A very good morning to all the manager and all the staff.

Today i would like to give a

speech about Effect of Communication Barriers and Overcoming These Barriers. As we all
know communication is an important part of our lives. We communicate everyday with different
people, at different times and in different ways. We communicate with our family, friends, people
at work and people we meet in any situation. At times, we may even need to communicate with a
larger audience such as members and public. Communication is a process which begin when you
have a massage, reacts to it and then people respond to your message. Respond that people give
to your message may lead you to reacts and give another message. This process will go on and
on. The message could be anything to an audience. It may be an idea, a thought of feeling that
you wish to share with someone else. It can range from a simple greeting to a friends to a lengthy
speech where many people may be present. Communication may simply defined as we need a
sender and a receiver of the message to create communication. Besides that, in communication
we need an effective way to make sure people understand what we want to talk about. There are
an effective way in communication. First we must have a clear punctuation. If we have a clear
punctuation people will easily get and react to what we want to deliver. Then, we must have a
good volume of sound, pitch, intonation and tempo of communication. The importance of
effective communication is people will give a good respond or feedback to what we have deliver.
Besides that, the important of effective communication is people will not sleepy and bored to
input that we want to give. We have to make sure our communication is interesting and can
attract people attention. Effective communication also can make people give a positive respond
besides listen to us. It also can make sure what we want to talk deliver to a receiver.
Communication also have its own problem. We call it as a communication barriers. There are
many barriers in communication. Language can be a barrier. If the receiver does not understand
the language of the sender, it is a barrier. In electronic communications, such as radio or
television, static or a weak signal can be a barrier. A bad receiver antenna can be a barrier as
well. Emotions can cause people to not be receptive to the words of another person, even if the
words are understood. That is a barrier. In short, anything that interferes with a signal sent to a
receiver is a barrier to communication.

Communication is the key factor in the success of any organization. When it comes to
effective communication, there are certain barriers that every people faces. People often feel that
communication is as easy and simple as it sounds. While that is true, what makes it complex,
difficult and frustrating are the barriers that come in its way. Barriers to successful
communication include message overload when a person receives too many messages at the
same time, and message complexity. There also can be a lack of determining "knowledgeappropriate" communication, as when someone uses high level words, or medical jargon, when
speaking with another person that lacks understanding in these areas. Effective communication
can be achieved only when the words used are brought to a common level of understanding for
both speaker and listener. First barrier that effect the flow of communication is physical barrier.
Physical barriers are often due to the nature of the environment. An example of this is the natural
barrier which exists if staff are located in different buildings or on different sites. So it will be
hard for them to communicate with each other. It will take time for them to get the message from
another person. Besides that , poor or outdated equipment, particularly the failure of management
to introduce new technology, may also cause problems. If the staff using the old technology it
will give them difficulity to make the communication simple and understanding. New technology
give them a lot of benefit compare to the old technology. Staff shortages are another factor
which frequently causes communication difficulties for an organization. In organization we
should have enough staff to make sure the communication is easy to deliver to another person
fast and efficient. Staff shortages will give a lot of problem because the message that one people
want to deliver to one another will become hard and sometimes not deliver to the receiver.
While distractions like background noise, poor lighting or an environment which is too hot or
cold can all affect people's morale and concentration, which in turn interfere with effective
communication. Background noise can cause the message in communication can not be listen or
the message did not delivered very well. Any information downloaded at a noisy place is bound
to get distorted and result in a complete mess. Anis wanted to go through the complete budget of
the sales, marketing and the operations team. She passed on this information to Amir at his
workstation around which lots of other employees were shouting, the base phone was constantly
ringing and the photocopier machine was making a terrible noise. At the end of the day, Amir
submitted the report but the budget for the operations team was missing in the report.

