San Sebastian College

Recoletos

San Sebastian College- Recoletos de Cavite

College of Accountancy, Business Administration and Hospitality
Management
IT Concepts and System Analysis and Design (ITE6LL)

PET CLIENT
INFORMATION MANAGEMENT
SYSTEM

Submitted by:
Derudar, Jhoemar
Monton, Raymond
Valencia, Kim Mikho
Vias, John Michael
Virata, Earvin Noel

San Sebastian College

Recoletos
Submitted to:

Ms. Nimfa Taupo

II.

METHODOLOGY

System Development Life Cycle

This study will be using the Waterfall Model as shown in Figure
1; it conducts requirement gathering and analysis, system design,
implementation, testing, deployment of system, and maintenance
phases simultaneously. It is a step by step process in which each
phase must be done completely and free from errors before
proceeding to the next phase. This models phases were processed
and completed one at a time, hence, no phases overlap. Because of its
rigidity, each phase has a review stage that will validate all its stages
if it is in the right path and whether to continue or discard the project.
Each phase is modified to meet the requirements needed by the
system. Waterfall model works well for small projects where
requirements are very well understood.

San Sebastian College

Recoletos
Figure 1 Waterfall Model

Requirements
researchers

Gathering

start

with

and

Analysis.

In

this

phase,

the

the planning stage that discusses

the

conceptualization of the system, determining the company or business

entity that will maximizes the benefits, and the distribution and
scheduling of the work to each researcher. The next stage is the data
gathering that covers the interview and observation to the chosen
entity to know all the information needed for the project. The last
stage is the review and revision that will validate and correct all
phases to the right path. The researchers also prepare project
schedules through Gantt chart, Work breakdown structure and PERTCPM.
System Design. The researchers divided this phase into two main
stages, the broad design and detailed design. The broad design is the
preparation of the system framework based on the companys need.
This stage gives the partial design or the general background of the
system. In this part, the researchers decided the appropriate
hardware, software, and user-interfaces for the system. The detailed

San Sebastian College

Recoletos

design is the outlining of the system specification and creation of the

database design. It describes how the system will operate and how it
will fulfill all its requirements. The last stage is the review and
revision that will check if the design made gives maximum functions.

Implementation. This phase is divided into four stages namely:

System framework application, formulation of a prototype, system
proposal presentation and review and revision. The system framework
application provides generic functionality that can be selectively
changed by additional user-written code, thus providing applicationspecific software. Creation of database refers to the formulation of
information that is organized so that it can easily be accessed,
managed and updated. Coding is a process that leads from an original
formulation

of

computing

problem

to

executable

computer

programs. Coding involves activities such as analysis, developing and

understanding,

generating

algorithms

and

verification

of

requirements of algorithms including their correctness and resources

consumption

San Sebastian College

Recoletos

and

implementation

of

algorithms

in

target

programming language.
Formulation of a prototype is about devising a simple working model
of the information system, built as part of the development process.
The prototype is tested and then reworked as necessary until an
acceptable prototype is finally achieved. The systems proposal is
about reports, whether written or by presentation itself. It includes
the features of the system, benefits, tentative costs and alternatives
from the preceding inclusions of the proposal. The review and revision
is all about analyzing and making final modifications.

Testing. The prototype is tested by applying sample data in order to

check if the prototype is working properly. It is also done for finding
errors and irrelevant information that needs revision in order to
improve the system and do reworks. The prototype system is then
reworked and is continuously refined in order to achieve the desired
prototype from which the completed system can now be developed.

San Sebastian College

Recoletos

Review and revisions is done for further analysis and improvement of

the project for finalization.
Deployment of the System. After all the reviews, revisions, reworks
and continuous refinement of the prototype, a completed program is
then produced and ready for installation. Hardware compatibility is
then checked like the system requirements and to make sure
computer specifications are met in order for the program to run
properly. Software installation of the program includes devices,
drivers and plugins making the program ready for execution. Software
installation policy is applied in order to minimize the risk of loss of
program functionality, the exposure of sensitive information contained
within the information systems program, the risk of introducing
malware, and legal exposure of running unlicensed software. Its
purpose is to ensure that every employee, contractor, temporary
worker, and volunteer understands and agrees to abide by specific
guidelines for software, program, and application installation and use
on organization-provided computers, systems, and networks.

San Sebastian College

Recoletos

Maintenance. This is the last phase of the waterfall model. In this

phase, the researchers will have a customers system feedback stage
to ensure that all needs of the users are satisfied. It also helps to
define the quality that the system provides to the users based in their
system evaluation. The system enhancement stage covers the
necessary improvement of the system to cope to the new trends in the
industry. There will always be a room for change that results to the
systems betterment that will make the system more effective and
efficient. It includes system software update that will help to adapt in
the fast development of technology. The last issue is the system repair
where correcting and fixing the hardware and software malfunction
takes place.
Search Method
1. Interview
In order to gather the information needed in this study, the
researchers prepared a set of questions as shown in the
Appendices, which is addressed to the person who can provide
accurate and reliable data for study.

San Sebastian College

Recoletos

The researchers used this search method for them to find out
and understand the problems or difficulties experienced by the Iris
Veterinary Clinic with their current system.

The interview is between the researchers and the owner of

the veterinary clinic, Dr. Anna Teresa B. Baleda, DVM. The
gathered data is about the history of the business, how they record
their patients information and what problems or difficulties they
experience using their current information system.
2. Observation
In the observation of Iris Veterinary Clinic in Cavite City, the
researchers discovered how their current information system is
used in their transactions. In each consultation, the researchers
observed that Dr. Baleda keep in touch with the pet and its owner,
from accommodation, check up, update of records, prescription
and collection of professional fee.

San Sebastian College

Recoletos

In addition, the researchers notices the long queuing caused

by searching of records in the filing cabinet and loss of personal
copy of records due to negligence and fortuitous events.