SWISS-GARDEN INTERNATIONAL SDN BHD

FINANCE STANDARD POLICY & PROCEDURES

TABLE OF CONTENTS
SECTION & POLICIES DESCRIPTION

POLICY NO.

SECTION 1: INTRODUCTION
Accounting Internal Control

SGI-FIN-001-01

Job Description Financial Controller

SGI-FIN-001-02 (1)

Job Description Accounts Controller

SGI-FIN-001-02 (2)

Job Description Credit Manager/Executive

SGI-FIN-001-02 (3)

Job Description Accounts Payable

SGI-FIN-001-02 (4)

Job Description Income Audit

SGI-FIN-001-02 (5)

Job Description Night Audit

SGI-FIN-001-02 (6)

Job Description F&B Cost Controller

SGI-FIN-001-02 (7)

Job Description Purchasing

SGI-FIN-001-02 (8)

Job Description Receiving

SGI-FIN-001-02 (9)

Job Description Storekeeper

SGI-FIN-001-02 (10)

Job Description Paymaster

SGI-FIN-001-02 (11)

Job Description General Cashier

SGI-FIN-001-02 (12)

SWISS-GARDEN INTERNATIONAL SDN BHD

FINANCE STANDARD POLICY & PROCEDURES
TABLE OF CONTENTS
SECTION & POLICIES DESCRIPTION

POLICY NO.

SECTION 2: REVENUE
Room Revenue Room Rates & Occupancy

SGI-FIN-002-01

F & B Revenue - Pricing & Serving Control

SGI-FIN-002-02(1)

F & B Revenue Employee, Officer & Ent. Checks

SGI-FIN-002-02(2)

Function Revenue General

SGI-FIN-002-03(1)

Function/Banquet F&B Revenue Control

SGI-FIN-002-03(2)

Other Income - General

SGI-FIN-002-04

Template:
Banquet Event Order

Form 002-03(1)

Quotation

Form 002-03(1)A

Confirmation

Form 002-03(1)B

Events Order

Form 002-03(1)C

Letter of Undertaking

Sample - LOU

SWISS-GARDEN INTERNATIONAL SDN BHD

FINANCE STANDARD POLICY & PROCEDURES
TABLE OF CONTENTS
SECTION & POLICIES DESCRIPTION

POLICY NO.

SECTION 3: CASH AND BANKING

House Float General

SGI-FIN-003-01(1)

House Float Cashier Float

SGI-FIN-003-01(2)

House Float Petty Cash

SGI-FIN-003-01(3)

House Float Cash Due Back

SGI-FIN-003-01(4)

Cash Transactions General Controls

SGI-FIN-003-02(1)

Cash Transactions Daily Mails

SGI-FIN-003-02(2)

Bank Accounts General

SGI-FIN-003-03(1)

Bank Accounts Bank Reconciliation

SGI-FIN-003-03(2)

Cash Management

SGI-FIN-003-04

Cash Paid-out/Refund; for A/c of Guest Ledger

SGI-FIN-003-05

Front Office Cashier Shift closing

SGI-FIN-003-06

Cashiering Collections Operating Outlets

SGI-FIN-003-07

Other Collections

SGI-FIN-003-08

Daily Collection Banking

SGI-FIN-003-09(A)

Foreign Currency

SGI-FIN-003-10

SWISS-GARDEN INTERNATIONAL SDN BHD

FINANCE STANDARD POLICY & PROCEDURES
TABLE OF CONTENTS
SECTION & POLICIES DESCRIPTION

POLICY NO.

Template:
Shift Cash Float Handover

Form 003-01(1)-A

House Bank Contract

Form 003-01(1)-B

House Float Memorandum

Form 003-01(1)-C

YTD Cash Count Analysis

Form 003-01(1)-D

Petty Cash Summary

Form 003-01(3)

Float Handover

Form 003-01(4)-A

Due Back Logbook

Form 003-01(4)-B

Daily Mail Cheque Receipts Register

Form 003-02(2)

Bank Reconciliation

Form 003-03(2)

Serial Number Listing

Form 011-07

Foreign Currency Deposit Log Book

General Cashier Report

SWISS-GARDEN INTERNATIONAL SDN BHD

FINANCE STANDARD POLICY & PROCEDURES
TABLE OF CONTENTS
SECTION & POLICIES DESCRIPTION

POLICY NO.

