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Confidential Document
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INDEX FOR BUSINESS BLUE PRINT HR MODULE
1. Organization Management
HR Structure
Company details
Enterprise Structure
Company Code
Personnel Area
Personnel Sub area
Personnel Structure
Employee Group
Employee Subgroup
Organizational Structure
Organizational Unit
Job
Position
2. Personnel Administration
Personnel Actions
Hiring
Hiring process
Info types used for hiring
Organization assignment
Purpose of org assignment
Info types used for hiring
Promotion
Promotion/demotion
Info types used for hiring
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Termination
Causes of termination
Info types used for Termination
Number ranges
Regular employees
Trainees
Integration
3. Time Management
Define Holiday Calendar
Define Factory calendar
Work schedule rule
Define working times
Define breaks
Define daily work schedule
Define period work schedule
Define work schedule
Absences
Define leaves
Define counting rule
Define quotas
Define deductions
Define
4. Payroll
Payroll area
Purpose
Wage types
Compulsory info types
Additional info types
Customer specific wage types
Pay scale structure
Pay scale type
Pay scale Area
Pay scale group and levels
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Pay roll accounting area
Period modifier
Remuneration statement
Integration
5. Recruitment
Purpose
Recruitment process
Number Ranges
Media And Instruments
Workforce Requirements and Advertising
Sources of Applicants
Status of the Applicants
Info types used
Integration
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organization structure :
SRAVYA
INDUSTRIES LTD
CORPORATE
OFFICE
(HYDERABAD)
FACTORY
(KAKINADA)
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CORPORATE STRUCTURE OF SIL
CHAIRMAN &
MD
SM
VP
CFO
SG
MM
M
GM
MKTG
FIN
HR
STAF
FVS
VP
GM
SGM
GM
DG
M
AG
M
SM
AM
MGR
MGR
AST
M
AST
M
MGR
AST
M
R&D
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GM
ZM
SRM
RM
AM
DG
M
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PLANT OFFICE STRUCTURE
PLANT
ELEC
VP -MFG
GM
FINANCE
HR
LAB
MGRM
MECH.
GRR
SGM
Admn
INCHARGE
ASST MGR
Asst.res
JUNIOAR
DGM
DGM
AM
supervisor
Exes
DGM
AM
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operatr
assts
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CORPORATE OFFICE HR STRUCTURE
SGM(HR)
GM(HR)
MGR
TRNG
EXCUTIVES
DGM (HR)
SRM(P&A)
MGR
PAYROLL
EXECUTIVE
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MGR
EXCUTVS
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The following is the strength of corporate office.
S.NO
1
Department
name
Positions
BOD
Board of directors
Sr.General Manager
Senior Manager
General Manager
Manager
Asst Manager
Vice president
Senior Manager
General Manager
Manager
Asst Manager
Vice president
General Manager
Zonal Manager
Regional Manager
Area Manager
Vice president
General Manager
DGM
Asst Manager
1
3
2
3
2
1
2
2
2
6
1
2
4
16
16
1
1
1
1
Human resource
Finance dept
Marketing
Material mgt
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No. Positions
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MANPOWER STRENGTH OF FACTORY :
S.NO
DEPARTMENT
Human resource
Finance dept
LAB
Production
Electrical
Mechanical
POSITIONS
Manager
Administrators
Executives
Asst mgr
Executives
Lab Incharge
Lab Assistants
Helpers
Production mgr
Operators
Supervisors
In chargers
Senior Electrician
Asst Electrican
Juniors
Assistants
Quality mgr
Assr mgr
Executives
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NUMBER
1
2
4
2
4
1
10
5
1
24
12
3
4
8
16
20
1
1
2
.
