract of birth or death is not collected by the concerned person
as referred to in sub-rules (2) to (4) within the period stipulated therein, the Registrar or
the officer or person in-charge of the concerned institution as referred to sub-rule (4),
shall transmit the same to the concerned family by post within fifteen days of the expiry
of the aforesaid period.
Authority or delayed registration and fee payble therefor. Section (13)
9.
(1)
Any birth or death of which information is given to the Registrar after
the expiry of the period specified in rule 5, but within thirty days of its occurrence, shall
be registered on payment of a late fee of rupees two.
(2)
Any birth or death of which information is given to the Registrar after
thirty days, but within on year of its occurrence, shall be registered only with the written
permission of the District Registrar in this behalf and on payment of a late fee of rupees
five and on production of an affidavit made before a First Class Magistrate, Notary
Public or Oath Commissioner.
(3)
Any birth or death which has not been registered within on year of its
occurrence, shall be registered only on an order of Executive Magistrate of the First
Class and on payment of a late fee of rupees ten, and on production of an affidavit made
before a First Class Magistrate, Notary Public or Oath Commissioner :

(39)

Provided that for this purpose the application shall be made to the District
Registrar through the Registrar of the area. The District Registrar shall forward the
application, unless it is rejected by him as being frivolous, to the Magistrate concerned
for enquiry and order.
Period for the purpose of. Section (14)
10.
(1)
Where the birth of any child had been registered without a name, the
parent or guardian of such child shall, within 12 months from the date of registration of
the birth of the child, give information regarding the name of the child to the Registrar
either orally or in writing:
Provided that if the information is given after the aforesaid period of 12 months
but within a period of 15 years, which shall be reckoned
(i)
In case where the registration had been made prior to the date of
commencement of the Haryana Registration of Births and Deaths Rules, 1972, from
such date; or
(ii)
In case where the registration is made after the date of
commencement of the Haryana Registration of Births and Deaths Rules, 1972, from the
date of such registration, subject to the provision of sub-section (4) of section 23, the
Registrar shall(a)

If the registrar is in his possession forthwith enter the name in the

relevant column of the birth register on payment of late fee of rupees
five;

(b)

If the register is not in his possession and if the information is given

orally, make a report giving necessary particulars, and, if the
information is given in writing, forward the same to the District
Registrar for making the necessary entry on payment of a late fee of
rupees five.

(2)
The parent or the guardian, as the case may be, shall also present to
the Registrar the copy of the extract given to him under section 12 or a certified extract
issued to him under section 17 and on such presentation the Registrar shall make the
necessary endorsement relating to the name of the child or take action as laid down in
sub-clause (b) of clause (II) of the proviso to sub-rule (I)
Correction or cancellation of entry in the register of births and deaths.
Section (15)
11.
(1)
If it is reported to Registrar that a clerical or formal error has been made
in the register or if such error is otherwise noticed by him and if the register is in his
possession, the Registrar shall enquire into the matter and if he is satisfied that any
such error has been made, he shall correct the error (by correcting or cancelling the
entry) as provided in section 15 and shall send an extract of the entry showing the error
and how it has been corrected to the State Government or the District Registrar.

(40)

(2)
In the case referred to in sub-rule (1) if the register is not in his
possession, the Registrar shall make a report to the District Registrar and call for the
relevant register and after enquiring into the matter, if he is satisfied that any such error
has been made, make the necessary correction.
(3)
Any such correction as mentioned in sub-rule (2) shall be
countersigned by the District Registrar when the register is received from the Registrar.
(4)
If any person asserts that any entry in the register of births and deaths
is erroneous in substance, the Registrar may correct the entry in the manner prescribed
under section 15 upon production by that person a declaration setting forth the nature of
the error and true facts of the case made by him and supported by two creditable
persons having knowledge of the facts of the case.
(5)
Notwithstanding anything contained in sub-rule (1) and sub-rule (4)
the Registrar shall make report of any correction of the kind referred to therein giving
necessary details to the Chief Registrar through the District Registrar.
(6)
If it is proved to the satisfaction of the Registrar that any entry in the
register of births and deaths has been fraudulently or improperly made, he shall make a
report giving necessary details to the officer authorised by the Chief Registrar by
general or special order in this behalf under section 25 and on hearing from him take
necessary action in the matter.
(7)
In every case in which any entry is corrected or cancelled under this
rule, intimation thereof should be sent to the permanent address of the person who has
given information under section 8 or section 9.
Form of register. Section (16)
12.
The legal information contained in Part-I of Form Nos. 1,2 and 3 shall constitute
the birth register, death register and still birth register in Form Nos. 7,8 and 9
respectively.
Fees and postal charges payable. Section (17)
13.
(1)
The fees payable for a search to be made, an extract or a nonavailability certificate to be issued under section 17, shall be as follows:(a)

Search for a single entry in

the first year for which the
search is made

(b)

For every additional year for

which the search is continued

2.00

For granting extract relating to

each birth or death

10.00

(c)
(d)

For granting non-availability

(41)

Rs.
2.00

certificate of birth or death

10.00

Provided that in the case of urgent requirement an additional fee of Rs. 5 shall
be paid as an urgent fee for each application for the grant of an extract :
Provided further that no fees shall be charged for the supply of copies of extract
of the
(i)

State Government; and

(ii)
The District Soldiers, Sailors and Airmen's Board required in
connection with the claims for pension on behalf of the deceased personnel of the
armed forces of the Union of India.
(2)
Any such extract in regard to a birth or death shall be issued by the
Registrar or the officer authorised by the State Government in this behalf in Form No. 5
or in Form No. 6, as the case may be, and shall be certified in the manner provided for in
section 76 of the Indian Evidence Act, 1872 (1 of 1872).
(3)
If any particular event of birth or death is not found registered, the
Registrar shall issue a non-availability certificate in Form No.10.
(4)
Any such extracts or non-availability certificate may be furnished to the
person asking for it or sent to him by post on payment of the postal charges thereof.
Interval and forms of periodical returns. Section 19(1)
14.
(1)
Every Registrar shall after completing the process of registration send
all the Statistical Parts of the reporting forms relating to each month alongwith a
Summary Monthly Report in Form No. 11 for births, Form No. 12 for deaths and Form
No.13 for still births to the District Registrar or the officer specified by him on or before
the 5th of the following month.
(2)
The District Registrar shall forward all such statistical parts of the
reporting forms received by him to the Chief Registrar not later than 10th of the month.
Statistical report under Section 19(2)
15.
The statistical report under sub-section (2) of section 19 shall contain the tables
in formats A-I, A-II, B-I to B-23, D-I to D-21, S-I to S-7 appended to these rules and shall
be compiled for each year before the 31st July of the year immediately following and
shall be published as soon as may be thereafter but in any case not later than five
months from that date.
Conditions for compounding of offences. Section (24)

(42)

