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You may wish to print these notes, so that you can read them as you work through this workbook
This workbook incorporates three spreadsheets to assist you with developing your action plan for implement
(1) Action plan goals
(2) Action plan detail
(3) Action plan calendar view
The starting point for developing your action plan is the set of suggested goals and tasks, generated by B
ratings of the items in the six maps of the tool. You can download the list of suggested goals and tasks as CS
opened using Microsfot Excel. In that format, you can easily copy goals and task from the BPCLEtool report f
template.
The purpose of this action plan is to map out in greater detail what tasks will need to be completed to produ
Some goals may be relevant to all (or more than one) of the Framework elements and these may be listed a
this spreadsheet.
Add or delete rows under each BPCLE Framework element as you require.
Remember: the action plan goals suggested by BPCLEtool are just that suggestions. You can amend them,
your own goals as you wish. These suggestions are just ideas to get you started on the process, showing wh
you have problems and helping you to frame your goals in appropriate language.
NOTE: This spreadsheet has cells shaded in green and red. You are able to enter information into any cells i
red shaded cells contain formulae that automatically calculate values based on information you e
shaded cells. It is recommended you do NOT enter values directly into the red shaded cells, unles
the automatically calculated values.
Start by copying the following information from the "Action plan - goals" spreadsheet for each goal in turn:
(i) The BPCLE Framework element title
(ii) The "title" of the goal
For each goal identify the main (or "headline") tasks required to achieve the desired outcome. You can use t
BPCLEtool, or you can nominate your own tasks based on the particular circumstances of your organisation.
task into a separate row in Column C. You can choose the appropriate level of detail for your task list, bu
tasks should reflect the sub-divisions on your timeline, which are days and weeks in this case (not minutes a
Page 1
When you have listed all the relevant tasks for a given goal work your way through each task in turn, by ent
(i) Notional start date [Column D].
(ii) The likely effort required, in person days [Column E].
(iii) The amount of staff time likely to be available to work on the task, in FTE [Column F]. Note that 1.0 FTE
each task, but this should be changed to reflect your circumstances. For example, if four staff are each avail
(= 0.1 FTE each) to work on a task, this will give a total of 0.4 FTE available for that task.
Note: You may enter the start date in Column D in any format you would like (e.g. 20 July 2014, 20/7/14, 2
appear in the format YYYY/MM/DD in the cell. This allows the function in Column H to calculate the finish dat
enter a year in your date, the program will assume you mean 2014.
Once you have entered values into Columns DF for a given task, you will note that the Elapsed time (work
date [Column H] and total elapsed days [Column I] which are the red shaded cells calculate automatical
Note that public holidays have been factored into the calculation of the finish date.
Once you have a finish date calculated for a task, you will be in a position to assign start dates for other task
on that task. This is why it is recommended that you complete the entry for one task at a time.
For each task, it is also recommended that you identify one person who takes overall responsibility for the ta
personnel that will be involved [Column K]. The second-last column [Column L] allows you to identify the ou
from the task, once completed. The final coloumn [Column M] is a place to record any notes relating to that
Depending on the circumstances of your health service, you may decide to complete the columns relating to
K] before you complete the columns relating to start date and FTE [Columns D and F]. That is, if a particula
by particular individuals, the start date and FTE may be dependent on those individuals' availability. In this c
staff first and then complete the other details for that task. On the other hand, if a particular task must be c
timeframe, you would complete Columns DF first. This may influence which staff are identified to be involve
availability), or may necessitate review of workload for identified staff to allow them to contribute in the requ
Note that three tasks are already entered into the task list, namely:
(i) Commence implementation notionally set for 15 Feb 2012.
(ii) Review in-house resources which is the first task against the objective used as an example on the Actio
spreadsheet (notionally set to commence on 5 March 2012).
(iii) Completion of activities (at the bottom of the table) notionally set for 30 June 2013.
You may change the details for all of these entries, as appropriate for your health service.
You may add additional rows to the table as you require, but it is recommended that you add tho
task of the table (Completion of activities), to ensure the new tasks are included in the calendar
Note that the task name you enter in Column C on the Action plan detail spreadsheet appears on the verti
advisable to keep the task names short!).
You can change the implementation window to more or less than the suggested 18 months, just by changing
for the final task (Completion of activities) in the table on the Action plan detail spreadsheet.
Page 2
Enter goals from the list suggested by BPCLEtool under the relevant framework element. If a goal applies to more than one element, you can eith
it to the top section of the table, or you can list the goal under each relevant element.
An example of a goal suggested by BPCLEtool is already entered in the table (in red), to illustrate how to enter the information.
Don't enter any information in the cells in the table that are shaded grey.
Element
No. Title
All
n/a
Goal
No.
Page 3
Page 4
Goals
amework element. If a goal applies to more than one element, you can either add
levant element.
ey.
Goal
Title
Priority
Page 5
Page 6
Begin by copying goals one at a time from the "Action plan goals" spreadsheet. Paste each goal into Column B. Then enter tasks into Col
develop your own list of tasks for each goal. Enter one task per row. Enter all the tasks for each goal before you copy another goal from the "A
When you have added all the tasks for each goal, begin entering information into Columns D, E and F. Columns G, H and I will automatically be
An example of two tasks suggested by BPCLEtool for this goal is already entered in the table (in red), to illustrate how to enter the information
its place.
IMPORTANT: DO NOT DELETE the "Commence implementation" and "Completion of activities" tasks from the table.
BPCLE Framework
element
Goal
1 An organisational
culture that values
learning
Task list
Commence implementation
2014/07/01
2014/07/01
2014/07/30
Page 7
Start date
o enter the information. You can delete the example or paste other text in
e table.
Person
Elapsed
days
FTE
time
required available (work days)
Finish
date
total
elapsed
days
1.0
02-Jul-14
10
0.1
100
19-Nov-14
141
0.1
30
10-Sep-14
42
1.0
30-Dec-99
1.0
30-Dec-99
1.0
30-Dec-99
Responsible staff
member
Page 8
Expected outputs
Page 9
Notes
Page 10
1.0
30-Dec-99
1.0
30-Dec-99
1.0
30-Dec-99
1.0
30-Dec-99
1.0
30-Dec-99
1.0
30-Dec-99
1.0
30-Dec-99
1.0
30-Dec-99
1.0
30-Dec-99
1.0
30-Dec-99
1.0
30-Dec-99
1.0
30-Dec-99
1.0
30-Dec-99
1.0
30-Dec-99
1.0
30-Dec-99
1.0
30-Dec-99
Page 11
Page 12
Page 13
2015/12/29
1.0
30-Dec-99
1.0
30-Dec-99
1.0
30-Dec-99
1.0
30-Dec-99
1.0
30-Dec-99
1.0
30-Dec-15
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Page 15
BPCLE F
Commence implementation
Audit evidence review proces s es
Survey clinical s taff about their unders tanding of evidence and how to obtain it
Enter tas k here
Enter tas k here
Enter tas k here
Enter tas k here
Enter tas k here
Enter tas k here
Enter tas k here
Enter tas k here
Enter tas k here
Enter tas k here
Enter tas k here
Enter tas k here
Enter tas k here
Enter tas k here
Enter tas k here
Enter tas k here
Enter tas k here
Enter tas k here
Enter tas k here
Enter tas k here
Enter tas k here
Enter tas k here
Enter tas k here
Enter tas k here
Completion of activities
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Date
(fortnightly increments)
Page 18
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