John Deere Standard

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JDS-G223X1

Supplier Quality Manual Sample Forms

Table of Contents
1

Scope ................................................................................................................................................... 2

John Deere Verification Warrant Form ................................................................................................. 2

Major Component Reliability Demonstration and Assessment Form ................................................... 5

Product Verification & Validation Plan V2 Net Data ........................................................................ 7

Design, Process, and Assembly Review Checklist ............................................................................ 10

Initial Sample Inspection Report (ISIR) Dimensional and Material Results .................................. 14

Capability Study Form ........................................................................................................................ 15

Control Plan Checklist and Form ........................................................................................................ 16

Appearance Approval Report Form.................................................................................................... 20

10

Performance Test Results .................................................................................................................. 21

11

Corrective Action Request Form ........................................................................................................ 22

12

Engineering Deviation Authorization Checklist and Form .................................................................. 24

13

Suggested Quality Tools .................................................................................................................... 26

14

Description of Quality Tools ............................................................................................................... 27

15

References ......................................................................................................................................... 28

Current edition:
2015-01-08

Supersedes:

First issued:
2015-01-08

Design Control: DT

Page 1 of 28

John Deere Standards are intended for use by Deere & Company, its divisions and subsidiaries. Suppliers who rely on them in
furnishing products to or for the benefit of the Company must determine that they are in possession of the latest version.
Distribution of the standards to parties other than John Deere Suppliers, whether with or without charge, are for information only and
Deere & Company disclaims all responsibility for results attributable to the application of or compliance with such standards. The
Company makes no representation, express or implied, that conformity ensures compliance with applicable law or other rules or
regulations. Further, those who are in receipt of and elect to use the standards, agree to assume the responsibility for compliance
with patents, as well as potential patent infringement.
Deere & Company Engineering Standards Department, One John Deere Place, Moline, Illinois 61265-8098, U.S.A. Unpublished
All rights reserved under the copyright laws.

JDS-G223X1
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Scope

1.1

JDS-G223X1 contains sample forms that are referenced throughout the JDS-G223 standard. The
current and more detailed forms can be found on the John Deere Supplier Network (JDSN) website.
JDS-G223X1 can contain mandatory provisions, which are identified by the words shall or
required. Compliance with the mandatory provisions is required to claim conformance with this standard.
This standard can also contain guideline provisions, which are generally identified by the words should
or recommended. Compliance with the guideline provisions is not required, because they might not be
appropriate for all machines or all applications.

1.2

John Deere Verification Warrant Form

John Deere requires Suppliers to electronically submit Change Requests via JDSN. If electronic
submission is not possible, the following form shall be used. The required information is listed below.
Part and Supplier information
Part Number or Numbers
Part Name
Decision Number
Revision Level
Supplier Name
Supplier Number
Address
Reason for submitting request for manufacturing process and product change authorization
Design/Material Change
Process Change
Location Change
Tooling Change
Supplier Change
Other
Reason for proposed change
Improve Product Quality
Increase Manufacturing Efficiency
Reduce Lead Time
Other

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JDS-G223X1

Describe proposed change and the quality plan to ensure the quality of product will not be
adversely affected. Attach all supporting information.
Proposed implementation date
Changes that deviate from drawings or specifications
Explanation
Supplier Signature and Title
Date
Supplier not to proceed until it receives authorization from John Deere.
This authorization to proceed is granted upon the understanding that it is advisory in nature and in no
manner changes the Suppliers original responsibility for ensuring that all characteristics, designated in
the applicable engineering specifications, and/or inherent in the samples as originally tested and
approved, are maintained. Supplier accepts full responsibility for the changes of types of changes listed
above; and should such changes result in failure to meet customer requirements, Supplier shall be
expected to fully reimburse John Deere for all expenses incurred to correct the deficiency.
Submission of Change Request should be submitted electronically via JDSN.
John Deere is responsible for providing a follow up date for any conditional approvals.

JDS-G223X1

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John Deere Verification Warrant (Part Submission Warrant)

Part Number:

Decision No:

Revision Level:

Part Name / Description:

Product Application:

Originator:

Phone:

Email:

Supplier Name:

Supplier ID Code:

Supplier Contact:

Email:

Phone:

Reason For Submission:

*Attach documentation as needed

Initial Submission

Design/Material Change(s)
*Supplier Change
(new source, source manufacturing change, etc.)
Please Specify:

*Manufacturing Change
(location, process, tooling, etc.) Please Specify:

*Other Please Specify:

Correction of Discrepancy (Resubmission)

Impact of Change:
Quality Improvement

Increased
Efficiency

Reduced Lead time

Mfg.