16.
(1)
Any offence punishable under section 23 may, either before of after the
institution of criminal proceedings under this Act, be compounded by an officer
authorised by the Chief Registrar by a general or special order in this behalf, if the officer
so authorised is satisfied that the offence was committed through inadvertence or
oversight or for the first time.
(2)
Any such offence may be compounded on payment of such sum, not
exceeding fifty rupees for offences under sub-sections (1), (2) and (3) and ten rupees
for offences under sub-section (4) of section 23 as the said officer may think fit.
Register and other records. Section 30(2) (k)
17.
(1)
The Registrar shall maintain search document for her births and
deaths registers in Form Nos. 14 and 15 respectively. The Registrar shall copy out the
particulars from legal information contained in Part-I in search document. These
documents will help the Registrar in searching the events. The extract under the
Registration of Birth & Death Act, 1969 shall be issued from the relevant register only.
(2)
The birth register, death register and still birth register shall be records
of permanent importance and shall not be destroyed.
(3)
The court orders and orders of the specified authorities granting
permission for delayed registration received under section 13 by the Registrar, shall
form an integral part of the birth register, death register, still birth register and shall not
be destroyed.
(4)
The certificate as to the cause of death furnished under sub-section (3)
of section 10 shall be retained for the period of at least 5 years by the Chief Registrar or
the officer specified by him in this behalf.
(5)
Every birth register, death register and still birth register shall be
retained by the Registrar in his office for a period of twelve months after the end of the
calendar year to which it relates and such register shall thereafter be transferred for
safe custody to the District Registrar.
18.
(1)
All fees payable under the Act, may be paid in cash or by money order
or be deposited in the treasury under the head "0210" - Medical and Public Health-800Other Receipts-other items for issuing Birth and Death certificates.
Repeal and savings
19.
The Haryana Registration of Births and Deaths Rules, 1972, are hereby
replealed:
Provided that any other made or action taken under the Rules so repealed shall
be deemed to have been made or taken under the corresponding provisions of these

(43)

(44)

Legal Information

Part-I

BIRTH REPORT

Signature of the informant

Seal and signature of the Registrar

Remarks :

Registration date :

Registration No. :

To be filled by the Registrar

Date :

Address :

7. Place of Birth
1. Hospital/Institution Name :
2. House
Address:
8. Order of birth
9. Informants Name

4. Name of the Father

5. Name of the Mother
6. Permanent Address

3. Name of the Child, if any

2. Sex

1. Date of Birth

This part to be kept by the Registrar

Form No. 1

District :

Code No.

Name of Registration unit :

To be filled by the Registrar

15. Mothers occupation

14. Fathers occupation

13. Mothers level of education

12. Fathers level of education

11. Religion of the Family

1. Hindu 2. Muslim 3. Christian
4. Sikh
5. Any Other

(d) Name of State

(c) Name of District

2. Village

1. Town

Relatives or others

5.

Normal
Forceps/Vacuum

Caesarean

Seals and signature of the Registrar

Registration No._____Registration date_________

Date of birth________________
Sex : 1. Male 2. Female
Place of birth :
1. Hospital/Institution
2. House

22. Duration of pregnancy

21. Birth Weight (In Kgs.)

3.

2.

1.

20. Method of delivery

Doctor, Nurse or trained Dai

Traditional birth attendant

3.
4.

Institutional-Government
Institutional-Private or Non-Goernment

1.
2.

19. Type of attention at delivery

18. Number of children born alive to the mother

so far including this child.

17. Age of the mother (in completed years)

at the time of this birth.

(a) Name of Town/Village

(b) Is it a Town or Village

16. Age of the mother (in completed years)

at the time of marriage.

10. Town or Village of residence of the

Mother

This part to be detached and sent for statistical processing

Statistical Information

Part-II

Form No. 1
(See rules 5 and 12)
BIRTH REPORT

(45)

Signature of the informant

Seal and signature of the Registrar

Remarks :

Registration date :

Registration No. :

To be filled by the Registrar

Date :

Address :

8. Informants Name

7. Place of Death
1. Hospital/Institution Name :
2. House
Address:
3. Other Place

6. Permanent Address

5. Age of the Deceased

4. Name of the Father/Husband

3. Sex of Deceased

1. Date of Death
2. Name of the Deceased

2. Muslim 3. Christian
5. Any Other

District :

Code No.

Name of Registration unit :

To be filled by the Registrar

12. Type of medical attention received

before death.
1.
Institutional
2. Medical attention other than
Institutional
3. No medical attention.

11. Occupation of the Deceased

10. Religion
1. Hindu
4. Sikh

(d) Name of State

(c) Name of District

2. Village

1. Town

(b) Is it a Town or Village

(a) Name of Town/Village

9. Town or Village of residence of the

Deceased
1. Yes

2. No

2. No

Seals and signature of the Registrar

Registration No._____Registration date_________

Date of death________________
Age. Years/months/days/hours__________
Sex : 1. Male 2. Female
Place of death:
1. Hospital/Institution 2. House 3. Other place

19. If used to habitually drink alcohol - for how

many years?

18. If used to habitually chew arecanut in any form

(including pan masala)-for how many years?

17. If used to habitually chew tobacco in any form

for how many years?

16. If used to habitually smoke-for how many

years?

1. Yes

15. In case this is a female death, did the death

occur while pregnant, at the time of delivery or
within six weeks after the end of pregnancy.

14. Name of disease or actual cause of death.

1,

13. Was the cause of death medically certified?

This part to be detached and sent for statistical processing

Statistical Information

Part-I

Legal Information

Part-II

DEATH REPORT

This part to be kept by the Registrar

Form No. 2

Form No. 2
(See rules 5 and 12)
DEATH REPORT

(46)

Signature of the informant

Seal and signature of the Registrar

Remarks :

Registration date :

Registration No. :

To be filled by the Registrar

Date :

Address :

8. Informants name

7. Order of birth

6. Place of Birth
1. Hospital/Institution Name :
2. House
Address:

5. Permanent Address

4. Name of the Mother

3. Name of Father

2. Sex

1. Date of Birth

(c)

Name of District
Name of State

District :

Code No.

Name of Registration unit :

To be filled by the Registrar

12. Type of attention at delivery

1.
Institutional -Government
2.
Institutional-Private or Non-Government
3.
Doctor, Nurse or trained Dai
4.
Traditional birth attendant
5.
Relatives or others
13. Duration of pregnancy : (in weeks)
14. Cause of foetal death : (if known)

11. Mothers level of education

Seals and signature of the Registrar

Registration No._____Registration date_________

Date of death________________
Age. Years/months/days/hours__________
Sex : 1. Male 2. Female
Place of birth :
1. Hospital/Institution 2. House

10. Age of the mother (in completed years) at the time of this birth.

(d)

2. Village

1. Town

Name of Town/Village
Is it a Town or Village

(a)
(b)

9. Town or Village of residence of the Mother

This part to be detached and sent for statistical processing

Part-II
Statistical Information

Part-I

Legal Information

STILL BIRTH REPORT

This part to be kept by the Registrar

Form No. 3

Form No. 3
(See rules 5 and 12)
STILL BIRTH REPORT

Form No. 4
(See rule 7)
MEDICAL CERTIFICATE OF CAUSE OF DEATH
(Hospital in-patients. Not to be used for still births)
To be sent to registrar along with Form No. 2 (Death Report)
Name of the Hospital__________________________________________
I hereby certify that the person whose particulars are given below died in the
hospital in Ward No.______________on_____________at___________A.M./P.M.
NAME OF DECEASED

For use of
Statistical-Office

Age at Death

Sex
If I year or more,
age in years

If less than I year, If less than one

If less than one
age in months
month, age in days month, age in days

Male
Female

CAUSE OF DEATH
I
Immediate cause
State the disease, injury or complication
which caused death, not the mode of
dying such as heart failure, asthenia, etc.

on set & death

approx

Interval between

(a)........................
due to (or as a consequences of)

................................

