INSTRUCTIONS FOR COMPLETING THE CONTRACTOR'S PROGRESS EARNINGS SCHEDULE (FORM C-13CPM)

Form C-13CPM shall be used by the Contractor to submit its Progress Earnings Schedule as specified in the Progress Schedule Specifications for Category IV, V, and Design-Build
projects. Form C-13CPM should also be used for other projects when the Progress Schedule is cost-loaded at the Contractor's discretion. The Progress Earnings Schedule shall
define the Contractor's anticipated and actual progress for each month relative to the Total Contract Value. The anticipated progress percent complete will be based on the
anticipated cumulative earnings for work-in-place as of the Contractor's progress estimate dates as defined in Section 109.8(a) of the Specifications. The Contractor shall submit
with the Progress Earnings Schedule, an Activity Cost-loading Report (ACR) showing the budgeted units and cost for each activity in the Progress Schedule that is associated with
a bid item as shown in the Contract Schedule of Items. When a bid item is associated with more than one activity, the ACR shall list the bid item, activities, and the proportionate
units and cost assigned to each activity.

The C-13CPM form contains macros and certain advanced functions that are availble in the Analysis ToolPak. The application macro security settings must be set on
"Enable" for the form to work properly. For Microsoft Excel 2003 users, prior to completing the form, click on Tools, then click on Macros, then click on Security, an
then specify "Medium". Also, click on Tools, then click on Add-ins, then make sure that the Analysis ToolPak and Analysis ToolPak - VBA boxes are checked. For
Microsoft Excel 2007 and above users, prior to completing the form, click on Developer tab in the Main menu, then click on the Macro Security link in the Code section,
and then specify "Enable all macros".
CONTROLS CHART DATA: Complete all contract and project information fields as indicated on the Controls Chart Data form as follows. All shaded cells are locked and
automatically populated:
CONTRACT NTP DATE: Enter the Contract Notice to Proceed (NTP) Date as defined in the Contract or as approved by the Engineer.
CONTRACT FIXED COMPLETION DATE: Enter the Contract Fixed Completion Date as defined in the Contract or as subsequently approved by a Work Order.
PROJECTED COMPLETION DATE: Enter the calculated project completion date as shown in the Baseline Progress Schedule or the current Progress Schedule Update,
whichever is later.
ORIGINAL TOTAL CONTRACT VALUE: Enter the original Total Contract Value as defined in the Contract.
ADJUSTED TOTAL CONTRACT VALUE: The Adjusted Total Contract Value shall equal the Original Total Contract Value unless modified by a Work Order. Enter the current
Adjusted Total Contract Value as approved by a Work Order. If there is no adjustment to the Total Contract Value, then enter the Original Total Contract Value.
FIRST PROGRESS ESTIMATE DATE: Enter the first estimate date, which shall be the Contractor's progress estimate date immediately following the NTP date according to
Section 109.08 of the Specifications. This date is required to establish the Monthly Progress Estimate Dates.
CURRENT PROGRESS ESTIMATE DATE: Enter the progress estimate date for the Contractor's current payment estimate.
Column 1

Monthly Progress Estimate Dates: Monthly Progress Estimate Dates column shall show the date of preparation of the Contractor's monthly progress
estimate as defined in Section 109.8(a) of the Specifications. Monthly estimate dates are automatically populated based on the first estimate date, which shall
be the estimate date following the NTP date. The last estimate date shall be the latter of the contract fixed completion date or the projected completion date.

Column 2

Baseline Monthly Earnings (Early): Baseline monthly earnings (early) is the baseline schedule planned monthly earnings for work-in-place based on the
early dates remaining cost data generated from the Baseline Progress Schedule. This column pulls data from the "Earnings Data Input" worksheet, Row 4:
Remaining Cost (Early).

Column 3

Baseline Cumulative Earnings (Early): This column shall show the baseline (planned) cumulative earnings for work-in-place each month based on the
baseline monthly earnings (early).

Column 4

Baseline Progress Percent Complete (Early): Baseline progress percent complete (early) is the anticipated progress for work planned as of the current
estimate date based on early dates. Baseline progress percent complete is based on the baseline cumulative earnings (early) for work-in-place to date relative
to the Total Contract Value or Adjusted Total Contract Value, as applicable.

Column 5

Baseline Monthly Earnings (Late): Baseline monthly earnings (late) is the baseline schedule planned monthly earnings for work-in-place based on the late
dates remaining cost data generated from the Baseline Progress Schedule. This column pulls data from the "Earnings Data Input" worksheet, Row 5:
Remaining Cost (Late).

