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Document No
CU/09/MI/P/G/2.0
Area Applicable
Approved by
Director of OSHEU
Review Year
2015
Document History
Author(s)
Revision
Number
Date
Date 05/09
Amendment
Name
2.0
05 /13
3.0
12/13
Change: Definition of High Hazard
(Red) Areas: Areas which have been
identified through hazard assessment
by the School / Professional Service as
containing such significant hazards that
entry by maintenance staff or cleaners
requires a written Permit to Work using
the Red Book system.
Change to: Areas which have been
Mike Turner
Approved by
Richard Steed
A low accident rate, even over a period of many years, is no guarantee that
safety, health and environmental risks are being effectively controlled. This is
particularly so in organisations such as Cardiff University where there is a low
probability of accidents and incidents but where major hazards are present.
In such cases historical accident data can be a deceptive indicator of safety,
health and environmental performance.
3. Responsibility of Council:
Cardiff University Council will have overall responsibility and accountability
for ensuring that safety, health and environmental risks are effectively
monitored, managed and that periodic audits of the effectiveness of
management structures and risk controls for safety health and environment
are carried out.
In practice the Council has delegated the authority for ensuring compliance
with its obligations to the Vice-Chancellor. The Vice-Chancellor has further
delegated authority to the Heads of Schools and to the administrative
Directors and this is consistent with the delegation of other responsibilities
within the University
4. Responsibility of the Vice- Chancellor:
a) Ensuring the implementation of the Monitoring Policy by securing the
commitment and co-operation of all Universitys staff;
b) Allocating adequate personnel and financial resources;
c) Agreeing inspection,
protocols;
monitoring
and
auditing
procedures
and
This is consistent with the responsibilities set out in the Universitys Safety,
Health and Environment Policy, including having responsibility for:
a) The implementation of the Monitoring Policy;
b) Ensuring
that
the
organisational
structure
within
the
School/Directorate is appropriate to manage workplace inspections;
c) Ensuring that adequate resources are
requirements of the Monitoring Policy;
provided
to
meet
the
Frequency
of
inspection:
The timing and frequency of inspections should take into account inherent
safety, health and environmental risks and as a minimum will be based on the
Universitys zoning system for high, medium and low hazard areas which is as
follows:
High Hazard (Red) Areas.Red Zone definition
Areas which have been identified through hazard assessment by the School /
Professional Service as containing such significant hazards that entry by
persons unaware/unfamiliar with those hazards, for example maintenance
staff or cleaners, requires a written Permit to Work using the Red Book
system.
Each School / Professional Service is responsible for ensuring that work place
inspections are carried out at least once every 3 months. Suitable records
must be maintained for audit purposes.
Medium Hazard (Amber) Areas including Pool Rooms
definition
Areas which have been identified through hazard assessment by the School / Professional Service as containing significant
Appendix A
3. Inspection Teams:
10
11