................................

(b).......................

................................

................................

................................

................................

................................

................................

................................

................................

Antecedent cause
Morbid conditions, if any, giving rise to the

due to (or as a consequences of)

above Cause, stating underlying conditions

last

(c).......................

II
Other significant conditions contributing to
the death but not related to the disease or
conditions causing it.

.......................
.......................

Manner of Death
1. Natural 2. Accident

How did the Injury occur ?

3. Suicide 4. Homicide

5. Pending investigation
If deceased was a female, was pregnancy the death associated with ?

1. Yes

2. No

If yes, was there a delivery ?

1. Yes

2. No

Name and signature of the Medical Attendant certifying the cause of death
Date of verification........................................................................................
SEE REVERSE FOR INSTRUCTIONS
(To be detached and handed over to the relative of the deceased)
Certified that Shri/Smt. /Kum. .................................................S/W/D of Shri.................................................
R/O..................................................................was admitted to this hospital on.............................................
and expired on ............................................................................................
Doctor.................................................
(Medical Superintendent)
Name of Hospital

(47)

MEDICAL CERTIFICATE OF CAUSE OF DEATH

Directions for completing the form
Name of deceased : To be given in full. Do not use initials. If deceased is an
infant, not yet named at time of death, write. Son of (S/o) or Daughter of (D/o),
followed by names of mother and father.
Age : If the deceased was over 1 year of age, give age in completed years. If the
deceased was below 1 year of age, give age in months and if below 1 month
give age in completed number of days, and if below one day, in hours.
Cause of Death : This part of the form should always be completed by the
attending physician personally. The certificate of cause of death is divided into
two parts, I and II. Part I is again divided into three parts, lines (a) (b)(c).If a
single morbid condition completely explains the deaths, then this will be written
on line (a) of Part I, and nothing more need be written in the rest of Part I or in
Part II, or example, smallpox, lobar pneumonia, cardiac, beriberi, are sufficident
cause of death and usually nothing more is needed.
Often, however, a number of morbid conditions will have been present
at death, and the doctor must then complete the certificate in the proper manner
so that the correct underlying cause will be tabulated First, enter in Part I(a) the
immediate cause of death. This does not mean the mode of dying, e.g., heart
failure repiratory failure, etc. These terms should not appear on the certificate at
all since they are modes of dying and not causes of death. Next consider
whether the immediate cause is a complication or delayed result of some other
cause. If so, enter the antecedent cause in Part I, line (b). Sometimes there will
be three stages in the course of events leading to death. If so, line (c) will be
completed. The underlying cause to be tabulated is always written last in Part I.
Morbid conditions or injuries may be present which were not directly
related to the train of events causing death but which contributed in some way
to the fatal outcome. Sometimes the doctor finds it difficult to decide especially
for infant deaths, which of several independent conditions was the primary
cause of death; but only one cause can be tabulated, so the doctor must decide.
If the other diseases are not effects of the underlying cause, they are entered in
Part II.
Do not write two or more conditions on a single line. Please write the
names of the diseases (in full) in the certificates as legibly as possible to avoid
the risk of their being misread.

(48)

Onset : Complete the column for interval between onset and death whenever
possible, even if very approximately, e.g., "from birth" "several years".
Accidental or violent deaths : Both the external cause and the nature of the
injury are needed and should be stated. The doctor or hospital should always be
able to describe the injury, stating the part of the body injured, and should give
the external cause in full when this is shown.
Example: (a) Hypostatic pneunonia; (b) Fracture of neck of femur; (c) Fall from
ladder at home.
Maternal deaths : Be sure to answer the questions on pregnancy and delivery.
This information is needed for all women of child-bearing age, even though the
pregnancy may have had nothing to do with the death.
Old age or senility : Old age (or senility) should be not given as a cause of death
if a more specific cause is known, if old age was a contributory factor, if should
be entered in Part II. Example: (a) Chronic bronchitis, II Old age.
Completeness of information : A complete case history is not wanted, but, if the
information is available, enough details should be given to enable the
underlying cause to be properly classified.
Example : Anaemia-Give type of anaemia, if known. Neoplasms-Indicate
whether benign or malignant, and site, with site of primary neoplasm, whenever
possible. Heart disease-describe the condition specifically; if congestive heart
failure, chronic on pulmonale, etc., are mentioned, give the antecedent
conditions. Tetanus-Describe the antecedent injury, if known. Operation-State
the condition for which the operation was performed. Dysentry-Specify whether
bacillary, amoebic, etc., if known, Complications of pregnancy or deliveryDescribe the complication specifically Tuberculosis-Give organs affected.
Symptomatic statement : Convulsions, diarrhoea, fever, ascites, jaundice,
debility etc., are symptoms which may be due to anyone of a number of different
conditions. Sometimes nothing more is known, but whenever possible, give the
disease which caused the symptom.
Manner of Death: Deaths not due to external cause should be identified as
'Natural'. If the cause of death is known, but it is not known whether it was the
result of an accident, suicide or homicide and is subject to further investigation,
the cause of death should invariably be filled in and the manner of death should
be shown as 'Pending investigation'.

(49)

Form No. 4A
(See rule 7)
MEDICAL CERTIFICATE OF CAUSE OF DEATH
(For non-institutional deaths. Not to be used for still births)
To be sent to Registrar along with Form No. 2 (Death Report)
I hereby certify that the deceased Shri/Smt./Km..............................................................
wifeof/daughter of .........................................................................resident of................................
was under my treatment from............................................to....................................................and
he/she died on............................at...............................A.M./P.M.

NAME OF DECEASED

For use of
Statistical-Office

Age at Death

Sex

If 1 year or more, If less than 1 year, If less than one

If less than one
age in years
age in months
month, age in days day, age in Hours

Male
Female

CAUSE OF DEATH
I
Immediate cause
State the disease, injury or complication
which caused death, not the mode of
dying such as heart failure, asthenia, etc.
Antecedent cause
Morbid conditions, if any, giving rise to the

Interval between
on set & death
approx.

(a)........................
due to (or as a consequences of)

................................

................................

(b).......................

................................

................................

................................

................................

................................

................................

................................

................................

due to (or as a consequences of)

above Cause, stating underlying conditions

last

(c).......................

II
Other significant conditions contributing to
the death but not related to the disease or
conditions causing it.

.......................
.......................

If deceased was a female, was pregnancy the death associated with ?

1. Yes

2. No

If yes, was there a delivery ?

1. Yes

2. No

Name and signature of the Medical Attendant certifying the cause of death
Date of Certification........................................................................................
SEE REVERSE FOR INSTRUCTIONS
(To be detached and handed over to the relative of the deceased)
Certified that Shri/Smt. /Kum. ........................................................S/W/D of Shri......................................................... R/O....................................
was under my treatment from ...............................to ...............................and he/she expired on ...............................at..........................A.M./P.M.

