Dr.

Rahmah Mokhtar
Roslina Abd Hamid
Noorhuzaimi @ Karimah Mohd Noor
Azma Abdullah
Fauziah Zainuddin
Prof. Madya Dr. Norrozila Sulaiman

STUDENTS DETAILS
Name

: ___________________________________________

Matric No

: ___________________________________________

Program

: ___________________________________________

Supervisors Name

: ___________________________________________

Project/Research Title

: ___________________________________________

____________________________________________________________________
____________________________________________________________________
Home Address

: ___________________________________________

____________________________________________________________________
____________________________________________________________________
Phone Number

: ___________________________________________

STUDENT SIGNATURE

: _________________________________________

DATE

: __________________________________________

SUPERVISOR SIGNATURE: _________________________________________

DATE

: __________________________________________

TABLE OF CONTENT
(PENERBIT BUAT)
CONTENT

PAGE

Greetings
Preface
iv

iii

Introduction
Writing Format,
Report Content,
Log Book
Appendices

1
2
10
22
37

GREETINGS
Assalamualaikum,
Alhamdulillah, Praise to Allah the All Mighty.
First of all, I would like to congratulate faculty members who have given their full effort
and commitment to this undergraduate's writing guide.
I believe that with the guidance and cooperation of all supervisors, this book usage can
enhance the quality of report writing to all final year students.
Good luck and happy writing.
Prof. Dr. Jasni Binti Mohamad Zain
Dean
Faculty of Computer Systems & Software Engineering
Universiti Malaysia Pahang

PREFACE
Assalamualaikum w.b.t
Alhamdulillah,
Thanks to Allah the Al-Mighty, with Allah consent, finally the team manages to produce
the writing guide for our beloved students. This is part of our contribution to the students
and the faculty that will lead to the standardization on writing among FSKKP students.
I really hope that everyone can use this guideline effectively.
On behalf of the team, I would like to take the opportunity to thank everyone who
involved in the process of producing this guideline.
Wassalam,
Dr. Rahmah Mokhtar
Chief Author

INTRODUCTION

Undergraduate Project can be executed using two approaches; research-based or

system-based. The project that uses the research approach contains research elements
such as scheduling, network performance, simulation, safety requirement, software
testing and others. The system-based approach involves dealing with a user and
developing a system. For example, attendance system, web base education system,
interactive multimedia courseware, visitor management system and others.
This handbook is a guideline for managing, supervising and writing a report for
Undergraduate Final Year Project, Fakulti Sistem Komputer & Kejuruteraan Perisian
(FSKKP).
This handbook consists of four parts: Writing Format, Undergraduate Final
Year Project Report Content, Log Book and Appendices
This handbook also describes the formatting standards set forth by the faculty and
it helps the students in the preparation of their report writing. The handbook covers facet
of writing from the language to be used, to technical specifications, that include typeface
and font size, number of pages, pagination, line spacing, units, chapter format and
references style. The handbook also includes the Undergraduate Final Year Project
process flow and logbook for the management purposes.

PART I
WRITING FORMAT

CHAPTER 1

WRITING FORMAT
1.1

Introduction
This chapter covers facet of writing from the language to be used, to technical

specifications that include paper specifications, typeface and font size, printing, final
thesis or report, hardcover details, and poster content.
1.2 Paper Specifications
1.2.1 Size
A4 (210 mm 297 mm) size papers should be used.
1.2.2 Type
The quality of the papers must be 80 grams in minimum.
1.3 Typeface or Font
1.3.1 Font
The students are required to use Times New Roman for text with 12 font size
throughout the thesis including headings and page numbers except for special foreign
languages.

1.3.2 Headings
The title of a chapter should be typed using bold capital letters and centered. A
new chapter must start on a new page. The titles should be typed using bold letters and
should not be underlined. Refer to Appendix 1.
1.3.3 Alignment
All the writing must be justified.
1.3.4 Spacing
General manuscripts must 1.5 line spacing. A new paragraph should begin after
two (2) line spacing.
Single line spacing should be used for the following:
i.

Acknowledgements

ii.

Abstract

iii.

Abstrak

iv.

Table of Contents

v.

List of Figures

vi.

List of Tables

vii.

List of Abbreviations/Acronyms

viii.

List of Symbols

ix.

Chapters

x.

References

xi.