HR Structure
The following organizational definitions have been identified as per SAP and implemented at
Sravya Industries Limited
Enterprise Structure
Company Code
S.No
Company Code
01
SIL
Text
Sravya Industries Limited
Personnel Area
S No
01
PA Codes
1001
Personal Area
Corporate office
02
1002
Plant
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COMPANY
PERSONNELL
AREA TEXT
Banajara hills
HYDERABAD
CORPORATE
PLANT
PERSONNE SUB
AREA
HR
Kakinada
OP
OPERATIONS
SD
FI
FINANCE
FIN
FINANCE
HR
HUMAN RESOURCES
PD
PRODUCTION
MM
STORES/PURCHASE
QC
QUALITY CONTROL
Personnel Structures
Employee Group
SNO
EMPLOYEE GROUP
TEXT
ACTIVE EMPLOYEE
Employee Subgroup
EMP GROUP
EMPLOYEE GROUP
TEXT
ACTIVE EMPLOYEES
EMPLOYEE SUB
GROUP
S1
S2
P1
E1
R1
Organizational Structure
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SL NO
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
S.NO
1
JOB CODE
BOD
VP
SM
GM
ZM
SRM
RGM
ARM
MRS
MGR
ASM
EXC
OPE
ADM
SUP
IN
HEP
DEPT NAME
POSITIONS
BOD
BOARD OF DIRECTORS
VICE PRESIDENT
SENIOR MGR
GENERAL MGR
HUMAN
RESOURCE
MANAGER
ASST MGR
EXECUTIVES
FINANCE
VICE PRESIDENT
SENIOR MGR
GENERAL MGR
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NO. POSITIONS
5
vice president hr ....1
sr mgr recruitment 1
sr mgr tra &ev mgt 1
sr mgr payroll
1
general mgr (rec) .1
general mgr (payroll).1
mgr recruitment
1
Mgr- Training
1
mgr payroll
1
asm recruitment
asm ir
exe recr
exe training
exe payroll
1
1
3
3
. 3
CFO . .1
sr mgr (finance)
sr mgr (account)
general mgr finance
DGM
1
1
1
1
.
ASST MGR
Mgr. finance
Mgr account
asst mgr
EXECUTIVES
executives
VICE PRESIDENT
MANAGER
MKTG
ZONAL MGR
1
1
..6
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PERSONNEL ADMINISTRATION
2.1
PERSONNEL ACTIONS:
2.1.1 HIRING
2.1.1 INFOTYPES USED FOR HIRING:
SNO
INFO TYPE
OPERATION
1
2
0000
0001
INS
INS
Action
Organization reassignment
3
4
5
0002
0006
0007
INS
INS
INS
Personal data
Address
Planned working time
6
7
8
0008
0009
0014
INS
INS
INS
Basic pay
Bank details
Recurring payments and deductions
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2.1 ORAGANISATION REASSIGNMENT:
2.2.2 INFOTYPES USED FOR ORGANISATION ASSIGNMENT:
SNO
1
2
3
4
5
INFO TYPE
0000
0001
0006
0007
0008
OPERATION
COP
COP
COP
COP
COP
PROMOTION:
2.3.2 INFOTYPES USED FOR PROMOTION:
SNO
1
2
3
4
INFO TYPE
0000
0001
0007
0008
OPERATION
COP
COP
COP
COP
2.4 TERMINATION:
2.4.2 INFOTYPES USED FOR TERMINATION :
SNO
1
2
3
INFO TYPE
0000
0014
0015
OPERATION
LIS9
LIS9
LIS9
Integration:
Personal admin is completely integration hr components of the sap system.
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Time Management
THE PUBLIC HOLIDAY CALENDAR IS DERIVED AS FALLOWING.
S l. No.
1
2
3
4
5
6
7
8
9
10
Date
January 1st
January 14th
January 26th
March
May 1st
August 15th
October 2nd
October
December 25th
optional
Holiday
New Year Day
Pongal
Republic Day
Ugadi
Labour Day
Independence Day
Gandhi Jayanthi
Dusserrah
Christmas
Ganesh chaturdhi
Code
PWGE
PWS1
PWS2
PWS3
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Work Schedule Rules
SLNo Code
1
DWSRCORP
2
DWSRPLTS
Absences
Sl No
1
2
3
4
5
Absence Code
5000
5001
5002
5003
5004
Absence Text
Casual Leave
Sick Leave
Earned Leave
Maternity Leave
Paternity leave
Counting Rules:
Sl No.
1
2
3
4
5
Absence Quotas
Quota Types
Sl No
1
2
3
4
5
Entitlement
7 days
Remarks
Year starting from 1st January to 31st Dec.