Doctor.................................................
Signature and address of Medical
Practitioner/Medical Attendant with
Registration No.

(50)

MEDICAL CERTIFICATE OF CAUSE OF DEATH

Directions for completing the form
Name of deceased : To be given in full. Do not use initials. If deceased is an
infant, not yet named at time of death, write. Son of (S/o) or Daughter of
(D/o), followed by names of mother and father.
Age : If the deceased was over 1 year of age, give age in completed years. If
the deceased was below 1 year of age, give age in months and if below 1
month give age in completed number of days, and if below one day, in hours.
Cause of Death : This part of the form should always be completed by the
attending physician personally.
The certificate of cause of death is divided into two parts, I and II. Part I
is again divided into three parts, lines (a) (b)(c).If a single morbid condition
completely explains the deaths, then this will be written on line (a) of Part I, and
nothing more need be written in the rest of Part I or in Part II, or example,
smallpox, lobar pneumonia, cardiac, beriberi, are sufficident cause of death
and usually nothing more is needed.
Often, however, a number of morbid conditions will have been present
at death, and the doctor must then complete the certificate in the proper
manner so that the correct underlying cause will be tabulated First, enter in
Part I(a) the immediate cause of death. This does not mean the mode of dying,
e.g., heart failure repiratory failure, etc. These terms should not appear on the
certificate at all since they are modes of dying and not causes of death. Next
consider whether the immediate cause is a complication or delayed result of
some other cause. If so, enter the antecedent cause in Part I, line (b).
Sometimes there will be three stages in the course of events leading to death.
If so, line (c) will be completed. The underlying cause to be tabulated is always
written last in Part I.
Morbid conditions or injuries may be present which were not directly
related to the train of events causing death but which contributed in some way
to the fatal outcome. Sometimes the doctor finds it difficult to decide especially
for infant deaths, which of several independent conditions was the primary
cause of death; but only one cause can be tabulated, so the doctor must
decide. If the other diseases are not effects of the underlying cause, they are
entered in Part II.

(51)

Do not write two or more conditions on a single line. Please write the
names of the diseases (in full) in the certificates as legibly as possible to avoid
the risk of their being misread.
Onset : Complete the column for interval between onset and death whenever
possible, even if very approximately, e.g., "from birth" "several years".
Accidental or violent deaths : Both the external cause and the nature of the
injury are needed and should be stated. The doctor or hospital should always
be able to describe the injury, stating the part of the body injured, and should
give the external cause in full when this is shown.
Example: (a) Hypostatic pneunonia; (b) Fracture of neck of femur; (c) Fall from
ladder at home.
Maternal deaths : Be sure to answer the questions on pregnancy and delivery.
This information is needed for all women of child-bearing age, even though the
pregnancy may have had nothing to do with the death.
Old age or senility : Old age (or senility) should be not given as a cause of
death if a more specific cause is known, if old age was a contributory factor, if
should be entered in Part II. Example: (a) Chronic bronchitis, II Old age.
Completeness of information : A complete case history is not wanted, but, if the
information is available, enough details should be given to enable the
underlying cause to be properly classified.
Example : Anaemia-Give type of anaemia, if known. Neoplasms-Indicate
whether benign or malignant, and site, with site of primary neoplasm,
whenever possible. Heart disease-describe the condition specifically; if
congestive heart failure, chronic on pulmonale, etc., are mentioned, give the
antecedent conditions. Tetanus-Describe the antecedent injury, if know.
Operation-State the condition for which the operation was performed.
Dysentry-Specify whether bacillary, amoebic, etc., if known, Complications of
pregnancy or delivery-Describe the complication specifically TuberculosisGive organs affected.
Symptomatic statement : Convulsions, diarrhoea, fever, ascites, jaundice,
debility etc., are symptoms which may be due to anyone of a number of
different conditions. Sometimes nothing more is known, but whenever
possible, give the disease which caused the symptom.

(52)

Form No. 5
(See rule 8)
BIRTH CERTIFICATE
Government of Haryana
Department of Health

Certificate of Birth Issued under Section 12/Section 17 of

the Registration of Births and Deaths Act, 1969.
This is to certify that the following information has been
taken from the original record of Birth which is in the register for
(Local Area)................................................................................of
Tehsil......................................of District.....................................of
State...................
Name .............................
Sex .................................
Date of Birth ....................... Registration No. .........................
Place of Birth....................... Date of Registration....................
Name of Father ................ Permanent Address of
Father/Mother............................
Name of Mother...............

Date ......................

Signature of Issuing Authority

Seal

(53)

Form No. 6
(See rule 8)
DEATH CERTIFICATE
Government of Haryana
Department of Health

Certificate of Death Issued under Section 12/Section 17 of

the Registration of Births and Deaths Act, 1969.
This is to certify that the following information has been
taken from the original record of Death which is in the register for
(Local Area)................................................................................of
Tehsil......................................of District.....................................of
State...................
Name .............................
Sex .................................
Date of Death ........................Registration No. .........................
Place of Death...................... Date of Registration.....................
Name of Father/Husband..... Permanent Address of...............

Date ......................

Signature of Issuing Authority

Seal

(54)

Form No. 7
(See rule 12)
BIRTH REGISTER
BIRTH REPORT
Part-I
Legal Information
This part to be kept by the Registrar

1.
2.
3.
4.
5.
6.
7.

8.
9.

Date of Birth
Sex
Name of the child, if any
Name of the Father
Name of the Mother
Permanent Address
Place of Birth
1. Hospital / Institution Name :
2. House
Address :
Other of birth
Informant's Name
Address :

Date __________

Signature of informant

To be filled by the Registrar

Registration No. :
Registration date :
Remarks :

Seal and signature of the Registrar

(55)

Form No. 8
(See rules 12)
DEATH REGISTER
DEATH REPORT
Part-I
Legal Information
This part to be kept by the Registrar

1.
2.
3.
4.
5.
6.
7.

Date of Death
Name of the Deceased
Sex of the Deceased
Name of the Father/Husband
Age of the Deceased
Permanent Address
Place of Death
1. Hospital / Institution Name :
2. House
Address :
3. Other Place

9.

Informant's Name
Address :

Date __________

Signature of informant
To be filled by the Registrar

Registration No. :
Registration date :
Remarks :

Seal and signature of the Registrar

(56)

Form No. 9
(See rule 12)
STILL BIRTH REGISTER
STILL BIRTH REPORT
Part-I
Legal Information
This part to be kept by the Registrar

1.

Date of Birth

2.

Sex

3.

Name of the the Father

4.

Name of the Mother

5.

Permanent Address

6.

Place of Birth
1. Hospital / Institution
2. House

7.

Order of birth

8.

Informant's Name

Name :
Address :

Address :

Date __________

Signature of informant

To be filled by the Registrar

Registration No. :
Registration date :
Remarks :
Seal and signature of the Registrar

(57)

Form No. 10
(See rule 13)
NON-AVAILABILITY CERTIFICATE

(Issued under Section 17 of the Registration of Births and Deaths Act, 1969)

This is to certify that a search has been made on the request of

Shri/Smt./Kum.....................................son/wife/daughter of.............................
in the registration records for the year(s)....................................relating to
(Local area of village............................................................................. of
P.S. ..............................................of Tehsil ...........................................of
District .......................................of State....................................... and found
that the event relating to the birth/death of ........................................
son/daughter of was not registered.