Other

Proposed Implementation Date:

Submission Information:

Due dates in (DD MMM YY)

Control Plan

Gage R&R

ISIR (Initial Sample Inspection Report)

Capability Study

Sample Parts

Master Sample

Material Certification

Verification Test

Appearance Approval Report

Material Test Results

Process Flow Diagram

Component Performance & Reliability Assurance

Part Design FMEA

Process FMEA

Performance Test Results

Weight/piece:

Kg.

Special Notes:

Submission Results (for Verification Warrant use only):

These results meet all drawing and specification requirements:
Yes
No (If No, explanation required)
All substances in product are within thresholds (limits) listed in the John Deere Restricted Material List?
explanation required) :

Yes

No (If No,

I affirm that the samples, data and information represented by this submission are representative of our parts and have been made
to the applicable John Deere Drawings and specifications and are made from specified materials on regular production tooling at
production rate with no operations other that the regular production process. I have noted any deviations below:
Production material, tooling, and processes used?
Name (printed):

Yes

No (If No, explanation required)

Title:

Phone:

Supplier Authorized Signature:

Date:
FOR JOHN DEERE USE ONLY

Approve
Deviation / Follow-up/Conditional
Reject

(For Deviation / Follow-up only)

Conditions:

Signatures:
Quality Engineer:

Date:

Supply Management:

Date:

Design Engineer:
(for supplier initiated design changes only)

Date:

Materials Engineer:
(for supplier initiated material and/or special process changes)

Date:

Other:

Date:

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JDS-G223X1

Major Component Reliability Demonstration and Assessment Form

Major component reliability demonstration is part of the Product Verification and Validation plan. It should
include identification of high risk failure modes / mechanisms, clear visibility between requirements and
tests, closure of identified gaps in the reliability demonstration plan and tracked completed of reliability
demonstration PV&V activities.

Identify High Risk Failure Modes/Mechanisms

FMEA

Per John Deere definition of a high risk

Failure
Mechanism Test
Guide

Can be used to identify potential failure mechanisms for a component, as well

as potential testing that can be conducted. Contact John Deere representative
(reference EQP 224 Enterprise Component Reliability Assessment)

Identify Gaps in Reliability Demonstration Plan

FMEA Revisions

Periodic revisions throughout the design process to the DFMEA and SFMEA
are recommended to maintain all failure modes current and relevant

Design Reviews

Review activity conducted to present and evaluate a particular product design

PV&V Plan
Reviews

Review activity, led by PV&V, to develop and modify the test plan for a
particular product

Inherent reliability
analysis

Used to ensure that we are employing resources to areas of the design that
need more work to drive the overall component reliability to the business goals

JDS-G223X1

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Component Performance & Reliability Assurance Form

Signoff to occur by PDP Leadership approval to start physical builds (Phase 3 Milestone 11)

Supplier Name:
Supplier Address:
City:
State:
Component Name:
Component Part Number:
Requirement Verification (Analytical) - Due Date (Optional):
Requirement Verification (Prototype) - Due Date:
Production Intent Prototype Due Date:
Other Information:

Are PV&V Plan Results Acceptable?

Attach appropriate documentation.

YES _____

Supplier Number:

Zip Code:

NO ______

John Deere PV&V Representative:

Date:
Does Component Meet Specification Requirements? YES ___ NO ____
Supplier Representative:
Date:
Supplier Requirement Verification Analytical (Filled in by Supplier)
Instructions: If required by John Deere, document the method and results of analytically verifying the
component meets or exceeds its requirement(s), including reliability. Can be historical data,
prediction or other analytical technique. Attach supporting documentation.

Supplier Representative:

Date:

Supplier Requirement Verification Prototype (Filled in by Supplier)

Instructions: Document the method and results of physically verifying the component meets or
exceeds its requirement(s), including reliability. Can be lab or mule vehicle testing. Include statistical
confidence level. Attach supporting documentation.

