Mr.

Smiths Finances
Mr. Smith would like you to complete his finances for him. He might teach ICT at Sri KDU, but
he needs a little support with his Excel skills. This is where you come in; please complete to
following tasks so that Mr. Smith can work out why he never has any money at the end of the
month.

Task 1
Please start my making it obvious what the different tables represent
1. Make Mr. Smiths Finances into a title by increasing the size and changing the font.
2. Make column headings bold on each of the two tables and give the cells a background
colour of your choice
3. Make the heading rows slightly wider by changing the height of the row
4. Make sure all the headings fit into the cell and can be clearly seen
5. Add a new row at row 2 and insert a heading for each table, one of Income, one of
Expenditure
a. Merge the cells so that the headings fit across the whole table, centre align the
words Income and Expenditure.

Task 2
Add the following transactions into the Income table
1. Each week Mr. Smith spends some time tutoring students outside of school, he earns
50 a week for this
a. Assuming that the First of April is a Tuesday, add 50 each Friday for the month
of April
2. Mr. Smith has a website that earns him 10 a month in advertising; please add this
transaction to the income table.
a. It will be deposited at the end of the month

Task 3
Add the following transactions into the Expenditure table
1. Mr. Smith has to fill up his car every two weeks, please add 70 for petrol into the
expenditure table on the 10/04/14 and 24/04/14
2. He must pay his car loan of 150 on the 11th day of each month
3. His student loan fees go out at the end of each month and cost 50
4. To live comfortably in the cold of the UK, Mr. Smith has to heat his house and will
require electricity and water please add the following bills to the expenditure table
a. Electricity, 50, 21/04/14
b. Gas, 70, 13/04/14
c. Water, 40, 17/04/14
5. As a lover of the Internet, Mr. Smith has the best Internet connection on the market, he
spends 40 a month which is taken every 23rd day.
6. Mr. Smith likes his coffee, each week he will buy a coffee a day costing 2.50
a. Using a formula, calculate his monthly coffee spend and add this to the
expenditure table on the last day of the month
7. To keep in with his students, Mr. Smith buys the latest computer games and will spend
50 a month on the newest title. This month he has opted for GTA 5 since he has
needed to catch up for a long time. It cost the full 50 and was purchased on the
01/04/14
8. To eat healthily, Mr. Smith spends 40 each week in the supermarket on fruit,
vegetables and other not so healthy items. He goes shopping on a Thursday.
9. Mr. Smith pays for a climbing membership (30 per month) and a gym membership
(50 per month), each are charged on the 22/04/14.
10.Mr. Smith goes out with the teachers on a Friday night to celebrate the end of
another week. He will spend 20 on a meal and 20 on drinks. He also attends the
local disco and has to pay 10 entry.

Task 4
1. Add together all the incomes and expenditures using a SUM formula
2. In the description column next to the total add the word Total and make it bold and
underlined
3. Create a new table under the income table and display the net balance of Mr. Smiths
account
a. Net Balance = Income Expenditure

Extension 1
1. Use conditional formatting to highlight the Net Balance in red if it is negative, green if
it is positive and yellow if it is zero
2. Change all the cells in the Money in and Money out columns to display as a currency to
two decimal places
3. Change the Net Balance to display as currency to two decimal places

Extension 2
Use the file Excel - Functions Explained to achieve the following.
1. Create an IF statement in the cell next to the Net Balance
a. If the net balance is negative, display the word, Overdrawn
b. If the net balance is positive, display the word, In Credit
2. Create a new table under the profit table
a. Add the headings Max Expenditure, Description, Date
b. Find the largest expenditure in the month of April and add this to the max
expenditure column
c. For the largest expenditure, use a VLOOKUP to find the description from the
description column
d. For the largest expenditure, use a VLOOKUP to find the date from the date
column
3. Do the same for the minimum expenditure