Date ...........................

Signature of Issuing Authority

Seal

(58)

Form No. 11
(See rule 14)
SUMMARY MONTHLY REPORT OF BIRTHS

1.
2.

Report for the Month of :

District :

__________________ Year :__________

_________________________

3.

Town/Village:

_________________________

4.

Registration Unit:

_________________________

5.

Number of Births Registered:

_________________________

(a)

Within one year of their occurrence:

____________

(b)

After one year of their occurence :

____________

Total * (a+b) :

____________

*Total should be equal to the number of Birth Report Forms (Form No. 1) attached
with this monthly report.

Signature and Name of the Registrar.

To
The District Registrar (Births & Deaths)
and Civil Surgeon
_______________________________
Endst. No.

Dated

Forms received have been entered into the check register and forwarded
in origin to the Chief Registrar (Births & Deaths).
District Registrar (Births & Deaths)
and Civil Surgeon _____________
To
The Chief Registrar (Births & Deaths) and
Director General Health Services Haryana.
Esdst. No.

Dated

(59)

Form No. 12
(See rule 14)
SUMMARY MONTHLY REPORT OF DEATH
1.
2.

Report for the Month of :

District :

__________________ Year :__________

_________________________

3.

Town/Village:

_________________________

4.

Registration Unit :

_________________________

5.

Details of Deaths Registered during the month:

Deaths

Registered
one year of
occurrence
1

Registered
after one
year of
occurrence
2

Infant
Deaths

Maternal
Deaths

Total*

Note- Infant and Maternal deaths should also be included in the Deaths.
*The number of Statistical Reporting forms (Form No. 2) attached should be equal to the
number of deaths registered.

Signature and Name of the Registrar.

To
The District Registrar (Births & Deaths)
and Civil Surgeon.
______________________________
Endst. No.

Dated

Forms received have been entered into the check register and forwarded in
origin to the Chief Registrar (Births & Deaths).
District Registrar (Births & Deaths)
and Civil Surgeon_____________

To

The Chief Registrar (Births & Deaths) and

Director General Health Services, Haryana.
Endst. No.

Dated

(60)

Form No. 13
(See rule 14)
SUMMARY MONTHLY REPORT OF STILL BIRTHS

1.
2.

Report for the Month of :

District :

__________________ Year :__________

_________________________

3.

Town/Village:

_________________________

4.

Registration Unit :

_________________________

5.

Number of Still Births Registered: _________________________

Number of Still Births Registered should be equal to the number of Still

Births Reports (form No.3) attached with this monthly report.
Signature and Name of the Registrar.
To
The District Registrar (Births & Deaths)
and Civil Surgeon.
_______________________________

Endst. No.

Dated

Forms received have been entered into the check register and forwarded
in origin to the Chief Registrar (Births & Deaths).
District Registrar (Births & Deaths)
and Civil Surgeon _____________

To
The Chief Registrar (Births & Deaths) and
Director General Health Services Haryana.
Esdst. No.

Dated

(61)

(62)

Registration
Number
2

Date of
Registration
3

Date of
Birth
4

Name of Child

Sex

Name of Father

Search Document for Birth Register

(See rule 17)

Form No. 14

Name of Mother

Place of Birth

(63)

Registration
Number
2

Date of
Registration
3

Date of
Death
4

Name of the Deceased

Sex

Search Document for Death Register

(See rule 17)

Form No. 15

Name of Father/
Husband

Place of Birth

(64)

No. of Monthly Returns

not Received

State Total

District

Sr. No.

Total

Adjusted for Incomplete

Receipt of Returns

Actual

Population as per last Census

Adjusted for Incomplete

Receipt of Returns

Estimated mid-year population

No. of Monthly
Returns Due

No. of Registration Units

Population, Registration Units, Monthly Returns Due and Received

(Rural Areas)

(See rule 15)

Table A-I

(65)

No. of Monthly Returns

not Received

State Total

District

Sr. No.

Total

Adjusted for Incomplete

Receipt of Returns

Actual

Population as per last Census

Adjusted for Incomplete

Receipt of Returns

Estimated mid-year population

No. of Monthly
Returns Due

No. of Registration Units

Population, Registration Units, Monthly Returns Due and Received

(Urban Areas)

(See rule 15)

Table A-2

SUMMARY MONTHLY REPORT OF BIRTHS & DEATHS

Summary of Births
1. Report for the Month _________________ Year __________
2. Name of Registration Unit_____________ Code No._________District_________
3. Number of Births Registered :Male

Female

Total

Reg. No.___________To_________

4. Registration Period :Within 21 days

21-30 days

30days to

More than
one year

Total

5. Town or Village of Residence of the Mother :I. Rural

II.

6.

Within
Area

Out of
Area

Out of
State

Total

Muslim

Christian

Sikh

Any other

Total

Dr./Nurse/ Traditional
Relatives
T.Dai
Birth Attendant

Total

Type of Attention at Delivery :Govt. Inst.

8.

Total

Religion of the Family :Hindu

7.

Urban

Private
Inst.

Birth Order :First

Second

Third

Fourth and above

Total

Summary of Deaths
Male
1.

Total Death during the

reporting Month

2.

Infant Death during the

reporting Month

3.

Maternal Death during

the reporting Month

Female

Total

Reg. No.______to____

Registrar/Distt. Registrar (B&D)

Stamp of Registration Centre

(66)

Notifications related to
Registration of Births and Death

(67)

HARYANA GOVERNMENT
HEALTH DEPARTMENT
NOTIFICATION

Dated : 5th Feb. 1974

No. 31-3HB-II-74/249 :In exercise of the powers conferred by sub section (2) of section 4 of the
Registration of Births and Deaths Act. 1969 (Parliament Act 18 of 1969), the
Government of Haryana hereby appoints the officers mentioned in column 2 of
the table given below as Additional Chief Registrars of births and deaths,
Haryana, within the areas specified in column 3 thereof :TABLE
Sr. No.
1

Officers

Areas

1. Assistant Inspector General

of Police (T.T.) Haryana

All area other than the Municipal

Notified and Cantonment area in
the State of Haryana

2. Under Secretary to Govt.

Haryana, Local Govt. Haryana

All Municipal, notified and

Cantonment areas in the State of
Haryana

SdCommissioner for Heath and

Secretary to Govt. Haryana,
Health Deptt.

(69)

HARYANA GOVERNMENT
HEALTH DEPARTMENT
NOTIFICATION
Dated : 5th Feb. 1974
No. 3HB-II-74/2502 :In exercise of the powers conferred by sub section (1) of section 7 of the
Registration of Births and Deaths Act. 1969 (Parliament Act 18 of 1969), the
Government of Haryana hereby appoints the officers mentioned in column 2 of the
table given below as Additional Chief Registrars of births and deaths, Haryana,
within the areas specified in column 3 thereof :TABLE
Sr. No.
1

Officers

Areas

1. Municipal Medical Officers of Health Within their respective Municipal area

2. Secretaries of the Municipal
Committees where there, are no
whole time Medical Officers of
Health

Within their respective Municipal area

3. Executive Officers, of Cantonment

Boards

Within their respective Municipal area

4. Officers incharge of Police Station

Officers incharge of Police Post

Area of the Police Station

Area of the Police Post

SdCommissioner for Heath and

Secretary to Govt. Haryana,
Health Deptt.