Appendices

1.3.5 Paragraphing

3
First paragraph for each title should begin with left indent. The following
paragraphs should have the first line indented 12.7 mm from the left margin.
1.4 Printing
The report should be printed on one sided page. The final copies of the report
must be produced using a laser printer.
1.5 Final Report
1.5.1 Final Copy and CD
Only ONE copy of report hard copy and CD shall be submitted to the coordinator.
Additional binding copies will be produced upon supervisor request.
1.5.2 Title Page
The title page shall follow the given standards. Refer to Appendix 2
1.6 Hard Cover Details
1.6.1 Front cover
The front cover must be printed using Gold Emboss. Details on the cover should
be in capital letters with font size of 20 points according to the following order:
Report title
-

arrange in an inverted pyramid, 50 mm from the upper edge of the cover

Student Full name

-

as stated on IC or passport

Full Name of the degree

4
BACHELOR OF COMPUTER SCIENCE (SOFTWARE ENGINEERING)
Or
BACHELOR OF COMPUTER SCIENCE (COMPUTER SYSTEMS &
NETWORKING)
Or
BACHELOR OF COMPUTER SCIENCE (GRAPHICS & MULTIMEDIA
TECHNOLOGY)
UNIVERSITI MALAYSIA PAHANG
50 mm from the bottom edge of the cover.
The arrangements of the above contents are as in Appendix 3.
1.6.1 Cover side bound
The cover side bound should be printed in CAPITAL LETTER with gold emboss.
The fonts size is 20 point. The content as followed:
Student name
BACHELOR OF COMPUTER SCIENCE
Year of submission
UMP
The cover side bound standard refer to Appendix 4
1.7 CD Content
The CD should include:
i. Report softcopy
ii. System or prototype or simulator
iii. Executive summary
iv. Poster
Refer to Appendix 5 for CD label example.

1.8 Poster Content

For standardization and content of the poster refer to Appendix 6.

CHAPTER 2
FORMAT
2.1 Introduction
This chapter covers writing format
2.2 Alignment
2.2.1 Measure
Top edge: 50 mm
Right side: 25 mm
Left side : 35 mm
Bottom edge: 50 mm
The following format should be observed:
i.

The spacing between upper edge of a page and a chapter number should be 50 mm;

ii.

The spacing between a chapter number and the title, and between the title and the first
line of the text should be 2 1.5 line spacing;

iii.

The spacing between the last line of a text with the title of a subsection should be 1.5
line spacing;

iv.

The spacing between the title of a subsection and the first line of a text should be 1.5
line spacing;

v.

The spacing between paragraphs should be 1.5 line spacing;

vi.

The number and the title of a subsection should be aligned with the left margin;

vii.

The first line of a paragraph should be indented by 12.7 mm from the left margin;

viii.

A new paragraph should not begin on the last line of a page;

7
ix.

The spacing between the last line of a text and a table, or a figure should be 1.5 line
spacing;

x.

The beginning of each chapter, except for references and appendices, must begin 50 mm
from the top edge of a page;

xi.

Tables and figures must follow the specifications;

xii.

The last paragraph on a page must have at least two (2) lines of the text otherwise it
should begin on the following page;

xiii.

The last word in the last line on a page must not be followed by a hyphen;

2.3 Pagination
2.3.1 Page Number
Page numbers should come into view on the right-hand corner, 15 mm from the upper
edge, and the last digit should be 25 mm from the right edge of the paper. All chapters and
their sub-sections should be labeled and numbered. The chapters should be numbered using
Arabic numeric, i.e. Chapter 1, Chapter 2 and so on. The sub-sections should not be indented
but arranged in a structured manner, not more than three levels as follows.
1 First level (Title of the chapter)
1.1 Second level (Title of the section)
1.1.1 Third level (Title of the sub-section)
If the length of a title more than one line, single line spacing should be used. Subsections beyond level three should be labeled using the characters with italic and bold face.
Preliminary pages (beginning with the title page and before Chapter 1) should be numbered
consecutively in lower Roman numbers such as i, ii, iii and so on. The text should be
numbered consecutively in using the consecutive Arabic numbers such as 1, 2, 3 and so on.
Pagination using letter suffixes (examples 10a, 10b) is not allowed.

CHAPTER 3

CONTENTS & ARRANGEMENT

3.1 Introduction
This chapter will discuss the contents and arrangement of the report writing.
3.2 Arrangement
The contents and arrangement of the report should be as follow:
TITLE PAGE
REPORT WRITING STATUS
DECLARATION
ACKNOWLEDGEMENT
ABSTRACT
ABSTRAK (Bahasa Melayu version)
TABLE OF CONTENT
LIST OF FIGURES
LIST OF TABLES
LIST OF ABBREVIATIONS/ACRONYMS
LIST OF SYMBOLS
CHAPTERS
REFERENCES
APPENDICES
3.3 Title Page
Title page has no paging number, but it is counted as a first roman page number.
3.4 Report Writing Status
Refer to Appendix 7 for report writing status example.