Supplier Representative
Comments:

Date:

Signatures:
John Deere Representative:
Supplier Representative:

Date:
Date:

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JDS-G223X1

Product Verification & Validation Plan V2 Net Data

Verification and Validation (V2) Net Data Template Elements
Description
This field is for John Deere use only, suppliers leave blank. This number is
provided automatically by the V2Net System.
Activity Title
Short description of the validation and verification activity. Limit to 100
characters. This is a required field.
Category
Select appropriate category description from the Category Type Matrix.
This is a required field.
Type
Select appropriate activity type that corresponds to the selected category
from the Category Type Matrix. This is a required field.
Description
Provide a detailed description of the activity. This is a required field.
Machine / Component
If appropriate, enter the serial number of the machine or component. Limit
Serial Number
to 50 characters.
Actual % Complete
Enter a number between 0 and 100 to reflect the percent of activity
completion.
Planned Activity
Enter the number of days (between 1 and 200) the activity will take to
Duration
complete.
Planned Start Date
Enter the planned start date of the activity. Use dd-mmm-yy format.
Planned End Date
Enter the planned end date of the activity. Use dd-mmm-yy format.
Resource Name
This field is for John Deere use only, suppliers leave blank. If a John Deere
resource is required, make the appropriate selection from the pull-down list.
Actual Start Date
Date activity started. Use dd-mmm-yy format.
Activity Complete Date
Date activity complete. Use dd-mmm-yy format.
Date Parts Available
Date when the parts to complete the activity available. Use dd-mmm-yy
format.
Acceptance Criteria
Detailed description of the acceptance criteria for the activity.
Item
Activity Number

JDS-G223X1

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JDS-G223X1

John Deere Category Type Matrix For V2Net

CATEGORY
TYPE

Review
Customer Validation
(Customer Focus
Groups, etc.)
Design FMEA (Failure
Modes & Effects Analysis
- System, subsystem,
assembly, or component
level)
Design Review

Design Analysis
Lab Test
Casting Solidification ADV (Accelerated Design
Verification)
CFD (Computational Chassis Dyno
Fluid Dynamics)

Drivetrain
Engineering
DPAR (Design, Process, Electrical /
and Assembly Review)
Electronics
E-build
Fastener Application

General Review
HDRS (Hazard Discovery
and Rating System)
Industrial Design Review

Print Review
Process FMEA (Failure
Modes and Effects
Analysis)
Reliability Planning
Risk Assessment
Serviceability Review

Software Reviews
Standards Compliance
(Standards Regulations &
Conformity Assessment SRC)
Styling/Appearance
Supplier Review
System FMEA (Failure
Modes and Effects
Analysis)

Cold Function (Starting,

Performance, etc.)
Component

Field Performance Test Field Durability Test

Competitive Assessment Competitive
(Best in Class)
Assessment (Best in
Class)
Customer Validation
Customer Validation
(Customer Focus
(Customer Focus
Groups, etc.)
Groups, etc.)

Durability

General Field Durability

Test
Component (Durability, Life,
General Field
Implement or
etc.)
Performance Test
Component
Compatibility
Fuel System
Cooling System
Implement or Component Load Measurement
Compatibility
Activities
Gear Design
Data Acquisition (Lab & Field, Load Measurement
Performance
load measurement, etc.)
activities
General Analysis
Drivetrain Test
NVH (Noise, Vibration,
Standards Compliance
Harshness)
(Standards Regulations
& Conformity
Assessment - SRC)
Human Factors
Dynamic Response (Shaker, Performance
Supplier Durability Test
Modal Analysis, etc.)
Hydraulics and
Electrical (JDQ 53.2,
Standards Compliance
Control Systems
Electromagnetic Interference, (Standards Regulations &
Analysis
HALT)
Conformity Assessment SRC)
Implement
Energy Management
Supplier Performance
Compatibility
Test
Lighting
Engine Dyno
Lubrication
Environmental (Salt Spray,
Scab Test, Dust Box, Mud
Box, QUV, Weatherability)
NVH (Noise,
Fatigue (MTS, Field Stress,
Vibration, Harshness) etc.)
Other (Spring
General Lab Test
Calculations, Bearing
& Belt Drive Life &
Loads)
Plastic Molding
Heat
Sealing
HVAC (Heating Ventilation
and Air Conditioning)
Simulation
Hydraulics and Control
(Dynamics/Kinematic Systems
s, Hydraulics, etc.)
Soil Dynamics
Load Measurement Activities
Structural Analysis
Maintenance and Renovation
(Fatigue, FEA, Hand
Calc., Optimization,
etc.)
Supplier Design
Material Properties
Analysis
Thermal (Cooling,
Noise Vibration and
etc.)
Harshness (NVH)
Tolerance Stack Ups Other
Valve Train
Performance (Stability,
Function, soil Bin, etc.)
Virtual Reality
Standards Compliance
(customer validation, (Standards Regulations and
visibility, etc.)
Conformity Assessment SRC)
Supplier Test
Valve Train
Wind Tunnel

Field Stress

Durability

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Design, Process, and Assembly Review Checklist