(70)

HARYANA GOVERNMENT
HEALTH DEPARTMENT
NOTIFICATION

Dated : 15th March, 1977

No. 1352-3HB-II-77/10005 :-

In exercise of the powers conferred by sub section (iii) of section 1 of

Section 10 of the Registration of Births and Deaths Act. 1969 (Parliament Act 18 of
1969), the Governor of Hayana hereby specifies the nursing staff in MCH Centers
in the State of Haryana for purposes of the said sub-section in their respective
jurisdictional area in addition to persons specified in clauses (i) and (ii) of the said
sub-section.

SdCommissioner for Heath and

Secretary to Govt. Haryana,
Health Deptt.

(71)

HARYANA GOVERNMENT
HEALTH DEPARTMENT
NOTIFICATION
Dated :the Chandigarh 11th Nov, 1987
No. 3/6/82-3HBIII
With a view to reviewing the various difficulties/bottlenecks in the proper
functioning of the Registration system of Births and Deaths in the State of
Haryana. The Government of Haryana is pleased to constitute a Co-ordination
Committee of the Registration of births and deaths consisting of the following :1.

The Commissioner & Secretary of Govt.

Chairman

Haryana, Health Department.

2.

The Commissioner & Secretary to Govt.

Member

Haryana, Local Self Govt. Department

3.

The Commissioner & Secretary of Govt.

Member

Haryana, Development Department

4.

The Director General of Police, Haryana

Member

Chandigarh
5.

The Director General of Health Services

Member

Haryana, Chandigarh
6.

The Registrar, General, Govt. of India,

Member

or his representative
7.

The Deputy Director Monitoring &

Member Secretary

Evaluation Director Health Services Haryana

2.

The functions of this committee will be :-

(i)

To make suggestions for its improvement after reviewing the present

system of registration of births and deaths in Haryana State.

(72)

(ii)

To ensure the coordination between the department, who are directly or indirectly
involed in the registration of briths and deaths.

(iii)

To review the progress of the efforts being made strengths the system of
registration of Births & Deaths.

(iv)

Any other items which concerned the registration of births and deaths but not
mentioned above.

3.

The Committee will meet atleast once a year.

4.

The members of this committee will draw T.A. as per instruction of the Chief
Secretary to Govt. Haryana.

5.

The headquarter of the Committee will be at Haryana Civil Secretariat,

Chandigarh.

T.D. Jogpal
Commissioner and Secretary
to Govt. Haryana, Health Deptt.

Dated, the Chandigarh

24/8/92

(73)

[Extract from Haryana Government Gazette, dated 24th July, 1990]

HARYANA GOVERNMENT
HEALTH DEPARTMENT
NOTIFICATION
Dated : 13th July, 1990
No. 3/6/82-3HB-III
In expercise of the powers conferred by sub section (I) of section 4 of the
Registration of Births and Deaths Act. 1969, the Governor of Haryana hereby appoints
the Director General, Health Services, Haryana as the Chief Registrar of Births and
Deaths Haryana State.
Sd/- RAGHBIR SINGH
Commissioner and Secretary to
Government of Haryana,
Health Department

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(74)

[Extract from Haryana Government Gazette, dated 24th July, 1990]

HARYANA GOVERNMENT
HEALTH DEPARTMENT
NOTIFICATION
Dated : 13th July, 1990
No. 3/6/82-3HB-III
In expercise of the powers conferred by sub section (I) of section 6 of the
Registration of Births and Deaths Act. 1969, (Parliament Act 18 of 1969) the Governor
of Haryana hereby appoints all the Civil Surgeons in the State of Haryana as District
Registrars of births and death within their respective jurisdiction (revenue district) and
the District Health Officers in the State of Haryana as Additional District Registrars of
births and death within their respective jurisdiction (revenue district)
Sd/- RAGHBIR SINGH
Commissioner and Secretary to
Government of Haryana,
Health Department

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(75)

HARYANA GOVERNMENT
HEALTH DEPARTMENT
NOTIFICATION
Dated : 24th July, 1995
No. 3/4/94-3HB-III
In excercise of the powers conferred by sub section (I) of section 7 of the
Registration of Births and Deaths Act. 1969, (Parliament Act 18 of 1969) the Governor
of Haryana hereby appoints the Assistant Registrar of Command Hospital (Western
Command), Chandimandir, as Registrar for the areas of Chandimandir Cantonment
including Command Hospital Chandimandir.
DEEPAK DAS GUPTA
Financial Commissioner and Secretary to
Government of Haryana, Health Department

HARYANA GOVERNMENT
HEALTH DEPARTMENT
NOTIFICATION
Dated : Chandigarh, 29th June, 1996
No. 3/79/89-3HB-III
In excercise of the powers conferred by sub section (2) of section 8 of the
Registration of Births and Deaths Act. 1969, (Parliament Act 18 of 1969) the Governor
of Haryana hereby the village chowkidars in the rural divisions of the State of Haryana to
give or cause to be given information, within their respective jurisdiction (Revenue
Village), for a period of five years for the purpose of the said sub-section.
VEENA EAGLETON
Commissioner and Secretary to
Government of Haryana, Health Department

(76)

HARYANA GOVERNMENT
HEALTH DEPARTMENT
NOTIFICATION
Dated : the Chandigarh, 8th Sep., 1997
No. 3/73/01-3HBIII
With a view to reviewing the various difficulties/bottlenecks in the proper
functioning of the Registration system of Births and Deaths in the districts of Haryana.
The Government of Haryana is pleased to constitute a Co-ordination Committee of the
Registration of births and deaths in all the district of the state consisting of the
following :1.

Deputy Commissioner

Chairman

2.

Superintendent of Police

Member

3.

Secretaries/Administrators of Municipal Committees

Member

4.

District Education Officer.

Member

5.

Distt. Development & Panchayat Officer

Member

6.

Chairman of Zila Parishad.

Member

7.

Distt. Programme Officer, ICDS

Member

8.

Tehsildars.

Member

9.

District Public Relation Officer

Member

10.

Civil Surgeon

Member Secretary

The functions of this committee will be :(i)

To review the progress being made in the implementation of Registration of
Births & Deaths Act, 1969
(ii)
To take steps to remove the bottlenocks coming in the way of the working of
the system.

(77)

(iii) To ensure the coordination between the department, who are directly or indirectly
involved in the registration of indirectly in the registration of births and deaths.
(iv) Any other items which concern the registration of births and deaths but not
mentioned above.
3.

The Committee will meet at least once three months.

4.
The members of this committee will draw T.A. as per instruction of the Chief
Secretary to Govt. Haryana.

VEENA EAGLETON
Commissioner and Secretary
to Govt. Haryana, Health Department

(78)

ORDER

Dated : 27the Feb., 2001

No.3/4/2001-3HBIII

The Governor of Haryana is pleased to appoint Assistant Director Local Self

Government as Additional Chief Registrar, Births & Deaths (Urban) for Births & Deaths
Registration Works with immediate effect in place of Under Secretary to Govt. Haryana
Local Self Government Haryana.
2.