Amir actually had heard only about sales and marketing department and thus skipped the
report of the operations team. Anis fired Amir and even stopped his appraisal. Unwanted
distractions, noise, chit chats of the other employees etc played the culprit and poor Amir missed
out on his promotion. Noise reduces the chances of the correct flow of information from the
sender to the receiver. If the office is noisy, errors are bound to happen and thus increasing
conflicts among the team members and decreasing the efficiency of the employees.
It also cause of this physical barrier of communication. Poor lighting is another element
in phsical barrier of communication. People want to see who the person they speak to. If the
lighting is poor, the communication will not happen smoothly and also the receiver will not get
what the message is all about. an environment which is to hot or cold can also affect the
communication. If the environment is to hot or cold , people will become disstracfull and feel
uneasy to involve in the communication. that will intrupt the process of communication and it is
not imposibble we say that the communication will not happen.
The next barrier that affect the flow of of communication in an organization is, system
design. System design faults refer to problems with the structures or systems in place in an
organization. Examples might include an organizational structure which is unclear and therefore
makes it confusing to know who to communicate with. Every staff in organization must know
the structure or system in their organization. So, if they have problem or anything they want to
ask, they know who the right person they can speak to. Other examples could be inefficient or
inappropriate information systems, a lack of supervision or training, and a lack of clarity in roles
and responsibilities which can lead to staff being uncertain about what is expected of them.
inappropriate information or inenefficient system could cause trouble if this problem do not fixed
quickly. System in organization play the important role to make sure the communication get it
flow very well. Besides that, attidunal barrier also affect the communication. Attitudinal barriers
come about as a result of problems with staff in an organization. These may be brought about, for
example, by such factors as poor management, lack of consultation with employees, personality
conflicts which can result in people delaying or refusing to communicate, the personal attitudes
of individual employees which may be due to lack of motivation or dissatisfaction at work,
brought about by insufficient training to enable them to carry out particular tasks, or just
resistance to change due to entrenched attitudes and ideas.
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If the employees did not have consultation with the management it will create a lot of
conflict between the management and the employees. So if the conflict begin there will be lack
of communication between management and employees. That will cause barrier of
communication in an organization. Management have to make sure they are so close to their
employees. They have to make sure they know what their staff want and what their staff
problem.
Then, ambiguity of words or phrases and individual linguistic ability also cause of barrier
that affect the communication. For ambiguity of word of phrases, words sounding the same but
having different meaning can convey a different meaning altogether. Hence the communicator
must ensure that the receiver receives the same meaning. It is better if such words are avoided by
using alternatives whenever possible. In some case people did not receive the same meaning
same as the speaker want to deliver. Individual linguistic ability is the use of jargon, difficult or
inappropriate words in communication can prevent the recipients from understanding the
message. Poorly explained or misunderstood messages can also result in confusion. However,
research in communication has shown that confusion can lend legitimacy to research when
persuasion fails. So the speaker have to recognize who they want to speak to. During any
business meeting, presentation or seminar, the speaker has to be very careful about his pitch and
tone. It has been observed that during seminars or presentations only the front people are
attentive, the last benchers are almost lost in their own sweet world. The person who chairs the
meeting has to speak very clearly, has to be very confident and must maintain a tone audible to
everyone, even to the individuals sitting on the last row. Information must deliver to them also to
expect the best out of them and increase their efficiency. Try to make the seminar or the meeting
interactive. Do not just speak, also get and ask questions from the team. After any seminar or
meeting, the superior or the incharge must send the minutes of the meeting through e mail to all
the required recipients to avoid last minute confusions and discrepancies. The speaker must
ensure whether everyone is clear or not.
In any organization, it is mandatory to understand which employee can do a particular
assignment, and which employee is not fit for a particular role. Sofia was not keen for a branding
profile but his boss could never understand her interest and always wondered why Sofia was not
effectively performing.
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In any organization, before assigning responsibilities to the employees, it is a must to