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JDS-G223X1

The list of items below should be considered when conducting a DPAR. Documentation of the DPAR
results shall be recorded. C = Complete; I = In Process; N = Not Applicable.
Design, Process and Assembly Review Checklist
C/I/N
#
DESCRIPTION
COMMENT
1. DESIGN REVIEW (Print or Model)
1.1 Review material requirements
1.2 Review geometric dimensioning and tolerancing
1.3 Review drawing/model format for clarity and completeness
1.4 Review design and functional requirements
1.5 Review John Deere / Supplier test plan and test results
1.6 Review tolerances for manufacturability
1.7 Review all applicable specifications & standards
1.8 Identify key design characteristics from Design Reviews & other sources
1.9 Determine requirements for Gage R & R studies on measuring equipment
1.10 Determine method to measure key design characteristics
1.11 Determine capability study or control plan requirements on key characteristics plus
other characteristics defined by John Deere or the supplier.
1.12 Review preferred methods for capability assessment
1.13 Determine method for capability studies on key characteristics plus other
characteristics defined by John Deere
1.14 Review guidelines for control methods after capability assessment
1.15 Review procedure and requirements for initial sample inspection
1.16 Review Appearance / Paint requirements
1.17 Review requirements for cleanliness and deburring
1.18 Identify cost reduction opportunities
1.19 Determine potential cost impacts of any changes identified
2. PROCESS REVIEW
2.1 Review all processes required to produce the part/assembly, e.g. machining,
grinding, stamping, welding, assembly, plating, heat treatment, bonding, painting
2.2 Review manufacturing process for completeness
2.3 Review specifications related to these processes
2.4 Review key process characteristics from Design Reviews, Process Failure Modes
& Effects Analysis (PFMEAs) & other sources
2.5 Determine method to measure key process characteristics
2.6 Determine requirements for Gage R & R studies on measuring equipment
2.7 Determine capability study or control plan requirements on key characteristics plus
other characteristics defined by John Deere
2.8 Review preferred methods for capability assessment
2.9 Determine method for capability studies on key characteristics plus other
characteristics defined by John Deere
2.10 Review guidelines for control methods after capability assessment
2.11 Review requirements for cleanliness, debarring, packaging, rust preventives etc.
2.12 Review Operator Method Sheets (OMS)
2.13 Review Sequence of Events (SOE)
2.14 Review machining instruction requirements
2.15 Review training needs
2.16 Review Mistake Proofing opportunities
2.17 Review ergonomics for material handling, tools, processes, etc.
2.18 Identify cost reduction opportunities
2.19 Determine potential cost impacts of any changes identified

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3. GAGING REVIEW
3.1 Determine what measuring equipment gages, test fixtures etc. are required
3.2 Determine availability of measuring equipment gages, test fixtures, etc.
3.3 Determine quality or control plan requirements
3.4 Review procedures for drawings and inventory of gages and test fixtures
3.5 Determine how many gages and test fixtures are required
3.6 Determine who will design and build gages and test fixtures
3.7 Review policy for ongoing gage maintenance and calibration
3.8 Identify cost reduction opportunities
3.9 Determine potential cost impacts of any changes identified
4. ASSEMBLY REVIEW
4.1 Review systems listed for Design Reviews in PDP Phase 2 & 3
4.2 Review cleanliness requirements & possible contamination problems
4.3 Review critical product systems - e.g. brakes, Roll Over Protection System
(ROPS), steering, hydraulics, drive train, electrical
4.4 Review hose, line, and wiring routing
4.5 Review appearance, fit, and finish process requirements
4.6 Review linkage adjustment capabilities
4.7 Review fasteners
4.8 Review potential leak, vibration, and noise problems
4.9 Review fit & finish requirements
4.10 Review Operator Method Sheets (OMS)
4.11 Review Sequence of Events (SOE)
4.12 Review assembly instruction requirements
4.13 Review needs for assembly gages and aids
4.14 Review training needs for key assembly characteristic
4.15 Review process for Mistake Proofing opportunities
4.16 Review material handling systems that prevent part damage
4.17 Review torque requirements for key joints
4.18 Review ease of access for assembly
4.19 Review need for assembly fixtures
4.20 Review plans for assembly tools
4.21 Review ability for fluid systems to reach steady state levels
4.22 Review trial installation requirements
4.23 Review special process requirements (bonding, painting, etc.)
4.24 Review performance testing requirements in assembly
4.25 Review and verify specification
4.26 Review ergonomics for material handling, tools, processes, etc.
4.27 Identify cost reduction opportunities
4.28 Determine potential cost impacts of any changes identified
5. PACKAGING REVIEW
5.1 Review requirements for component packaging/returnable containers
5.2 Review the need for temporary sealing for the wash or paint process
5.3 Review packaging & shipping requirements for finished goods, including the need
for rust protection
5.4 Identify cost reduction opportunities
5.5 Determine potential cost impacts of any changes identified