SECTION 4: ACCOUNTS RECEIVABLE

Guest Ledger - Accounting

SGI-FIN-004-01(1)

Guest Ledger High Credit Limit

SGI-FIN-004-01(2)

Guest Ledger Guest Check-Out

SGI-FIN-004-01(3)

Accounts Receivable Control

SGI-FIN-004-02

Credit Control

SGI-FIN-004-03

Credit Application

SGI-FIN-004-04

Employee Ledger

SGI-FIN-004-06

Employee Loan

SGI-FIN-004-07(1)

Employee Festive Advances

SGI-FIN-004-07(2)

Template:
Approval Codes Declined

Form 004-03-A

Credit Card Declined

Form 004-03-B

Outstanding Reached Hotel's Floor Limit

Form 004-03-C

Letter Request For Verification and Signature

Form 004-03-D

Reminder Letter 30 Days

Form 004-03-E

Reminder Letter 45 Days

Form 004-03-F

Reminder Letter 60 Days

Form 004-03-G

7 Days Notice

Form 004-03-H

Financial Controller Letter - After 7 Days Notice

Form 004-03-I

Credit Application Form

Form 004-04-A

SWISS-GARDEN INTERNATIONAL SDN BHD

FINANCE STANDARD POLICY & PROCEDURES
TABLE OF CONTENTS
SECTION & POLICIES DESCRIPTION

Credit Approval Letter

POLICY NO.

Form 004-04-B

SECTION 5: ACCOUNTS PAYABLE

Accounts Payable - General

SGI-FIN-005-01

Invoice Entry/Coding

SGI-FIN-005-02

Cheque Payment

SGI-FIN-005-03

Discounts & Rebates

SGI-FIN-005-04

Vendors Statements & Duplicate Invoices

SGI-FIN-005-05

SWISS-GARDEN INTERNATIONAL SDN BHD

FINANCE STANDARD POLICY & PROCEDURES
TABLE OF CONTENTS
SECTION & POLICIES DESCRIPTION

POLICY NO.

SECTION 6: PURCHASING AND RECEIVING

Purchasing Procedures

SGI-FIN-006-01

Operating Equipment & Linens Purchases

SGI-FIN-006-02

Contract and Other Authority Limit

SGI-FIN-006-03

Good Receiving

SGI-FIN-006-04

SWISS-GARDEN INTERNATIONAL SDN BHD

FINANCE STANDARD POLICY & PROCEDURES
TABLE OF CONTENTS
SECTION & POLICIES DESCRIPTION

POLICY NO.

SECTION 7: ACCOUNTING
Chart of Accounts

SGI-FIN-007-01

Maintenance of General Ledger

SGI-FIN-007-02

Statement of Income & Expenses

SGI-FIN-007-03

Balance Sheet

SGI-FIN-007-04

Annual Closing

SGI-FIN-007-05

SWISS-GARDEN INTERNATIONAL SDN BHD

FINANCE STANDARD POLICY & PROCEDURES
TABLE OF CONTENTS
SECTION & POLICIES DESCRIPTION

POLICY NO.

SECTION 8: FOOD AND BEVERAGE COST CONTROL

F&B - Inventories Control

SGI-FIN-008-01(1)

F&B - Pricing, Marking and Storage

SGI-FIN-008-01(2)

F&B - Perpetual Records

SGI-FIN-008-01(3)

F&B - Requisition & Issuance Control

SGI-FIN-008-01(4)

F&B - Par Levels

SGI-FIN-008-01(5)

F&B - Physical Inventory Procedures

SGI-FIN-008-01(6)

Others Inventories

SGI-FIN-008-02

F&B Cost Control

SGI-FIN-008-03

Beverage Cost Control

SGI-FIN-008-04

Linen & Operating Equipment Inventory

SGI-FIN-008-05

Other Reporting Requirement

SGI-FIN-008-06

Inventories Provision for Obsolete stock

SGI-FIN-008-07

Officers Check

SGI-FIN-008-08

SWISS-GARDEN INTERNATIONAL SDN BHD

FINANCE STANDARD POLICY & PROCEDURES
TABLE OF CONTENTS
SECTION & POLICIES DESCRIPTION

POLICY NO.