Documenti di Didattica
Documenti di Professioni
Documenti di Cultura
FINANCE
Table of Content:
WORK PROCESS TO FOLLOW:----------------------------------------------------------------2
1. LC CREATION:-----------------------------------------------------------------------------------------2
2. SIGHT DRAFT CREATION:--------------------------------------------------------------------------4
3. SUPPLIER PAYMENT SCHEDULE:----------------------------------------------------------------5
4. PAYMENT FOR LC CHARGES/SD CHARGES:--------------------------------------------------8
5. BANK GUARANTEE CREATION:------------------------------------------------------------------9
6. CREATION OF LIABILITY ON RECEIPT OF GOODS:---------------------------------------10
7. PAYMENT AGAINST THE EXISTING LIABILITY:-------------------------------------------11
8. CREATION OF DEBIT INVOICE (LD):-----------------------------------------------------------12
9. KNOCKING OF ADVANCE/LC/SD PAYMENTS WITH THE LIABILITIES:-------------14
10.
CREATION OF LIABILITY WITH DEDUCTION APPLICABLE:------------------------15
11.
TDS IN CASE OF ADVANCE PAYMENTS:--------------------------------------------------17
12.
EMPLOYEES ADVANCE PAYMENTS:-------------------------------------------------------19
13.
ADJUSTMENT OF THE EMPLOYEE ADVANCE PAYMENTS:--------------------------20
14.
PERIODIC JOURNAL VOUCHERS:-----------------------------------------------------------21
CHECK LIST TO FOLLOW:---------------------------------------------------------------------22
1. LC CREATION:----------------------------------------------------------------------------------------22
2. SIGHT DRAFT CREATION:------------------------------------------------------------------------22
3. SUPPLIER PAYMENT SCHEDULE:--------------------------------------------------------------23
4. PAYMENT FOR LC CHARGES/SD CHARGES:------------------------------------------------23
5. BANK GUARANTEE CREATION:----------------------------------------------------------------24
6. CREATION OF LIABILITY ON RECEIPT OF GOODS:---------------------------------------24
7. PAYMENT AGAINST THE EXISTING LIABILITY:-------------------------------------------25
8. KNOCKING OF ADVANCE/LC/SD PAYMENTS WITH THE LIABILITIES:-------------25
9. CREATION OF LIABILITY WITH TDS APPLICABLE:---------------------------------------26
10.
CREATION OF DEBIT INVOICE (LD):--------------------------------------------------------26
11.
EMPLOYEES ADVANCE PAYMENTS/ADJUSTMENTS:---------------------------------27
15.
TDS IN CASE OF ADVANCE PAYMENTS:--------------------------------------------------27
28/04/2016
1 of 26
FINANCE
Check List:
LC Number
PO number with Payment Term as LC.
LC Value not exceeding PO Value.
Usance Period.
Supplier Bank name and address.
Negotiated Exchange Rate.
2 of 26
FINANCE
11. Changes in respect of the Period, LC Value, Currency Rate, Supplier Bank, Supplier
Address and PO Number can be made before the RMB for Intimation Send is initiated.
12. RMB and click on Intimation Send.
13. New Status will be Intimation-Sent and the closing date of the LC will also appear.
14. The Letter of Credit with the Status Intimation-Sent is ready for the release of the
payment.
REPORTS:
LC Detail Report can be used for all LC Status.
LC OS Detail Report can be used for OS Status of LC.
LC Opening Application Report.
28/04/2016
3 of 26
FINANCE
Check List:
Issue Date
PO number with Payment Term as SD.
Due Date not less than system date.
Release amount exceeding PO amount.
Release date not less than due date.
Negotiated Exchange Rate.
REPORTS:
Sight Draft Issue Report can be used for issuing the Sight Drafts.
Sight Draft Report can be used for Sight Drafts Status.