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JDS-G223X1

6. MISCELLANEOUS ITEMS REVIEW

6.1 Review cost targets
6.2 Verify service requirements complete
6.3 Review engineering Bill of Material (BOM)
6.4 Review to ensure the part or assembly does NOT contain substances in excess of
the amounts set forth on John Deeres Restricted Materials List (e.g., asbestos or
lead in paint) and/or other substances restricted by applicable laws
6.5 Review all software requirement specifications
6.6 Review Design Review, FMEA results
6.7 Print release date
6.8 Production tooling Purchase Order ready date
6.9 Lead times for tooling
6.10 Production Part Approval Process (PPAP) requirements
6.11 Supplier audit / visit
6.12 Completion of Verification Warrant
6.13 Sign off of attendees

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Initial Sample Inspection Report (ISIR) Dimensional and Material Results

Part approval Initial Sample Inspection Report (ISIR)
Revision: 11 NOV 2009

Part Number :

Design / Revision Level:

Part Name / Description:

Decision Number :

Supplier Name:

Supplier Number:

Name of Inspection Facility:

Weight/Piece Kg:

How many pieces measured?

Lab Report Attached

Item

Nominal
Dimension /
Specification or
Material
Specifications

Unit of
Measure

Tolerance
(+)

(-)

Yes

No

Measurement Results
Piece
1

Piece
2

Piece
3

Piece
4

OK / John Deere
Not OK Verification
Piece
5

1
2
3
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19
20
21
22
23
24
25
Items 26 30 are text applicable.
26
27
28
29
30
Supplier Representative Signature:

Title:

E-Mail:

Date:

John Deere Quality Representative:

Title:

E-Mail:

Date:

Disposition:
Approve

Fail

Deviate

Resubmit

A photograph of the tooling identification tag that is affixed onto John Deere owned tooling must be submitted prior to the approval of
this ISIR. The tooling identification tag must be in compliance with JDS-G223 Addendum Non-Perishable tool Identification
Guidelines for John Deere Suppliers.

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Capability Study Form

Capability Study

Date:

Desk No.

Page

of

New Part Decision Eng. Change Resubmission New Source

Part No.
Part Name/ Description

Design Level

Other

Decision Number

Comments:
Supplier - Fill In All Data Below
Is the process for each feature in control, stable and normally distributed?

Yes

If samples are sequential then report P pk , otherwise calculate C pk

No

(See clause 6.5 in JDS-G223X2)

Results

Dimensional
Requirements
Feature
No.

(Key
Characteristic)

Actual Measurements

Minimum 0f 30 Measurements Required

P p P pk

R / d 2 C p C pk

Approve
/ Reject

Inspection Results Prepared By:

We hereby certify the reported results are correct and that our sample meets John Deere specifications,
unless otherwise noted herein.
Supplier Quality Representative: __________________________ Date: ________________ E-mail: _______________________
John Deere Approval:
John Deere Quality Representative:

Date:

Disposition:

E-mail: __________________________

Accept

Conditional
Acceptance

Reject

Resubmit
Sample

John Deere Supply Management Activities:

Date:

Original Documentation Sent to File

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Send Notification to Supplier

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Control Plan Checklist and Form

Control Plan Elements (BOLD items are required.)
Item
Description
Control Plan Category:
Indicate the appropriate category.
Prototype, Pre-Launch,
Prototype: Build for verification of design
or Production
Pre-launch: Build prior to normal production for verification of processes
Production: Build or product that John Deere will offer for sale to
customers
Control Plan Number
Enter the control plan document number used for tracking, if applicable.
Part Number
Enter the John Deere part number (and supplier part number, if
applicable).
Part Name / Description
Name and description of the part and/or process being controlled.
Supplier / Plant
Enter the name of the company (supplier) and the appropriate division or
manufacturing plant preparing the Control Plan.
Supplier ID / Code
Enter the identification number as requested by the procuring
organization (e. g. Corporate Supplier ID or factory department).
Core Team Members
Enter the name(s) and telephone number(s) of the individual(s)
responsible for preparing the Control Plan to the latest revision.
Preparer
Name(s) of the individual(s) responsible for preparing the Control Plan or
the primary contact responsible for the Control Plan.
Responsible Person
Indicates who is responsible for completing the control method.
Supplier / Plant Approval /
Obtain the responsible manufacturing plant approval (if required).
Date
Engineering Change
Latest engineering design level and/or issue date from the drawing
Level / Revision Level
specification.
Decision / Engineering
John Deere number assigned to the engineering change.
Change Number
Date
Date the original Control Plan was compiled.
Revision Date
Date the latest Control Plan was updated.
Page
For multiple Control Plan pages, indicate the page numbers
(page _ of _).
Customer Engineering
Obtain the responsible engineering approval (if required).
Approval / Date
Customer Quality Approval Obtain the responsible quality representative (if required).
/ Date
Other Approval / Date
Obtain any other agreed upon approval (if required).
Part / Process Number
Enter the part number. If multiple part numbers exist (assembly), list the
individual part numbers and their processes accordingly.
Process Name /
Description of the generating process/operation which produces the
Operation Description
characteristic.
Machine, Device, Jig,
For each operation that is described, identify the processing equipment,
Tools for Manufacturing
as appropriate.

