Hernando County

Board of County Commissioners

20 N. Main St., Room 263, Brooksville, FL 34601

SPECIAL MEETING

~ Agenda~
Friday, April 29, 2016 8:30 A.M.
IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT, PERSONS
WITH DISABILITIES NEEDING A SPECIAL ACCOMMODATION TO PARTICIPATE
IN THIS PROCEEDING SHOULD CONTACT TINA DUENNINGER, HERNANDO
COUNTY ADMINISTRATION, 20 NORTH MAIN STREET, ROOM 263,
BROOKSVILLE, FLORIDA 34601, (352) 540-6452.
IF HEARING IMPAIRED,
PLEASE CALL 1-800-676-3777.
If a person decides to appeal any quasi-judicial decision made by the Hernando
County Board of County Commissioners with respect to any matter considered at
such hearing or meeting, he or she will need a record of the proceeding, and that,
for such purpose, he or she may need to ensure that a verbatim record of the
proceeding is made, which record includes the testimony and evidence upon
which the appeal is to be based.
PLEASE NOTE THAT ONLY PUBLIC HEARING ITEMS WILL BE HEARD AT THEIR
SCHEDULED TIME. ALL OTHER ITEM TIMES NOTED ON THE AGENDA ARE
ESTIMATED AND MAY BE HEARD EARLIER OR LATER THAN SCHEDULED.
UPCOMING MEETINGS:
The Board of County Commissioners' next regular meeting is scheduled for Tuesday,
May 10, 2016, beginning at 9:00 A.M., in the John Law Ayers County Commission
Chambers, Room 160.
8:30 AM

A.

CALL TO ORDER
1.
2.

Invocation
Pledge of Allegiance

B.

APPROVAL OF AGENDA (Limited to Board and Staff)

C.

ASSISTANT COUNTY ADMINISTRATOR RUSS WETHERINGTON

Oral Presentations for RFP #16-R00006 Alternative Waste Processing

12:00 PM

D.

RECESS FOR LUNCH

Board of County Commissioners

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Special Meeting
12:30 PM

Agenda

E.

RECONVENE/CONTINUATION OF ORAL PRESENTATIONS

F.

RANKING/TABULATION OF FIRMS

G.

ADJOURNMENT

Board of County Commissioners

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April 29, 2016

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Board of County Commissioners

Meeting: 04/29/16 08:30 AM

Department: Purchasing & Contracts
Prepared By: Russell Wetherington

AGENDA ITEM

Initiator: Russell Wetherington

DOC ID: 11806
Legal Request Number: 2015-832
Bid/Contract Number: 16-R00006

TITLE
Oral Presentations for RFP #16-R00006 Alternative Waste Processing

BRIEF OVERVIEW
On December 21, 2015, Purchasing and Contracts Department issued a Request for
Proposal (RFP#16-R00006) for Alternative Waste Processing.
Three (3) proposals were received on the opening date on March 3, 2016 from the
following firms (in alphabetical order) with the following scores:
1. Energy3, LLC, Annapolis, Maryland
2. Freedom Energy Hernando, LLC, Oakland Park, FL
3. WastAway, LLC, Morrison, TN
The Selection Committee (Hernando County Board of County Commissioners) will
review all proposals received and may establish a short list in order of preference of no
fewer than three (3) proposers deemed to be the most qualified to provide the
Alternative Waste Processing as identified in the RFP #16-R00006, Section 7, proposal
format.
On April 12, 2016, the Selection Committee recommended that Oral Presentations be
heard by all three firms. Oral Presentations are scheduled to start at 8:30 AM.

FINANCIAL IMPACT
No financial impact for approval of ranking order of proposals.

LEGAL NOTE
In accordance with Hernando County No. 93-16, Article 5, Section 2, Procurement
Ordinance. (LR #2015-832-3)

RECOMMENDATION
It is recommended that the Board hear Oral Presentations and provide staff direction on
one of the following:
1. Authorize staff to negotiate a contract with the highest ranked firms selected by the
Board following Oral Presentations. In the event that a satisfactory contract cannot
be negotiated with one of the highest ranked firms, staff requests Board approve

Updated: 4/27/2016 11:53 AM by Sue Bishop

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Agenda Item (ID # 11806)

Meeting of April 29, 2016

staff to terminate negotiations with the firm and enter into negotiations with the next
highest ranked firm.
2. Direct staff to do a site visit to the #1 ranked firm by the Board.
3. Direct staff to not proceed with any further action.

REVIEW PROCESS
Russell Wetherington

Completed

04/26/2016 2:54 PM

Michelle Bishop

Completed

04/27/2016 11:03 AM

Pam Lee

Completed

04/27/2016 11:05 AM

Sue Bishop

Completed

04/27/2016 11:53 AM

Garth Coller

Completed

04/27/2016 11:56 AM

Jenine Wimer

Completed

04/25/2016 2:32 PM

Leonard Sossamon

Completed

04/27/2016 11:06 AM

Tina Duenninger

Completed

04/27/2016 2:57 PM

Board of County Commissioners Pending

Updated: 4/27/2016 11:53 AM by Sue Bishop

04/29/2016 8:30 AM

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