understand the employee and his area of specialization and interest Communication will be for
sure ineffective if a person from an accounting background is asked to deliver a presentation on
sales techniques. He is bound to get nervous and the message will fail in creating the required
impact. Dont just impose work on any employee, give him the work he enjoys doing the most.
Make sure they are in a correct field before give them work.
Difference in thought process also results the flow of communication. A boss and
the employee can never think on the same level. Let us try to understand the situation with the
help of an example. Faiz to Saiful - Saiful, I need the complete financial report by end of the
dayBy financial report, Faiz actually meant the complete financial analysis, which would
include the complete details of how much the company spends in advertising, promotional
activities, and other marketing activities, analyse the inflow and outflow of expenditure patterns
and so on. Saiful could never understand what Faiz want actually. He simply compiled the
expenditure details and handed over to Faiz. Faiz was obviously not happy. He was expecting
much more from Saiful. Saiful had to resubmit the project result in duplicacy of effort and
wastage of time. Faiz should have made it very clear from the very beginning what all he was
expecting from Saiful. He kept half of his things within himself and did not share with Saiful.
Poor Saiful had to begin his work. Every individual has a different mindset, different level of
understanding and thus it is important to share each and every detail with others and clarify the
things from the very beginning. One should remember that the listeners are also a part of the
conversation. The listeners must give their feedback at the end of the conversation. If you are not
clear what your boss is expecting out of you, or what you are actually supposed to do, please ask.
Do not hesitate, to ask questions. Do not hide your queries, ask and clear your doubts then and
there only. Your boss will only feel happy if you share your queries with him. For the successful
running of an organization, it is important that chemistery is maintained among the employees at
all levels. Communication barriers must be overcome in organizations to ensure the free flow of
information between the sender and the recipient and for an effective communication among the
employees. Effective communication reduces the error rate, reduces conflicts and mis
understandings and in turn increases the profitability of the organization.

Every employee must try their level best to avoid the communication barriers in
organizations for an effective business communication.
In communication we have communication barrier. So we have to find a way to
overcoming these barrier. Before this we talk about what are the barrier in the communication,
now lets talk about how to overcoming this communication barrier. First is eliminating
differences in perception. The organization should ensure that it is right individuals on the job. It
is the responsibility of the interviewer to ensure that the interviewee has command over the
written and spoken language. There should be proper Induction program so that the policies of
the company are clear to all the employees. There should be proper trainings conducted for
required employees. Besides that, we have to Use of Simple Language. Use of simple and clear
words should be emphasized. Use of ambiguous words and jargons should be avoided. After that
we have to Reduce and elimination of noise levels. Noise is the main communication barrier
which must be overcome on priority basis. It is essential to identify the source of noise and then
eliminate that source.
Then we have to create an Active Listening. Listen attentively and carefully. There is a
difference between listening and hearing. Active listening means hearing with proper
understanding of the message that is heard. By asking questions the speaker can ensure whether
his or her message is understood or not by the receiver in the same terms as intended by the
speaker. We also have to Avoid Information Overload. The managers should know how to
prioritize their work. They should not overload themselves with the work. They should spend
quality time with their staff and should listen to their problems and feedbacks actively. In
adittion, create Flexibility in meeting the targets.

For effective communication in an

organization the managers should ensure that the individuals are meeting their targets timely
without skipping the formal channels of communication. There should not be much pressure on
employees to meet their targets.

In conclusion, communication can be clearly understand by the receiver if we can avoid

all the communication barrier. There are a lot of communication barriers faced these days by all.
The message intended by the sender is not understood by the receiver in the same terms and
sense and thus communication breakdown occurs. It is essential to deal and cope up with these
communication barriers so as to ensure smooth and effective communication. All
communications, intentional or unintentional, have some effect. This effect may not be always in
communicator's favor or as desired by him or her. Communication that produces the desired
effect or result is effective communication. It results in what the communicator wants. Effective
communication generates the desired effect, maintains effect and increases effect. It serves the
purpose for which it was planned or designed. Possible purposes might be to generate action,
inform, create understanding or communicate a certain idea/point etc. Effective communication
also ensures that the message is not distorted during the communication process.

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