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CHARACTERISTIC
22 No.

23

Product

24

Process

25

Key Characteristic

JDS-G223X1

A distinguishing feature, dimension or property of a process or its output

(product) on which variable or attribute data can be collected. Use visual
aids where applicable.
Number: Enter a cross reference number from all applicable documents
such as, but not limited to, process flow diagram, numbered print,
FMEAs, and sketches, if required.
Enter the applicable Product Characteristic. Product Characteristics are
the features or properties of a part, component, or assembly that are
described on drawings or other primary engineering information. All Key
Product Characteristics must be listed on the Control Plan. In addition,
the manufacturer my list other Product Characteristics for which process
controls are routinely tracked during normal operations.
Enter the applicable Process Characteristic. Process Characteristics are
the process variables (input variables) that have a cause and effect
relationship with the identified Product Characteristic. A Process
Characteristic can only be measured at the time it occurs. Process
Characteristics for which variation must be controlled to minimize
product variation must be identified. There could be one or more
Process Characteristics listed for each Product Characteristic. In some
processes one Process Characteristic may affect several Product
Characteristics.
Indicate if the characteristic is designated as a Key Characteristic. A Key
Characteristic is a product or process characteristic whose variation or
targeting control is necessary to meet customer requirements and that
directly or significantly impact customer satisfaction through compliance
with government, country or industry standards and/or regulations, ability
to perform its intended design requirements (form, fit, function, reliability,
appearance), or manufacturability and ability to assemble. Key
Characteristics may be the Product or Process type (see JDS-G223
clause 7.2.1.1).

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JDS-G223X1
METHODS
26
Product / Process
Specification / Tolerance

27

Evaluation /
Measurement Technique

28

Sample Size/ Frequency

29

Control Method

30

Reaction Plan

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A systemic plan using procedures and other tools to control a process.

Specifications / tolerances may be obtained from various engineering
documents, such as, but not limited to, drawings, design reviews,
material standard, computer aided design data, manufacturing and / or
assembly requirements.
Identify the measurement system being used. This could include gages,
fixtures, tools, and / or test equipment required to measure the part /
process / manufacturing equipment. An analysis of the reproducibility,
repeatability, stability, and accuracy of the measurement system should
be done prior to relying on a measurement system and improvements
made accordingly.
When sampling is required, enter the sample size and frequency (see
JDS-G223X2 clause 7).
Enter a brief description of how the operation will be controlled; include
procedure numbers, where applicable. Operations may be controlled by,
but are not limited to, Statistical Process Control, inspection, attribute
data, mistake-proofing, and sampling plans (see JDS-G223X2 Table 3).
The method of control should be continually evaluated for effectiveness.
Enter the corrective actions necessary to avoid producing
nonconforming products or operating out of control. The actions should
normally be the responsibility of the people closest to the process
(operator, set up person, supervisor) and should be clearly designated in
the plan. Provisions should be made for documenting. In all cases,
suspect and nonconforming products must be clearing identified,
quarantined, and disposition made by the responsible person designated
in the reaction plan. This column may also refer to a specific reaction
plan number and identify the person responsible for the reaction plan.