3.5 Declaration

9
Authors need to declare the originality of the content. Refer to Appendix 8.

3.6 Acknowledgment
Praise to any party that involved in your work. The acknowledgment is not more than one
page.

3.7 Abstract and Its Translation

Abstract should include this information
a. Introduction
b. Problem Statement
c. Objective
d. Methodology
e. Testing
f. Output.
Refer to Appendix 9 for abstract example.
3.8 Table of Content
Refer to Appendix 10 for an example of a table of content.

3.9 List of Figures

Refer to Appendix 11 for an example of a list of figures.
3.10 List of Tables
Refer to Appendix 12 for an example of a list of tables.

3.11 List of Abbreviations /Acronyms

Refer to Appendix 13 for an example of list abbreviations/acronyms.

3.12 List of Symbols

10
Refer to Appendix 14 for an example of a list of symbols.
3.13 Report
3.13.1 Report content
Refer to Undergraduate Final Year Project Report Content in Part II.
3.13.2 Table and Figure in the report content
a. Table
The title of the table should be typed on the upper side of the table. If the table is
horizontal, the upper side should be aligned with the spine of the report. The table
should be numbered according to the chapter numbering.
Refer to Appendix 15, for example, how to address table in the report content.
b. Figure
The title of the figure should be type in below of the figure. If the figure is
horizontal, the upper side should be aligned with the spine of the report. The
figure should be numbering according to the chapter numbering.
Refer to Appendix 16, for example, how to address figure in the report content.
The explanation of the table and figure should be done before the figure and table.
Example:
..as stated in Figure 2.3
Or
.Table 5.2 shows
3.14 References
Reference should follow APA guideline refers to Appendix 17.

3.14 Appendices
Appendix should be arranged according to abbreviation as in Appendix A, Appendix
B and so on.

11

PART II
REPORT CONTENT

12

Below are the chapters in the report:

a) Chapter 1: Introduction
b) Chapter 2: Literature Review
c) Chapter 3: Methodology
d) Chapter 4: Implementation and Result Discussion
e) Chapter 5: Conclusion
f) References
i) Appendices

Table 1 shows the chapters to be completed in Undergraduate Final Year Project I and II
that runs in two consecutive semesters.
Table 1: Chapters in Undergraduate Final Year Project I and II

Undergraduate Final Year Project

I

II

Abstract

Chapter 1: Introduction

Chapter 2: Literature Review

Chapter 3: Methodology

Chapter 4: Implementation and

Result Discussion

Chapter 5: Conclusion*

References

Appendices

* Conclusion in Project I: The conclusion should be brief and cover up to Chapter 3.

13

CHAPTER 1

INTRODUCTION

1.1

Introduction
The purpose of this chapter is to give awareness to readers about the project. It should

contain the following items:

a)
b)
c)
d)
e)

Introduction
Problem Statement
Objective
Scope
Thesis Organization

The introduction describes briefly about the project and related issues. Writing the
introduction is as important as any of the chapters, as it sets out for the reader what you intend to
cover in the thesis.
1.2

Problem Statement
It is a concise description of the issues that need to be addressed before trying to solve

the problem. Maximum problem statements are THREE only.

14

1.3

Objective
Objectives are the specific actions that are intended to be achieved which is associated

with the goal of the project. It should be written in a list form (i, ii, iii ). The objective should
use active statements. The number of objectives to be achieved is a maximum number of THREE
only. Example of the objective statement is as below:
The objectives of the research are:
i. To study ..
ii. To apply ..
iii. To enhance .
1.4

Scope
This section discusses the boundary of the project and users. The scope should be written

in a list form (i, ii, iii, ) and their priority should be considered according to the objectives.
1.5

Report Organization
It is the summary of each chapter in the report. Refer to the below example:
This report consists of five chapters. Chapter I shall discuss on introduction to the
project.

15

CHAPTER 2

LITERATURE REVIEW

2.1

Introduction
This chapter contains information about the study of the project in general. It describes

the existing problem or solution done by other parties. This chapter explains in detail
techniques/method/hardware or technologies which are suitable to be adapted into the project.
The studies should answer: What, Why, How and the comparison can be shown using table.
Sources of references should be stated clearly either from book, journal, conference,
proceeding, magazine, thesis or website. All references should be recorded in order to identify
the copyright and originality of the thesis. Literature Review of the project report should cover
all the content as shown in Table 2.
Table 2: Literature Review Content

Comparing THREE Existing System

Comparing Hardware/Technology/Tools
Related works on the research (Domain,
Techniques, Methods, Frameworks and etc.)

