Calendar

Synchronization
Guidebook

TABLE OF CONTENTS

Table of Contents ........................................................................................................................................... 2

Preface ............................................................................................................................................................. 3
Configuring Calendar with Google Calendar .............................................................................................. 4
Adding Events in Google Calendar ............................................................................................................. 5
Synchronizing Calendar with Google Calendar ........................................................................................ 5
Enabling Auto Synchronization .................................................................................................................... 6
Revoking Calendar Synchronization ........................................................................................................... 6
Readers Comment Form .............................................................................................................................. 7

PREFACE

Welcome to the new edition of activira.com Calendar Synchronization Guidebook.

This Guidebook is designed to instruct you through activira.com Calendar
Synchronization features and it is the primary assistant in case, you have any difficulties
using the system tools.
Customer Feedback
We appreciate you using our activira.com Calendar Synchronization and this Guidebook.
Our customers comments and feedback are always welcome. You will find the Readers
Questionnaire Form about activira.com features at the end of the guide. Do not hesitate
to mail your comments and wishes to the following e-mail address or you can directly
contact with your activira.com Support Manager.

E-mail: support@activira.com
Phone: +966 (56) 777-7663 Ext: 810
Postal Service : 4363 Prince Muhammad Ibn Abdulaziz Rd, Al Olaya, Riyadh 12331 6734, KSA.

CONFIGURING ACTIVIRA.COM WORKSPACE CALENDAR WITH GOOGLE

CALENDAR

In order to synchronize your activira.com Calendar with your Google calendar you need
to link up your activira.com account to your Google account. Please follow the steps
below:
1. Go to either My Workspace Calendar or CRM Calendar page.
2. On the Calendar page, click the Configure with Google link.
2.1. If you are not signed in to Google account you want to configure with
activira.com, you will be redirected to Google sign in page. Sign in to your Google
account. You will be redirected to Google Access Consent Page.
2.2. If you are already signed in to your Google account you want to configure with
activira.com, you will be redirected to Google Access Consent Page.
2.3. If you are already signed in to multiple Google accounts, you will have to
indicate which Google account you would like to use. Then you will be redirected to
Google Access Consent Page.
2.4. If you are already signed in to your Google account and it is not the one you
would like to configure with activira.com, you need to sign out from that account.
After that you need to repeat steps 1 and 2.
3. On Google Access Consent Page press the Grant access and you will be redirected
to already configured activira.com CALENDAR page (to either My Workspace or CRM
section, depending from where you started configuration)
Note: Upon successful configuration, if you go to your Google Calendar, under My
Calendars folder you will see two more calendars created and named in the following
format (If you cant find them, refresh your Google Calendar):
1. [Your Company Name] Events (created: [calendar creation date])
2. [Your Company Name] Tasks (created: [calendar creation date])

Also, on the activira.com CALENDAR page, Configure with Google link will be changed
to Synchronize with Google.

ADDING EVENTS IN GOOGLE CALENDAR

While adding an event in your Google Calendar, please make sure you choose a right
calendar:

If you choose Your Company name Events Calendar, the event will be
synchronized with activira.com CALENDAR and will be treated as activira.com
event.

If you choose Your Company name Tasks Calendar, the task will be
synchronized with your activira.com CALENDAR and will be treated as
activira.com task.

Note: While adding an event, if you do not choose a calendar, the event will
automatically be created in My Calendar which cannot be synched with activira.com
CALENDAR. For synchronization to work, please make sure to specify calendars
mentioned above while you add events.
SYNCHRONIZING ACTIVIRA.COM WORKSPACE CALENDAR WITH
GOOGLE CALENDAR

Open either My Workspace Calendar or CRM Calendar page; press on the

Synchronize with Google link. When you press the link, a window will pop-up, where
you can either choose to synchronize all events and tasks, or you can choose to
synchronize only those events and tasks that fall into some date range. Synchronization
will take some time depending on the quantity of the tasks and events being
synchronized.

If you cant find the link, it means you have never configured activira.com CALENDAR to
get synchronized with your Google Calendar and you need to follow the steps in
Configuring activira.com CALENDAR with Google Calendar.

ENABLING AUTO SYNCHRONIZATION

You can enable auto synchronization option by going to Settings - Recurrence Settings
Sync with Google Calendar. By default it is turned off. After enabling this option, your
events/tasks get synchronized every 1 hour.

REVOKING CALENDAR SYNCHRONIZATION

If you choose to revoke the synchronization between activira.com WORKSPACE

CALENDAR and your Google Calendar, please make sure you do it from activira.com.
Go to Settings - User Credentials. Under Authorized Access to your activira.com
Account heading, find Google Calendar from the list and click the Revoke Access link
next to it. Upon successful revoke, two Calendars from your Google Calendar will also
get deleted.
Note: Never delete two Google Calendars from your Google account. If accesses to
these calendars are not revoked from activira.com, your already synchronized
tasks/events get deleted upon next synchronization. Also, do not revoke access from
your Google account, the same problem will occur. Instead do revoke from activira.com.

READERS COMMENT FORM

activira.com welcomes your comments and suggestions on the quality and this
publication. Next revisions will be based on your information.
1) Were there any errors in the Guidebook?
2) Do you need more information? And in what section?
3) What features were useful in this manual?

If any errors are found or you have other suggestions for the product and its manual
improvement, please send us your comments through the following ways:
E-mail: support@activira.com
Phone: +966 (56) 777-7663 Ext: 810
Postal Service : 4363 Prince Muhammad Ibn Abdulaziz Rd, Al Olaya, Riyadh 12331 6734, KSA.