Will not be carried forwarded to the following year, if
not availed, will be enchased,
51
11 days
52
21 days
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At least r 75% from his date of joining. Twice in a year
with not more than 7 days
The entitlement for Els will be as for next calendar year
53
92 Days.
54
4 Days.
Deduction Rules
Sl No.
1
2
3
4
5
Info types
Sl No
1
2
3
4
5
6
0007
2001
2005
2006
0416
2010
4.1 Payroll
4.1.1 Payroll
S.NO
1
Payroll area
Payroll area for SIL
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code
PL
S.NO
1
2
3
4
2 Wage
INFO TYPES
0000
0007
0008
0009
I.T .TEXTS
ACTIONS
PLANNED WORKING TIME
BASIC PAY
BANK DETAILS
Types
As a part of Payroll only Eighteen types of wage types are taken into consideration at SIL.
4.2.1 The compulsory info types for calculation of payroll is :
4.2.2 Additional info types for calculation of payroll is :
S.NO INFO TYPE
1
580
581
582
EXEMPTIONS
583
584
585
SECTION 80 DEDUCTIONS
586
587
9
10
588
590
11
185
PERSONAL IDS
12
591
NOMINATIONS
13
267
14
2010
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A) ACTIONS WAGE TYPES SAP MODEL WAGE TYPES :
S.NO
STANDARD
WAGE TYPE
1
2
3
4
5
6
7
8
9
MB10
M230
M220
M230
MP10
MP10
M200
MB10
CUSTOMER
SPECIFIC
WAGE TYPE
5000
5010
5020
5030
5040
5050
5060
5070
5080
CUSTOMER
SPECIFIC
WAGE TYPE
5090
5100
5110
3.2.3.
C). ADDITIONAL PAYMENTS INFOTYPE IS MUST 0015 :
S.NO STANDARD
WAGE
TYPE
13
CUSTOMER
SPECIFIC
WAGE TYPE
5120
14
15
16
17
5130
5140
5150
5160
18
B100
MPG0
5170
The basic pay differs from one group to the other group. HRA, CCA and CA will be calculated
based on the percentage of Basic Pay.
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Here we also have the Employee Suggestion Scheme where all the employees are welcome
to give their suggestions pertaining to training, cleanliness, safety measures, etc., We also
implemented the Employee Satisfaction Survey by conducting Group Discussions, case
studies, interviews, etc., Quality circles are formed for the active participation of all the
employees in all the required fields.
Basic Pay:
It is the minimum earning of the employee out of his gross salary which is a must. it would be
minimum of 60% out of agreed cost to company. This is to protect employees interest.
HRA:
50% of Basic pay is paid as House Rent Allowance to all the employees.
Conveyance Allowance:
Paid as per the costs incurred by the employee to come to the Company to all the Employees.
Provident Fund:
Paid to the institution of Provident Fund on behalf of the Employees by Employers. It is 12% of
the Basic pay + Dearness Allowance as per the Employees Provident Funds and
Miscellaneous Provisions Act 1952.
Gratuity:
According to the Payment of the Gratuity Act 1972,employer pays the employee at the rate of
15 days pay based on the pay last drawn by the employee concerned after the completion of
every year of his/her service.
ESI:
According to the Workmen Compensatory Act 1923 all employees under the Factory are given
ESI as per the Employees State Insurance Act 1948.
Bonus:
Provide a stimulus for extra effort by them and also when the company incurred profits and
wishes to share its surplus.
Deductions:
The loans availed by the employee, and the PF, Professional Tax, IT etc will be deduced from
pay that is paid to the employee by the employer.
Income Tax:
The will be deducted by the employer and paid to the Income tax Office as per the rule of the
Government at the end of every financial year i.e. March.
1.
2.
3.
4.
5.
1.
2.
3.