System-Based
/
/

Research-Based
/
/

16
CHAPTER 3

METHODOLOGY

3.1

Introduction
This chapter discusses the overall approach and framework of Undergraduate Final Year

Project I. It should cover method, technique or approach to be used whereas a student should
discuss the methodology in detail for Undergraduate Final Year Project II report.
3.2

Methodology
i.

Discuss selected methodology during the development of the project.

ii.

Describe activities during the project process.

iii.

Explain method/techniques/tool/instrument etc. which were used in the

project.

iv.

System based report MUST contain the following contents (Refer to Table 3).
o

Context Diagram and Use case Diagram

General architecture and package module for Object-Oriented Analysis

and Design (OOAD) approach. Refer to Appendix 18.
Modules and Dialog Diagram for Structured approach. Refer to

Appendix 19.
Appendix to be attached:

OOAD Approach: Software Requirement Specification (SRS)

Refer Appendix 20 and Software Design Document (SDD). Refer to
Appendix 21

Structured Approach: Software Requirement Specification

(SRS) Refer Appendix 22 and Software Design Document (SDD).
Refer to Appendix 23

17
Additional content for BCG program:

Multimedia WBS. Refer to Appendix 24

Multimedia Storyboard. Refer to Appendix 25

Table 3: Summary of Chapter 3 for System Based

SYSTEM BASED
BCS/BCG
Object Oriented Programming (OOP)

BCS/BCN/BCG
Structured Programming

Context Diagram and Use case Diagram

General architecture and package module
Software Requirement Specification (SRS) -

Context Diagram and Use case Diagram

Software Requirement Specification (SRS)

OOAD
Software Design Document (SDD) -OOAD

Software Design Document (SDD)

Modules and Dialog Diagram
(BCN & BCG) Requirement Document and Design
Document
(BCG) Multimedia WBS
(BCG) Multimedia Story Boad

3.3

Hardware and Software

i. Describe hardware and software use in the Project.
ii. Justify the importance of hardware and software chosen.

18

3.4

Gantt chart
A Gantt chart shows research phases from starting till project complete. The
Gantt chart for Undergraduate Final Year Project I activities shows the estimated
duration, whereas the actual duration should be included in Undergraduate Final Year
Project II report. The Gantt Chart should show the project activities and not the chapter
of report writing.
Note: Using a specific tool such as Microsoft Project, MS Words is not allowed.

19

CHAPTER 4

IMPLEMENTATION, TESTING AND RESULT DISCUSSION

4.1

Introduction
The purpose of this chapter is to discuss the implementation of the project. Continuously

designing the testing which include any planning of data analysis. The student should discuss the
process and data gathering for research proposes and sketching the workflow and model using a
special tool such as Microsoft Visio, Rational Rose or any other MS words is not allowed.
4.2

Implementation on Data/Model/Process/Hardware
The student shall explain how the data/model/ process/ hardware been implemented into

selected algorithm.
In implementation part, the student has to record all the processes involved in the project
development. In general, it describes how the project was structured. The content of this chapter
depends on the type of the project. For example, if the development of the study uses data
mining, you are required to attach it as an appendix.
The student shall elaborate the status of implementation either success or fail.
Furthermore, the student shall explain the advantages and disadvantages of the project.
clarify the commercial value of the project (if any).
System-based project must produce User Manual. Refer Appendix 26

Then,

20

4.3

Testing and Result Discussion

The student should write the format of testing, respondent, instruments used, and discuss

the test and result by using statistical tools. The student should discuss it related to the objectives.
Example:
The technique used in predicting user learning style has met all the objectives of this
research, which are:
(i) To investigate the user characteristics based on user learning style,
where the list feature of verbal and visual learning style can be classify
according to its learning style.
(ii) To model the rules based on fuzzy logic where the set of rules being
develop and tested.
(iii) To develop the smart system predicting users learning style, where the
system capable to predict visual and verbal learning style.

The student should observe the extent of achievement that the project have
accomplished related to the stated objectives.
System-based project MUST consist of the content below:

Explaination on testing summary

Discussion on testing based on testing set-up (data to test, testing procedure,
respondent, and measurement method used)

Appendices to be attached:
o User Acceptance Test. Refer to Appendix 27
o Testing Report and System Testing Approval
o Usability test (optional) such as survey, interview and observation. Refer to
Appendix 28

21

CHAPTER 5

CONCLUSION
5.1 Introduction
The chapter concludes the project that have been done, which consists of:
a) Conclusion of the project
b) All data retrieve and observe how far it been fit into the project and its objectives.
c) Methodology and project implementation conclusion.
d) Future suggestion and enhancement of project topic or technique.
5.2 Research Constraint
The student should clarify the constraints throughout their project.
Example:
Constraints
Constraints for this research are:
i. Limited time
Development constraints

To enable visitor information to be read from visitors MyKad, a smart card

reader is required to provide the physical connectivity between the smart cards
integrated circuit chip and the computer with the smart card-aware application
installed smart card reader must also have Secure Access Module (SAM) slot.
SAM is a hardware module in the form of smart card chip used in electronic
equipment for the purposes of security enhancement and cryptography.