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JDS-G223X1

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Appearance Approval Report Form

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10 Performance Test Results

John Deere Production Part Approval

Performance Test Results
Supplier Name:

Part Number:

Supplier Code:

Part Name:

Name of Laboratory:

Revision Level:

Test Specification /
Rev / Date

Specification
/ Limits

Test
Date

Quantity
Tested

Test Results (Data) /Test

Conditions

NOTE: Blanket statements of conformance are unacceptable for any test results.
Comments:

Submitted By:

E-Mail:

21

Date:

OK

Not
OK

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11 Corrective Action Request Form

Seven of the Eight Corrective Action Disciplines (8D) or Resolution Phases are required, D1 through D7.
It is preferred that Correction Action Documentation is done via the Nonconformance Corrective Action
(NCCA) System: https://ncca.deere.com. This is a sample form. For the latest version of this document,
please refer to JDSN.

John Deere Corrective Action Request

8D Report
Creation Date:

Supplier
Signature:

Report Number
(NCCA / Q-note):

Severity:

John Deere Unit:

John Deere
Location:

Supplier Name:

Supplier ID:

Incidental

Major

Minor

Critical

Supplier
Location:
John Deere Part
Number:

Part Name:

Supplier Part
Number:

Quantity Affected:

STEP
D1
John Deere

Supplier

D2

DESCRIPTION
Establish the Team / Responsibility
Name:

E-Mail:

Telephone:

FAX:

Name:

E-Mail:

Telephone:

FAX:

Nonconformity (NC) Problem

Identification / Cause of Reject

Enter comments:

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Responsible Implementation Actual Completion

Persons Name
Target Date
Date

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D3

Containment Action and Short Term

Corrective Action / Immediate
Actions(s)

JDS-G223X1
Responsible Implementation Actual Completion
Persons Name
Target Date
Date

Enter comments:

D4

Define and Verify Root Cause / Cause Responsible Implementation Actual Completion
Persons Name
Target Date
Date
of Nonconformity

Enter comments:

D5

Choose and Verify Solution

Responsible Implementation Actual Completion

Persons Name
Target Date
Date

Implement Permanent Corrective

Action / Long-Term Corrective
Action(s)

Responsible Implementation Actual Completion

Persons Name
Target Date
Date

Prevent Recurrence

Responsible Implementation Actual Completion

Persons Name
Target Date
Date

Team Recognition / Management

Feedback (Optional)

Responsible Implementation Actual Completion

Persons Name
Target Date
Date

Enter comments:

D6

Enter comments:

D7
Enter comments:

D8

Enter comments:

NOTE: Containment of nonconforming material is required within 24 hours of problem notification. A status report shall be submitted
to the originator of a John Deere initiated corrective action request (preferred via the Nonconformance Corrective Action (NCCA)
system) within five days from the date of receipt, unless otherwise specified by the John Deere investigator.

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12 Engineering Deviation Authorization Checklist and Form

John Deere will accept suppliers deviation forms containing, at a minimum, the following information.
Date
John Deere Part Number and Description
Quantity Affected
Proposed Deviation (Use As Is or Reclaim)
Description of Proposed Deviation
Reason for Deviation
Supplier Name and ID Number
Supplier Contact
Telephone Number
FAX Number
E-mail address
Long Term Corrective Action
Target Date for Corrective Action (1 year maximum)
REPLY from JOHN DEERE
Accept
Reject
Deviation Number
Corrective Action Verification Required (Yes or No)
Use for Service (Yes or No)
Approval Signatures
The assigned deviation number shall accompany all parts shipped to John Deere covered by this
deviation. The assigned deviation shall be referenced in any future correspondence concerning these
parts. The supplier shall produce parts to John Deere print specifications. This deviation does not allow
for any additional print changes, other than specified in the assigned deviation.

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ENGINEERING DEVIATION AUTHORIZATION

John Deere

Part No.:

EDA
NUMBER:

Part Description:
Models Used On:
Requested By:

Dept Charged:

Quantity Affected:

Proposed Deviation:

Use As Is:

Date:
Reclaim (describe below):

Description of Proposed Deviation:

Reason for Deviation:
Reclaim Method:

ECN No. (if applicable)

Personnel Contacted:

Department or Supplier Name and ID Number:

Supplier Contact Name:

Telephone Number:

E-Mail Address:

FAX Number:

Reviewed by Quality Engineer:

Date:

Long Term Corrective Action:

Target Date:

Verification
Required?