Statutory Forms:
Form 15 Leave Card
Form 25 Without working hours
Form 25 A Including working hours
Form V A Inspector of factories for paid holiday register
Form 28 ESI Clarification
Renewal of Statutory Licenses
Factory License
Labor License
Pollution Control Board License
All the employees who belong to permanent cadre will be eligible for ESI, PF and Employee
Insurance. The employees who have completed their five years of service will be eligible for
Gratuity
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3.2.4. STATUTORY AND VOLUNTARY DEDUCTIONS :
To determine the payment amount, statutory and voluntary deductions, such as taxes and
social insurance contributions, are effected. The deductions are calculated on the basis of
gross values, such as the total gross amount and the gross tax amount. For this reason,
various amounts are calculated during the payroll run which are then used for subsequent
processing
Provident Fund: 12% of Basic + DA
12% of Basic + DA (8.33-pension, 3.67-PF).
1.1-Admin Charges, 0.5-EDLI charges and 0.01-EDLI Admin Charges
Secondary Wage Types
/3F1
/3F3
/3F4
/3F5
/3F6
/3F7
/3F8
/3F9
/3FA
/3FB
/3FC
Professional Tax
Sl no
01
02
03
04
05
06
07
08
09
10
State Jurisdiction
AP01
AP01
AP01
AP01
AP01
AP01
AP01
AP01
AP01
AP01
Range end
PT Amount
1,499.99
0.00
1,999.99
16.00
2,999.99
25.00
3,999.99
35.00
4,999.99
45.00
5,999.99
60.00
9,999.99
80.00
14,999.99
100.00
19,999.99
150.00
9,999,999.99
200.00
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3.5 PAY SCALE STRUCTURE:
3.5.1 PAY SCALE TYPE:
The pay scale type defines the area of economic activity for which a collective agreement is
valid. The area in which it is valid may be determined at company or trade union level and
often applies to a whole industry.
Sl No
1
2
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Payroll Area
Code
01
Pay Date
Monthly
Period Modifier
01
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can create remuneration statements after each payroll run. If corrections are made, original
documents are overwritten.
3.5 Integration:
The SAP HR Payroll India component integrates with other SAP HR components such as
Personnel Administration and Personnel Time Management. There are interfaces to Financial
Accounting and Controlling. You can run payroll using a combination of SAP and third-party
products.
Financial Accounting (FI) :
Financial Accounting illustrates all business transactions in the enterprise using postings to the
relevant accounts. Posting to Accounting provides the necessary data for the following
components in Financial Accounting:
RECRUITMENT :
PURPOSE :
The ability to meet personnel requirements is key for enterprises. The success of an enterprise
depends on such factors as the quality and availability of personnel.
The recruitment process consists of various functions, which begin from creating applicant
data to filling vacant position. We can store applicants that we have not deemed suitable for a
particular vacancy in the applicant pool where they can be considered for other or future
vacancies.
Recruitment process:
Utilize the recruitment tools and fulfill the requirement (using the advertisement, job fairs) for
recruitment.
The Recruitment process in to two types.
Internal recruitment
External recruitment
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Internal recruitment
The hr department manages it by working in co-ordination with other departments.
Customization
Advertising for internal process is done through the news letters and through internal net
work..
External Recruitment:
Campus recruitment and advisement are used to attract good quality engineers. Advertisement
and on line application are also used.. manpower agencies
Are used for recruiting employees in the plants.
Customization:
Recruitment process begins as and when vacancies are created either through the termination
actions or through creation of a vacancy of a position or management .
Number Ranges:
Feature NUMAP used to specify the number ranges for applicants
The number ranges for applicants
S.NO
01
02
03
Range
001-999
1000-4999
5000-9999
Application for
Internal Application
External Application
Un solicitant Application
Type of Range
Internal
External
Internal
Instruments Text:
Hindu
Times of India
Srno
01
02
Media
Press
Portals
03
04
Consultants
Employees
Instruments
The Hindu, Times of India, Indian Express
Naukri .com,
Monster.com
Manpower consultants
Employee References
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All the Standard sap Status is used
Status ID Status Text
1
In process
2
3
4
5
6
7
To be Hired
On Hold
Rejected
Contract Offer
Offer Rejected
Invite
INFO TYPE
4000
4001
4002
4003
4004
4005
0139
Component
Personnel Administration
Personnel Development
Organizational Management
Managers Desktop
Vacancy assignment
Applicant activities
Status of applicant activities
Applicant personal number
Employees applicant number