The Governor of Haryana is further pleased to appoint Assistant Director

(V.S.), Health as Assistant Chief Registrar Births & Deaths for Births & Deaths
Registration Works with immediate effect in place of Deputy Director (M&E) vacant
post.

Date : the Chandigarh

G. MADHAVAN

27-02-2001

Financial Commissioner and Secretary

to Govt. Haryana, Health Deptt.

(79)

HARYANA GOVERNMENT
HEALTH DEPARTMENT

NOTIFICATION

Dated : 23-04-2001
No.3/13/2001-3HB-III

In excercise of the powers conferred by sub section (1) of section 7 of the

Registration of Births and Deaths Act. 1969 and all other powers enabling him in this
behalf the Governor of Haryana hereby appoints the Deputy Medical Superintendent,
Pandit Bhagwat Dayal Sharma Post Graduate Institute of Medical Sciences, Rohtak as
Registrar for the area of Pandit Bhagwat Dayal Sharma Post Graduate Institute of
Medical Science, Rohtak.

G. MADHAVAN
Financial Commissioner and Secretary to
Govt. Haryana, Health Department

(80)

[Extract from Haryana Government Gazette, (Extra),

dated 10th December, 2004]

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Instructions regarding births and

death registration issued
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OFFICE OF THE REGISTRAR GERNAL, INDIA

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New Delhi, the September 7, 2000
To
The Chief Registrar of Birth & Deaths and
Director General of Health Services, Haryana
Show Room No. 47, Sector 26,
Chandigarh - 160026
Subject : Clarification regarding registration of death of a missing person.
Sir,
The office of the Registrar General, India has been receiving a number of letters from
Chief Registrar's Office of the various states, seeking clarifications regarding registration of
death of missing persons presumed and declared to be dead by the court of law on expiry's of a
period of seven year from the date of their missing. In case of registration of these persons it is
not clear as to how the date and place of death of missing persons will be determined. The matter
was referred to the Ministry of Law & Justice and the relevant portion of its advice is given
below.
Section 107 and 108 of the Evidence Act, 1872 deals with burden of proof and
presumption as to whether the person is dead or alive. The Honorable Supreme Court in
Jayalakshmi Ammai vs. R. Gopala Pathar AIR 1995 S.C./999 has held that there is no
presumption under Section 108 that the person died on a particular date or on expiry date or on
expiry of seven years. Ordinarily, a person unheard of for the statutory period shall be presumed
to be dead on expiry of seven years and not earlier.
So far as the determination of the date and place of detail of a person who is missing for
more than seven years is concerned is a question of fact and may be determined by the competent
court / authority on the basis of oral and documentary evidence produced before him in this
regard. Since the RBD Act and Rules are silent on the question of determination of date and place
of death of a missing person. The date determined by the Court in a declaratory suit, as may be
filed for this purpose can be relied upon.
Yours faithfully,
Sd/- (Nand Lal)
Senior Research Officer

(90)

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3.

Director Social Security and Women Empowerment, Sector 17, Chandigarh

4.

Adopation officer O/O State Council for Child Welfare, H.No. 650, Sector-16,
Chandigarh.

5.

District Child Welfare Officers, Haryana Stae.

6.

Incharge, Bal Gram, Rai, District Sonepat.

7.

Incharge, Bal Niktan, Sector-6, Panchkula.

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(101)

No.2/2-ISBHI-05/-3155-74

Dated: 16/06/2005

From
Chief Registrar (B&D) and
Director General Health Services,
Haryana, Panchkula
To
All the District Registrars,
And Civil Surgeons,
Haryana State.
Subject : Regarding monitoring of Sex Ratio with the data available through
Civil Registration.

Please refer to this office letter No. 2/2-ISBHI-05/854-72 dated 28.02.2005

regarding utilization of data generated through Civil Registration System for various
purposes. Its is to inform that FCHM has directed vide her note dated 27.05.2005 to
monthly monitor the sex ratio. For this purpose she has directed to utilize the village
wise data being generated through Civil Registration. Direct intervention be made in
cases where sex ration is adverse.
These indicators should be monitored at Primary Health Centre, Community
Health Centre and District Level. Statistical Asistant of your office has already been
trained in calculating sex ratio and Infant Mortality Rate. Any efforts made by you in this
regard should be intimated to this office so that FCHM could be informed accordingly.
You are hereby directed to monitor the sex ratio and Infant Mortality Rate at
your level and direct Medical Officer Incharge of Community Health Centre/Primary
Health Centre to regularly monitor these indicator at their level.

Sd/- (P.K.Singh)
Deputy Director (M.E.)
For Director General, Health
Services, Haryana

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No. 24/4-4 SBHI-2009/3171-91

Dated 28/5/2009

From
Chief Registrar (Births & Deaths) and
Director General Health Services,
Haryana, Panchkula.
To
All District Registrar (Births & Deaths)cum-Civil Surgeon.
Haryana State.
Subject : Monitoring of Institutional Deliveries under Civil Registration System
Please refer to the subject cited above
Under Civil Registration System, a report on Institutional Deliveries in the state
up to March 2009 was prepared. As per report there were about 1,21,732 births
registered in the state, out of which 75,596 births were reported in health Facilities
which amounts to 62.1% of total births. It clearly comes out that 37.9% deliveries were
conducted at homes.
Civil Surgeons are regularly monitoring Institutional Deliveries in their respective
districts using Civil Registration Data. It has come into my notice that some of the
Registrars have started false reporting of Institutional Deliveries under pressure. They
are registering and reporting domiciliary events as Institutional will badly hamper the
quality of Civil Registration Data. This is also pertinent to mention here that legal action
can be taken against the Registrars reporting false information under Section 23(2) of
the RBD Act.
You are, hereby directed to closely monitor the reporting of Institutional
Deliveries being reported in the monthly CRS report. Sample random checking can also
be made in order to ensure the quality to CRS data. This office looks forward to improve
the quality of CRS data and thus requires that the efforts should be made at the district
and Registrar level in strengthening Civil Registration System and further, submitting
authentic reports.
Director General Health Services
Haryana, Panchkula

(130)

EndstNo.24/4-4 SBHI-2009/3195

Dated 28-05-2009

Copy of Letter is forwarded to Financial Commissiner and Principal Secretary,

Government of Haryana, Health Department for information.

Director General Health Services

Haryana, Panchkula

Endst No. 24/4-4 SBHI- 2009/3196-3701

Dated 28-5-2009

Copy of Letter is forwarded to All Registrar (B&D), Haryana State for information
and necessary action. They are directed to follow the provision of RBD Act 1969 in
registering and reporting of event. If anything illegal at any stage, action can be initiated
against them.

Director General Health Services

Haryana, Panchkula

(131)

List of Count Cases decided in favour of the Department

(1)
Civil Suit No. 254 of 2000
Date of Institution from 27-09-04
Date of Decision 20-07-05
Dev Raj Alias Dev Singh S/o Sh. Surta Ram R/o Village Sahapura, Teh & Distt.
Amabala.
V/s
1.