Yes

No

Assigned To:

For John Deere Use Only

APPROVED

APPROVED with Limitations (see Comments)

REJECTED

Comments:
Authorized
Piece(s) /
For:
Prod. Days
APPROVALS:
Product Engineering
(Required):
Quality Engineering
(Required)
Add to Distribution List:
Use for Service:

Ref. Project
Doc Number

Ref. Decision
or ECN:
Date:
Date:

Yes

No

(If No, parts shall be identified as Not for Service)

Reference: CED-101 (Rev. 3) May02

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13 Suggested Quality Tools

Quality Tools

Manual Sections
5.1

Affinity Diagram

5.2

5.3

5.4

6.1

6.3

7.1

7.2

7.4

7.5

Ref.
7.6

7.7

8.1

8.2

8.3

8.4

X
X

Box Plot
Brainstorming

5.6

Control Chart

A,B,E,D

Control Plan

B,E,D

FMEA design

FMEA process

X
X
X

Mistake
Proofing

B,C,E

F
A,B,C,E
A,E,D

A,E,D
X

X
X
X

D
E,C

X
X

QFD

X
X

Run Chart
X

Scatter Diagram
Tree Diagram

Root Cause
Analysis

A,B,C,E
D

Problem Solving
Process
Mapping

C,D

PPAP (1st
piece/lot
certification)

Pareto Chart

B,C,E

X
X

Histogram

X
X

Gage R & R

A,C,E,D
X

Flow Chart

Force Field
Analysis

A,B,C

Cause & Effect

Diagram

Design of
Experiments

A,C

Capability
Studies

Data Collection

8.5

B,C,E

A,B

Note 1
A = Juran Quality Planning Ready Reference, B = Juran Quality Improvement Pocket Guide, C = Memory
Jogger II Pocket Guide of tools for Continuous Improvement, D = AIAG Manuals, E = Jurans Quality Control
Handbook, and F = John Deere Support contact your John Deere Representative.

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14 Description of Quality Tools

Affinity Diagram

Method for generating large numbers of ideas and then organizing and
summarizing into groups.

Box Plot

Pictorial display of data distribution - shows variation in data for easier

analysis.

Brainstorming

For creatively generating a high volume of ideas.

Capability Studies

Statistical measurement of the ability of manufacturing process(es) to

consistently meet specifications/tolerances.

Cause & Effect Diagram

Graphically display, in detail, possible causes related to a problem.

Control Chart

Charts to monitor control and improve process performance.

Control Plan

Documents significant process or part characteristics that require

monitoring for capability levels.

Data Collection

Systematic approach to ensure the data/information gathered is accurate

and meaningful.

Design of Experiments

A method for analyzing multiple variables at one time, and determining if

there is interaction between any of the variables.

Flow Chart

Identifies the flow or sequence of events in a process (also called

Process Mapping).

FMEA design

Failure Modes and Effects Analysis is an analytical method for

determining the risk level of designs.

FMEA process

Failure Modes and Effects Analysis is an analytical method for

determining the risk level of processes.

Force Field Analysis

Identifies the forces and factors in place that support or work against the
solution.

Gage R & R

Gage Repeatability and Reproducibility measures the repeatability and

reproducibility of gages to ensure that the gage meets the design intent.

Histogram

A graphical representation of the process data.

Mistake Proofing

A method to eliminate potential operator error from the process.

Pareto Chart

Pictorially shows where to focus effort for greatest improvement potential.

PPAP (1st piece / lot

certification)

Production Part Approval Process that is used to assure that a new or

changed product or process meets specifications.

Problem Solving

A common model that creates a common language for continuous

improvement.

Process Mapping

A group of activities that together define what is being done to provide a

service of product for the customer.

QFD

Quality Function Deployment is a structured approach for determining

customer needs and translating those needs into the organization's
language.

Run Chart

Method to study data for trends or patterns over time.

Scatter Diagram

Visual analysis to determine if relationships between two sets of

variables.

Tree Diagram

Breaks any broad goal, graphically, into increasing levels of detailed

actions that could be done to achieve the stated goals.

Root Cause Analysis

An effective process for finding the cause(s) of an event. This tool

enables more thorough corrective actions.
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15 References
For undated references, the latest edition of the referenced document (including any amendments)
applies.

15.1 Access to John Deere Standards

15.1.1 John Deere Standards can be accessed by John Deere personnel via the Engineering Standards
internal website.
15.1.2 Employees of suppliers with an approved John Deere supplier number can obtain access to
John Deere Standards via the JD Supply Network (JDSN). Access to JDSN is by approved individual
name and password. Suppliers should contact John Deere Supply Management representatives with
questions about JDSN.
Note 2

Only John Deere Standards which have been approved for supplier distribution are available via JDSN.

15.2 Access to Standards from External Organizations

15.2.1 Most standards from organizations external to John Deere are available to John Deere personnel
via the Engineering Standards internal website.
15.2.2 Suppliers are responsible for obtaining relevant external standards. In accordance with copyright
laws and Company policy, John Deere personnel shall not provide copies of these standards to suppliers.

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