28/04/2016
4 of 26
FINANCE
Check List:
Pre Requisites for release of payment through the supplier payment schedule:
Cash/Cheque/Demand Draft
28/04/2016
5 of 26
FINANCE
9. The above can be used for the disbursement of the Advances against Purchase Orders.
10. The Bank Guarantee can be entered using the LOV if required before the release of
Advance Payment.
11. Save the line after selection for the Bank Guarantee related to the PO has been made.
12. Bank Guarantee selected is required to be in the State Open before any payment
for the same can be released.
13. Save the Line.
14. The State will be created.
15. Select the Line and RMB for Approve.
16. Close the Screen.
Letter of Credit
17. The Letter of Credit for the respective Purchase Order is required to be selected using
the LOV from the LC No. column.
18. Save the line after selection for the Letter of Credit related to the PO has been made.
19. Letter of Credit selected is required to be in the State Intimation-Sent before any
payment for the same can be released.
20. Save the Line.
21. The State will be created.
22. Select the Line and RMB for Approve.
23. Close the Screen.
24. The Document Through Bank, the Sight Draft for the respective Purchase Order is
required to be selected using the LOV from the Document Through Bank column.
25. Save the line after selection for the Sight Draft related to the PO has been made.
26. Sight Draft selected is required to be created before any payment for the same can be
released.
27. Save the Line.
28. The State will be created.
29. Select the Line and RMB for Approve.
30. Select the Line in the Supplier Payment Schedule Screen and RMB for Create Payment.
31. Create Supplier Payment Screen will appear.
32. Actual Pay Date is the Voucher Date for the Payment released.
NOTE: In case of Back Dated Voucher Dates, User is required to
ensure that the Currency Master is updated with the Rate as
applicable at the Time of Actual Payment.
33. Enter the Required Exchange Rate as Applicable as on the Voucher Date. Default
Exchange Rate will be as per the Currency Master.
28/04/2016
6 of 26
FINANCE
34. Use the List for selecting the Short Name which is the Payment Bank name.
35. Actual amount can be less than the Plan Amount.
36. When the Mode of Payment selected is Cheque, user is required to select the pre defined
cheque series through the List.
37. Manual Cheque Number can also be entered if required.
38. Narration can be used to enter any remarks related to the Payment voucher.
39. Click on the Pre-Posting and enter the Value in Classify (Vendor Code) and PO
Number.
40. Click OK.
41. Now click on Payment Button to create the Payment Voucher.
42. Message for the Creation of the Voucher will appear asSupplier Payment Created.
43. Click on OK.
44. The State of the PO will change to Released.
45. Select the Line and RMB for Voucher Report.
46. Rollback of the Payment made can be initiated through the RMB Function.
REPORTS:
Voucher Report.
28/04/2016
7 of 26
FINANCE
Check List:
Payment Bank.
Voucher Date.
Payment Date.
Text as required.
Value to be credited.
Account Code.
Code parts as required.
Pre Requisites for booking of charges against LC/SD through the Mixed Payment Screen:
In the General Tab, Click F5 or New and select the cash account using the LOV or F8.
Enter the required Payment Date.
Enter the required Voucher date.
Enter the required Voucher Text.
Go to Transaction Tab.
Click F5 or New in the Line level.
In the Mixed Payment transaction Type column use the drop down to select Direct Cash
Payment.
8. Enter the value to de credited to the bank in the Amount column with a (-) ive sign.
9. Select the line and RMB for Manual Posting.
10. A new screen will appear.
11. In the Account column enter or LOV for the required Account.
12. In the Classify column enter or LOV the required Vendor code.
13. In the PO column enter or LOV for the required PO number.
14. Ensure that the amount in the Balance field is ZERO.
15. Click OK.
16. Save or F12.
17. In the header, RMB and approve the record.
18. In the header RMB and print Voucher Report.
28/04/2016
8 of 26
FINANCE
Check List:
PO number.
Available BG
BG Value.
BG Expiry Date.
28/04/2016
9 of 26
FINANCE
Check List:
PO number.
Voucher Date.
Payment Term.
Quantity accepted.
Applicable Charges (TDS).
Pre Posting.