The Secretary Ministry of Health, Government of Haryana through

Collector, Ambala.

2.

Additional District Registrar (Birth and Death-cum-Programme Officer

O/o Civil Surgeon, Ambala.
Dev Raj Alias Dev Singh S/o Surta Ram R/o Village Sahapur, Teh. & Distt.

Ambala file a civil suit in the court of Shri Rajnish Sharma Civil Judge (Jr.
Division) Ambala to correct the name and date of birth of his son Shyam S/o Dev
Raj and his mother name Charno Devi in Birth Certificate according to matric
school certificate of his son. In Birth certificate his son name was Jasbir Ram
S/o Dev Raj and date of birth was 19.04.1974. But Dev Raj alias Dev Singh was
wanted to correct to his date of birth 18.02.1974 and his name from Jasbir Ram
to shyam Lal according to his son school certifictes. Both the parties dismissed
the case of the plaintiff. He gave following decision "I am of the view that a entry
in the Birth Certificate is having a great evidently value in place of entry of birth
in school certificate". He gave citation of old case. In Brij Mohan V/s Priya Birt
AIR 1965, SC 282 in which it was observed that the entries of school register for
age have a little value.

(132)

(2)

Civil Suit No. 254 of 2005

Date of Institution 05.12.2005 / 17.07.2006
Date of Decision 18.02.2008

Sarla Rani D/o Smt. Darshani Devi and Sh. Tara Chand and W/o Gurshinder
Singh R/o Darrpur Tehsil Chhachhrauli, District Yamunanagar and present R/o
Usha Colony, Plot No.- 61, Near Dwarkapuri Jagadhri, District Yamunananagar

V/s

1.

State of Haryana through collector, Yamunanagar.

2.

District Registrar Birht and Death-cum-Civil Surgeon, Yamunanagar.

Smt. Sarla Rani D/o Tara Chand/Darshani Devi filed a civil suit in the court

of Mr. Ashwani Kumar, Civil Judge (Jr. Division), Yamunanagar to correct her
name and her mother's name according to her school certificate. Her name in
the school certificate was Sarla Rani and mother's name was Darshani Devi
and her date of birth was 10.10.1969. The learned Judge dismissed this case
indicating that this court is of the considered view that an entry in the birth
certificate is having great evidently value in respect of oral arguments
advanced by learned counsel for the applicant.

(133)

(3)

Civil Suit No. 186 of 2005

Date of Institution 08.08.2005
Date of Decision 01.10.2008
Jagbir Singh S/o Mehar Singh S/o Narata Ram R/o Shanti Nagar (Kurdi), Tehsil
Thanesar, District Kurukshetra

V/s

1.

Registrar (Birth and Death), Civil Hospital, Kurukshetra.

2.

Board of School Education, Haryana through its Secretary at Bhiwani.

Sh. Jagbir Singh S/o Mehar Singh S/o Narata Ram R/o Shanti Nagar

(Kurdi), Tehsil Thanesar, District Kurukshetra was filed a civil suit in the court of
Sh. Naresh Kumar Singhal Additonal Civil Judge (Sr. Division) Kurukshetra
regarding correction of name and date of birth in the school certificate acording
to birth certificate of the plaintiff's Jagbir Singh. His name was Jagbir Singh and
date of birth was 22.05.1972 in the Birth certificate so he wanted to correct the
date of birth from 05.01.1971 to 22.05.1972 and his name from Raghbir Singh
to Jagbir Singh in his school certificate. The learned Judge gave him 5 or 6
chances to adduce the solid evidence. But he could not adduce any evidence.
So learned Judge dismissed the case of the plaintiff with costs for want of
evidence under order Rule 17 on dated 01.10.2008

(134)

(4)

Civil Suit No. 339

Date of Institution 27.08.2007
Date of Decision 25.08.2008
Shivalik Brar Minor S/o Partap Singh through his mother as next friend Smt.
Chander Prabha @ Parbha W/o Partap Singh R/o Village Singhpura, New
Building at site Shyam Colony Safidon, Tehsil Safidon, District Jind

V/s

1.

State of Haryana through Collector Jind.

2.

The Registrar Birth and Death, General Hospital, Jind.

Sh. Shivalik Brar age 15 years Minor S/o Partap Singh through his mother

as next friend Smt. Chander Prabha @ Parbha W/o Partap Singh R/o Village
Singhpura, New Building at site Shyam Colony Safidon, Tehsil Safidon, District
Jind in the court of Rajan Walia Additional Civil Judge (Sr. Division) Safidon,
Jind to correct the date of birth and sex of the child in the birth register. Date of
birth was mentioned 11.01... but year was not readable and the child sex was
mentioned as female. But Mrs. Chander Prabha wanted to correct the date of
birth 20.09.1992 and child sex as male. But the learned Judge adduced the
evidence from plaintiff and defendants and decided the case in favour of the
department with cost on dated 25.08.2008.

(135)

(5)
Civil Suit No. 66-CS
Date of Institution 15.06.2007/30.10.2007
Date of Decision 16.03.2009
Reema Gupta D/o Sh. Gopal Gupta, residence of Radaur, Tehsil Jagadhari
District Yamunanagar
..................Plaintiff
V/s

1.

State of Haryana through Collector Yamunanagar.

2.

Additional District Registrar (Births & Deaths)-cum-District Health Officer,

Yamunanagar.
Reema Gupta D/o Sh. Gopal Gupta filed the civil suit in the court of Civil
Judge (Jr. Division) Yamunanagar at Jagadhari through her power of attorney
her father Sh. Gopal Gupta residence of Radaur hereinafter referred as plaintiff
to correct her name, father's name and mother's name in the birth register of
year 1974. In the birth register her name was written Rakhi, her father's name
Gopal and mother's name Sudesh Rani. She wanted to get her name changed
from Rakhi to Reema Gupta, her fathers and mothers name Gopal to Gopal
Gupta and Sudesh Rani to Sudesh Gupta according to her school certificate.
Health department submitted reply to the court that entries in the birth record
were made as per information supplied by father of plaintiff. It was also
submitted that the birth register kept under Births and Deaths Registration Act
1969 is a legal record and created on the basis of the information given by the
informants. Once denied the fact that there was any clerical mistake and they
submitted that this is a contradictory stand of plaintiff, because she herself

(136)

pleaded in the plaint that here name was entered the birth register as Rakhi but
later on, her parents changed the same. So, she now cannot say that there is
any clerical mistake with regard to same. They also submitted that the record in
the birth and death register is a legal record and particulars once recorded
cannot be change at any later stage. Extracts issued from the registers have to
be certified under Section 76 of Indian Evidence Act, 1872.
The Learned Judge Parminder Kaur, Civil Judge (Jr. Division), Jagadhari
decided the case against the plaintiff and indicated "Plaintiff is not entitled for
any relief from the present court because the entries made in the birth and
death register, once registred cannot be rectified except for the clerical
mistakes. The information has been supplied by the plaintiff family it self. There
is no error on the part of defendants, therefore defendants had rightly refused to
accede to the request of the plaintiff. Hence, this issue is decided against the
plaintiff". In view of the findings, suit of the plaintiff fails and the same was
dismissed.

**************
**************

(137)

Births Regd

127611