Excel Shortcut Keys

S.No. Functional Descriptions Shortcut Keys

Keys for Office Interface
1 Switch to Next Program Alt + Tab
2 Switch to Previous Program Alt + Shift + Tab
3 Display the Windows Start Menu Ctrl + Esc
4 Close the Selected workbook Window. Ctrl + W or Ctrl + F4
When more than one workbook window is open switch to the next
5 Ctrl + F6
workbook window.
6 Switch to the previous Workbook Window. Ctrl + Shift + F6
Open a Shortcut Menu: Open a drop-down menu for the selected gallery
7 Shift + F10
Item.
8 Move to the Top or Bottom of the Selected Gallery List Ctrl + Home or Ctrl + End
9 Select the Menu Bar F10 or Alt
10 Display the Control Menu for the Excel Window Alt + Spacebar
11 Open the Selected Drop-Down List Alt + Down Arrow
12 With in the Save As Dialog Box,
Create a New Folder Alt + 5
Change the View Alt + 6
Keys for Workbook and Worksheet
13 Insert the New Worksheet Shift + F11
14 Move to the Next Sheet in the workbook Ctrl + Page Down
15 Move to the Previous Sheet in the workbook Ctrl + Page Up
16 Rename the Current Sheet Alt + O + H + R
17 Move or Copy the Current Sheet Alt + E + M
18 Delete the Current Sheet Alt + E + L
19 Move One Screen to the Right Alt + Page Down
20 Move One Screen to the Left Alt + Page Up
Keys for Selecting Data And Cells
21 Select the Entire Column Ctrl + Spacebar
22 Select the Entire Row Shift + Spacebar
Extend the Selection to the Last NonBlank Cell in the same Column or
23 Ctrl + Shift + Arrow Keys
Row as the Active Cell
24 Extend the Selection to the Beginning of the Row Shift + Home
Extend the Selection to the Beginning of the Worksheet (Upper Left
25 Ctrl + Shift + Home
Corner)
Extend the Selection to the Last Used Cell on the Worksheet (Lower Right
26 Ctrl + Shift + End
Corner)
27 Extend the Selection Down One Screen Ctrl + Page Down
28 Extend the Selection Up One Screen Ctrl + Page Up
29 Extend the Selection to the Last Cell in the Current Row End + Shift + Enter
Keys for Entering, Editing, Formatting And Calculating Data
30 Start a New Line in the Same Cell Alt + Enter
31 Fill Down Ctrl + D
32 Fill to the Right Ctrl + R
33 Create Name from the Row and Column Labels Ctrl + Shift + F3
34 Define the Name Ctrl + F3
35 Inesrt a Hyperlink Ctrl + K
36 Enetr the Today's Date Ctrl + ; (Semicolon)
37 Enter the Present Time Ctrl + Shift + : (Colon)
38 Display the Drop-Down List of the Value in the Current Column Alt + Down Arrow
39 In the formula, display the Insert Function dialog box. Shift + F3
40 Insert an AutoSum formula with the SUM Function Alt + =
41 Copies a formula from the Cell above the active cell into the cell Ctrl + ' (Apostrophe)
42 Alternate between displaying Cell Values and Displaying Formulas Ctlr + ` (Quotation mark)
43 Calculate all Worksheets in all open Workbooks F9
44 Calculate the Active Worksheet Shift + F9
Rechecks dependent formulas and then calculates all cells in all open
45 Ctrl + Alt + Shift + F9
Workbooks, including cells not marked as needing to be calculated.
46 Edit the Cell Comment Shift + F2
47 Display the For mat Cells dialog box Ctrl + 1
48 Apply for General Number format Ctrl + Shift + ~
49 Apply Date Format Ctrl + Shift + #
50 Apply Time Format Ctrl + Shift + @
51 Apply Number Format Ctrl + Shift + !
52 Apply or Remove Strikethrough Ctrl + 5
53 Hide the Selected Rows Ctrl + 9
54 Hide the Selected Column Ctrl + 0
55 Unhide any hidden Rows or ColumnsWithin the Selection. Ctrl + Shift + )
56 Apply the Outline Border to the selected Cell Ctrl + Shift + &
57 Remove the Outline Border to the Selected Cell Ctrl + Shift + _
Other Shortcut Keys
58 Set Print Area Alt + 6
59 E-mail whole file and switch to Outlook Window. Alt + 7
60 Shows Print Preview Alt + 8
61 Auto Fit to the Cell (After selecting column) Alt + O + C + A
62 Recalculates All the Formulas in the Workbook Ctrl + Alt + F9