Column 6

Baseline Cumulative Earnings (Late): This column shall show the baseline (planned) cumulative earnings for work-in-place each month based on the
baseline monthly earnings (late).

Column 7

Baseline Progress Percent Complete (Late): Baseline progress percent complete (late) is the anticipated progress for work planned as of the current
estimate date based on late dates. Baseline progress percent complete is based on the baseline cumulative earnings (late) for work-in-place to date relative to
the Total Contract Value or Adjusted Total Contract Value, as applicable.

Column 8

10% Percent Behind Baseline Progress Control Limit: The 10% behind control limit sets the 10 percent control threshold for assessing unsatisfactory
progress. The 10% behind percentage is based on the Baseline Progress Percent Complete (Early).

Column 9

Actual Monthly Earnings: Actual monthly earnings is the actual total value of work completed during the current estimate period. Enter the actual amount
paid for work completed this period as reflected on the current progress estimate.

Column 10

Actual Cumulative Earnings: Actual cumulative earnings is the total value of work (total earnings to date) for all work completed as shown on the current
progress estimate.

Column 11

Actual Progress Percent Complete: Actual progress percent complete is the current total progress for all work completed to date, which is based on the
Total Earnings to date relative to the Total Contract Value or Adjusted Total Contract Value, as applicable.

Column 12

Current Projected Monthly Earnings: Current projected monthly earnings is the current planned monthly earnings for work-in-place for the remaining
periods based on the remaining cost (early) data generated from the current Progress Schedule Update. This column pulls data from the "Earnings Data Input"
worksheet, Row 11: Remaining Cost (Early).

Column 13

Current Cumulative at Completion Earnings: Current cumulative at completion earnings is the cumulative sum of the actual and projected monthly earnings
for work-in-place as of each monthly payment estimate period.

Column 14

Current Projected Progress Percent Complete: Current projected progress percent complete shows the actual progress percent complete for work
completed to date and the current projected progress percent complete for the remaining periods. The projected progress percent complete is based on the
current cumulative at completion earnings relative to the current Total Contract Value (Original or Adjusted Total Contract Value, as applicable).

Column 15

Progress Variance: The progress variance percentage shows the difference between the "Actual or Current Projected Progress Percent Complete" and the
"Baseline Progress Percent Complete" based on either early or late. When the actual or current projected progress percent complete is lower than the
baseline (early), but is higher than the baseline (late) progress percent complete, progress variance will be calculated as the difference between the actual or
current projected progress percent complete and the baseline (early) progress percent complete. In which case the cell will be shaded "Orange" if progress
variance is -10% or below relative to the baseline (early) progress percent complete. Otherwise, when the actual or current projected progress percent
complete is lower than the baseline (late), progress variance will be calculated as the difference between the actual or current projected progress percent
complete and the baseline (late) progress percent complete. In which case the cell will be shaded "Red" if progress variance is below 0% relative to the
baseline (late) progress percent complete.

Click the "Set/Reset Rows" button to hide unsused rows or to reset the rows when additional rows are needed to show additional estimate periods when the completion dates are
adjusted.
EARNINGS DATA INPUT: Copy/paste cost data from the "csv" file generated from Primavera P6, using "Past Special" and "Values" commands to prevent
copying/pasting cell formats that may lock the cells for future entries. When completing the Earnings Data Input form for a Baseline or Revised Baseline submission,
copy/paste the monthly cost data in both Baseline and the Current Update sections making sure that the monthly cost data are pasted to the appropriate monthly estimate dates.
For monthly updates, copy/paste the monthly cost data to the Current Update section only.
PROGRESS CHART: Click the "Update Progress Chart" button on the Progress Chart tab to update the progress chart.

COMMONWEALTH OF VIRGINIA
DEPARTMENT OF TRANSPORTATION

Form C-13CPM

Enter Company Name Here

CONTRACTOR'S PROGRESS EARNINGS SCHEDULE (FORM C-13CPM)
Enter Submission Number and Data Date Here (i.e. Baseline #01, DD: 2-01-13)
CONTRACT ID. NO.:

CONTRACT NTP DATE:

PROJECT NO.:

CONTRACT COMPLETION DATE:

FHWA PROJECT NO.:

PROJECTED COMPLETION DATE:

PROJECT NAME:

ORIGINAL TOTAL CONTRACT VALUE:

ROUTE:

ADJUSTED TOTAL CONTRACT VALUE:

CITY/COUNTY:

FIRST PROGRESS ESTIMATE DATE:

CURRENT PROGRESS ESTIMATE DATE:

MONTHLY
PROGRESS
ESTIMATE
DATE

BASELINE
MONTHLY
EARNINGS
(EARLY)

BASELINE
CUMULATIVE
EARNINGS
(EARLY)

BASELINE
PROGRESS
PERCENT
COMPLETE
(EARLY)

BASELINE
MONTHLY
EARNINGS
(LATE)

BASELINE
CUMULATIVE
EARNINGS
(LATE)

BASELINE
PROGRESS
PERCENT
COMPLETE
(LATE)

10 % BEHIND
BASELINE
ACTUAL
PROGRESS MONTHLY
CONTROL
EARNINGS
LIMIT

ACTUAL
CUMULATIVE
EARNINGS

ACTUAL
PROGRESS
PERCENT
COMPLETE

CURRENT
PROJECTED
MONTHLY
EARNINGS

CURRENT
CUMULATIVE AT
COMPLETION
EARNINGS

CURRENT
PROJECTED
PROGRESS
PERCENT
COMPLETE

Notice to Proceed Date

Note:
Form C-13CPM is required by specifications to prepare the Contractor's Progress Earnings Schedule for Category IV, V, and Design-Build projects.
COMMONWEALTH OF VIRGINIA
DEPARTMENT OF TRANSPORTATION
ACCEPTED BY:

311396067.xls

CONTRACTOR: Enter Company Name Here

TITLE:

PROJECT MANAGER:

DATE:

SUBMITTAL DATE:

PROGRESS
VARIANCE
(CURRENT %
- BASELINE
%)

BASELINE MONTHLY COST (EARNINGS) DATA

Payment Estimate Dates
Actual Cost
Remaining Cost (Early)
Remaining Cost (Late)
At Completion Cost
Cum At Completion Cost

CURRENT UPDATE MONTHLY COST (EARNINGS) DATA

Payment Estimate Dates
Actual Cost
Remaining Cost (Early)
Remaining Cost (Late)
At Completion Cost
Cum At Completion Cost

MONTHLY
ESTIMATE
DATES

BASELINE
MONTHLY
EARNINGS
(EARLY)

BASELINE
MONTHLY
EARNINGS (LATE)

CURRENT
PROJECTED
MONTHLY
EARNINGS

CURRENT
UPDATE CUM AT
COMPLETION
COST

CURRENT
ACTUAL/
PROJECTED CUM
AT COMPLETION
EARNINGS

CUM AT
COMPLETION
EARNINGS
VARIANCE
(COLUMN E - F)

Enter Company Name Here

CONTRACTOR'S PROGRESS EARNINGS S-CURVE
Enter Submission Number and Data Date Here (i.e. Baseline #01, DD: 2-01-13)
CONTRACT NTP DATE:
CONTRACT COMPLETION DATE:
PROJECTED COMPLETION DATE:
ORIGINAL TOTAL CONTRACT VALUE:
ADJUSTED TOTAL CONTRACT VALUE:
CURRENT PROGRESS ESTIMATE DATE:

Progress Percent Complete

CONTRACT ID. NO.:

PROJECT NO.:
FHWA PROJECT NO.:
PROJECT NAME:
ROUTE:
CITY/COUNTY:

Progress Earnings S-curve

100.0%

90.0%

80.0%

70.0%

60.0%

50.0%

40.0%

30.0%

20.0%

10.0%

0.0%

Contract Time Periods

Baseline (Early)

10% Behind Limit

Baseline (Late)

Projected Progress

Actual Progress

30.0%

20.0%

Enter Company Name Here

CONTRACTOR'S PROGRESS EARNINGS S-CURVE
Enter Submission Number and Data Date Here (i.e. Baseline #01, DD: 2-01-13)

10.0%
CONTRACT
ID. NO.:
PROJECT NO.:
FHWA PROJECT NO.:
PROJECT NAME:
0.0%
ROUTE:
CITY/COUNTY:

Contract Time Periods

Progress Percent Complete

Baseline (Early)

10% Behind Limit

Baseline (Late)

CONTRACT NTP DATE:

CONTRACT COMPLETION DATE:
PROJECTED COMPLETION DATE:
ORIGINAL TOTAL CONTRACT VALUE:
ADJUSTED TOTAL CONTRACT VALUE:
CURRENT PROGRESS ESTIMATE DATE:
Projected Progress
Actual Progress

Progress Earnings S-curve

100.0%

90.0%

80.0%

70.0%

60.0%

50.0%

40.0%

30.0%

20.0%

10.0%

0.0%

Contract Time Periods

Baseline (Early)

10% Behind Limit

Baseline (Late)

Projected Progress

Actual Progress