Pre Requisites for creating the liability for the value of goods received through Supplier
Invoice Entry Screen:
28/04/2016
10 of 26
FINANCE
34. The Voucher Creation message and the Voucher Number will appear.
35. Click on OK.
36. In the Header RMB for Voucher Report.
Check List:
Creation of Liability.
Authorization for the Payment.
Plan pay date.
Payment Term.
Voucher Date.
Matching the Invoice.
Pre Requisites for making payments against the existing Liabilities through Supplier Manual
Payment Screen:
28/04/2016
11 of 26
FINANCE
Check List:
PO number.
Invoice ID as LD.
Invoice/DC Number with prefix LD-
Payment Term.
Pre Posting.
Gross amount with a (-) ive sign.
Pre Requisites for creating Debit Note (LD) through Supplier Invoice Entry Screen:
28/04/2016
12 of 26
FINANCE
Check List:
Pre Requisites for knocking the Advances against the Liabilities through Supplier Offset
Screen:
28/04/2016
13 of 26
FINANCE
Check List:
PO number.
Voucher Date.
Payment Term.
Quantity accepted.
Applicable Charges (TDS).
Pre Posting.
State Preliminary.
Pre Requisites for creating the liability for the value of goods received with Deduction
applicable through Supplier Invoice Entry Screen:
28/04/2016
14 of 26
FINANCE
36. Select the line and RMB for Deductions to attach the TDS.
37. Click New or F5, taxable value by default will appear as the Invoice Value.
38. LOV for the TDS type as attached to the Vendor in the Vendor Master.
39. Save or F12 the record.
40. Close the window.
41. In the Header RMB for Match Receipts Gate Entry.
42. A new Screen will open.
43. Enter the approved quantity in the required column.
44. Click OK.
45. The Debit line with the required accounts will come.
46. Ensure the Value in the Balance Field is ZERO in order to match the Accounting
Transaction.
47. Save or F12.
48. The Invoice in the state Preliminary will be created.
49. In the Header RMB for Post Voucher.
50. The Voucher Creation message and the Voucher Number will appear.
51. Click on OK.
52. In the Header RMB for Voucher Report.
53. System will create the voucher for the application of TDS where the Invoice number will
have the prefix TDS.
28/04/2016
15 of 26
FINANCE
Check List:
PO number.
Voucher Date.
Payment Term.
Quantity accepted.
Applicable Charges (TDS).
Pre Posting.
Pre Requisites for creating the Advance Payments with Deduction applicable through Supplier
Payment Schedule Screen:
28/04/2016
16 of 26
FINANCE
Cash/Cheque/Demand Draft
10. The above can be used for the disbursement of the Advances against Purchase Orders.
11. The Bank Guarantee can be entered using the LOV if required before the release of
Advance Payment.
12. Save the line after selection for the Bank Guarantee related to the PO has been made.
13. Bank Guarantee selected is required to be in the State Open before any payment
for the same can be released.
14. Save the Line.
15. The State will be created.
16. Select the Line and RMB for Approve.
17. Close the Screen.
18. Select the Line in the Supplier Payment Schedule Screen and RMB for Deduction
Applicable.
19. Enter the taxable amount in the Plan Amount Field in the Header.
20. In the line level, F5 for New and LOV for the Applicable TDS Type.
21. Change the Voucher Date if Required.
22. Save or F12.
23. Select the Line in the Supplier Payment Schedule Screen and RMB for Create Payment.
24. Create Supplier Payment Screen will appear.
25. Actual Pay Date is the Voucher Date for the Payment released.
NOTE: In case of Back Dated Voucher Dates, User is required to
ensure that the Currency Master is updated with the Rate as
applicable at the Time of Actual Payment.
26. Enter the Required Exchange Rate as Applicable as on the Voucher Date. Default
Exchange Rate will be as per the Currency Master.
27. Use the List for selecting the Short Name which is the Payment Bank name.
28. Actual amount can be less than the Plan Amount.
29. When the Mode of Payment selected is Cheque, user is required to select the pre defined
cheque series through the List.
