ELEMENT 7

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Monitoring, Review and Audit Outline and differentiate between active monitoring
procedures and reactive monitoring procedure? Or Define active and reactive mon
itoring? Active Monitoring:
Is about checking to ensure that standards are meets and that the workplace is i
n fact safe and free of health risk before any unpleasant event takes place Ther
e are four active monitoring methods can be use to check conformance to standard
s Safety inspection
Sampling Tours
Surveys
Safety inspection:
The term safety inspection can be applied to: Routing inspection, statutory insp
ection, periodic inspection and pre use inspection
Sampling:
For example in large office which have 1200 fire extinguishers must be inspected
by competent engineer then there are several ways to check 1. to check the insp
ection record to ensure all FE are signed 2. check all 1200 FE directly on by on
e 3. check 50 FE randomly from 1200 FE Item no 3 is sampling
Safety Tours:
A safety tour is high profile inspection of a workplace carried out by a group o
f managers
Safety Survey:
Safety survey of one particular issue or topic
What do you mean by systematic monitoring? Systematic inspections:
One way to actively monitor health and safety performance is to carry out system
atic inspections. These inspections can focus on the four Ps: 1. Plant: machiner
y and vehicle and examinations 2. Premises: the workplace and the working enviro
nment 3. People: working methods and behavior 4. Procedures: safe system of work
, method statements and permit to work etc.
State the sources of information used in reactive monitoring? Reactive Monitorin
g
Reactive monitoring is about measuring safety performance by reference to accide
nts, incidents and ill health that has already occurred.
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Page 2 of 4 Reactive monitoring uses accidents, incidents, ill health, and other
unwanted events and situations as indicators of health and safety performance W
e can calculate Accident Incident Rate (AIR) by this formula AIR = , number of a
ccident during a specific time period . X 1000 Average numbers of workers over t
he same time period
State the purpose of workplace inspections? Arrangements for workplace inspectio
ns:
Workplace inspection plays an important role in ensuring that safety standards a
re acceptable in the workplace.
Various factors must be considered when setting up an inspection system such as:
1. 2. 3. 4. 5. 6. the type of inspection the frequency of inspection the respons
ibilities for inspection the competence of the inspector the use of checklists a
ction planning for problem found
What should the introductory part of an inspection report contain? Or Considered
how to write an effective inspection report? Effective report writing:
Many inspection systems require the inspector to write a report summarizing thei
r main finding and recommendations. If an inspection report is written then it m
ust be effective. This requires an appropriate
Writing style
Structure
Contend
ustify recommendations
Explain the purpose of regular reviews of health and safety performance? Review
of Health and Safety Performance:
Reviewing health and safety performance should be done by managers at all level
within the organization on a routine basis to ensure that management system are
working effectively
Gathering information:
Reviewing performance relies on data gathered from various sources such as: 1. A
ccident data 2. Inspections 3. Absence and sickness data
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Page 3 of 4 4. Safety surveys, tours and sampling 5. Audit reports 6. Other sour
ces (e.g. complaint form workers or QA reports)
Reporting on performance:
Safety specialists usually play a key role in collecting this data and reporting
on performance to senior management.
What role does senior management have in workplace inspections? Role of senior m
anagement:
After getting reports form safety specialists then senior management have to rol
e in evaluating this information so that appropriate priorities and resources ca
n be allocated.
Continues improvement:
Review enables action to be taken so that health and safety performance is conti
nuously improved.
Explain the meaning of term health and safety audit and describe the preparations
that may need prior, during and after audit? Or Define health and safety auditin
g? Auditing:
Auditing is the systematic, objective, critical evaluation of an organizations he
alth and safety management system
Purpose of auditing:
Auditing is mechanism for verify that an organizations safety management is in pl
ace and operating effectively. It will check that 1. Appropriate management arra
ngement is in place. 2. Adequate risk control systems exist. 3. Appropriate work
place precautions are in place
The audit process:
What follows in a fairly typical audit process?
e audit
At the end of audit

Pre audit preparations

During th

Pre audit preparation:

Before the audit starts the following should be defined: The scope of the audit
(will it cover HSE management as well) The area of the audit (on department or w
hole department) The extend of the audit (comprehensive or selective)
Who will b
e required (who will accompanied from contractor side)
During audit:
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Page 4 of 4 During audit three different types of evidence will be sought: 1. Do
cuments and records 2. Interviews 3. Direct observations in the workplace.
The typical information examined during audit:
1. 2. 3. 4. 5. 6. 7. 8. Health safety policy Risk assessments Training records S
afety MOMs Maintenance records Accident investigation reports Emergency arrangem
ents Inspection reports
At the end of the audit:
Verbal feedback is usually provided at the end of audit and then written reports
will be followed after. Internal & external Audit Inter audit are done by inter
nal manager and external audits are done by third parties
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