22

5.3 Future Work

This part discusses suggestion and enhancement of research, including knowledge and
contribution to the university, faculty, society or writer throughout the research.
Example:

There are several enhancements that can be carried out for future improvement of
VIMS.
i.

Implementing mobile smart card reader with biometric verification

capability for premise with high level of security and access control.
With this, the identity of visitor can be verified based on matching of
his/her thumbprint with the thumbprint image stored in MyKad.

23

PART III
LOG BOOK

24

INTRODUCTION

Undergraduate Final Year Project I and II log book provided for students to record all the
activities performed in order to complete the Undergraduate Final Year Project I and II task.
The log book is the formal way for faculty to know and evaluate the students attitude,
achievement and progress on Undergraduate Final Year Project I and II. Therefore, overall usage
of the log book is important to be completed by each student.

IMPORTANT NOTICE TO STUDENTS

i.

The log book must be brought along to every meeting with the supervisor for verification
(signature) in the Undergraduate Project Diary section.

ii.

It must be submitted together with UNDERGRADUATE PROJECT REPORT for

evaluation purposes by the supervisor on WEEK 14.

iii.

If the submission and management process of the report is not followed by the student,
their final result will be suspended until they fulfill the entire requirement stated by the
faculty. Faculty (with supervisor approval) can withdraw the subject if they are not
satisfied with the student performance.

iv.

Students will be given Grade E automatically by the faculty if the meeting

TIME was less than 5 hours.

25

UNDERGRADUATE PROJECT DIARY

REPORT ON MEETING DATE BETWEEN STUDENT AND SUPERVISOR

Week

Date

Time

Supervisor Signature

PROJ
UNDERGRADUATE PROJECT PROJECT GANTT CHARTP
((

Please paste your project Gantt charts here:

UNDERGRADUATE PROJECT PROJECT GANTT CHART

26

27
PROJECT PROGRESS SUMMARY
Date

Student Progress

Supervisor Comment (Includes expected

progress and output to be achieve)

28
PROJECT PROGRESS SUMMARY
Date

Student Progress

Supervisor Comment (Includes expected

progress and output to be achieve)

29

30
PROJECT PROGRESS SUMMARY
Date

Student Progress

Supervisor Comment (Includes expected

progress and output to be achieve)

31
PROJECT PROGRESS SUMMARY
Date

Student Progress

Supervisor Comment (Includes expected

progress and output to be achieve)

32
PROJECT PROGRESS SUMMARY
Date

Student Progress

Supervisor Comment (Includes expected

progress and output to be achieve)

Supervisor Signature:..
Official Stamp

33
PROJECT PROGRESS SUMMARY
Date

Student Progress

Supervisor Comment (Includes expected

progress and output to be achieve)

34
PROJECT PROGRESS SUMMARY
Date

Student Progress

Supervisor Comment (Includes expected

progress and output to be achieve)

35
PROJECT PROGRESS SUMMARY
Date

Student Progress

Supervisor Comment (Includes expected

progress and output to be achieve)

Supervisor Signature:..
Official Stamp

36

37

38

39

40

41

PART IV
APPENDICES

42

Special Thanks to:

Dr. Adzhar Kamaludin
Dr. Mohd. Fadhli Zolkipli
Prof. Madya Dr. Ruzaini Abdullah Arshah
Prof. Dr. Kamal Zuhairi Zamli
Dr. Mohd. Nizam Mohmad Kahar
Dr. Rohani Abu Bakar
Dr. Mazlina Abdul Majid
Dr. Suryanti Awang
Dr. Ngah Zaifa Abd. Ghani
Dr. Junaidah Sulaiman
Zalili Musa
Nor Azhar Ahmad
Imran Edzereiq Kamarudin
Mohd. Hafiz Mohd. Hassin
Azlina Zainuddin
Aziman Abdullah
Abbas Salimi Lokman
Abdul Sahli Fakhrudin
Rahiwan Nazar Romli
Mohd Azwan Mohamad @ Hamza
Roslina Mohd Sidek