30. Manual Cheque Number can also be entered if required.
31. Narration can be used to enter any remarks related to the Payment voucher.
32. Click on the Pre-Posting and enter the Value in Classify (Vendor Code) and PO
Number.
33. Click OK.
34. Now click on Payment Button to create the Payment Voucher.
35. Message for the Creation of the Voucher will appear asSupplier Payment Created.
36. Click on OK.
37. The State of the PO will change to Released.
28/04/2016
17 of 26
FINANCE
Check List:
Payment Bank.
Voucher Date.
Payment Date.
Text as required.
Value to be credited.
Account Code.
Code parts as required.
In the General Tab, Click F5 or New and select the cash account using the LOV or F8.
Enter the required Payment Date.
Enter the required Voucher date.
Enter the required Voucher Text.
Go to Transaction Tab.
Click F5 or New in the Line level.
In the Mixed Payment transaction Type column use the drop down to select Direct
Cash Payment.
8. Enter the value to be credited to the bank in the Amount column with a (-) ive sign or in
the Credit Column.
9. Select the line and RMB for Manual Posting.
10. A new screen will appear.
11. In the Account column enter or LOV for the required Account to be debited.
12. In the Employee column enter or LOV the required Employee code.
28/04/2016
18 of 26
FINANCE
Check List:
Voucher Date
Text as required.
Account/Value to be debited.
Account/Value to be credited.
Account Code.
Code parts as required.
28/04/2016
19 of 26
FINANCE
Check List:
Voucher Date
Text as required.
Account/Value to be debited.
Account/Value to be credited.
Account Code.
Code parts as required.
28/04/2016
20 of 26
FINANCE
1. LC CREATION:
Check List:
LC Number
PO number with Payment Term as LC.
LC Value not exceeding PO Value.
Usance Period.
Supplier Bank name and address.
Negotiated Exchange Rate.
Issue Date
PO number with Payment Term as SD.
Due Date not less than system date.
Release amount exceeding PO amount.
Release date not less than due date.
Negotiated Exchange Rate.
21 of 26
FINANCE
Pre Requisites for release of payment through the supplier payment schedule:
22 of 26
FINANCE
Voucher Date.
Payment Date.
Text as required.
Value to be credited.
Account Code.
Code parts as required.
Pre Requisites for booking of charges against LC/SD through the Mixed Payment Screen:
PO number.
Available BG
BG Value.
BG Expiry Date.
PO number.
Invoice/DC Number.
Payment Term.
Quantity accepted.
Applicable Charges (TDS).
Pre Posting.
State Preliminary.
28/04/2016
23 of 26
FINANCE
Pre Requisites for creating the liability for the value of goods received through Supplier
Invoice Entry Screen:
Existing Liability.
Invoice Authorize for the Payment.
Plan pay date.
Payment Term.
Voucher Date.
Knocking of Debit Invoices (LD).
Matching the Invoice.
Narration.
Pre Requisites for making payments against the existing Liabilities through Supplier Manual
Payment Screen:
28/04/2016
24 of 26
FINANCE
Pre Requisites for knocking the Advances against the Liabilities through Supplier Offset
Screen:
PO number.
Invoice/DC Number.
Payment Term.
Quantity accepted.
Applicable Charges (TDS)
State Preliminary.
Deduction Flag on.
Pre Posting.
Pre Requisites for creating the liability for the value of goods received through Supplier
Invoice Entry Screen:
10.
28/04/2016
25 of 26
FINANCE
Check List:
PO number.
Invoice ID as LD.
Invoice/DC Number with prefix LD-
Payment Term.
Pre Posting.
Gross amount with a (-) ive sign.
Pre Requisites for creating Debit Note (LD) through Supplier Invoice Entry Screen:
Payment Value.
Voucher Date.
Employee Code.
Account Codes.
Check List:
Payment Amount
Taxable Amount.
TDS Type
Voucher Date.
Pre-Posting.
28/04/2016
26 of 26